EDUCATION COUNCIL MEETING
2:30 p.m., January 16, 2013
Room 153
MINUTES
The meeting was called to order at 2:30 pm.
1. Agenda
There were no amendments to the Agenda.
MOTION: To approve the agenda as presented
Motion by Whetham; seconded by McPhail
2. Confirmation of the Minutes: December 12, 2012
The Minutes from December 12th were accepted as presented.
MOTION: To accept the Minutes from December 12th, 2012 as presented.
Motion by Bennison, seconded by McPhail – 1 Abstain (Dirk not present in December)
3. Matters Arising from the Minutes
3.1
None
4. New Business
4.1 CASC Recommendations (June 2012)
CASC has reviewed and recommends the course/program outlines as listed for
approval by EdCo.
MOTION: EDCO approve Course Outlines as recommended by CASC.
Course Outlines: ANTH 105, ANTH 216, CRIM 103, PSYC 103, CRIM 131, EDCP 090,
ENGL 092, NURS 220
Motion by Bennett, seconded by Hulbert – Carried unanimously
PSYC 103 and CRIM 103 are cross listed and students can receive credit for one of the
cross listed course.
ANTH 105 changed to Introduction to Health and Wellness in Aboriginal Communities
MOTION: Rescind BUAD course outlines (list supplied by Karen) that were approved
at the December 12, 2012 EDCO meeting because the effective date was incorrect and
other concerns regarding prerequisites.
Motion by Colombo; seconded by Silva – Carried (2 Abstain)
The BUAD courses that were not rescinded were: ACCT 262, ACCT 374 and MGMT
216
The BUAD courses that were rescinded were: ACCT 261, ACC 263, ACCT 373, MGMT
204, MGMT 212, MGMT 302, MGMT 303, MGMT 304, MGMT 305, MGMT 307, MGMT
310, MGMT 316, MKTG 281, and MKTG 385.
4.2 Values Statement – Ethical Behaviour
We value a culture where individuals act ethically, conduct themselves with
Integrity and fairness and practice open communication.
It was stated that we should consider researching ethics as part of ethical behavior and that we
should define what is not ethical.
We should not create unrealistic barriers for students but be prepared to say no if a student may
fail.
As members of the council, how do we behave ethically? We should develop a culture in a
non-threatening way that allows others to ask questions. EDCO should be a model for this. All
opinions should be respected and members should leave the room with no ill-feelings. We
should all practice thinking before we speak and be putting the interests of the institution before
our own.
Next month, we will be re-visiting Diversity.
5. Reports
Chairs Report – Jim Bailey
There was no report from Jim this month.
Vice President, Education – Doug McLachlan
Areas of Responsibility:
Deans of Instruction
Continuing Education, Contract Training, Campus Operations
Institutional Planning
Student Services & Registration
Learning Resource Centre
Information Technology
Education Technology Centre
Highlights/projects underway:
Aboriginal Gathering Place is scheduled for completion by June, 2013.
2013/14 operating budget & capital budget process is in process
CORFA bargaining is on going
Kootenay regional workforce table is on track & progressing to meet May, 2013 completion
target
The winter Con Ed guide has been distributed
CPC has passed a new Social Media policy & is working on reviewing an updated facility
use policy
Program reviews continue with the trade’s area the focus now
Awards Committee – Doris Silva
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January is a busy time of year. Lois has been working on updating applications and promotional
material for all scholarships and awards.
Internal application will be available on February 4 for our awards. We are getting a few
inquiries from students looking for the application so hopefully we will see lots of applications
submitted. Award money may be down this year as our investments are on the decline.
Please note the awards ceremony is Tuesday, April 9th not the 3rd as it states on the 18 month
calendar.
There are 125 Irving K Barber Transfer awards available this year and trying to get more
students to apply. These scholarships are worth $5000 and students who are transferring
elsewhere are eligible to apply. We have not received any applications at this point. The
deadline has been extended to February 1 so hopefully we will receive more applications in the
next couple of weeks.
We have a lot of money available for the international travel experience scholarships. Lois has
received some interest from the ATBO students but has not received any applications at this
point.
CASC Report – Gina Bennett on behalf of Marilyn Petersen
It has been the practice to assign a renewal date on course outlines calculated 5 years from the
month in which EdCo approved the outline. This has resulted in a large number of course
outlines which are due for renewal in the middle of the semester. After some discussion, we
agreed that it makes more sense for both students and faculty if course outline renewal dates
are calculated for the end of the semester in which they are offered. With this in mind, we
recommend that starting in February 2013, all course outlines that are approved by CASC in the
next couple of months will be up for renewal as of April 2018; course outlines approved between
May and August will have a renewal date of August 2018; course outlines approved between
September and December will have a renewal date of December 2018.
There are repercussions: If/when we adopt this new model, faculty will not be able to renew their
course outline retroactively. For example, a course outline which is due for renewal in Feb. 2013
cannot be approved in January 2013 two weeks after the course (operating under the new
course outline conditions) has been running for several weeks. The goal is to strongly
discourage courses being delivered without review by CASC and approval by EdCo.
This proposed change was placed on EdCo's January agenda & brought to EdCo for discussion.
If/when it is approved, faculty should be notified by (the Dean for CASC? by Chair of EdCo?) that
from now on, course outline approval dates must follow the new format.
Admissions Standards Committee – Doris Silva
We reconvened the committee after a long hiatus. We discussed prerequisites, the process, the
issues, and lessons learned. We also came up with a definition. A paper distinguishing between
program requirements, prerequisites, and corequisites was distributed at Admissions
Standards. The Registrar, Assistant Registrar and an Education Advisor will be meeting with the
different departments to discuss prerequisites, the definition, the importance of review and
correlating to competencies and outcomes of the course. We also need to ensure that the
correct high school courses are used as prerequisites and that the high school’s Integrated
Resource Packages (IRPs) are reviewed by faculty to ensure they are still relevant.
Classroom & Information Technology Committee – David Dick
There was no report from David this month.
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PPC – Lil McPhail
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7.
John and Julie gave IR update on the process to provide ‘cleaned up’ and relevant data.
Program Review progress charts were distributed. They provide an overview of PR activities
for each program.
Marilyn summarized activities and initiatives in her area, including Carpentry, Automotive
Service Tech, Dental (interest in addressing writing concerns, use of technology), Health
Care Assistant (PT option?), Timber Frame (marketing), Hair, Fire Services (marketing,
students’ employment concerns). She reported that the new data are very helpful.
Darrell reported on his areas, including University Studies (increasing numbers of high
achieving local students, many students dislike hybrid courses, online delivery works well for
some but not for others, few US credentials issued, development of engineering
partnerships), Tourism and Recreation Management (mostly international students, few local
students, local promotion needed), Kinesiology (prerequisite discussion, enrollment issues,
few aboriginal students), Child Youth and Family Studies (almost all students are women,
strong demand for all specialties and credentials, high percentage online, few international
students).
Information
There are presently only two people that can put course outlines on SharePoint (Karen and
Susan) so they should be accurate.
July/August changes to course outlines should not be implemented as early registrants are
going by the old course outlines, however, outlines do say they are subject to change.
Significant changes to winter course outlines should be implemented in the following fall.
MOTION: To create a task group to develop guidelines for course outline submission
deadlines.
Motion by Bennett; seconded by Colombo – Motion carried (one abstainer)
This task force should come out of EDCO and not CASC.
Jason questioned whether or not faculty would want to change a course outline at the last
minute. Gretchen said that depending on the number of students this can change the way a
course is taught.
Suspension of the CWS/NST program will go for another year.
Interested students are put on a waitlist for a suspended program to gauge interest.
Surveys are also conducted amongst webmasters, etc. to see if there has been any interest.
Contacts are listed on our WEB for inquiries about our suspended programs. Doris will
make sure that websites are updated with up to date contacts.
8.
Next Meeting
The next meeting is scheduled for 2:30 pm, February 20, 2013 in Room S220
The meeting adjourned at 4:00.
Jim Bailey, Chair
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Members:
Jim Bailey, Gina Bennett, Pauline Bennison, Jason Colombo, David Dick, Marcel Dirk, Karen Langan, Doug McLachlan,
Lil McPhail, Linda Olm, Marilyn Petersen, Shahida Rashid, Nick Rubidge, Doris Silva, Louise Abbott, Gretchen Whetham,
Avery Hulbert, Karly Ross, Tiasha Burch, Katie Allen, Dalicia Reeser
Regrets:
Linda Olm, Marilyn Petersen, Shahida Rashid, Louise Abbott, Tiasha Burch
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