HEALTH EDUCATION KENT
SURREY & SUSSEX
FOUNDATION TRAINING FOR GENERAL DENTAL PRACTICE
GENERAL INFORMATION FOR
APPROVAL AS A TRAINER
All enquiries to
Dental Foundation Training Office
Health Education Kent Surrey & Sussex
7 Bermondsey Street
London. SE1 2DD
Tel: 020 7415 3424
Email: ihandy@kss.hee.nhs.uk
J:\DENTALFOUNDATION TRAINING\HEKSSDFT\Applications 2015-2016\TRAINER APPLICATION FORMS\GENERAL INFORMATION BOOKLET
2014
Dental Foundation Training
Foundation training introduces newly qualified dentists to general dental practice and became mandatory
in October 1993 for UK graduates wishing to work as principals within the GDS. Recent graduates –
Foundation Dentists (FDs), formerly referred to as trainees - join as salaried performers in recognised
practices with general dental practitioners who have been approved as Trainers for a period of one year.
FDs attend study days designed to educate them in both the clinical and administrative aspects of NHS
dental practice. Trainers are prepared for their supervisory and guiding roles beforehand and are
required to undertake specified educational activities during the training year.
Health Education Kent Surrey & Sussex Dental Foundation Training Schemes are listed below and, for
all of these, FDs commence their contracts on 1st September. The scheme a Trainer is allocated to
depends on the geographical distribution of approved Trainers and will be done by the Dental
Department at HEKSS.
HEKSS Dental
HEKSS South -
The Euan Keat Medical Education Centre, The Princess Royal Hospital,
Lewes Road, Haywards Heath, West Sussex. RH16 4EX
Training Programme Director:
Dental FT Secretary:
Tel:
HEKSS East -
The Education Centre, Kent and Canterbury Hospital,
Canterbury, Kent. CT1 3NG.
Training Programme Director:
Dental FT Secretary:
Tel:
HEKSS West -
Mr. Mike Kelly
Mrs. Yolande Nicholson
01483 454708
The Education and Training Centre, The Tunbridge Wells Hospital at Pembury,
Tonbridge Road, Pembury, Tunbridge Wells, Kent. TN2 4QL.
Training Programme Director:
Dental Administrator:
Tel:
HEKSS Coastal-
Mr. Huw Winstone
Alison Bennett
01227 866396
Guildford Postgraduate Medical Centre, Royal Surrey County Hospital,
Egerton Road, Guildford, Surrey. GU2 5XX.
Training Programme Director:
Dental Administrator:
Tel:
HEKSS Central-
Mr. Simon Quelch
Mrs. Carol Langley
01444 441881 Ext. 8021
Mr. Shabir Shivji
Ms. Nicola Matthews
01892 635667
Eastbourne Postgraduate Medical & Dental Centre, District General Hospital,
King’s Drive, Eastbourne, East Sussex. BN21 2UD.
Training Programme Director:
Dental Administrator:
Tel:
Mr Peter Mauthe
Mrs. Sarah Miller
01323 414967
The Trainer
Eligibility Criteria
Applicants must practise in the General Dental Services and be on a Performer List. Prospective
Trainers must be able to demonstrate that they meet, or will meet, the eligibility criteria outlined below
and in the person specification attached to the trainer application form.
Applications will only be accepted from dentists for practices within the counties of Kent, Surrey and
Sussex.
It must be possible to provide the Foundation Dentist (FD) with a wide range of treatment for
NHS patients.
In a mixed practice, NHS work should predominate.
All applicants who have no previous experience as a trainer for HEKSS must attend an information
session at HEKSS in London on Thursday 2nd October 2014.
To be a trainer or joint trainer, a dentist is expected to have worked in the training practice for a minimum
of 2 years, either as a provider or a performer (by the time a FD would commence in the practice) and
fulfils the other HEKSS trainer criteria. The only exception to this would be where one of the joint trainers
is present for six sessions when the FD is present and then that joint trainer must fulfil the requirement to
have been working in the training practice for a minimum of two years as a provider or a performer and
both trainers must fulfil the other HEKSS trainer criteria.
On initial application: For sole trainers –
1
A UDA commitment of 1,000 UDAs per year minimum within the proposed training practice (as
evidenced by previous years Dental Business Services report or evidence this will be achieved in
the proposed training year).
2
Upon commencement of the FD in the training practice, the trainer to be present in the practice
as the agreed hours on the application form, with no planned absences for a minimum of three
weeks (e.g. holidays). After the first three weeks, where no second appropriate dentist is present
on the premises to provide help on demand, the trainer is to be present in the practice as the
agreed hours on the application form (e.g. no holidays) until the FD is assessed by them as being
sufficiently competent to be left alone – which will be after a minimum of four weeks.
3
Not to be an appointed DFT Programme director.
For joint trainers,
1
A joint minimum UDA commitment of 1,000 UDAs per year and an individual minimum of 400
UDAs per year within the proposed training practice (as evidenced by previous years Dental
Business Services report or evidence this will be achieved in the proposed training year).
2
Upon commencement of the FD in the training practice, the trainers to be present in the practice
as the agreed hours on the application form, with no planned absences for a minimum of three
weeks (e.g. holidays). Or one of the trainers to be present for all the time the FD practices to
provide help on demand. Where no other appropriate dentist is present to provide help on
demand, one of the trainers is to be present in the practice, to cover all the hours the FD is
present, until the FD is assessed by the trainers as being sufficiently competent to be left alone –
which will be after a minimum of four weeks.
For all trainers:
The application form lists the usual clinical and administrative facilities as required when a CQC or NHS
England dental practice inspection occurs. The dental practice inspection document is available from
your Area Team. However, there are some specific additional requirements for HEKSS Dental
Foundation Training Practices. These are:

No new applications for trainers with NHS contract restrictions specifying the main practice
contract or trainer’s NHS contract is limited to children and/or exempt adults only.

By the commencement of the Foundation Dentist’s contract, all new applicants must have a
computer system in place with full in-surgery clinical data entry and the capability to transmit
clinical activity data to NHS Business Authorities Dental Services.

The Foundation Dentist must have easy, unrestricted access in the practice, to a computer with
an internet connection to allow them to complete their EPDP.
Trainer Recruitment for September 2015 intake
For the September 2015 FD intake, we anticipate that as the majority of existing experienced trainers will
be assessed to be suitable to be reappointed, it is likely that we will have relatively few available
positions available.
Application is via an application form, which will be available, online (www.kss.hee.nhs.uk/dental) from
mid October 2014. Application forms must be submitted to the Dental Department at HEKSS by
November 30th 2014.
Applications will than be checked to ensure they are complete and all requested documents have also
been submitted. These documents will include:
1) a copy of your practice information leaflet
2) a recent practice inspection document (less than three years old)
3) a complete copy of your latest NHS End of Year Statement of Activity for your
GDS/PDS contract to include end of year data for your recent FD
4) a complete copy of the 2013/2014 Mid Year Statement of Activity for your
GDS/PDS contract*
5) a copy of your CPD record
a. for the last five years for all core CPD (see below) and
b. the last two complete years for verifiable CPD
(Please use – Continuing Professional Development Record template HEKSS 2014 – available on the
HEKSS Dental Department website, or a very similar template but this must show - subject, learning
objective, date, venue, provider, number of hours, speaker/s, course content, reflection/future learning
needs)
6) a document detailing your sources of non verifiable CPD
7) your personal development plan (as detailed in the GDC guidance booklet – Con
tinuing Professional Development for dental professionals available on the GDC
website www.gdc-uk.org )
Core CPD in the last five years (as outlined on the GDC website under Continual Professional
Development for Dental Professionals),
Medical Emergencies
Disinfection and Decontamination
Radiography and radiation protection [IR(ME)R]
Legal and Ethical Issues
Complaints Handling
Oral Cancer: improving early detection
Please also include your verifiable CPD on:
Safeguarding Children/Child Protection
Safeguarding Adults/Mental Capacity Act
Applications will then be shortlisted. Shortlisting criteria will include:
1.
2.
3.
4.
5.
Length of tenure of the applicant/s in the training practice.
The applicants and the practices NHS commitment.
Previous training experience of the applicant.
The applicant’s regular availability within the training practice.
Availability in the proposed training practice of other experienced dentists to support the FD when
the applicant/s is/are not available.
6. The applicant’s commitment to continuing professional development.
7. Other commitments/experience of the applicant/s, which may enhance the training experience.
Applicants who are shortlisted will be invited for interview. Any appointment will also be subject to a
satisfactory dental practice inspection, by NHS England or one of the DFT Programme Directors. This
inspection may occur after the interview.
The role of the Trainer
The relationship between the Trainer and FD is the heart of the scheme. This will be closer than the
usual Associate/Principal relationship, hence the salaried performer arrangement. The emphasis is on
developing an interchange that allows the Trainer to form an awareness of the FD's progress on the one
hand, while on the other, the FD will be able to call on the Trainer's experience and guidance.
The responsibilities of the Trainer
1.
The Trainer is required to employ the FD as a salaried performer under a standard contract,
details of which are attached (sample of FD Contract on Pages 8 to 12). The FD is, thus, an
employee of the practice.
2.
The Provider (practice contract holder) is responsible to the NHS for the FD’s acts and
omissions
3.
Upon approval, the Trainer will be obliged to attend a new Trainer induction course (two days)
plus a Trainer Study Day. These courses seek to indicate methods of preparing the practice for a
FD and help to develop the skills required to become an effective Trainer and teacher.
4.
Trainers must appoint FDs according to the National and HEKSS FD recruitment process. See
below.
5.
It is essential that the full-time Trainer is available for the FD for day-to-day guidance in the
practice for a minimum of six sessions a week, excluding Fridays (the study day).
A full time FD is employed for thirty-five hours per week. The FD, if full-time, is contracted to work
28 hours per week in the practice, during those weeks in which there is a study day and 35 hours
per week in the practice at all other times (pro rata, by arrangement with the HEKSS Dental
Department, for part-time FDs). This includes study days, which for employment purposes, are
deemed to be seven hours each. Thus, a trainer may choose to have a contract with a FD to
work for seven hours each day Monday to Friday or, for example, for a 9.00am to 1.00pm and
2.00pm to 6.00pm day for four days and, say, 2.00pm to 6.00pm on the fifth day (excludes
Fridays). This would still amount to thirty-five hours a week, whether there was a study day or
not. However, in both of these examples, the FD would be required to work in the practice if
there was not a study day.
If a practice does not have a surgery available on a Friday, then it is possible to contact with a
full-time FD to work for thirty-one and a half hours total on Mondays to Thursdays. The FD would
be required to attend all study days on Fridays or Saturdays as part of their contract, in addition
to these thirty-one and a half hours. Over the training year this will equate to a thirty-five hour
working week.
The trainer will ensure they are not on leave for the first three weeks of the FDs time at the
training practice or for the first six weeks if there is no other experienced dentist in the practice.
6.
An initial assessment interview must be conducted with the FD to identify his/her strengths and
weaknesses and to draw up a Training Agreement. Thereafter, the FD’s Electronic Professional
Development Portfolio (EPDP) and the processes involved in assessment must be maintained
and kept up-to-date under the supervision of the Trainer. Trainers must ensure that, in order to
complete the EPDP, the FDs have unrestricted use of a computer with internet access in the
practice (preferably in their own surgery).
7.
The Trainer must plan for a period of protected teaching time of at least one hour per week (for a
full-time FD) for an in-practice tutorial. This must take place during the FDs’ normal practice
working hours.
8.
The Trainer will require the FD to attend the course of study days. Absences could result in the
retention of the FD’s foundation training certificate at the end of the FT year, and repeated
absences will be interpreted as a withdrawal from the scheme by both the Trainer and the FD.
If that happens, all funding will be withdrawn.
9.
The Trainer will support and ensure that the FD completes the project work set to the best of the
FD’s ability.
10.
The Trainer should provide satisfactory facilities, materials, chairside and clerical assistance so
that a wide range of NHS dentistry may be experienced and so that the FD is reasonably
occupied.
11.
During the year, Trainers will be asked to attend meetings with the Training Programme Director.
There will be one at the September Residential and one towards the end of the Autumn Term.
Thereafter, they are usually held each term in the afternoon/evening at the postgraduate centre
concerned. A full-time Trainer is required to attend 14 sessions of FT-related postgraduate
education during the training year. This should include attendance at sessions involved direct
with the course, such as the Trainer induction course, training sessions and meetings with the
Training Programme Director.
12.
Trainers are required to attend the local appointment session at the Education Centres for the
Scheme they are attached to. See dates on the website (www.kss.hee.nhs.uk/dental) and details
below concerning DFT recruitment.
13.
The Trainer should keep the Dean/Associate Dean for DFT and Training Programme Director
informed of any alteration in the circumstances of their practice, their training involvement, the
FD’s commitments or their own commitments which could affect the Trainer/FD contract. The
appointment of the trainer is to employ a FD at a specified location.
Trainer approval
There is a two-part application form for potential new Trainers to complete. Please complete ALL
sections. Failure to answer all the questions may result in your application not being shortlisted.
Lists of approved training practices are published on the Dental Website www.kss.hee.nhs.uk/dental.
The
completed form and supporting documentation is to be returned electronically to the Dental Department,
Health Education Kent Surrey & Sussex (HEKSS) and receipt is acknowledged.
There are three stages to the recruitment process:
 Shortlisting: candidates are shortlisted according to the trainer person specification and the eligibility
criteria (see page 8 of this document), and in competition with other applications. In the eligibility
criteria document, there are details of short-listing criteria. Candidates not shortlisted are informed
within 4-6 weeks of the closing date
 Interviews: formal interviews (approx. 40 minutes each) with a Trainer Selection Committee (3-4
people) will take place at a venue within the Kent Surrey & Sussex area. References will be taken up
by the committee
 Practice visits: practice visits take place before or after the interviews (as time permits). You will be
contacted by the Training Programme Director to arrange a mutually convenient time for the visit. A
list will be drawn up to indicate those applicants whose practices will be visited by the Training
Programme Director and another GDP, as appropriate. In some cases a practice inspection by the
NHS England Area Team may also be necessary.
Assuming approval as a Trainer is granted, the Trainer/FD contract would not come into effect until a
new graduate joins the practice as a FD on 1st September, although you would be expected to attend the
Trainer induction courses prior to the FD's arrival, as outlined above.
Trainer preparation
Trainers are introduced to the 'nuts and bolts' of foundation training, before employing a FD in their
practice, through Trainer support workshops. Trainers are introduced to the concepts of 1:1 tuition,
assessment, monitoring and evaluation, and communication skills. Trainers and GDP teachers are
encouraged to develop their teaching skills through participatory courses.
Recruitment of Foundation Dentist (FD)
FD recruitment is managed nationally. The national process will result in the correct number of FDs
being recruited to each scheme. Each scheme will run a session to introduce trainers to potential FDs.
The dates for this are published on the website (www.kss.hee.nhs.uk/dental). After the sessions, FDs
are encouraged to visit the training practices they are interested in training at. The potential FDs then
complete a preference sheet, which is submitted to HEKSS. You will then subsequently be notified of
the name of your FD.
Finance
The practitioner who is appointed as a trainer will have their provider’s contract value increased to reflect
the following (April 2014 fees):

a trainer grant in respect of a contract providing for employment of at least 35 hours per
week, £761.00 per month;

reimbursement of salary paid to the trainee under a full-time contract providing for
employment equivalent to 35 hours each week, £2,536.11 per month full-time; and

a sum representing the service costs of employing the Trainee of £5,347.02 per month.
These figures are for full-time trainers and trainees (pro rata by arrangement with the HEKSS Dental
Department, for part-time FDs)
The contractor will also be reimbursed the amount of national insurance contributions paid each month
as the employer of the trainee.
The Dental Services Division of the NHS Business Services Agency (formerly the DPB) on behalf of the
NHS Area Team will make these payments to the contractor each month, once the FD is included on the
Dental Performers List.
The course of study days
FDs attend a course of approximately 30 study days (60 half-days or sessions) which are held on a
weekly, day-release basis (usually) on Fridays spread over the year. The course is divided into three
phases; introduction to practice, improving the quality of care, and widening the horizons. The majority
of the teachers work in general dental practice, and Trainers are often asked to contribute to the
programme. The topics covered in the course include:






treatment planning
human behaviour, psychology and interpersonal skills, psychiatry
clinical dental subjects
medico-legal matters, including risk management and handling complaints
surgery design, equipment layout and maintenance
visits to practices to discuss surgery design, sterilising systems, equipment record systems and
other facts of practice management
 structure of the National Health Service and its administration
 relationships with other professions and organisations
 child protection and safeguarding children
Summary of the Trainer Selection Process for New Training Practices
1. From October 2014, Trainer Application Forms and information will be available on the HEKSS
Dental website.
2. The practitioner returns the completed application form and supporting documents, via email, to the
Dental Foundation Training Department at HEKSS by the notified closing date.
3. If shortlisted, the practitioner is required to attend a formal interview.
4. Practice visits may be carried out before or after the interview, by mutual agreement. Visits are
carried out if an applicant is new, or every 3 years if an existing/reappointed Trainer.
5. The candidate is informed of the outcome by the Dean in writing. If successful, the practitioner is
required to acknowledge that s/he accepts the responsibility of a Trainer as detailed in the letter of
approval. The approval is subject to a FD joining the practice.
6. The number of new training practice places will depend on the number of existing practices that are
reappointed.
TRAINER PERSON SPECIFICATION
The personal specification summarises the requirements of the Trainer and the criteria against which
the Trainer will be assessed for shortlisting. The information will be sought from the application form.
PROFESSIONAL MEMBERSHIP AND CONDUCT
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On GDC Register
On NHS England Area Team Performers List
Absence of serious substantiated complaints
GDC CPD Requirement
QUALIFICATIONS
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Principal, Associate or Salaried with an involvement in and influence on the running of the
practice and practice policy.
Demonstrable commitment to lifelong learning
Sound professional judgement
Clinical audit experience
Commitment and availability for Study Days and all trainer commitments
NHS Contract with an acceptable level of NHS commitment, which will continue
KNOWLEDGE & EXPERIENCE AS A DENTIST & TRAINER
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High clinical and ethical standards
Commitment to Clinical Governance
Provides (or Practice provides) a wide range of treatment
Understanding of legal framework of NHS Practice
Record of Postgraduate education and development
Adequate experience of Primary Dental Care NHS Practice
Strong personal organisation
Commitment to development of the profession (and experience)
SKILLS & ABILITIES
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Able to provide guidance to the FD within the practice for a minimum of 6 sessions (half days) per
week.
Works as part of a stable Team
Communicates effectively with patients and team members
Financial and management skills
Encourages lifelong learning for whole team
Available and accessible to FD
Ability to self-assess and change practice, self-awareness
Good listening skills
Personal Development Plan
Modern, up-to-date practising skills
Some areas of expertise that can be passed on to all FDs
Tolerance
Ability to give and accept criticism
Honesty and integrity
Enthusiasm for General Dental Practice/Primary Dental Care
FULL-TIME FOUNDATION TRAINING IN THE GENERAL DENTAL SERVICES
THIS IS A CURRENT DFT CONTRACT, AS AN EXAMPLE. A NEW CONTRACT WILL BE AVAILABLE FOR APPOINTED
TRAINERS TO USE
Foundation Dentist’s Contract
THIS AGREEMENT is made the __________ day of _____________ 20 ____
BETWEEN
___________________________________________________________________
of_________________________________________________________________
________________________Dental Practice owner/partner (“the Practice”)
and ________________________________________________________ of
Foundation Dentist
and ________________________________________________________ of
Educational Supervisor
Background
This contract of employment applies exclusively to arrangements made under dental Foundation
Training schemes in [England].
The purpose of the national Dental Foundation Training Scheme is to enhance clinical and administrative
competence and promote high standards and to introduce the Foundation Dentist to general dental
practice in a protected environment while enhancing skills.
The Practice agrees that the Educational Supervisor will be the nominated Educational Supervisor of the
Foundation Dentist throughout the duration of this contract.
Both the Educational Supervisor and the Foundation Dentist have entered into educational agreements
with Health Education Kent Surrey & Sussex
The Educational Supervisor has been approved as an Educational Supervisor in General Dental
Practice. On that basis the Foundation Dentist wishes to enter employment on a Dental Foundation
Training programme with the Practice. The Practice understands that it is a requirement of this contract
that the Educational Supervisor provides and is responsible for the relevant training to the Foundation
Dentist at the Practice.
The parties agree to establish this contract upon the following terms and conditions:
IT IS AGREED as follows:
1
The Practice will employ the Foundation Dentist and the Foundation Dentist will work as an
employed performer at the Practice to the best of his/her ability and will do his/her best to
promote the interests of the Practice and to serve its patients as required.
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Subject to any early termination under the clauses below, this agreement shall start on the 1st
day of September 2014 and shall automatically terminate one year later. No employment with a
previous employer counts towards the Foundation Dentist’s period of continuous employment
with the Practice.
Notwithstanding clause 2 this agreement may be terminated at any time by either party giving
one month’s notice in writing to the other. If both parties agree a shorter period of notice, a
shorter period of notice or payment in lieu of notice may be given.
The Practice shall be entitled to dismiss the Foundation Dentist at any time without either notice
or payment in lieu of notice if the Foundation Dentist commits a serious breach of their obligations
as an employee (including but not limited to the obligations as set out below and gross
misconduct as defined in the Practice’s relevant policy); if they cease to be entitled to work in the
United Kingdom; or if they are suspended by the General Dental Council (GDC) or from the
Performers List.
The Foundation Dentist is employed as a Foundation Dentist and reports to the Educational
Supervisor. The duties are set out in the attached job description. The Foundation Dentist may be
required to undertake other duties from time to time as may reasonably be required.
The Foundation Dentist warrants that he/she is entitled to work in the UK and has obtained GDC
registration prior to starting employment with the Practice. The Foundation Dentist will notify the
Educational Supervisor, the Practice and the Postgraduate Dental Dean/Director immediately if
he/she ceases to be so entitled or registered at any time in the duration of this contract.
The Foundation Dentist will not be required to work outside the UK.
During employment under this contract the Practice shall pay to the Foundation Dentist a salary
at the rates laid down from time to time in the Statement of Financial Entitlements payable to
General Dental Practitioners as applicable to Foundation Training. Payments will be made in
arrears by monthly instalments on the ___________ day of each calendar month.
The Practice acknowledges that termination of this contract for any reason will lead to the
stopping of all associated Foundation Training payments from the NHS and that any
overpayment from the NHS to the Practice will be repaid by the practice to the NHS England
Local Area Team
The Foundation Dentist will be subject to the NHS Superannuation Regulations and the
Educational Supervisor will account to the proper authority for all contributions and other
payments for which the Foundation Dentist is liable under the said Regulations.
The Practice is entitled to deduct from the Foundation Dentist’s salary or other payments due to
them any overpayments which the Foundation Dentist may owe to the Practice at any time.
The Practice will pay to the Foundation Dentist all travel and subsistence payments received on
behalf of the Foundation Dentist in the monthly schedules from the NHS.
The Foundation Dentist and Educational Supervisor will maintain themselves on the GDC
Register and be members of an appropriate medical defence organisation during the period of
the employment at their own expense.
The Practice will ensure employers liability cover is in place.
During the continuance of this employment the Educational Supervisor shall:
15.1 work in the same premises as the Foundation Dentist in a surgery to which the
Foundation Dentist has sufficient access to allow him/her to fulfil his/her obligations under
the contract, for not less than 3 days per week;
15.2 ensure the Practice can provide the Foundation Dentist with NHS activity as determined
by the Health Education England, COPDEND or any successor organisations;
15.3 be available to the Foundation Dentist for guidance in both clinical and administrative
matters;
15.4 provide reference material for the use of the Foundation Dentist;
15.5 except during holiday or sickness absence of the Educational Supervisor or the
Foundation Dentist, provide weekly tutorials for the Foundation Dentist. Such tutorials to
take place during normal practice hours (not during lunch hours or other breaks) and to be
of a minimum of one hour’s duration. Exceptionally tutorials may be provided outside of
normal practice hours;
15.6
16
17
carry out work based assessments with the Foundation Dentist as determined by Health
Education England, COPDEND and any successor organisation;
15.7 provide the Foundation Dentist opportunities to perform a broad range of clinical
procedures under the NHS and shall ensure as far as reasonably practicable that there is
an adequate patient flow to fully occupy clinical time and to allow the Foundation Dentist
to achieve the competencies within the Interim Foundation Curriculum
(see
http://www.copdend.org);
15.8 complete the required sections of the Foundation Training e-Portfolio provided by Health
Education England, COPDEND and any successor organisation;
15.9 inform the Postgraduate Dental Dean/Director immediately in writing if the circumstances
of either the Educational Supervisor, the Practice or the Foundation Dentist change in
such a way as to alter the contract of employment or training contract;
15.10 inform the Postgraduate Dental Dean/Director immediately should the Foundation Dentist
have a cumulative sickness absence greater than 10 days during the duration of this
contract;
15.11 inform the Postgraduate Dental Dean/Director immediately should the Practice, the
Foundation Dentist or the Educational Supervisor be investigated by any NHS body
and/or the GDC; and
15.12 fulfil the obligations and responsibilities of Educational Supervisors as set out in the
Educational Supervisor’s educational agreement with HEKSS.
During the continuance of this employment the Practice shall:
16.1 provide the Foundation Dentist with in surgery access to the internet during working
hours;
16.2 allow and require the Foundation Dentist to attend a minimum of 30 study days in the year
arranged by the Foundation Programme Director and allow the Foundation Dentist to work
in practice on those days when study days are not organised or cancelled;
16.3 provide the Foundation Dentist with satisfactory facilities to comply with health and safety
and infection control standards as contained in the Department of Health’s guidance or
successor body;
16.4 provide the Foundation Dentist with administrative support and when required the
assistance of a suitable experienced dental nurse;
16.5 ensure that the Hepatitis B immunisation status of the Foundation Dentist is in line with
local guidelines and that the Foundation Dentist is compliant with other blood borne virus
policies, where applicable; and
16.6 inform the Postgraduate Dental Dean/Director immediately should the Foundation Dentist
or the Educational Supervisor have a cumulative sickness absence greater than 10 days
during the duration of this contract.
During the continuance of this employment the Foundation Dentist shall:
17.1 fulfil and obey all lawful and reasonable directions and orders of the Educational
Supervisor and the Practice and not at any time except in the case of illness or other
unavoidable cause or permitted holidays be absent from the service of the Practice
without its consent;
17.2 work cooperatively with colleagues in the Practice, in particular with the dental nurse
assigned to him/her;
17.3 follow all of the Practice’s protocols for record keeping and taking fees for any NHS or
necessary private work which the Foundation Dentist may carry out whilst at the Practice.
The Foundation Dentist will not be paid anything over their salary as set in clause [8]. Any
private fees for work done by the Foundation Dentist will accrue to the Practice;
17.4 keep all usual and necessary dental charts and an appropriate records of the work done
for all patients attended to by him/her following current good practice, and follow and
practice as advised by the Educational Supervisor or the Practice in relation to record
keeping;
17.5 devote his/her whole time to the Practice during the hours specified in clause [18]. The
Foundation Dentist is prohibited from being an employee, consultant, worker or director of
17.6
18
any other company, firm or organisation during the course of this contract unless it is with
the prior written consent of the Educational Supervisor and the Postgraduate Dental
Dean/Director;
17.7 unless as part of the training course, not normally attend any patient or perform any
operation or prosthetic work for any person other than the Practice. For the avoidance of
doubt, the Foundation Dentist is prohibited from performing any out of hours work during
the course of this contract unless it is with the prior written consent of the Educational
Supervisor and the Postgraduate Dental Dean/Director. The Foundation Dentist should
only perform operations they have been trained to do and should not perform operations
outside the GDC Scope of Practice, e.g. Botox or cosmetic fillers;
17.8 observe and conform to the provisions of the Dentists Act 1984 so far as they relate to the
Foundation Dentist or his/her employment and observe and conform to all the Standards
For Dental Professionals, as set out by the GDC;
17.9 attend all study day courses as are set out in the published programme and shall not,
except in case of illness or other unavoidable cause, absent himself/herself from any such
course without the prior consent both of the Educational Supervisor and
Health Education Kent Surrey & Sussex.
Such consent will only be allowed in
exceptional circumstances and is subject to the agreement of the Training Programme
Director and the Postgraduate Dental Dean/Director following written application at least 6
weeks in advance. The Foundation Dentist will be expected to make up any study days
missed with suitable equivalent training/education;
17.10 attend weekly tutorials with the Educational Supervisor and participate in work based
assessments as determined by Health Education Kent Surrey & Sussex
17.11 maintain and complete the Foundation Training e-Portfolio provided by Health Education
Kent Surrey & Sussex, COPDEND and successor organisations;
17.12 undertake such educational studies as may be reasonably advised from time to time by
the Regional Director/Training Programme Director of Foundation Training;
17.13 inform the Postgraduate Dental Dean/Director, Practice and Educational Supervisor of
any alteration in his/her circumstances which might affect this contract of employment;
and
17.14 fulfil the obligations and responsibilities of Foundation Dentists in the Dental Foundation
Training scheme as contained in the Foundation Dentist’s educational agreement with
Health Education Kent Surrey & Sussex and the standards expected by the GDC of a
dental practitioner.
The Foundation Dentist will work 35 hours per week at times as specified by the Practice in the
table below. These hours of work are only to be changed with agreement from the Postgraduate
Dean/Director. Hours worked must be between 8 am and 8 pm Monday to Saturday and a
maximum of 5 days in any week inclusive of study days; with a maximum of 8 hours worked in a
single day
(Practice to insert details in table below specifying days and hours of work including breaks)
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
19
The Foundation Dentist shall be entitled to 5.6 weeks’ holiday, including bank holidays, with full
pay during the period of twelve months in the Practice, pro rata for part-time working. Such
holidays shall be taken at the times agreed between the parties. The Foundation Dentist shall
not take more than 3 days annual leave within the first 8 weeks of the training year or take
holidays on study days without the written approval of the regional Postgraduate Dental
Dean/Director of Health Education Kent Surrey & Sussex.
20
21
22
23
24
25
26
27
28
Where employment ends or is terminated a payment will be made on a pro-rata basis in respect
of any accrued holiday entitlement that has arisen in the relevant leave year but has not been
taken on the date of termination.
A deduction will be made from the Foundation Dentist’s final pay on a pro-rata basis for any
holiday taken in excess of their entitlement in that leave year, at the date of termination.
If absent due to sickness the Foundation Dentist will be entitled to statutory sick pay entitlement
during the first four months of employment; after four months service the Foundation Dentist is
entitled to one month’s full pay and two months’ half pay. Any entitlement to sick pay ends when
this contract ends or is terminated by either party. If the Foundation Dentist is absent from work
for any reason, he/she must notify [
] of the reason for absence as soon as possible but
no later than [
] on the first day of absence to give the reason for absence and, if possible,
to say when they hope to return to work. Unauthorised absence will not be paid.
The Foundation Dentist should fill out a self-certification form for any period of absence due to
illness lasting less than 7 days. For any period of incapacity due to sickness or injury which lasts
for seven consecutive days or more, a doctor's certificate stating the reason for absence must be
obtained at the Foundation Dentist’s own cost and supplied to [
]. Further certificates
must be obtained if the absence continues for longer than the period of the original certificate.
Cumulative absence of greater than 10 days during the training year must be reported by the
Foundation Dentist to the Postgraduate Dean/Director and will be reviewed by the Postgraduate
Dean/Director for possible extension or termination of training.
The Foundation Dentist agrees to consent to a reasonable request for a medical examination (at
the Practice's expense) by a doctor nominated by the Practice should the Practice so require.
The Foundation Dentist agrees that any report produced in connection with any such examination
may be disclosed to the Practice and Health Education Kent Surrey & Sussex and the
Educational Supervisor and the Postgraduate Dean/Director may discuss the contents of the
report with the relevant doctor.
Upon notification to the Practice of pregnancy/adoption, the Foundation Dentist shall be entitled
to up to 52 weeks’ maternity/adoption leave (Statutory Maternity Leave). During the period of
Statutory Maternity Leave, the Foundation Dentist’s fixed-term contract of employment shall
continue unless either party expressly ends it or this fixed-term contract expires without being
renewed by the Practice. This contract will not be automatically extended to allow a Foundation
Dentist to complete any Maternity or Adoption Leave. Continuation of the contract includes all
terms and conditions applying to the Foundation Dentist under the contract, save for the terms as
to remuneration. Foundation Dentists, who properly qualifies with sufficient continuous
employment with the Practice, shall be entitled to Statutory Maternity Pay/Statutory Adoption Pay
as the case may be. Statutory Maternity Pay shall be paid for the first 6 weeks at 90% of average
earnings and then at the prescribed rate of Statutory Maternity Pay for the following 33 weeks.
The Foundation Dentist shall be entitled to paid time off during working hours for the purpose of
receiving ante-natal care however it may be reasonable for the Practice to refuse any such
request.
Nothing in this contract shall entitle the Foundation Dentist to any of the rights or expose him/her
to any of the liabilities of a partner or constitute in any way the relationship of partners between
the Educational Supervisor and the Foundation Dentist.
The Foundation Dentist should note the Practice’s disciplinary and grievance procedures. The
grievance procedure is contained within Appendix 1 to this agreement. Should the Foundation
Dentist have any complaint or grievance regarding his/her employment or terms and conditions
relating to that employment, the Foundation Dentist should raise the matter initially with the
Practice and notify the Postgraduate Dean/Director. The full disciplinary rules in place in the
Practice are set out in Appendix 2.
The Educational Supervisor reserves the right to suspend the Foundation Dentist with pay for a
period of no longer than necessary for the purposes of investigating any allegation of misconduct
or neglect against the Foundation Dentist. Any suspension must be immediately reported to the
Dean/Director of Postgraduate Dental Education in Health Education Kent Surrey & Sussex.
29
30
31
32
33
34
The Foundation Dentist shall not use or disclose to any person either during or at any time after
his/her employment with the Practice any confidential information about the business or affairs of
the Educational Supervisor or Practice or any of the Educational Supervisor’s patients or Practice
employees.
For the purposes of clause [29], confidential information means any personal information or
matter which is not in the public domain and which relates to the affairs of the Practice,
Educational Supervisor or any of the Educational Supervisor’s patients or Practice employees.
The restriction in Clause [29] does not apply to:
31.1 prevent the Foundation Dentist from making a protected disclosure within the meaning of
section 43A of the Employment Rights Act 1996; or
31.2 use or disclosure that has been authorised by the Practice, as required by law; or the
GDC.
All documents, manuals, hardware and software provided for your use by the Practice, and any
data or documents (including copies) produced, maintained or stored on the Practice's computer
systems or other electronic equipment (including mobile phones), remain the property of the
Practice.
Any Practice property in the Foundation Dentist's possession and any original or copy documents
obtained by the Foundation Dentist in the course of his/her employment shall be returned to the
Practice at any time on request and in any event prior to the termination of your employment with
the Practice.
In this agreement references to any enactment order regulation or other similar instrument shall
be construed as a reference to such enactment order regulation or instrument as amended from
time to time or as replaced by any subsequent enactment order regulation or instrument.
Signed as a deed by the Educational Supervisor [Insert signatory name
]
………………………………………………………………………………………...
in the presence of:
..........................................................................................................................
Witness
[Insert witness name:
]
[Insert witness address:
]
[Insert witness occupation:
]
Signed as a deed by the Foundation Dentist [Insert signatory name:
………………………………………………………………………………………...
]
in the presence of:
..........................................................................................................................
Witness
[Insert witness name:
]
[Insert witness address:
]
[Insert witness occupation:
]
Option 1: FOR Practices that are COMPANIES / LLPs
Executed as a deed by [Insert Practice company / LLP name:
signatory name:
]
……………………………………………………………………………………………...
[“Director” for company / “Member” for LLP:
]
in the presence of:
................................................................................................................................
Witness
[Insert witness name:
]
[Insert witness address:
]
[Insert witness occupation:
]
] acting by [insert
Option 2: FOR Practices that are PARTNERSHIPS
[Drafting note – because a partnership does not have its own legal status independently of the individual
partners who participate in it, in order for a deed to be validly executed by a partnership either (i) all of
the partners comprising the partnership must sign the document in their own right or (ii) evidence must
be obtained (eg a valid power of attorney) that the partner(s) signing the document are duly authorised to
do so on behalf of all the partners comprising the partnership. In most cases the partners will be
individual persons in which case the form of words below is to be used, though if a partner is a company,
the form of words above should be used.]
Executed as a deed by [Insert name of signatory:
] in their capacity as a
partner of [Insert partnership name:
]
..................................................................................................................................
Partner
in the presence of:
..................................................................................................................................
Witness
[Insert witness name:
]
[Insert witness address:
]
[Insert witness occupation:
]
[Drafting note – in the event that any other capacity of legal entity is proposed to sign the deed,
you should consider taking legal advice on the form of signature block prior to completion]