MINUTES OF NAAC RECONVENED ANNUAL GENERAL MEETING HELD ON
MONDAY 27th OCTOBER 2014, 7.00PM AT LOXLEY HOUSE, 2nd FLOOR, ROOM
LH2.13, STATION STREET, NOTTINGHAMNG2 3NG
Present:
Bhavesh Jani, Nila Shah, Dr A Raoof, Karrar K Khan, Jai
Verma, Raj Chandran, Ilyas Aziz, Jairaj Gadhia, Davinder Virdi,
Utkarsha Joshi, Jayesh Jani, Sharon Scaniglia, Rajesh Sharma
(RS)
Apologies:
Pawan Joshi, Parvin Jumbu, Bhupi Gataora, Dave Dabee,
Najeeb Nazir
1.
Arrival, Registration and Refreshments
2.
2.1
Welcome and Apologies
Everyone was welcomed to the meeting and apologies noted.
3.
3.1
Minutes of the last AGM and any matters arising
RS went through the minutes and explained the membership take-up.

Events – substantial presence at various events throughout the year e.g.
Mela, Dinner & Dance, etc.

NAAC Music & Dance Academy – a resounding success with good
attendance.

Website – well maintained and updated.

Successes – many delivered over 25 events as NAAC and partnership.

Bids for ACE for next year.

Partnership working at local level and really successful.
3.2
Minutes of the last meeting proposed by Mrs Mohindra and seconded by
Rajesh Sharma. All present were in agreement.
4.
4.1
Audited Accounts to 31st March 2014
Mrs M went through the accounts and the following points were noted:
Salient points on accounts – Mrs Mohindra
ACE payment received with a small amount outstanding which will be
released.
Opening transfer from NAAC to Association.



4.2
The 2014 Accounts were proposed by Davinder Virdi and seconded by Karrar
Khan. All present were in agreement.
5.
5.1
Officers’ Annual Reports (Chairman, Secretary and Treasurer)
BJ present his report and mentioned the following:
Major events and partnership with Trent Bridge, The City Council including
Mela and participation at India V England game.
Joint bid to be submitted in partnership with NAE and City Council
Poetry groups very active and have delivered a number of events. A big thank
you to Mrs Verma and Kavya Rang group.
Festival of Words – thanks to Sharon Scaniglia and Mrs Verma







Major changes at Djanogly and Peepul Centre
Partnership working with the Castle – Picnic in the Park as part of the Open
Heritage Day was successful.
Classical events went well
5.2
BJ thanks to the committee for the ongoing support and help and City Council
officers: Ron, Sharon and the Arts team.
5.3
Utkarsha Joshi queried if NAAC share any financial benefits. Events are
based on breakeven basis and no costs incurred by NAAC except Mela and
Poetry events.
5.4
Ilyas congratulated the NAAC for the excellent work that it does and
questioned if we keep audience profile. Going forward we will have to keep
audience profile for funders and would be useful for NAAC marketing. He also
suggested that we could do joint working with organisations in Derby,
Leicester, Mansfield and other towns in the East Midlands.
5.5
Jairaj Gadhia queried if we see accounts from partnership working. Most of
our role is support but 100% risk is taken by partners. E.g. for the Mela – it
was agreed the accounts will be requested from NAE.
5.6
Mrs Verma said that some events had attracted audiences from Doncaster,
Manchester and other towns. Could we publicise on TV.- Cost of publicity is
higher. We get good free publicity through local BBC radio stations.
5.7
Raj Chandran observed that Bhavesh is working hard and needs help from
the rest of the committee members. There was not much audience
participation at the Mela and gave examples of other communities, Nepalese,
Mauritian, Bangladeshis.
5.8
Rajesh Sharma said that NAAC has a huge database and would need
directors to help in publicising. We get support from some of the Board
members in running the Academy classes and extensive volunteers at the
Mela.
5.9
Bhavesh thanked all the contribution from Nina.
6.
6.1
Appointment of Directors
In accordance with the constitution of the 15 Directors, 5 need to step down.
As there were 2 vacancies the following 3 stepped down:
Karrar Khan
Pawan Joshi
Rajesh Sharma
6.2
It was noted that Hasmukh Mistry had resigned and he was thanked for his
contribution to the NAAA.
6.3
The following 5 were unanimously elected as Directors.
Pawan Joshi
Karrar Khan
Ilyas Aziz
Raj Chandran
Rajesh Sharma
7.
7.1
Appointment of Auditors
The excellent work undertaken by CAPlus was noted and CAPlus were
nominated and reappointed as Auditors – All present were in agreement.
8
AOB – No matters had been notified so the meeting was declared closed.