THE BYLAWS OF
THE [enter name of chapter] ALUMNI CHAPTER
OF THE TAU BETA PI ASSOCIATION
BYLAW I
1.01
NAME. The name of this organization shall be The [enter name of chapter] Alumni Chapter of The Tau
Beta Pi Association, hereinafter referred to in these Bylaws as the “Chapter.”
1.02
PURPOSE. The purpose of the Chapter shall be:
(a)
(b)
(c)
(d)
to uphold the principles and ideals of The Tau Beta Pi Association,
to advance the causes of the engineering profession,
to provide opportunities for alumni of Tau Beta Pi to meet and discuss common interests,
*to assist the [enter name(s) of local collegiate chapters] collegiate chapter(s) with its/their
program(s) and the selection of suitable alumni and eminent engineers for election to membership in
the Association.
*item (d) if collegiate chapter is located in the area.
BYLAW II
2.01
MEMBERSHIP. Membership in this Chapter is open to any member of Tau Beta Pi who is not an
undergraduate student. Anyone eligible for membership may become a member by expressing his or her
desire to become affiliated with the Chapter, his or her willingness to comply with these Bylaws, and by
paying annual dues to the Treasurer of the Chapter.
BYLAW III
3.01
OFFICERS. The officers of the Chapter shall be a President, Vice President, Secretary, Treasurer, and
[number of Directors (at least two)] Directors, who shall comprise the Board of Directors. The President,
Vice President, Secretary, Treasurer, and Directors shall serve a term of one year.
3.02
NOMINATIONS. A nominating committee composed of the officers shall contact possible nominees and,
with the nominees’ permission, nominate members for each office except that of President. The Vice
President shall automatically succeed to the Presidency. The names of those persons nominated are to be
sent to members with the notice of the election meeting by the Secretary. Further nominations may then
be made from the floor at the election meeting.
3.03
ELECTION OF OFFICERS. An election of officers shall be held at the election meeting in [enter month] of
each year, with the term of office from January 1 through December 31.
3.04
RESIGNATION OF OFFICERS. In the event of the resignation of an officer, the Board of Directors shall elect
a replacement from the membership (with the member’s approval) to fill the office for the remainder of
the term, except that the office of President shall automatically be filled by the Vice President, and a new
Vice President shall be elected at the next meeting of the Chapter.
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Bylaws of The [enter name of chapter] Alumni Chapter
3.05
COMMITTEES. The President shall appoint members to serve on committees, as deemed necessary by the
officers.
3.06
DUTIES OF THE PRESIDENT. It shall be the duty of the President:
(a) to perform the normal duties of that office, and
(b) to make certain that other officers perform their duties in accordance with these Bylaws.
3.07
DUTIES OF THE VICE PRESIDENT. It shall be the duty of the Vice President:
(a) to assist the President;
(b) to prepare for the Presidency; and
(c) to be responsible for Chapter programs.
3.08
DUTIES OF THE SECRETARY. It shall be the duty of the Secretary:
(a) to maintain records of the Chapter’s membership, keep the roll, and take the minutes of the Chapter
meetings and to keep them up-to-date;
(b) to preside at Chapter meetings in the absence of the President and Vice President, in which instance
he or she shall appoint another member to take the minutes;
(c) to send notices of the time, date, and place of meetings to members at least two weeks prior to a
meeting;
(d) to send to Headquarters a copy of the Chapter’s Bylaws within two weeks of their adoption or
amendment;
(e) to send to Headquarters the names and addresses of the Chapter’s official Convention delegate on
the official credentials form;
(f) to send to Headquarters the names and addresses of the Chapter’s officers after elections are held;
and
(g) to carry on such other correspondence of the Chapter as the President or officers may direct.
3.09
DUTIES OF THE TREASURER. It shall be the duty of the Treasurer:
(a) to send promptly in December of each year to Headquarters the annual Chapter dues; as provided in
Article VII, Section 1(c), of the Constitution and Bylaws of the Association;
(b) to collect the annual membership dues in [month] of each year; and
(c) to maintain the financial records of the Chapter.
3.10
DUTIES OF DIRECTORS. It shall be the duty of the Directors to serve with the other officers as an executive
committee to administer the affairs of the Chapter between meetings.
3.11
CONVENTION REPRESENTATION. The Chapter shall be represented at the annual Convention of the
Association by an official delegate, if possible. It shall be the duty of the Convention delegate to represent
the best interests of the Chapter and the Association. The President of the Chapter shall be the delegate.
The other officers shall be alternates in the order given in Bylaw III, 3.01. If none of the officers are able to
attend, they shall name a delegate from the membership.
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Bylaws of The [enter name of chapter] Alumni Chapter
BYLAW IV
4.01
MEMBERSHIP DUES. Annual dues in the amount of $ [enter amount] shall be payable in January.
4.02
CHAPTER DUES. The annual Chapter dues to the Association shall be paid by the Treasurer in accordance
with the Constitution and Bylaws of the Association, Article VII, Section 1(c).
4.03
FISCAL YEAR. The Chapter’s fiscal year shall be January 1 to December 31.
4.04
DISTRIBUTION OF NET EARNINGS. No part of the net earnings of the Chapter will inure to the benefit of,
or be distributable to, members, officers or Directors of the Chapter or to any other individual.
4.05
DISSOLUTION. In the event of dissolution of the Chapter, the residual assets shall be distributed to the Tau
Beta Pi Association, a corporation organized and operated exclusively for educational and scientific
purposes and exempt from Federal income tax under Section 501 (c)(3) of the U.S. Internal Revenue Code
of 1954. Any of such assets not so disposed of shall be distributed to a fund, foundation or corporation,
organized and operated exclusively for charitable, religious, educational or scientific purposes and
similarly exempt from Federal income tax or to a Federal, State or Local Government for public purpose.
BYLAW V
5.01
BOARD MEETINGS. The President, as deemed necessary, or upon request of three officers, will call within
ten days a meeting of the Board of Directors to plan Chapter activities or to act upon urgent business.
5.02
CHAPTER MEETINGS. The regular meeting of the Chapter shall be the election of officers in [enter month]
If a quorum is not present at the time of the regular meeting, the election will be handled by a mail ballot.
The time limit to vote is specified in Bylaw 6.03. (It is usual to hold two or three meetings a year; one
often in conjunction with a collegiate chapter initiation or banquet, for election of Convention delegate,
and for routine programs to further the objectives of the chapter.)
5.03
QUORUM. At least [enter percentage] percent of the active members must be present at a meeting of the
Chapter before any business may be transacted. (NOTE: in large chapters, a quorum of 10 to 15 percent
would be practical; for smaller chapters, a minimum number probably will require a higher percentage.)
5.04
RULES OF ORDER: Robert’s Rules of Order Newly Revised shall govern the proceedings of all meetings of
the Chapter, except as provided in these Bylaws.
BYLAW VI
6.01
PROPOSED AMENDMENTS. Amendments to these Bylaws shall be proposed either by an active member
of the Chapter at a regular meeting; or by a majority of the officers at any time.
6.02
ADOPTION. Any amendment proposed in the manner specified in Bylaw 6.01 will be adopted if approved
by the affirmative vote of at least 50 percent of the Chapter membership entitled to vote thereon, or 75
percent of the members voting. Ballots will be mailed to all members eligible to vote, if the matter cannot
be handled at a regular Chapter meeting.
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Bylaws of The [enter name of chapter] Alumni Chapter
6.03
TIME LIMIT OF VOTE. Any member who fails to return his or her ballot to the Secretary within two weeks
of the time the ballot was mailed to him or her shall forfeit his or her vote to the officers of the Chapter
who shall be empowered to vote for him or her in a manner which they believe to be in the best interests
of the Chapter and of the Association.
BYLAW VII
7.01
ENACTMENT. These Bylaws shall be in force when petition is signed by at least ten alumni of the Tau Beta
Pi Association.
[enter date enacted]
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