THE BYLAWS OF
THE OHIO'S NORTH COAST ALUMNI CHAPTER
OF THE TAU BETA PI ASSOCIATION
BYLAW I
1.01
NAME. The name of this organization shall be The Ohio's North Coast Alumni Chapter of The Tau
Beta Pi Association ("ONCAC"), hereinafter referred to in these Bylaws as the "Chapter."
1.02
PURPOSE. The purpose of the Chapter shall be:
(a)
(b)
(c)
(d)
to uphold the principles and ideals of The Tau Beta Pi Association,
to advance the causes of the engineering profession,
to provide opportunities for alumnus members to meet and discuss common interests,
to assist the local collegiate chapters (including, but not limited to OH A; OH E; OH K; OH L; and
OH Z) with their programs and the selection of suitable alumni and eminent engineers for election to
membership in the Association.
BYLAW II
2.01
MEMBERSHIP. Membership in this Chapter is open to any member of Tau Beta Pi who is not an
undergraduate student. Anyone eligible for membership may become a member by expressing his or her
desire to become affiliated with the Chapter, his or her willingness to comply with these Bylaws, and by
paying annual dues to the Treasurer of the Chapter, if so required by a vote of Chapter Members.
BYLAW III
3.01
OFFICERS. The officers of the Chapter shall be a President, Vice President, Secretary, Treasurer (or
Secretary-Treasurer), who shall comprise the Board of Directors. The President, Vice President,
Secretary, Treasurer (or Secretary-Treasurer) shall serve a term of one year (or a longer term as may be
allowed by the Constitution and Bylaws of the Tau Beta Pi Association, if so voted by the Chapter
Members).
3.02
NOMINATIONS. A nominating committee composed of the officers shall contact possible nominees
and, with the nominees' permission, nominate members for each office. The Vice President shall be
given the opportunity to succeed to the Presidency, if desired. The names of those persons nominated
are to be sent to members with the notice of the election meeting by the Secretary (or SecretaryTreasurer). Nominations may also be made from the floor at the regular election meeting.
3.03
ELECTION OF OFFICERS. An election of officers shall be held at the election meeting in March of
each year, with the term of office from June 1 through May 31, allowing a two-month transition period
for new Officer training purposes.
3.04
RESIGNATION OF OFFICERS. In the event of the resignation of an officer, the Board of Directors
shall elect a replacement from the membership (with the member's approval) to fill the office for the
remainder of the term, except that the office of President shall automatically be filled by the Vice
President, and a new Vice President shall be elected at the next meeting of the Chapter.
1
Bylaws of The Ohio's North Coast Alumni Chapter
3.05
COMMITTEES. The President shall appoint members to serve on committees, as deemed necessary by
the officers.
3.06
DUTIES OF THE PRESIDENT. It shall be the duty of the President:
(a) to perform the normal duties of that office, and
(b) to make certain that other officers perform their duties in accordance with these Bylaws.
3.07
DUTIES OF THE VICE PRESIDENT. It shall be the duty of the Vice President:
(a) to assist the President;
(b) to prepare for the Presidency; and
(c) to be responsible for Chapter programs.
3.08
DUTIES OF THE SECRETARY (or Secretary-Treasurer). It shall be the duty of the Secretary:
(a)
to maintain records of the Chapter's membership, keep the roll, and take the minutes of the
Chapter meetings and to keep them up-to-date;
(b)
to preside at Chapter meetings in the absence of the President and Vice President, in which
instance he or she shall appoint another member to take the minutes;
(c)
to send notices of the time, date, and place of meetings to members at least two weeks prior to a
meeting;
(d)
to send to the Director of Alumni Affairs of the Association a copy of the Chapter's Bylaws
within two weeks of their adoption or amendment;
(e)
to send to the Executive Director of the Association the names and addresses of the Chapter's
official Convention delegate and alternate delegate on the official credentials form; and
(f)
to carry on such other correspondence of the Chapter as the President or officers may direct.
3.09
DUTIES OF THE TREASURER (or Secretary-Treasurer). It shall be the duty of the Treasurer:
(a)
to send promptly in December of each year to the Executive Director of the Association the
annual Chapter dues; as provided in Article VII, Section 1(c), of the Constitution and Bylaws of
the Association;
(b)
to collect annual membership dues in March of each year if so required by a vote of Chapter
Members.; and
(c)
to maintain the financial records of the Chapter, and secure and maintain a Chapter Bank
Account and Federal EIN for IRS reporting purposes, as may be required.
3.10
CONVENTION REPRESENTATION. The Chapter shall be represented at the annual Convention of
the Association by an official delegate, if possible. It shall be the duty of the Convention delegate to
represent the best interests of the Chapter and the Association. The President of the Chapter shall be the
delegate. The other officers shall be alternates in the order given in Bylaw III, 3.01. If none of the
officers are able to attend, they shall name a delegate from the membership.
2
Bylaws of The Ohio's North Coast Alumni Chapter
BYLAW IV
4.01
MEMBERSHIP DUES. Annual dues, if so required by a vote of Chapter Members, in the amount
designated by that Chapter vote, shall be payable in March at the Election Meeting.
4.02
CHAPTER DUES. The annual Chapter dues to the Association shall be paid by the Treasurer (or
Secretary-Treasurer) in accordance with the Constitution and Bylaws of the Association, Article VII,
Section 1(c).
4.03
DISTRIBUTION OF NET EARNINGS. No part of the net earnings of the Chapter will inure to the
benefit of, or be distributable to, members, officers or Directors of the Chapter or to any other
individual.
4.04
FISCAL YEAR. The fiscal year shall be January 1st to December 31st, corresponding with the calendar
year.
4.05
DISSOLUTION. In the event of dissolution of the Chapter, the residual assets shall be distributed to the
Tau Beta Pi Association, a corporation organized and operated exclusively for educational and scientific
purposes and exempt from Federal income tax under Section 501 (c)(3) of the U.S. Internal Revenue
Code of 1954. Any of such assets not so disposed of shall be distributed to a fund, foundation or
corporation, organized and operated exclusively for charitable, educational or scientific purposes and
similarly exempt from Federal income tax or to a Federal, State or Local Government for public
purpose.
BYLAW V
5.01
BOARD MEETINGS. The President, as deemed necessary, or upon request of other officers, will call
within ten days a meeting of the Board of Directors to plan Chapter activities or to act upon urgent
business.
5.02
CHAPTER MEETINGS. The regular meetings of the Chapter shall be the election of officers in March,
and then (as possible) each calendar quarter after March (normally June, September and December. If a
quorum is not present at the time of the March meeting, the election will be handled by an email ballot.
The time limit to vote is specified in Bylaw 6.03.
5.03
QUORUM. At least fifty percent of the active members must be present at a meeting of the Chapter
before any business may be transacted.
5.04
RULES OF ORDER: Robert's Rules of Order Newly Revised shall govern the proceedings of all
meetings of the Chapter, except as provided in these Bylaws.
3
Bylaws of The Ohio's North Coast Alumni Chapter
BYLAW VI
6.01
PROPOSED AMENDMENTS. Amendments to these Bylaws shall be proposed either by an active
member of the Chapter at a regular meeting, or via e-mail for circulation to the Chapter Members for
consideration; or by a majority of the officers at any time.
6.02
ADOPTION. Any amendment proposed in the manner specified in Bylaw 6.01 will be adopted if
approved by the affirmative vote of at least 75 percent of the Chapter membership entitled to vote
thereon. Ballots will be e-mailed to all members eligible to vote, if the matter cannot be handled at a
regular Chapter meeting.
6.03
TIME LIMIT OF VOTE. Any member who fails to return his or her ballot to the Secretary within two
weeks of the time the ballot was emailed to him or her shall forfeit his or her vote to the officers of the
Chapter who shall be empowered to vote for him or her in a manner which they believe to be in the best
interests of the Chapter and of the Association.
BYLAW VII
7.01
ENACTMENT. These Bylaws shall be in force when petition is signed by at least ten alumnus members
of the Tau Beta Pi Association.
Ratified June 12, 2014
4