SARC Tennis Committee
MINUTES
WEDNESDAY, JUNE 1, 2011
7PM
SARC PAVILLON
MEETING
CALLED BY
Diane Michaud, Tennis Chair
NOTE TAKER
Jodi Haire
ATTENDEES
Diane Michaud, Jodi Haire, EJ Burgess, Lisa Bateman, Jane Diepenbrock , Bill
Keown
Agenda topics
CHAMPIONSHIP TEAMS GOING TO
STATES
DIANE MICHAUD
Diane introduced the issue of establishing a consistent policy when it comes to
what, if anything, SARC provides monetarily to tennis teams who are traveling
to compete in state, regional or national competition.
To provide history, Diane explained that two years ago was the first time in recent history that a
SARC team went to state competition. The Club gave the team $150 to help offset the cost of
attending the competition. The next year there were three teams going to compete in States, and
the $150 was split among the three teams. This year there could be more. None of the money
given to these teams was in the Tennis budget line item and if this continues in a more consistent
manner, the money would need to be budgeted.
Diane proposed that the Tennis Committee establish $50 be given to any team who goes to
compete at State, Regional or National competition. Discussion of the committee continues
determining what asset a minimum amount like $50 would be to a team.
The committee decided that the Club should wean off the expectation of any
money going to a team. In fairness, the two teams going to States from the
CONCLUSIONS
current season will get the expected $50 each and communication will be
added to the Policy & Procedure noting that after Summer 2011 the process
will not be continued.
DISCUSSION
ACTION ITEMS
PERSON
RESPONSIBLE
DEADLINE
Na
na
na
SARC TEAMS AND DECIDING HOW
TO DETERMINE WHICH TEAMS ARE
ASKED TO PLAY OUT OF
MILLBROOK
DIANE MICHAUD
As requested by Lisa Bateman, Diane re-introduced the discussion of the best
way to determine what SARC teams are asked to play out of Millbrook when
there are more teams than the courts can handle at the same day/time.
Committee reviewed the different options that had been discussed in the past and determined that
the only way to be fair is to follow the USTA tennis body guidelines as ensuring “a team is a team,
no matter the make up or levels of the players”.
DISCUSSION
CONCLUSIONS
As has been the process for the last two seasons, each day/time section of
team play will get one SARC court each. If there are additional teams and
enough courts, each will be a SARC team. If there are more teams that the
courts can handle then the remaining teams will be randomly drawn from a
hat.
ACTION ITEMS
PERSON
RESPONSIBLE
DEADLINE
na
na
na
BANNERS AND SIGNS POLICY
FOR WINNING TEAMS
DIANE MICHAUD
DISCUSSION
The Policy and Procedure needs to be updated to specify when SARC will pay
to produce banners and signs for winning teams.
CONCLUSIONS
Committee determined that metal championship signs will be provided by SARC
only for Regional/Section/or City Champions. The WINNER #1 of local playoffs
– no other place. No sign or banner for an “undefeated season” when a playoff
or further competition isn’t provided.
ACTION ITEMS
PERSON
RESPONSIBLE
DEADLINE
Na
Na
Na
TENNIS COMMITTEE CHANGEOVER
DISCUSSION
CONCLUSIONS
ACTION ITEMS
none
SPECIAL
NOTES
JANE DIEPENBROCK
Jane reviewed that based on previous decision the current committee
representatives are set to be changed as of the USTA rankings that will be
released again in November 2011.
The committee agreed to start to introduce the process of generating
volunteers from each tennis USTA level and when more than one volunteer
comes forward, there will be a public hat draw to determine the
representative.
PERSON
DEADLINE
RESPONSIBLE
na
na
Next meeting will be the first week of July 2011. Diane will communicate
to the group.