TPC Tennis Committee
Meeting Minutes
January 31th, 2006
In Attendance: Sophie Carrel, Roberta Masson, Susan Jack, Cris shonefeld, Steve
Jackson, Chis Horne, Barbara Winter, Laura Fennema
Also, new committee members: Kathleen Brady, Diane Bradford
Guest: Jordan Warren, Member of the Board of Governors
The meeting was called to order by Sophie Carrel.
Announcements/Discussion:
Lessons: not enough courts, not enough full time staff. Steve’s suggestion: increase staff
when two new courts are added.
Re:By-laws for Tennis Committee: Discussion regarding TPC sub-committees based on
By-Laws. According to Chris Horne, a General Manager and a tennis pro must be
present for meetings. No other specifics are stipulated.
Suggestion: Diane feels a liaison for MNSTL and MTL should report formally to the
Ladies League Chairs, Lauren and Claudia.
Board of Governors Meeting of 1/30/06 (See addendum to minutes).
Tennis Committee
Action Item: Write formal proposal to Planning Committee re: new courts and surfaces.
Chris Horne will need a $ figure to include in the proposal. Chris Horne will provide the
approved formal Proposal and contract to the TC at the next meeting.
Diane suggested that it would be in the best interest of the membership if more club
members, not just board members, were on the Planning Committee, and that a
representative from each committee should be on the Planning Committee so that all
interests are represented. Board Representatives participating in this meeting will relay
this suggestion back to the BOG.
Action Item: A list is needed of all future Planning Committee meetings so that the TC
can be included in them. Chris Horne to provide a confirmed list of meeting dates to the
TC.
Potential Dates are: 2/27, 3/27 4/24, 5/22 @6:30 p.m. location TBA
Steve Jackson had a Question to P.C.: Why is the tennis program only receiving $110k of
funds raised when the original budget was set at $180k?
Action Item: Forum notes from Sophie: items that need to be prioritized: lower court
bathrooms, gazebos, office, bubble, ball machines.
We need to find creative ways to get funding for these items since they are out of the
scope of the project at this time.
Chris Horne recommends a separate joint meeting with the P.C. and the project Manager
NOW to discuss the scope of the project specifically pertaining to tennis.
An aside: Parking issues in Judge Field will get critical when court surfacing starts.
Action Item: Tennis operating budget (both static and variable) is needed. Chris Horne
to provide current budget for Tennis Department to be discussed at the next meeting.
Tennis Director’s Report
Steve has been asked by 2 members if TPC could donate court time for the MTS Auction.
The committee voted unanimously against this at this time primarily due to liability with
the club under construction.
Steve suggested that the T.C. should be involved in the hiring of new pros from outside
the club.
Two new part time pros have been hired for the evening shift - Rick Goldman and
Andrew Fernside.
Carrie Zarranandia has been hired to the tennis staff on as a contractor (not salaried).
Tennis Captains need to schedule a meeting to discuss space on Ladies League teams and
Men’s League.
Calendar of Events:
March 4, Saturday: Santa Clara/USC tournament and fund raiser, 10a.m. &12:30 p.m.
lunch in between; groups mixed . Members can sign up to play $150.00 per player.
April 8 or 9, Sat. or Sun.: Adult/ Junior Mixer. With adults/ against adults.
Manager’s Report:
Since the staff has less club maintenance at this time, they will focus more on court
upkeep. Bottled Alhambra type water will be provided on the courts and a NEW Ladies
clinic/match cabinet will be installed and freshly supplied.
Committee Reports
Ladies League: USTA Teams must be registered by 2/19. Laura cautioned that if a
player’s USTA membership is not current it will take at least 48 hours to go on record
before a player can register on a team and the same situation occurs when joining a team.
i.e. 48 hours is needed before a match.
Movement Criteria Re: Upward Movement: Diane commented that the verbiage re: what
is required to “dominate” needs to be more clearly defined. Susan Jackwill come to a
consensus and ask the Board to ratify the new definition. Downward Movement: No
need for criteria at this time.
Men’s League: Jordan suggested a need for a Men’s sub-committee that could meet
separately (accommodating the gentlemen’s schedules) and report back to the Tennis
Committee.
He also requested that the T.C. write a set of recruitment rules to promote a higher level
of recruitment to league teams. The league needs a few more 4.0 players and a minimum
of 8 players to field a 4.5 team.
Men’s League matches and clinics schedules need to be organized.
Diane suggested we add a Recruitment Policy to the next meetings agenda with an eye to
being more lenient toward non-members at the higher levels for both men’s and women’s
teams. Focus needs to especially be on the upcoming USTA season and with hopes to
maintain a MNS team for next season.
Action Item: Diane and Jordan will work together to come up with a proposal to the TC.
Next meeting is February 28th at 12:15 p.m. Location Tiburon Town Hall.
Attached - Addendum A: Member Meeting Monday January 30th, 2006