ANNUAL CURRICULUM REVIEW
Goal(s)
To ensure that:
 all College programs’ curricula are compliant with Ministry and College requirements;
 all College programs’ curricula are current and consistent with other offerings ; and
 curriculum documentation in the College Student Information System, GeneSIS, accurately
reflects the updated programs’ curricula.
Process
The Annual Curriculum Review process is outlined in Figure 1.
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Subsequent to Curriculum Rollover (copying forward to the next academic year all
Programs, Program Offerings and Narrative Information) GeneSIS is open for changes.
Departments are provided with a report of the current program curriculum (CAL999). This
serves as the starting point.
During the Fall semester, input is sought from various stakeholders regarding possible
changes necessary to the curriculum to keep it current with the employment field.
Stakeholder groups from whom input is sought include:
 Program Advisory Committee
 Program Council (current, and minutes from past Program Council meetings)
 Survey results (e.g., Course Student Feedback; Key Performance Indicators)
 Other sources such as recent internal or external reports related specifically to
the field.
Program Chair and faculty members meet to review this information and Ministry and
College requirements. They identify changes that are needed to the:
 program curriculum (i.e., program of study, courses, course descriptions, pre- or
corequisites, equivalents), and/or
 program narrative information (i.e., program description, employment
opportunities, admission requirements, fees and student expenses),
These changes are then entered into GeneSIS by the Department. Once completed the
Curriculum Administrator (CA) is to be notified by the department.
The CA is then to order final CAL999 and Impact Reports.
The Chair and the program coordinator review the changes made in GeneSIS to ensure
accuracy; corrections are identified on the reports and are made on GeneSIS as required.
Final program curriculum updates are forwarded to the CA in Academic Development for
review and approval.
CA meets with the Chair/Manager to finalize curriculum.
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Once approved the new program version is activated in GeneSIS. This information is then
used for course loading, Max Load, monograph production, and student registration.
Once the new program version is activated no further changes are allowed without CA
approval.
Schedule
A detailed schedule is distributed annually to Deans and Chairs by the Vice President
Academic’s Office and Academic Development. Table 1 provides a high-level overview of the
schedule.
Table 1. Overview of Annual Curriculum Review Schedule
Date
Activity
End of September
Curriculum Rollover
Early October
Current program curriculum report (CAL999) provided to the departments
October –
November
Program curriculum and program narrative reviewed by faculty members;
input sought from stakeholders; curriculum changes identified
December
Program curriculum and program narrative changes entered into GeneSIS
January
Final CAL999 and Impact Reports provided to departments to review
changes and ensure accuracy; corrections are made in GeneSIS as
necessary
February – March
Final curriculum submitted to CA (based on staggered deadlines)
February – March
New Program Version activated. Course loading, Max Load, monograph
production, and student registration can begin.
Mid March
GeneSIS is closed - no further changes can be made. Changes, due to
extenuating circumstances only, require CA approval and are actioned by
the RO.
Roles
Dean
The responsibilities of the Dean include
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accountability for the programs’ curriculum in the Faculty/School, and
ensuring that Annual Curriculum Review is accurate and completed on time.
Chair/Academic Manager
The Chair/Manager is responsible to ensure that Annual Curriculum Review is
conducted for all programs in the department.
The responsibilities of the Academic Chair include:
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initiating Annual Curriculum Review,
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ensuring that input is sought from the stakeholders and that current information
from the field is assessed,
ensuring that as many program faculty members as possible are involved in the
curriculum review and are aware of the changes made,
ensuring that consultation takes place with Chairs/Managers offering program
equivalents, and
ensuring that the changes made to the program curriculum and the program
narrative in GeneSIS are complete and accurate prior submission to the CA for
review and approval by the assigned deadline.
Program Coordinator
The responsibilities of the Program Coordinator include
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working with the Chair to obtain input from stakeholders and assess current
information from the field, and
working with the program faculty to identify the changes needed to the program
curriculum to ensure that it is current and meets Ministry and College
requirements.
ensuring that departmental internal timelines for GeneSIS updates are met.
Program Faculty
The responsibilities of the Program Faculty include:
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participating in discussions related to updating the program curriculum to ensure
that it is current and meets College and Ministry requirements, and
making changes to the courses they are responsible for in line with the program
changes identified.
Curriculum Administrator
Annual Curriculum review is coordinated by the Curriculum Administrator (CA), who
reports to the Dean, Academic Development, who in turn reports to the Vice President
Academic.
The responsibilities of the Curriculum Administrator include:
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providing a detailed schedule for Annual Curriculum Review,
reviewing the expectations of the process with department staff and acting as a
resource related to Annual Curriculum Review;
reviewing the final program submission for accuracy and compliance with
Ministry and College requirements;
working with the Registrar’s Office for program activation;
liaising with the Marketing Department and other relevant areas of the College to
ensure accurate publication of the final approved program curriculum.
Executive Assistant to the Vice President Academic (VPA)
The responsibilities of the Executive Assistant to the VPA include:
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developing the staggered deadlines for submission of final changes in GeneSIS,
reviewing the final program submission to ensure that Ministry General Education
requirements are met, and;
with the CA, liaising with other areas of the College to ensure accurate
publication of the final approved program curriculum.
Orientation
Orientation is provided on an annual basis by the Curriculum Administrator and the Executive
Assistant to the VPA to department staff, including the Chair, program coordinators, and the
support staff responsible for entering the changes in GeneSIS.
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Figure 1: Annual Curriculum Review process flow
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