Berlin Institute of Health (BIH)
Twinning Research Grants
Full Proposal Form
Luisenstraße 56
10117 Berlin
Germany
www.bihealth.org
Full Proposal Form for BIH Twinning Research Grants
Berlin Institute of Health (BIH)
Twinning Research Grants
Full Proposal Form
Opening Remark
This template offers guidance in preparing the Full Proposal for a BIH Twinning Research Grant (TRG).
Instructions for completing the form are printed in grey. Grey text in parentheses (e.g. <grey>) is to be replaced
by the applicant. Only text printed in black needs to appear in the final version. Please submit the completed
document as one PDF file (up to 16 MB) via the online application portal (https://application.mdc-berlin.de/)
until August 04th 2014 at 3pm.
To submit your Full Proposal, please follow these steps: Login to the application portal and select the “my
applications” button in the left hand menu. A list of submitted applications will appear. Click the magnifying
glass to the right of your TRG Pre-Proposal. In the overview of your TRG application, click the top-right tab
named “Full Proposal”. To upload the PDF File of your Full Proposal, click the edit button (pencil icon in the top
right corner) and select the file to be uploaded. After uploading is completed, click the “save” icon. To finalize
your submission, click the submit button.
BIH Twinning Research Grant:
<Title>
Funding Period: From <Date> to <Date>
Duration of project (2 years with a possible extension for another year, earliest start is January 1, 2015):
Total amount of funding requested for the two year funding period: <Sum> €
Coordinators of the BIH Twinning Research Grant:
Principal
investigator
<Title, first name,
last name>
Phone
E-mail address
Keywords:
(1) Please provide 3 to 5 keywords to your project
(2)
(3)
Affiliation
Subproject
<institute, research
group>
<index number>
Part 1: Research Program
PART 1: RESEARCH PROGRAM
Please describe the scientific concept of the planned BIH Twinning Research Grant, including topic, goals and
leading question(s). Please address the following points in your proposal:

Overall objectives, highlighting how the application fits into the BIH’s strategic perspective and the general
framework of translational systems medicine.

The major research question(s) (e.g. medical problem or knowledge gap) that will be addressed during the
funding period.

Do you consider the project as exploratory?

The foreseen benefits of this research project on a scientific, clinical and patient level.

The long-term perspective of the research project.

How the overall project will be divided into subprojects and how the subprojects will be interlinked.

Expected synergistic effects within the consortium.

How is the cooperation of the involved scientists supported and organized?

Are early career scientists promoted?

Brief overview on the preliminary work.

A bibliography of all references cited at the end of the text and a separate list with a maximum of 5 of your
own publications per principal investigator that directly relate to the project.
<Text> (18,000 - 24,000 characters including spaces, excluding references)
3
Part 2: Timeline of the Project
PART 2: TIMELINE OF THE PROJECT
Please restrict this list to the chief milestones of the proposal and describe the major tasks required for their
achievement. Please indicate how you plan to sequence these tasks to achieve the overall goal(s). Please be
aware that the milestones will be used to monitor the progress of your project. Please also include milestones
that are planned for 2017 if funding is extended.
#
Task Name
Subproject
Start
End
Description
4
Part 3: Funds Requested
PART 3: FUNDS REQUESTED
Funding of a subproject is administered through either Charité or MDC. Please use the corresponding
templates below to provide information on the funds requested and to indicate which institution will be
responsible for the administration of the subproject. Pease duplicate the tables below if your proposal
comprises more than two subprojects. Please provide a realistic and scientifically well justified estimate of
direct costs. A substantial budget increase in the Full Proposal compared to the Pre-Proposal will be viewed
negatively. Please give all figures in Euro. For further information please refer to the FAQs section available at
the TRG Call page of the BIH website (https://www.bihealth.org/en/bih-twinning-research-grants-en).
3.1 Overview by category and year
Please calculate personnel costs using the personnel rates* given below and provide costs for 2017 if funding is
extended. The number of personnel refers to full time equivalents. Please enter doctoral students as 1 FTE.
Please note that the funding of major research equipment (>10,000 €) is not foreseen within the TRGs.
Funding administered through Charité
Coordinator: <name>
2015
Cost
Category
Personnel
Personnel
Personnel
Personnel
Personnel
Details
Postdoctoral researcher or
comparable (E13-3 to E14-2)
Physician scientist (Ä1-2 to
Ä2-1)
Doctoral researcher (65%
E13-2 to E14-1)
Other research assistant
(employees with bachelor’s
degree, E9 to E12)
Non-academic staff member
(E2-1 to E9-2)
Salary
p. a.
#
2016
∑
#
2017
∑
#
Total Sum
∑
∑
65849
76166
40530
56568
47204
Total Personnel
Consumables
Travel Costs
Animal
Costs**
External
Services
IT
Equipment
Core
Facilities***
Other
<Description and justification of
costs>
<Description and justification of
costs>
< total cost from 3.2>
<Description and justification of
costs>
<Description and justification of
costs>
<Description and justification of
costs>
<Description and justification of
costs>
<Description and justification of
costs>
Total Consumables and Other Costs
Overall Total
*, Personnel rates provided represent average values based on personnel rates from the “Tarifvertrag TV-Charité” estimated for 2015-2017
(incl. planned personnel rate increases) .
#, Number of persons
∑, Sum
**, Please calculate Animal Costs on the basis of fees that the animal facility will be charging you and provide detailed information in
section 3.2.
***, For a list of Core Facilities available at the BIH and their coordinators please refer to the TRG Call page of the BIH website.
5
Part 3: Funds Requested
Funding administered through MDC
Coordinator: <name>
2015
Cost
Category
Personnel
Personnel
Personnel
Personnel
Personnel
Details
Postdoctoral researcher or
comparable (E13-3 to E14-2)
Physician scientist (Ä1-2 to
Ä2-1)
Doctoral researcher (65%
E13-2 to E14-1)
Other research assistant
(employees with bachelor’s
degree, E9 to E12)
Non-academic staff member
(E2-1 to E9-2)
Salary
p. a.
#
2016
∑
#
2017
∑
#
Total Sum
∑
∑
67930
42510
59602
49223
Total Personnel
Consumables
Travel Costs
Animal
Costs**
External
Services
IT
Equipment
Core
Facilities***
Other
<Description and justification of
costs>
<Description and justification of
costs>
< total cost from 3.2>
<Description and justification of
costs>
<Description and justification of
costs>
<Description and justification of
costs>
<Description and justification of
costs>
<Description and justification of
costs>
Total Consumables and Other Costs
Overall Total
*, Personnel rates provided represent average values based on personnel rates from the “Tarifvertrag TVöD (Bund/Ost)” estimated for
2015-2017 (incl. planned personnel rate increases) .
#, Number of persons
∑, Sum
**, Please calculate Animal Costs on the basis of fees that the animal facility will be charging you and provide detailed information in
section 3.2.
***, For a list of Core Facilities available at the BIH and their coordinators please refer to the TRG Call page of the BIH website.
3.2 Husbandry of laboratory animals
Please list the funds requested for husbandry of laboratory animals. Please note that additional
demands on animal facilities that result from the Twinning Research Grant project need to be
discussed with and approved by the persons responsible for husbandry of laboratory animals at
Charité or MDC prior to submission of the application. Please duplicate the tables below if the
proposal comprises more than two subprojects.
6
Part 3: Funds Requested
Funding administered through Charité
Coordinator: <name>
Year
Species
Number
weeks kept
Housing costs per
animal and week
Purchasing costs
per animal
∑
Housing costs per
animal and week
Purchasing costs
per animal
∑
2015
2016
Total
Funding administered through MDC
Coordinator: <name>
Year
Species
Number
weeks kept
2015
2016
Total
3.3 Demands on Core Facilities
If the proposed project requires the use of core facilities, please contact the responsible core facility
coordinators to ensure the feasibility of your project before submitting the application. For a list of core
facilities available at the BIH please refer to the TRG Call page of the BIH website. If applicable, please indicate
which BIH, Charité or MDC core facilities will be required for the proposed research and estimate the
associated workload for the core facilities.
Please indicate whether fees will be charged to you. Costs arising there should be included in the calculation
and listed under “Core Facilities”.
<Text>
3.4 Demands on IT resources
Please describe the relevant requirements on IT and Bioinformatics for this project, incl. server capacity (virtual
or physical; operating system; CPUs; RAM; disk space), HPC compute and mass storage capacities, central
storage needs (initially; expected yearly increase; archive), software licenses, bioinformatics services.
<Text>
7
Part 4: Annex
PART 4: ANNEX
4.1 Conditions and Obligations
Please note that it is your responsibility to submit a complete application and that a formally incorrect
application may be excluded from the evaluation procedure. Therefore, in case you have any questions about
the application, please contact the BIH head office. Please be sure to work out a clearly understandable
proposal. The proposal should be self-explanatory and not require the reviewers to read the literature that is
either quoted or enclosed.
In submitting this proposal to the BIH, applicants confirm that there is no double funding for the costs
requested. In the event of future double funding, the applicants will inform the BIH immediately.
Furthermore, applicants agree to:








Adhere to the rules of good scientific practice.
Have adhered to the guidelines regarding publication lists and bibliographies.
Inform the BIH immediately of any changes to the information provided in this proposal.
Observe all relevant laws, regulations and guidelines that pertain to the project and in particular to
attain all necessary approvals, certifications, etc., in a timely manner.
Use the grant exclusively and in a targeted manner to realize the funded project.
Have discussed feasibility of the project demands on IT with the responsible coordinators.
Have discussed feasibility of the project demands on core facilities with the responsible coordinators.
Have discussed additional demands on animal facilities with responsible persons at MDC or Charité.
Please tick:
[ ] We accept the foregoing conditions and obligations.
[ ] We agree to:
 The MDC’s electronic processing and storage of data provided in conjunction with this proposal. This
information may be passed to reviewers and the BIH bodies as part of the review and decision-making
process.
 Having all address and communication data (e.g. telephone, fax, e-mail, internet website), as well as
information on the content of this research project, if approved, published in BIH reports. We
understand that the electronic publication of this information may be opposed by contacting the BIH.
The BIH requires signatures from all applicants listed above certifying that they accept and will comply with
the conditions and obligations as stated. Multiple applicants are asked to sign and submit this form jointly.
Original handwritten signatures can be supplied subsequently to the submission of the application.
Place, date
<Signature >
<Name>, (Coordinator)
Place, date
<Signature>
<Name>, (Coordinator)
8
Part 4: Annex
4.2 Academic curriculum vitae of the applicants
Please attach the academic curriculum vitae of all applicants including the following details (please copy this
part from your Pre-Proposal, if no information has changed).
Curriculum vitae
Last name
Last name at birth
First name(s)
Academic Degree/title
Gender
m[ ] f[ ]
Year of birth
Year of PhD
Affiliation
Work address
Phone number
Fax
E-mail address
Research experience
Experience as a
coordinator
Education
<Please list, in reverse chronological order, your research experience
including type of position, duration, the research topic, the institute and
supervisor (if applicable).>
<For the coordinators please state the experience in coordinating research
consortia.>
<Please list, in reverse chronological order, your education including the
university, major subject and degree obtained.>
Present position
<In case you are between jobs please specify your last position.>
Research field
<Please describe the on-going research in your laboratory (max. 1,800
characters including spaces).>
Top five publications
<Please highlight your name in bold.>
Previous scientific
achievements
<Please state important grants, awards, honors, fellowships, and
memberships in professional societies.>
9