LUCY CAVENDISH COLLEGE
GUIDELINES for Travel, Research, Conferences, Medical & Veterinary Electives
Read this page carefully BEFORE you complete your APPLICATION
Are you eligible?
Undergraduates must discuss their application with their Director of Studies. Graduates must discuss their
application with their Graduate Supervisor and/or Tutor, as applicable. Activities must be for a project related to a
student’s undergraduate or graduate work, and supported by a reference from their Director of Studies OR Graduate
Supervisor.
The majority of MPhils are taught courses and do not require research trips. Requests from graduate students on
courses other than research-based ones may be considered for funding if circumstances are exceptional. A student
should consult their College Tutor in the first instance.
Applications will only be considered if a report in relation to any previous grants from Lucy Cavendish has been
submitted to the Studentship & Bursary Fellow by email at st420@cam.ac.uk.
Grants are not normally made for activities which take place after the completion of final exams, or final piece of
coursework or dissertation, or Ph.D thesis.
How to apply
Forms and any separate sheets must be completed electronically and submitted in ONE pdf document by email to
Sarah Thomas, st420@am.ac.uk Your referee must submit their reference by email, or email attachment in pdf
format, to Sarah Thomas, st420@am.ac.uk.
Information you should be aware of
Applicants are expected to seek funding from all other available sources, including their own Faculty or Department.
The College does not fund travel to a student’s home country, but may fund conference registration fees etc in the
home country.
The Committee may consider a student’s academic record, financial need, references received and the contribution
made to College life.
Grants can be sought for summer schools, internships, and pupillages, but students must show they will be of benefit
to their academic progress. A successful applicant will be expected to produce evidence that they have been
accepted for the summer school, internship or pupillage they are applying for funding for.
Only one travel grant will be made per year to an individual Ph.D student, except in exceptional circumstances. No
more than three travel grant awards will be granted across the course of one PhD degree.
Due to demand on funds, individual vets are unlikely to be awarded more than £450 per academic year for an
elective, and medics are unlikely to be awarded more than £500 for each elective.
The College does not have the resources to fund language courses at the University Language Centre.
The College does not normally support attendance at a conference unless a student is presenting a paper or poster.
If you are made an award you will need a UK bank account to receive payment.
Recipients of awards must write a report on the activity for which they have been granted an award, and may be
asked to write a short interest piece for the College website.
Proof will be required to account for expenditure, for example:
 Travel: Booking confirmation email and/or boarding pass, train ticket
 Accommodation: Booking confirmation and/or credit or debit card or cash payment receipt
 Conference registration: Booking confirmation and/or payment receipt
 Meals & subsistence: Receipts
Grants not accounted for by proof of expenditure may need to be recredited to the College by the recipient.
LUCY CAVENDISH COLLEGE
APPLICATION for Travel, Research, Conferences, Medical & Veterinary Electives
First name(s)
Last name
Your faculty or department
Your degree, eg BA/PhD
Current year of study, eg 1, 2, 3, 4 ...
Your email address
Your dates of activity
Your nationality
Title and full name of your referee
(ie your Director of Studies OR Graduate Supervisor)
Please set out clearly and in detail, on a separate sheet of paper, the activity for which you are
seeking a grant and the reasons why undertaking this activity will be beneficial for your academic
progress. TICK here to indicate that you have attached this information.
List all previous studentships and grants from Lucy Cavendish on a separate sheet of paper. TICK
here to indicate that you have attached this information.
Give information on awards sought from other sources, the amount sought, and when the
outcome will be available, on a separate sheet of paper. TICK here to indicate that you have
attached this information.
Your expenditure
All costs must be itemised. For travel grants the costs of travel and accommodation should be as precise as possible.
Receipts will be required to account for your expenditure (see Guidelines).
Travel by car
(claim 40p per mile)
Travel by other methods
(type, and total fare in £)
Accommodation
(£ per night x no of nights)
Research expenses
(itemised in £)
Conference registration fee
(total in £)
Other expenses
(itemised in £)
Are you presenting a poster or
paper at a conference? (please tick)
Yes
No
Your total expenditure
£
Award sought from College
£
Your signature
Date