JOB DESCRIPTION
JOB TITLE:
Building Surveyor
DEPARTMENT:
Glebe and Buildings
REPORTING TO:
Deputy Diocesan Surveyor (Repairs & Maintenance)
1.
JOB PURPOSE

To share and manage all aspects of responsibility for the repair, maintenance,
refurbishment and improvement to the Diocesan Housing stock, reporting to the Deputy
Diocesan Surveyor on a regular basis.

To provide support to the Development team on housing and other external projects as
capacity and workload permit.
2. PRINCIPAL ACCOUNTABILITIES
 To carry out quinquennial surveys as required by the Repair of Benefice Buildings
Measure 1972 and other Board properties and implement works arising. In association
with the quinquennial surveys commission statutory asbestos surveys, and implement
any works arising
 To deal with reactive repairs on a day to day basis and implement all works arising
 To arrange planned maintenance works from the 5 yearly programme including all
tendering procedures in accordance with Diocesan guidelines.
 To meet with existing incumbents to agree any works necessary before vacating and to
implement any works necessary during the interregnum.
 To meet with prospective occupants and to agree and implement any works necessary
before agreed occupation date
 To prepare detailed drawings, schedule of works and tender documentation for minor
alterations and following approval by the Deputy Diocesan Surveyor (Repairs and
maintenance), manage all works
 To prepare detailed drawings, schedule of works and quotation documentation for
development projects and following approval by the Deputy Diocesan Surveyor
(Development), manage all works
3.
DIMENSIONS


To implement the maintenance and repair to the Board’s housing stock.
To be responsible for approximately 10 refurbishments/extensions per annum (up to
£200,000) (shared work with the Deputy Diocesan Surveyor)
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
To implement the works arising from approximately 90 quinquennial surveys per annum.
(shared work with the Deputy Diocesan Surveyor)
 To implement all necessary works arising from up to 40 clergy movements per annum.
(shared work with the Deputy Diocesan Surveyor)
 To carry out condition surveys on prospective purchase properties and prepare detailed
reports and schedule of dilapidations.
_______________________________________________________________________________
4. PLANNING & ORGANISATION

The post holder is responsible for all aspects of maintenance, repair and improvements to
the Boards properties as allocated to him by the Deputy Diocesan Surveyor (repair &
maintenance) from initial brief to final account. This involves the following:
o Receiving correspondence and telephone calls relating to reactive and planned
maintenance and repairs.
o Arranging for works to be undertaken, issue orders, settle relevant accounts and
authorise payments.
o Contacting and visiting with leaving clergy, agree and implement any works during
interregnum.
o Contacting newly appointed clergy and agree ingoing works and authorise grants
available.
o Preparing work schedule and arrange for works to be completed prior to occupation
dated; agree and authorise final accounts
o Managing projects from feasibility through to completion including, planning, tender
processes, contract administration and agreement of final account in accordance
with Diocesan guidelines.

To arrange, carry out and provide detailed reports on quinquennial surveys as required by
the Repair of Benefice Buildings Measure 1972 and other Board properties.
 To maintain current database of housing stock.
 To commission asbestos survey in conjunction with the quinquennial survey and to
arrange the following:
o Prepare a schedule of immediate works to be carried out within 12 months.
o Prepare a schedule of planned works for inclusion on a works programme to be
carried out within 5 years.
o To regularly scrutinise and update any deferred works and amend the programme
accordingly.
_______________________________________________________________________________
5. DECISIONS



To prioritise all works in relation to budget, need and practicality with a long term view of
reducing maintenance expenditure.
Within the parameters of the assigned budget limit, to authorise revenue expenditure on
repairs, maintenance, improvements, refurbishments and extensions.
For development work, plans and tender documents will be reviewed by either the
Director or, the Deputy Diocesan Surveyor (Development), before they are submitted
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6. OTHER - Contribute to organisational systems and processes
 Contribute to the identification and implementation of the Glebe and Buildings strategic
priorities as identified in the strategic plan
 Comply and fully co-operate with the Diocese of Oxford’s health & safety policy.
 Maintain an up-to-date knowledge of technical competency areas and take a proactive
approach to continuous professional and personal development
 Carry out any other duties and responsibilities as reasonably required in line with
operational needs
 Participate in the Diocese of Oxford performance management processes
7. CONTACT WITH OTHERS:
Internal:
External:
Daily contact with members of staff
in Church House and external offices
Daily/periodic contact with:
Contractors
Clergy
Manufacturers & suppliers
EIG Insurers/loss adjusters
Local authorities
Utilities (gas, water, electric)
Consultants
Structural engineers
PCC members/key holders
Estate agents
Diocesan Registry
Other Diocese related parties
_______________________________________________________________________________
8.
KNOWLEDGE, SKILLS, AND EXPERIENCE:
The job holder will have the following qualifications, skills & knowledge:
 Membership of a relevant accredited professional body such as CIOB or RICS
 A thorough knowledge of building construction and associated trades.
 A good working knowledge of: Planning law; building regulations; construction
regulations; British Standards and Agreement Board certificates; Construction Design
Management legislation.
 Proficiency in using Microsoft Office package and experience of AutoCAD, or a similar
drawing software package
 Good communication skills and ability to deal with people at all levels
 An effective team member but with the ability to work independently when required
 Strong project management skills with the ability to ensure that contracts are carried out
within costs, on time and too the correct quality level
 Understanding of and sympathy for the work of the Church of England
 A driver with access to a vehicle, as the position requires regular travel to all parts of this
geographically widely spread rural diocese.
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GENERAL INFORMATION
Remuneration
Hours of work
Place of work
Holidays
Pension
Provision
Probation
period
Notice period
Salary scale £34,281 to £37,944 per annum
35 hours, Monday to Friday
Diocesan Church House, North Hinksey, Oxford.
22 days paid leave rising to 25 after 1 year. In addition to the public
holidays the office is closed on Ascension Day, Maundy Thursday and
Christmas Eve.
Church of England Pensions Board Defined Contribution Scheme or,
Stakeholder Pension Scheme with the Prudential.
Six months, during which time progress is regularly reviewed and the
period may be extended.
During probation, 1 month and thereafter, 3 months from either side, or
the statutory minimum (whichever is greater).
NOTE:
The current main duties and responsibilities of this post are outlined in this job description. The
list is not meant to be exhaustive. The need for flexibility, shared accountability and team
working is required. The post-holder is expected to carry out any other related duties that are
within the employee's skills and abilities, commensurate with the post’s banding and whenever
reasonably instructed.
It is the practice of the Diocese of Oxford to review job descriptions annually to ensure that they
relate to the role as then being performed or to incorporate whatever reasonable changes that
have occurred over time or are being proposed. This review will be carried out by the line
manager in consultation with the post-holder before any changes are implemented. The postholder is expected to participate fully in such discussions and implementation.
Date of Next Review: June 2014
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