CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
CEO
Activities Report
August 2015
For Public Distribution
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
INDEX
Page
COMMUNITY AND CORPORATE SUPPORT
Early Years ...................................................................................................................................
1
Aged Care .....................................................................................................................................
3
Corporate Business ......................................................................................................................
3
Tourism and Events ......................................................................................................................
3
Economic Development ................................................................................................................
4
Social Media .................................................................................................................................
5
SUSTAINABLE DEVELOPMENT
Strategic Planning.........................................................................................................................
6
Energy and Major Projects ...........................................................................................................
8
Statutory Planning ........................................................................................................................
18
Building, Health and Regulatory Services ....................................................................................
26
Environmental Management .........................................................................................................
32
Coast ............................................................................................................................................
33
Waste Management .....................................................................................................................
35
PHYSICAL SERVICES
Small Towns Community Planning ...............................................................................................
36
Recreation ....................................................................................................................................
40
Arts ...............................................................................................................................................
41
Rural Access.................................................................................................................................
41
Youth ............................................................................................................................................
41
Roads & Streets............................................................................................................................
42
Contracts & Contract Work ...........................................................................................................
43
Other Works/Issues ......................................................................................................................
43
ADDITIONAL ITEMS
Words of Thanks...........................................................................................................................
45
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
COMMUNITY & CORPORATE SUPPORT
EARLY YEARS
Port Fairy Community Services Centre Assessment and Rating
Port Fairy Community Services Centre was visited by an authorised officer from the
Department of Education and Early Childhood Development on Tuesday 2 June to
undertake an Assessment and Rating of the service. The service was rated against seven
quality areas of the National Quality Standard (NQS) for Early Childhood Education and
Care and School Age Care.
The following ratings were achieved:
Nullawarre Kindergarten
Quality Area 1
Educational program and practice
Meeting NQS
Quality Area 2
Children’s health and safety
Meeting NQS
Quality Area 3
Physical environment
Exceeding NQS
Quality Area 4
Staffing arrangements
Exceeding NQS
Quality Area 5
Relationships with children
Exceeding NQS
Quality Area 6
Collaborative partnerships with families and
communities
Exceeding NQS
Quality Area 7
Leadership and service management
Exceeding NQS
Overall rating
Exceeding NQS
The Assessment and Rating process is quite stressful for educators and staff and all
should be extremely proud of the consistently positive comments throughout the report i.e:
“The service is to be commended on the effective and collaborative style in which program
information and documentation is shared with families. The inclusion of families in the
evident reflective practices highlighted the services value of the importance of working in
partnership with families.”
“Management and staff at the service worked together to support and learn from each
other through collaborative and respectful relationships. Educators drew on the strengths
of each other and consistently supported each other to experience professional growth.”
“Educators knew each child individually and had developed warm and positive
relationships based on trust and understanding of the ways to effectively and support each
child's growth, wellbeing and development.”
“The approved provider and educators are acknowledged for their positive participation in
the assessment and rating process.”
Page 1
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
COMMUNITY & CORPORATE SUPPORT
EARLY YEARS
Maternal and Child Health data
Annual Maternal and Child Health data has recently been reported to the Department of
Education and Training. Birth Notifications are slightly higher this year, remaining fairly
consistent over the past 10 to 15 years.
Birth Notification Trends 1997/98 to 2014/15
140
120
Mortlake
100
Younger Ross
Port Fairy
80
Macarthur
60
Yambuk
40
Hawkesdale
Koroit
20
0
The number of Key Age and Stage visits is also reported and participation rates calculated
for each age cohort. An analysis of statistics over the past 9 years shows fluctuation from
year to year, however there is a notable decrease in participation of children in older age
groups.
KAS Participation Rates 2006/07 to 2014/15
140%
120%
100%
80%
60%
40%
20%
0%
Home
consult
2 weeks
2006/07
2007/08
4 weeks
2008/09
8 weeks
2009/10
4 mths
8 mths
2010/11
Page 2
12 mths
2011/12
18 mths
2012/13
2 years
2013/14
3.5 years
2014/15
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
COMMUNITY & CORPORATE SUPPORT
AGED CARE
HACC Statistics for June 2015
SERVICE
Home care hours
Personal care hours
Respite hours
Home maintenance hours
Kilometres travelled
June 2014
1,264
739
377
214
13,800
June 2015
1,199
678
345
201
14,531
25
1,134
37
1159
Travel time in hours
Meals delivered
CORPORATE BUSINESS
Caravan Parks

Gardens Caravan Park is booked out for the 2015/2016 Christmas period.

Southcombe Caravan Park has few remaining sites for the 2015/2016 Christmas
period.

Approved capital works programs at both of the Port Fairy parks are being
implemented.
Port of Port Fairy
•
The next Port Board meeting is to be held in August.
•
The Department for Economic Development, Jobs, Transport and Resources has
advised that the operations and maintenance funding for the 2015/2016 financial
year has been approved.
TOURISM AND EVENTS
Great Ocean Road Regional Tourism (GORRT)

The Glenelg Shire is now officially part of GORRT. This regional tourism marketing
and promotion business now covers the entire South West coast from Torquay to the
South Australian border.
Festivals and events
•
The 2015 Tour of the Great South Coast will be in the Shire on 15 & 16 August.
There are 150 registered riders in this year’s event.
Tourism
•
August is traditionally one of the slowest months for tourists. Activity at the Visitor
Information Centre is expected to be in line with tradition.
Page 3
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
COMMUNITY & CORPORATE SUPPORT
ECONOMIC DEVELOPMENT
Small Business Bus visit to Koroit – 22 July 2015
Five pre-booked individual advisory sessions were conducted with local business people.
21 other individuals visited the bus to gather small business information from the advisors.
Small Business Bus visit to Peterborough – 23 July 2015
Four pre-booked individual advisory sessions were conducted with local business people.
Nine other individuals visited the bus to gather small business information from the
advisors.
Great South Coast Small Business Festival 2015
The calendar of events for the Great South Coast Small Business Festival has been
posted and emailed to small businesses throughout Moyne Shire. Throughout August
there are over 20 business information and networking events taking place across the
Great South Coast.
Two events are being held in Port Fairy:
‘Marketing your Business to Locals’ with Ailsa Page
Thursday 20 August
6.00 pm - 9.00 pm
The Drill Hall, Vic Hotel
Cost: Free. Refreshments provided
Ailsa Page, marketing dynamo from AP Marketing Works Pty Ltd will offer tips and
tools for Port Fairy businesses to attract and stay relevant to local and regional
customers.
‘Big Brekky for Small Business’
Friday 28 August
7.30 am - 9.45 am
The Vic Hotel, Port Fairy
Cost: $10 per head
Featuring a beautiful breakfast of local produce, Mick Daly’s inspirational IGA
business story, networking and an interactive Q&A session about all things business.
Page 4
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
COMMUNITY & CORPORATE SUPPORT
ECONOMIC DEVELOPMENT
Individual support for our businesses and industries – 1 April to 30 June 2015
Type of
Enterprise
Business
start-ups
Number of
Businesses
Engaged
2
4
7
Existing
small to
medium
business
2
9
8
2
Major
employers
and
industries
Business
groups and
networks
6
Nature of Contact
 Referrals to Council’s planning, environmental
health and local laws departments for advice.
 Attend the Small Business Bus service, Mortlake
8 April.
 Attend the 2015 Mortlake Business Development
Workshop program.
 Referrals to Council’s planning, building and local
law departments for advice.
 Attend the Small Business Bus service, Mortlake
8 April.
 Attend the 2015 Mortlake Business Development
Workshop program.
 Planning for expansion, including individual preapplication meetings with Council officers and
follow–up liaison.
 Meetings to encourage strategic planning for
growth, and Individual pre-application meetings
with Council officers.
 Seek input into planning for business development
workshops in Mortlake and Port Fairy.
Group emails via  Send out information on upcoming business
business
workshops and Small Business Bus visit to
databases.
Mortlake 8 April.
8
SOCIAL MEDIA
Social media report
28 day summary to 29 July 2015 (changes compared to previous 28 day period)
Tweets
14
Tweet impressions
6.3k
Mentions
9
Definitions
Impressions: Basically how many people have seen our Tweets
Mentions: Any Tweet that contains “@moyne_shire” in it
Page 5
Followers
396 (up by 28)
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
STRATEGIC PLANNING
Amendment C48 (Part 1) – Mortlake Urban Design Framework
In accordance with the Council’s adopted resolution at the February 2015 Ordinary
Meeting, final amendment documents were prepared and an application for formal
approval of the Amendment was made to the Department of Environment, Land, Water
and Planning (DELWP) on 8 July 2015.
A response on the outcomes of the Amendment is currently being awaited upon from
DELWP.
Amendment C55 – Port Fairy Heritage Review
Council received a total of 23 submissions for this amendment.
Council’s Heritage consultant recently conducted meetings with 13 submitters to discuss
the issues raised and provide specialist advice to resolve their submissions. Following
these meetings, Council is currently preparing letters to all submitters to provide formal
resolution of their submissions.
Council will be briefed at the September meeting on the submissions received and
whether a Planning Panel will be required.
Port Fairy Car Parking Strategy
Public exhibition of the Issues and Opportunities report was undertaken for a period of
three (3) weeks from Monday 1 June – Monday 22 June 2015. The exhibition process
included a key stakeholder meeting with representatives of the Port Fairy Business
Association and the Streetscape Committee, along with invitational drop-in sessions for
members of the community.
A total of nine formal submissions were received, whilst informal feedback and comments
were documented from stakeholder and individual meetings.
Council will be briefed at the 11 August Workshop Meeting on the outcomes from public
exhibition and consultation.
Officers and the project consultants (Calibre and Movendo) recently met to discuss the
next stage of the project – preparation of a draft Port Fairy Car Parking Strategy.
The project consultants are currently in the process of preparing the draft Strategy,
containing detailed car parking recommendations, which is expected to be completed for
Council review and further consultation by September 2015.
Amendment C60 - Port Fairy West Structure Plan
Council has submitted an application for Ministerial Authorisation to formally prepare and
exhibit this amendment.
It is expected that this amendment will be placed on public exhibition in
September/October 2015.
Council will then assess any submissions that are received, and may appoint a Planning
Panel to resolve submissions if required.
Page 6
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
STRATEGIC PLANNING
Legislative Reform
Planning and Environment Amendment (Infrastructure Contributions) Bill 2015
The Planning and Environment Amendment (Infrastructure Contributions) Bill 2015 is
based on the recommendations for major reform of the development contributions system
made by the Standard Development Contributions Advisory Committee and the State
Government’s response to the recommendations (released in May 2014).
By way of background, the Committee recommended the new Development Levy system
be introduced using the Standard Levy to be applied to all three development settings:
Growth Areas, Urban Areas and Strategic Development Areas.
Towns and settlements in the Moyne Shire fall into the ‘Urban Areas’ category.
However, the Minister decided that the Standard Levy be introduced to Growth Areas and
Strategic Development areas that are experiencing significant levels of growth, not to
‘Urban Areas’.
The new system relates to Greenfield growth areas (greenfield land on the fringe of
existing metropolitan urban areas in or proposed to be included in the Urban Growth Zone)
and Strategic development areas (locations within existing urban areas planned for
significant growth, generally identified in Plan Melbourne or in a Regional Growth Plan).
The Bill creates a legislative framework for a new system of developer contributions.
A Ministerial Direction will be available in early 2016 that will outline more detail about
changes to planning schemes.
In summary, this Bill does not directly impact Moyne because it is not proposed to
introduce the new system to the Urban Areas development setting.
Page 7
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
ENERGY AND MAJOR PROJECTS – Updated August 2015
Section A – Wind Energy Facilities
A1
Operational
WEF Project
Macarthur Wind Farm
Project Status
Operational
Responsible Authority
Council
Size and location
Between Macarthur and Hawkesdale, on both sides of the MacarthurHawkesdale Road. Substation located adjacent to Tarrone North Road.
Proponent
AGL and Malakoff Corporation Berhad
Construction
Contractor
Leighton Contractors P / L and Vestas
CEC Status
Next meeting to be advised
CEC Representatives
Ros Stewart; John Bragg, Merilyn Cook and Simon Cozens
Councillor CEC
Members
Crs Doukas, Ryan and Leutton
Comments
Page 8
Turbines – 140
Megawatts - 420
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
ENERGY AND MAJOR PROJECTS – Updated August 2015
Section A – Wind Energy Facilities
A1
Operational
WEF Project
Morton’s Lane Wind Farm
Project Status
Operational
Responsible Authority
Moyne Shire Council and Southern Grampians Shire Council
Size and location
Morton’s Lane, between Penshurst and Chatsworth.
Proponent
CGN Energy
Comments
Page 9
Turbines – 13
Megawatts – 19.5
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
ENERGY AND MAJOR PROJECTS – Updated August 2015
Section A – Wind Energy Facilities
A2
Wind Farms: Stage 1 completed
WEF Projects – stage
1 completed
Completion date
in Permit
Ryan Corner Wind
Farm
29 August 2019
Hawkesdale Wind
Farm
29 August 2019
Mortlake South Wind
Farm
17 October 2016
A CEC meeting is being arranged for Acciona to provide an update on the
company’s intentions for this project following the Government’s decision on the
Renewable Energy Target.
Woolsthorpe Wind
Farm
12 March 2018
A CEC meeting is being arranged for Wind Farm Developments to provide an
update on the company’s intentions for this project following the Government’s
decision on the Renewable Energy Target.
A Councillor briefing and a CEC meeting are being arranged for Union Fenosa to
provide an update on the company’s intentions for this project following the
Government’s decision on the Renewable Energy Target.
As above.
Page 10
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
ENERGY AND MAJOR PROJECTS – Updated August 2015
Section A – Wind Energy Facilities
A2
Wind Farms: Stage 1 completed
WEF Project
Salt Creek Wind Farm
Project Status
Stage 1 completed
Responsible Authority
Council
Must be completed by:
15/03/2018
Approximate size /
location
West side of the Hexham-Woorndoo Road, approximately 3km south of Turbines - Up to 15
Woorndoo
Proponent
Trust Power
Construction
Contractor
TBA
CEC Status
None established.
Comments
Page 11
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
ENERGY AND MAJOR PROJECTS – Updated August 2015
Section A – Wind Energy Facilities
A3
Applications submitted to Minister for Planning
WEF Project
Project Status
Responsible Authority
Dundonnell Wind Farm proposal
On 10 June the Minister for Planning called in the planning permit applications for (a) the native vegetation
removal for the transmission line and (b) for the use and development of the substation. All three permit
applications and the EES are currently on exhibition, and a combined inquiry and panel hearing is being
coordinated by DELWP and Planning Panels Victoria. In accordance with Council policy, Council is now
conducting its Major Energy Projects Consultation process for this proposal. Key dates relating to this
community consultation, and Council’s submission are:
 3 August – Submissions close for Council’s community consultation.
 4 August – Councillor Workshop to discuss key issues raised, and to set the agenda for the Community
Consultation Public Hearing.
 11 August – Council’s Community Consultation Public Hearing to hear from submitters that have
requested to make a presentation.
 21 August – Closing date for community submissions and objections to Planning Panels Victoria.
 25 August – Council meeting for Council to consider its submission to the EES and Planning Permit
Applications. Council’s submission to PPV due 26 August, in accordance with an agreement with the
Department of Environment, Land, Water and Planning.
Minister for Planning
Proponent
Approximately 12 km east of Woorndoo, 22 km north east of Mortlake (up to Turbines – up to 104
40 square km). Proposed connection to the 500kv electricity grid at the
Mortlake Power Station site.
Trust Power
Construction Contractor
N/A
CEC Status
No CEC established.
Approximate size /
location
Comments
Page 12
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
ENERGY AND MAJOR PROJECTS – Updated August 2015
Section A – Wind Energy Facilities
A4
Planning Process Commenced
WEF Project
Penshurst Wind Farm Proposal
Project Status
No permit application received. EES being prepared.
Responsible Authority
Minister for Planning
Approximate size /
location
Penshurst / Minhamite districts
Proponent
RES Australia P / L
Construction
Contractor
N/A
CEC Status
Next meeting to be advised
CEC Representatives
Ken Johnston, Ken Rees (Moyne), Keith Staff, Catherine Loria (Southern Grampians)
Councillor CEC
Members
Crs Doukas and Ryan
Comments
A CEC meeting will be scheduled for October or November.
Turbines - Up to 200
Page 13
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
ENERGY AND MAJOR PROJECTS – Updated August 2015
Section A – Wind Energy Facilities
A4
Planning Process Commenced
WEF Project
Project Status
Responsible Authority
Approximate size /
location
Proponent
Construction
Contractor
CEC Status
CEC Representatives
Councillor CEC
Members
Comments
Willatook Wind Farm Proposal
No permit application received.
Minister for Planning
Willatook and Tarrone districts. Fronting Woolsthorpe – Heywood Road.
WEF Project
Project Status
Responsible Authority
Approximate size /
location
Proponent
Construction
Contractor
CEC Status
Comments
Mt Fyans Wind Farm Proposal
Pre-permit application stage
Minister for Planning
North of Mortlake
Turbines – approximately 100
Wind Prospect WA P/L
N/A
Next meeting to be advised
Ken Johnston; Keith Harrison; Graeme Keane
Crs Doukas, Ryan and Leutton
A CEC meeting will be scheduled for October or November.
Turbines – approximately 100
Hydro Tasmania
N/A
No CEC established
Page 14
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
ENERGY AND MAJOR PROJECTS – Updated August 2015
Section B – Gas Fired Power Stations
Power Project
Project Status
Responsible Authority
Location
Proponent
Comments
Mortlake Power Station
Operational
Council
Connewarren Lane, via Mortlake
Origin
Page 15
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
ENERGY AND MAJOR PROJECTS – Updated August 2015
Section C – Other Energy Projects
Energy Project
Project Status
Responsible Authority
Approximate size /
location
Proponent
Construction
Contractor
CEC Status
CEC Representatives
Councillor Members
Comments
Halladale Black Watch Project
Drilling is completed.
Council
Baileys Road (south), Nirranda. On-shore drilling of off-shore gas reserves.
Origin Energy
McKinnon’s Civil and Construction
Next CEC meeting Wednesday 23 September 2015
Shirley Duffield, Marcia Carter, Lance Blake
Crs Doukas, Wolfe and Parker
Drilling is completed. The drilling rig will be demobilised and removed from the site during the
next 6 weeks.
Well and casing and perforation is continuing.
Testing of the wells will continue over the next 2 months, and another flaring activity is planned
for late October – early November. Council and the surrounding community will be advised of the
flaring dates once confirmed.
Landholder and stakeholder consultation is continuing along the pipeline route between the site
and the Otway Gas Plant. Construction of the pipeline is proposed to commence in October, and
take 10-12 months to complete.
Amended plans for the construction of a slip lane on the Great Ocean Road at the intersection
with Radford’s Road are being prepared for submission to VicRoads.
Page 16
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
ENERGY AND MAJOR PROJECTS – Updated August 2015
Section C – Other Energy Projects
Energy Project
Project Status
Responsible Authority
Approximate size /
location
Proponent
Comments
CO2CRC Otway Project
Operating carbon sequestration research project.
N/A
Brumby’s Lane, Nirranda
Energy Project
Project Status
Wave Energy Converter (Port Fairy)
Planning Permit PL12/101 – Removal of native vegetation for the construction of a minor utility
installation has been issued.
Council
2891 Princes Highway, Port Fairy
Responsible Authority
Approximate size /
location
Proponent
Comments
Cooperative Research Centre for Greenhouse Gas Technologies
Biopower Systems Pty Ltd
The Port Fairy Pilot Wave Energy Project involves the installation and ocean-testing of a single
pilot bioWAVE unit, which consists of a 30m high steel structure that sways back and forth
through an arc of approximately 40 degrees, largely below the surface of the ocean. This unit will
be located 1km off shore.
BioPower Systems is currently installing the onshore substation and subsea cabling. The
company’s aim is to have the bioWAVE installed, commissioned and operational by the end of
2015.
Page 17
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
STATUTORY PLANNING
Victorian Civil & Administrative Tribunal (VCAT) Hearing Update
PL14/208 Princes Highway Killarney 3283.
An appeal has been lodged against Council’s Notice of Decision to grant a permit by
an objector.
The appeal will be scheduled by VCAT in due course.
Planning Reports Circulated for ‘Call-In’
Upcoming Call-In Reports
A number of applications are likely to be presented for Call-In over the next month
being:
Ref No.
PL15/114
PL15/025
PL14/193
Property Address
Tuddys Lane
Southern Cross
67 McCartneys Road
Crossley
21 Quarry Road
Illowa
Description
Use and development of a dwelling in
the Farming Zone
Use and development of a dwelling in
the Farming Zone
Use of land for materials recycling and
reduction in standard car parking
requirement
Page 18
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
STATUTORY PLANNING
Other Issues – Significant Planning Applications
Major Applications
Pl15/132 – 1131 Princes Highway Killarney (Basalt Winery)
An application has been submitted to use the existing café building as a restaurant
(not associated with the winery use).
The application seeks a permit for use of the café building and associated garden as
a restaurant, for 45 patrons 7 days a week from 8.30 am - 4.30 pm as well as Friday
and Saturday nights for dinner until 10.30 pm.
The application is currently undergoing preliminary assessment and will progress to
notification and referrals in due course.
PL15/125 – 195 Princes Highway Port Fairy (Glaxo)
An application has been submitted to construct a security control centre, extend the
administration building, construct a second bike storage shed and to construct
covered walkways between buildings on site.
A planning permit has been issued.
PL15/112 – 60 Millers Lane, Dennington
An application has been submitted for construction of horse stables.
PL15/042 has been withdrawn, and a new application lodged which re-locates the
stables to the northern part of the farm adjoining Rundles Horse Riding School.
This reduces the impacts on the objector to PL15/042.
No objections were received to the new application.
The application is currently undergoing final assessment.
PL15/099 - Officers Lane, Koroit
An application has been submitted for use and development of a motor racing track
and associated facilities for use by the Warrnambool and District Drag Racing
Association at the former Koroit Race Track.
Further information has been requested.
On receipt of further information, notice of the application will be given.
PL15/010 - 4 Hughes Avenue, Port Fairy (Port Fairy Surf Club)
An application has been submitted for buildings and works for additions and
alterations to the building and a reduction in car parking provision.
Further information has been requested.
On receipt of further information, notice of the application will be given.
Page 19
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
STATUTORY PLANNING
Other Issues – Significant Planning Applications
PL14/122 – Dunnes Road Winslow
An application has been submitted for a 14 lot subdivision west of Dunnes Road in
Winslow.
The application has been advertised pursuant to Section 52 of the Planning and
Environment Act 1987.
Council has received 35 objections to date. 34 objections are on the grounds the
proposal seeks to formalise an unmade Government road that is currently utilised by
the Western District Pony Club so as to facilitate road access.
These objections are predominately from members of the pony club, but also include
users of the Winslow Rec Reserve, and members of the Winslow community. One
objection relates to traffic and safety impacts of increased traffic to Dunnes Road.
The permit applicant is currently preparing a response to the objections. On receipt of
the response, assessment will progress.
PL13/175.01 - 107 Gipps Street Port Fairy
An application has been submitted seeking amendments to the existing planning
permit to allow for construction of a single dwelling. The original permit was issued on
26 September 2014 and included requirements to amend the building and
landscaping plans as directed by VCAT. Landscaping and building plans were
endorsed on 12 May 2015 showing the alterations required under the conditions of
the permit.
The applicant has since lodged an application with Council to make changes to the
dwelling design and site layout.
The application seeks to alter the dwelling design by moving the dwelling 3.5m north
and 2.0m west (towards Gipps Street). It also seeks to delete the in/out accessway
and crossovers and to construct a double garage on the south boundary.
A request for additional information is currently being prepared.
Page 20
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
STATUTORY PLANNING
Section 173 Agreements for Planning Permits
Date S173
Received
Final / draft
Application Property
No.
Address
21/07/2015
Draft
PL13/029
agreement
submitted to
Council
Mills Crescent
Port Fairy
Page 21
Description
Description of 173 agreement
Date
Permit
issued
32 Lot
Subdivision
a) No vehicular access for lot 26 being
permitted to be constructed from the
road reserve (extension of Mills
Crescent), which is only for
pedestrian/cyclist access on the
shared pathway.
b) No vehicular and pedestrian access
being permitted or provided to lots
21, 22 & 23 from Stawell Street to the
north.
c) No vehicular access to lot 1 being
permitted from Powling Street.
d) The area to be transferred to Moyne
Shire Council and annexed to the
Powling Street Wetland (being lots
lot 32 and the lots referred to in
condition 1(a)) and the section of Hill
Street referred to in condition 1(b),
being fenced in accordance with
condition 7.
1/04/2014
Date S173
signed
and
sealed
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
STATUTORY PLANNING
Planning Permits – June 2015
The following is a summary listing of the Planning Permits issued during June 2015.
Development
Residential
Dwellings
Additions to
existing
dwellings
Dual Occupancy
/ Unit
Development
Outbuildings
Commercial /
Retail
Industrial
PLANNING APPROVALS – JUNE 2015
Permits Issued from
No of Applications Received
Applications
Fiscal
Fiscal
Apr
May
Jun
Year
Apr
May
Jun
Year
2015
2015
2015
2014 /
2015
2015
2015
2014 /
2015
2015
3
7
2
71
7
5
5
79
7
9
7
58
1
6
4
60
0
0
1
4
0
0
0
6
1
2
4
62
3
3
5
66
0
1
3
26
3
6
1
38
2
0
1
6
0
0
3
Public Utilities
2
0
0
3
0
3
0
4
Subdivisions
3
6
3
35
3
4
4
46
Agricultural
0
2
0
5
0
1
1
5
Miscellaneous
2
5
3
35
0
5
2
27
TOTAL
20
32
24
305
17
33
22
334
This table shows applications by land use definition to show trends as to what types
of applications are being lodged and issued.
Page 22
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
STATUTORY PLANNING
Planning Permits – June 2015
No. Applications Received
Planning Applications Received
50
45
40
35
30
25
20
15
10
5
0
2012/2013
2013/2014
2014/2015
Month
No. Permits Issued
Planning Permits Issued
50
45
40
35
30
25
20
15
10
5
0
2012/2013
2013/2014
2014/2015
Month
Page 23
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
STATUTORY PLANNING
Planning Permits – June 2015
Planning Permits Issued (Cumulative)
400
No. Permits Issued
350
300
250
2012/2013
200
2013/2014
150
2014/2015
100
50
0
Month
Percentage of Application Finalised within the Statutory timeframe
New
% Decision
Applications
Month/Year
Applications
within Statutory
Completed
received
timeframe
Jul-14
35
35
43%
Aug-14
22
47
49%
Sep-14
27
31
71%
Oct-14
25
30
73%
Nov-14
22
31
68%
Dec-14
29
32
47%
Jan-15
23
16
44%
Feb-15
22
25
56%
Mar-15
21
37
57%
Apr-15
20
16
69%
May-15
32
36
69%
Jun-15
23
24
63%
Page 24
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
STATUTORY PLANNING
Planning Permits – June 2015
50
45
40
35
30
25
20
New Applications received
15
Applications Completed
10
5
Page 25
Jun-15
May-15
Apr-15
Mar-15
Feb-15
Jan-15
Dec-14
Nov-14
Oct-14
Sep-14
Aug-14
Jul-14
0
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
BUILDING, HEALTH AND REGULATORY SERVICES
Building
Permits – May 2015
The following summary listing of the building permits issued by Council’s building
surveyor and by private building certifiers during May 2015, together with the
comparative table of building activities for financial years 2012/2013, 2013/2014 and
2014/2015 are provided to the Council for additional information.
BUILDING PERMIT SUMMARY – MAY 2015
PRIVATE
BUILDING
SURVEYORS
COUNCIL
DEVELOPMENT
TOTALS
No.
Value $
No.
Value $
No.
Value $
Residential New
1
$ 250,000
10
$ 2,782,667
11
$ 3,032,667
Residential Additions
1
$ 1,500
8
$ 1,160,373
9
$ 1,161,873
Commercial/Industrial
2
$ 7,432
0
$0
2
$ 7,432
Outbuildings
2
$ 28,391
13
$ 366,884
15
$ 395,275
Demolitions
0
$0
0
$0
0
$0
Miscellaneous
0
$0
1
$ 71,300
1
$ 71,300
Totals
6
$ 287,323
32
$ 4,381,224
38
$ 4,668,547
16%
6%
82%
94%
Percentages
Page 26
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
BUILDING, HEALTH AND REGULATORY SERVICES
Building
Permits – May 2015

The following is graphical representation of accumulated monthly total building
development costs from 2012-2013 - 2014-2015:
Value of Works
Building Approval Statistics
2012-2013 - 2014-2015
$10,000,000
$9,000,000
$8,000,000
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
2012-2013
2013-2014
2014-2015
Month
Building Development Cumulative Value of Works
2012-2013 - 2014-2015
Value of Works
$60,000,000
$50,000,000
2012-2013
$40,000,000
2013-2014
$30,000,000
2014-2015
$20,000,000
$10,000,000
$0
Month
Page 27
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
BUILDING, HEALTH AND REGULATORY SERVICES
Health
Septic Permits to Install / Alter Issue
The following Septic Permits have been issued to either Install or Alter a Septic
during the month of June 2015:
January
February
March
April
May
June
July
August
September
October
November
December
Total
2013
13
9
5
4
9
10
9
9
8
8
11
9
102
2014
3
2
3
3
10
5
4
7
9
2
8
2
58
2015
10
4
4
14
11
7
50
Certificates of Registration
The following Certificates of Registration (i.e. Food, Prescribed Accommodation and
Health Premises) have been issued during the month of June 2015:
January
February
March
April
May
June
July
August
September
October
November
December
Total
2013
72
19
8
4
6
2
2
0
1
2
41
83
240
Page 28
2014
72
34
13
4
2
3
1
1
1
1
30
123
285
2015
64
21
6
1
4
5
101
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
BUILDING, HEALTH AND REGULATORY SERVICES
Regulatory Services
Local Laws
Local Laws officers have impounded 10 dogs this month, either because they had no
identification or their owner was not contactable. Local Laws officers returned
16 dogs to their owners because they were registered and microchipped, promoting
the benefits of having your dog registered with council.
From the 30 incidents involving stock on roads, 34 cattle and 29 sheep were returned
to the owner’s property and 2 sheep impounded.
This month has seen a significant reduction of stock on roads, and a large reduction
in after hour call outs.
Emergency Management
The CERA risk assessment process is scheduled to occur within 3 weeks, which will
be incorporated in to the updated Municipal Emergency Management Plan.
The Fire Management Plan is currently being reviewed internally and updated.
Four staff members have undertaken training in Crisisworks, a Web based program
that supports administration and resource tracking and requests.
Page 29
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
BUILDING, HEALTH AND REGULATORY SERVICES
Regulatory Services
General / Domestic Animal Statistics
2013/2014
Complaint
2014/2015
May
June
July
May
June
July
General Local Law
7
1
1
0
8
3
Litter
1
3
0
6
5
2
Stock
35
43
60
37
46
31
Parking
0
1
0
1
0
0
Dog attack
2
1
2
1
6
1
31
28
28
21
37
26
0
0
1
0
1
3
12
14
5
14
2
7
Vegetation
3
3
0
0
4
2
Fires
1
0
1
0
0
0
Bees / Wasps
0
0
0
0
0
0
RSPCA - Welfare
2
2
4
4
3
2
Camping
0
0
0
1
0
0
Dogs on beaches
0
0
0
0
0
0
Other
1
2
1
11
9
5
Total
95
98
103
96
121
80
Roaming / Stray dog
Wildlife
Nuisance dogs / cats
Page 30
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
BUILDING, HEALTH AND REGULATORY SERVICES
Regulatory Services
General / Domestic Animal Complaints, Infringements and Permits
Actions
July 2014
July 2015
General Complaints
106
80
After hours Callouts
32
18
Permits Issued
51
53
Notices Issued
2
4
Infringements
2013/2014
Infringement Type
2014/2015
May
June
July
May
June
July
Alcohol
0
0
0
0
0
0
Offensive Behaviour
0
0
0
0
0
0
Dogs At Large
1
1
3
0
0
1
Unregistered dogs
0
0
0
0
0
0
Parking
0
0
0
0
0
0
Stock
0
0
1
1
0
0
Nuisance Animals
0
0
0
0
0
0
Being a Nuisance
Fighting/Disorderly
Behaviour
Contravening
Council Order
Non Serious Injury –
Dog Attack
Warnings
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
0
0
0
0
0
0
0
0
17
17
32
19
28
23
Total
18
18
36
21
28
24
Page 31
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
ENVIRONMENTAL MANAGEMENT
National Tree Day
More than twenty thick-skinned volunteers braved the elements to install 600
endemic trees and shrubs at Council’s official National Tree Day site at
Crothers (Hopkins Falls) Reserve on 26 July 2015. The MAD for the Merri group had
a successful Schools National Tree Day planting day along the Merri River at
Grasmere on 24 July 2015 with students from Grasmere Primary.
Weed Control
The major focus for July has been Callaghans Road at Nirranda South where
extensive patches of Boxthorn, Blackberry and Hawthorn have received treatment.
There has also been Boxthorn control along Reedy Creek between the
Princes Highway and Regent Street in Port Fairy, as well as Griffiths Street,
Port Fairy and Dorey Street Peterborough.
Griffiths Island
The updating of two brochures on Griffiths Island for distribution through the
Port Fairy Visitor Information Centre is almost complete. Final drafts have been
submitted for printing and they should be ready by late August 2015. The Friends of
Griffiths Island group has scheduled regular working bees in the coming months to
maintain previous tree plantings and stay on top of any emerging woody weeds.
Battery Hill
Perimeter fencing has been installed along the South side of Battery Lane following
the removal of woody weeds from the Northern and Eastern sections of the actual
Battery Hill. Fencing and bollards will be installed around the Eastern carpark once
resurfacing works are completed in late July.
Old East Beach Landfill
Sand retention fencing at the toe of the re-formed primary dune (behind the Wave
Energy Dissipation Structure WEDS) is scheduled to be installed in early
August 2015 (weather and tides permitting). The weather is preventing the
installation of four sections of Wattle & Wire erosion fencing at either end of the
WEDS at the present time. Conditions continue to be monitored but realistically these
fences may not be able to be installed until the weather improves in late spring.
The site is due for woody weed control and this has been scheduled for early
August 2015.
Maintenance of Beach Access Points
Repairs to the Lydia Place beach access point are scheduled to commence in late
August 2015 (weather and tides permitting).
Page 32
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
COAST
East Beach Security Lighting Project – Department of Justice

The new light poles have been installed along with a newly reinstated tarmac
footpath.

Positive feedback has been received.

Banners can be fitted to the light pole by community organisations advertising
any local events, or Moyne shire banners can be installed.
Battery Hill Renewal

The east beach carpark has been reinstated at Battery Hill following its use for
rock seawall construction and is open for use.

The carpark near the yacht club has also been levelled and upgraded with
crushed rock.

Vegetation Management Works undertaken by Earth and Water Technologies
during stage 3 rock wall works have been completed, including:
o
Clearing the beach carpark;
o
Removing understorey vegetation along Battery Lane;
o
Grading and resurfacing the carpark next to the yacht club with crushed
rock.

New fencing is underway.

Jute matting has been placed on the slope.

Landscape gardener has been selected to hydroseed, mulch and revegetate
the cleared areas.
Stage 3 Rock Seawall, Rogers Place, East Beach

Renewal of the rock seawall near Apex Park off Rogers Place has been
completed.
Student leaders - Pea Soup erosion project

The Student Leaders Congress video presentation night was held at the
Lighthouse Theatre. The video on erosion by St Pats and Port Fairy
Consolidated schools was a huge success.

Jute matting and planting at Old Landfill new dune was completed with student
leaders and the Port Fairy Coastal Group (PFCG) and was a huge success.

The Student Leaders have joined the Port Fairy Coastal Group as junior
members and will be responsible for beach monitoring at Pea Soup.

Next steps:
o
Workshop and erosion prevention solution at pea soup e.g. Fencing and
revegetation and rock seawall construction;
o
Construction of this solution at Pea Soup.
Page 33
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
COAST
Old Landfill Site, East Beach

The extension and widening of the Wave Energy Dissipation Structure (WEDS)
is complete, following emergency rebuilding of the dune where a cell of rubbish
was exposed. This will aid in dune erosion prevention. Based on the report by
Coastal Engineering Solutions, the expected lifespan of the WEDS is until the
year 2040.

The first section of Jute matting has been installed on the dune and the first
stage of revegetation is complete.
Coastal Climate Adaptation Plan

Discussion paper draft is scheduled to be completed in September 2015.

Community Open House to discuss the paper with technical experts is
scheduled for December 2015.

Poster project survey results feed into discussion paper.

Draft coastal hazard action plan to follow community feedback on solutions
proposed.
Beach Monitoring Data - Port Fairy Coastal Group

Beach monitoring results from May and June showed worst conditions yet
encountered for monitoring. Storm damage in the foreshore area has caused
the loss of twice the depth of sand compared to this time last year after a similar
storm event.

A presentation was given on the Old Landfill and the future Climate Adaption
Plan by the Mayor and Environment staff at the Port Fairy Coastal Group,
Annual General Meeting in July. Information was very well received.
Page 34
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
SUSTAINABLE DEVELOPMENT
WASTE MANAGEMENT
Regional Waste Group BSWWRRG
The Statewide Waste and Resource Recovery Infrastructure Plan (SWRRIP) was
released on Friday 12 June. The SWRRIP will be implemented in consultation with
the community, local and state government, waste and resource recovery groups
(WRRGs) and industry. The Barwon South West Waste and Resource Recovery
Group now has 12 months from the above SWRRIP release date to put together their
Regional Waste and Resource Plan RWRRIP.
New Bins
June
Average
7.5
10
Service Requests
Bin Repairs
Average
June
5
10
Missed Bins
Average
June
4
7
Kerbside Collection (tonnes)
Naroghid - Landfill
Geelong - Recycling
Panmure - Compost
May
June
May
June
May
June
General
General
Recycling Recycling Greenwaste Greenwaste
138.26
153.46
85.82
85.88
105.74
128.85
Waste Facility Monthly Volume Clearance (tonnes)
May
General
Bessiebelle
Caramut
Hawkesdale
Killarney
Macarthur
Mortlake
Peterborough
Port Fairy
Woolsthorpe
Woorndoo
Total
June
General
May
June
May
June
Recycling Recycling Greenwaste Greenwaste
0.70
*
10.98
7.99
*
*
1.05
0.35
2.10
3.30
12.08
17.15
11.60
6.30
18.03
11.04
3.96
7.42
**Included in
Caramut
60.50
53.55
0.35
*
4.91
*
1.94
*
5.02
3.14
*
*
3.14
2.22
5.60
11.87
4.30
*
2.17
*
18.73
25.93
Note: * No skip clearance that month
Killarney Volumes (m3)
Inert
Scrap Metal
May
June
May
June
376.12
182.00
23.05
21.00
Page 35
4.00m3
0m3
207.98m3
1.28m3
29.50m3
3.10m3
245.86m3
1.00m3
0m3
127.00m3
8.76m3
19.10m3
5.30m3
161.16m3
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
PHYSICAL SERVICES
SMALL TOWNS COMMUNITY PLANNING
Background
Update on Small Towns Community Planning.
Cudgee
The next meeting of the Cudgee Progress Association will be its Annual General
Meeting and held on Monday 17 August commencing at 7.30 pm at the Cudgee Hall.
Hawkesdale
Work is progressing on a number of issues raised by Hawkesdale and District
Development Action Committee (HADDAC). Plans have been developed for Stage 1
of the new township pathway and are with HADDAC for comment. The next meeting
of HADDAC is their Annual General Meeting and is scheduled for
Wednesday 5 August at the CFA Offices commencing at 7.30 pm.
Kirkstall
The committee are focused on finishing off the extension to the playground. The rock
surround has been completed and soft fall levelled. The committee are now finalising
purchase of a piece of play equipment for the extended area. The next meeting of the
Kirkstall Hall and Recreation Reserve Committee to be advised.
Koroit
A second community meeting was held on Monday 20 July to progress the formation
of a group to represent the Koroit community. Participants focused on what type of
group would best suit the community and its many interests and challenges. While no
definitive solution was determined, a small working group of local residents has been
established to actively work with the community to progress the ideas. A number of
local traders are looking to continue the Koroit Business and Tourism Association
purely to progress and address business and tourism related matters. The next
meeting of the Koroit Working Party will be held on Tuesday 18 August at the
Blackwood Centre commencing at 7.30 pm.
Macarthur
The township has now officially received Recreational Vehicle Friendly status.
Signage has arrived and will be installed at the township entrances in August.
The next meeting of MADA will be held on Wednesday 12 August at the Senior
Citizens Hall commencing at 7.30 pm.
Mortlake
Community Development Committee has been discussing strategies to progress
‘place making projects’ for the township. As part of this strategy, a Mortlake Youth
Forum is being held on Wednesday 5 August and a small group of interested
residents are planning to attend the annual Municipal Association of Victoria Power
to the People Conference to be held in Melbourne in late August. This activity will
feed into a broader Mortlake community ‘place making’ session to be organised later
in the year. The next meeting will be held on Monday 10 August at the Mortlake Golf
Club commencing at 7.30 pm.
Page 36
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
PHYSICAL SERVICES
SMALL TOWNS COMMUNITY PLANNING
Nullawarre
The last meeting of Nullawarre Township Inc focused on works proposed for the
Nullawarre Intersection as well as strategies for progressing a long time community
priority of having a walking track from the township to the school. The next meeting of
Nullawarre Township Inc is their Annual General Meeting and is scheduled for
Wednesday 19 August at the Childers Restaurant, Nullawarre, commencing at 8.00 pm.
Orford
The water bore is nearing completion with the tank to be installed shortly. Future
meetings of the Orford Working Group will be called as required and advised.
Hexham
The Hexham Community Association Annual General Meeting was held on
Sunday 19 July. The committee are focused on clarifying and developing some
outstanding infrastructure matters such as the water service and development of the
old school as a community asset and the recreation reserve. A community planning
process will be undertaken with the community through the association in the lead up
to Christmas. The next meeting of the Hexham Community Association will be held
on Sunday 4 October at the old school commencing at 1.00 pm.
Panmure
The Panmure Action Group resolved to establish a subcommittee to partner with the
Panmure Hall Committee and Council, to progress proposed works on the hall. The
subcommittee has met and assessed preliminary costs for the proposed scope of
works for the hall. The committee are now rethinking their options for the project
which might include scoping back their initial aspirations or staging works over a
longer period of time. A subcommittee meeting of the old school pines plantation area
was also held in June. This group are scoping out a plan for how the area might be
developed and will present this to the community later in the year. The next meeting
of the Panmure Action Group will be held on Wednesday 5 August at the Panmure
Mechanics Hall commencing at 7.30 pm.
Yambuk
The meeting of the Yambuk Working Party held on Thursday 16 July endorsed the
recommendation for the $25,000 one off Council contribution that had previously
been notionally allocated to the development of a playground as part of the Hall
upgrade works, to be now split across three community projects, namely
improvement works to the Yambuk Cemetery, Yambuk Recreation Reserve and
Yambuk Hall. The aim would be for each of these groups to progress specific
projects they have in mind and use the allocation to lever allocations from other
funding sources such as Council Community Assistance Fund, Pacific Hydro and the
other regional philanthropic funds to make the contribution go as far as possible. The
working group also endorsed an approach from the Yambuk Angling Club to take on
the former Infant Welfare Centre as a club room to meet in. They will now formally
write to Council seeking consideration of the matter. The next meeting of the Yambuk
Working Group will be held on Thursday 20 August at the Yambuk CFA Meeting
Room commencing at 8.00 pm.
Page 37
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
PHYSICAL SERVICES
SMALL TOWNS COMMUNITY PLANNING
Peterborough
Community input into the detailed design of the new community centre has
concluded. The tender documents are being finalised for advertising in August. Dairy
Australia has also recently announced that Peterborough was one of eight townships
to be selected nationally as finalists in the 2015 Dairy Australia Legendairy Capital
program. The selection as a finalist brings a $2,500 contribution from Dairy Australia
to a nominated community project, which for Peterborough has been to progress the
digitalisation of old film footage taken by dairy farmers and other locals. This will form
part of an application for funding through the Community Assistance Fund. The
announcement of the 2015 Australian Dairy Legendairy Capital will be made in
September.
Woolsthorpe
Woolsthorpe Hall Committee are undergoing a change and the next meeting should
finalise the instatement of the new committee. The Woolsthorpe Residents Group are
exploring options to purchase the block of land adjacent to the existing recreation
reserve, war memorial and playground in order to have the opportunity to expand
civic amenity of the area in the future. This will be further discussed at their next
meeting which is also their Annual General Meeting scheduled for
Wednesday 19 August at the Woolsthorpe Hall commencing at 7.30 pm.
Power to the People Conference – Wednesday 26 – Thursday 27 August
The opportunity for community representatives to attend the annual MAV Bank of
Ideas National Power to the People Conference is being invited. Six community
representatives have attended this event over the past three years which is aimed at
local communities finding solutions from within to the complex and major challenges
that they face. In 2015, invitations are again being invited. It is anticipated a group of
around five from various communities across Moyne will be in attendance.
Page 38
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
PHYSICAL SERVICES
SMALL TOWNS COMMUNITY PLANNING
Known meeting/community activity schedule for August 2015
Date
Wednesday
5 August
Community
Panmure
Purpose
Panmure Action Group
Panmure Mechanics Hall
7.30 pm
HADDAC Annual General Meeting
CFA Offices
7.30 pm
Dairy Australia filming township documentary.
Wednesday
5 August
Hawkesdale
Saturday
8 August
Peterborough
Monday
10 August
Mortlake
Mortlake Community Development Committee
Mortlake Golf Clubrooms
7.30 pm
Wednesday
12 August
Macarthur
Monday
17 August
Cudgee
Tuesday
18 August
Koroit
Wednesday
19 August
Woolsthorpe
Wednesday
19 August
Nullawarre
Thursday
20 August
Yambuk
Macarthur Advancement Development
Association (MADA)
General Meeting
Macarthur Senior Citizens Centre
7.30 pm
Cudgee Progress Association
Annual General Meeting
Cudgee Hall
7.30 pm
Koroit Working Group
Blackwood Centre
7.30 pm
Woolsthorpe Progress Association Annual
General Meeting/ Hall Committee Meeting
Woolsthorpe Hall
7.30 pm
Nullawarre Township Inc.
Annual General Meeting
Childers Restaurant
8.00 pm
Yambuk Community Working Group
Yambuk CFA Meeting Rooms
8.00 pm
Page 39
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
PHYSICAL SERVICES
RECREATION

Council advertised extensively for a public meeting concerning the Master Plan
for Southcombe Park, held in June. This meeting was poorly attended by local
residents but the discussions held by those who did attend were very fruitful and
will be used to formulate the draft paper for public comment.

Council conducted a ‘Good Governance’ forum early July inviting all local
Committees of Management to attend. This forum was presented by
South West Sports and covered areas including legal responsibilities and the
roles and responsibilities of Committee members, running successful meetings
(utilising agendas) committee roles and constitutions among other topics. The
meeting was well attended with sufficient evidence to show that further forums
of this type should be held on an annual basis.

Pacific Hydro funding for Codrington/Yambuk will open on the 1 August and
close on the 31 August. Funding conditions have changed significantly including
a reduction of funding in the pool to $33,000 from $50,000. Applicants can now
apply for funding up to $6,000.

Council has been requested by the Port Fairy to Warrnambool Rail Trail
committee to install directional signage around the towns of Port Fairy and
Koroit which is in progress.

Lifesaving Victoria have forwarded a summary of lifesaving services for the
2014/15 season at Port Fairy East Beach. Attendances at the beach were
almost halved from the previous season due to the cooler temperatures last
summer:
2013/14 attendances 47,684
2014/15 attendances 24,506
however rescues, minor and major first aid treatments remained similar.

Community Assistance Fund applications are showing strong interest and will
close on Friday 14 August to be assessed by Council at the September Council
meeting.

Council is finalising a new licence agreement with the Warrnambool Model
Aircraft Club for use of the old racecourse at Koroit. This facility is on
Crown Land with the Warrnambool Drag Racing Club seeking usage also.

Council has forwarded a letter of support to Cricket Victoria on behalf of the
Port Fairy Cricket Club to hold a district league ‘Big Bash’ match early in the
cricket season at Southcombe Park (Avery’s Paddock). A similar event was
held last season.

In the very early planning stages Bicycle Network will look to conducting the
2016 Great Victorian Bike Ride from the Great Ocean Road up to the
Grampians through Mortlake. We have indicated our willingness to support this
project. All is yet to be confirmed.
Page 40
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
PHYSICAL SERVICES
ARTS
Nil to report this month
RURAL ACCESS

Each year the Moyne Shire Council allocates $50,000 from its budget
specifically to enhance access and inclusion for people with a disability, so that
they can have the same opportunities as everyone else in Moyne Shire. For the
2014/15 year, these funds were allocated as follows:

Access paths at the Mailors Flat Community Space,

An accessible parking bay and access path in Railway Place, Port Fairy,

Access improvements at the Mortlake Soldiers Memorial Hall, the Kirkstall
Hall and the Ellerslie Hall,

Purchase of portable hearing loops for the Port Fairy Tourist Information
Centre, the Port Fairy Library and the Koroit Library,

An access audit of the plans for the Peterborough Community Meeting
Facility.
YOUTH
FReeZA

The last instalment of FReeZA workshops (Theatre and Acting) was held on
Saturday 18 July and was very successful with six participants. As an inaugural
FReeZA activity, the workshops conducted over three months were successful.
Upcoming FReeZA Music Events

Saturday 1 August Battle of the Bands (Port Fairy)

We will apply for another round of FReeZA Funding for 2016 – 2018. Maximum
grant amount is $73,500 over three year period which allow us to run 15 events
including three youth development/ training activities.
Youth Initiatives/ Activities

Panmure Floods Interpretive Signs: No update is available for this activity.

Colour Run in Mortlake: Sunday 28 February 2016.

Mortlake Youth Forum: Wednesday 5 August 2015.

Our PlaYce Youth Leadership Group in Mortlake involving seven young people.

Change It Up! Initiative in Mortlake involving 11 young people.
Mortlake Youth Forum (Xpress Urself)

Wednesday 5 August 2015, 4.30 pm - 7.00 pm
BER @ Mortlake College.
Topics discussed:

Youth Employment Opportunities,

Youth involvement in community activities,

Drug use and abuse in particular ‘ice’,

Future direction for youth programs / activities,

Transport provision in Mortlake and surrounding areas.
Page 41
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
PHYSICAL SERVICES
ROADS & STREETS
Unsealed Roads Maintenance

Maintenance grading of the unsealed network is a priority over the June, July,
August period along with resheeting of pavement deficient sections identified
during the grading operation.
Bridge Program

Minhamite-Caramut Bridge upgrade is complete with all speed and load limits
removed.

Bridge periodic works underway in Grassmere and Toolong.

2015/16 Bridge Program currently being finalised.
Township drainage

2015/2016 Drainage Program being finalised.

Commercial Road, Koroit. Underground drainage design in progress.

Koroit tunnel inspection works in progress.

Irvine Street, Peterborough. Stormwater outlet design in progress.
Footpath Program

2015/2016 Footpath program being finalised and tender is advertised for the
following locations:
 Anzac Avenue, Koroit, East Side between Garden Street and Queen Street,
 Queen Street, Koroit, South side, between Anzac Avenue and Horne Street,
 Burke Street, Mortlake, East side Between Dunlop Street and Townsend Street,
 Webster Street, Mortlake, East side between Scott Street and Dunlop Street,
 Dwarroon Road, Cudgee, West side between Bridge and Hallowells Road.
Road Rehabilitation Works

2015/2016 survey and design works for road rehabilitation works are in
progress.
Intersection Improvements

Wangoom Road/Hopkins Falls Road: Realignment, kerb construction and
placement of pavement completed. Sealing and asphalting works are
completed and Line marking to be completed.

St Mary’s Road/Staffords Road: Realignment and earthworks are completed
and placing of pavement materials now in progress. Placing of kerbing, final
pavement placement, preparation and sealing programmed during July.
Page 42
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
PHYSICAL SERVICES
CONTRACTS & CONTRACT WORK
Contracts/quotations awarded under delegation

Nil
Contracts/quotations currently under evaluation

WQ617 Supply of Limestone for Mt Shadwell Quarry.
Contracts currently out to tender/quotation or soon to be advertised

MS798 Roadmaking Services.

WQ618 Construction of Footpaths Koroit Mortlake and Cudgee.

WQ619 Pea Soup Viewing Platform.

WQ620 Supply and Installation of Playground Equipment Mailors Flat.
OTHER WORKS/ISSUES
Koroit Kindergarten

Discussion with current tenants of part of Jacaranda House regarding renewal
of lease almost complete. Tenants now not requiring any upgrade of building.
Merri Kindergarten

Building works completed and building now occupied, some external ground
works remain.
Grassmere Hall

Council have determined to use a portable lift to satisfy disability access
requirements. The lift is due for delivery late July.

The lift installation and completion of disabled carpark will complete the project.
Peterborough Community Building

Plans and tender documents being finalised with anticipated tender early
August.
Yambuk Lakeside Public Toilet

The septic system works complete, facility now in use.
Childcare Extensions - Port Fairy Community Services Centre (PFCSC)

Contractor has commenced works and the floor slab has been poured.

Work on additional parking in Atkinson Street adjacent oval fence has
commenced and will be completed in early August.
Kirkstall Toilets and BBQ shelter

Building works are complete.
Mailors Flat Hall Playground

Timber has been ordered for the sleeper edging.
Page 43
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
PHYSICAL SERVICES
OTHER WORKS/ISSUES


Staff are putting the finishing touches to the design brief to go out to playground
suppliers to tender for this project. The submitted designs will then be presented
to the Mailors Flat community representatives to select their preferred design.
The intent is to have the playground completely installed by 30 October this
year, ready for the official opening in November.
Merri Kindergarten Playground

Timber has been ordered for replacement edging at the playground. The intent
is to do works on weekends to avoid impacting upon the operations of the
kindergarten.
Timber Harvests

Sim Plantation (Dycers Road, Macarthur). Harvesting operations are expected
to commence in August. Council has also been notified of Midways intent to
start harvesting from their plantations adjoining this road during the 2015/2016
Financial Year.

Weatherly Plantation (Connewarren Lane, Mortlake). Harvesting operations are
continuing.

The Gums (Pallisters Road, Bessiebelle) harvest ongoing.
Speed Display Trailers

The trailers have been serving as VMS boards in support of the Spring Creek
Bridge renewal on Minhamite-Caramut Road. The ability to update them
remotely has meant that Council staff have been able to advise motorists using
the road about the reopening date.

As the bridge works have been completed, the units have returned to their
speed display role as per Councils ongoing program.
Traffic Counters

With a little negotiation, Council staff were able to act upon a special offer by
the manufacturer, which enabled Council to purchase three counters for the
price of two. These have already been delivered and deployed onto the local
road network.
Quarry

Quarry sales have finished with a positive year end result. Stockpiles for the
end of financial year result have now been measured and have shown an
overall great result for the year.
Page 44
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
ADDITIONAL ITEMS
WORDS OF THANKS
For words of thanks please see below
To: Rob Stewart-Murray
23 July 2015
Mrs Rounds rang to say thank you very much for organising the new street light
outside her property.
Mrs Rounds and a few of her adjoining neighbours are elderly and have trouble
seeing when coming and going from their properties of an evening.
She requested a new street light from Rob and the light has been promptly installed,
making life a lot easier for her and her neighbours.
Thank you.
Mrs Pat Rounds
Mortlake
Page 45
CEO Activities Report – August 2015 Edition
For Public Distribution
Published – 3 August 2015
Page 46