CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
CEO
Activities Report
September 2015
For Public Distribution
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
INDEX
Page
COMMUNITY AND CORPORATE SUPPORT
Early Years ...................................................................................................................................
1
Aged Care.....................................................................................................................................
4
Corporate Business ......................................................................................................................
4
Tourism and Events ......................................................................................................................
4
Economic Development................................................................................................................
5
Social Media .................................................................................................................................
6
2016 Australia Day Awards ..........................................................................................................
6
SUSTAINABLE DEVELOPMENT
Strategic Planning ........................................................................................................................
7
Energy and Major Projects ...........................................................................................................
9
Statutory Planning ........................................................................................................................
19
Building, Health and Regulatory Services ....................................................................................
28
Environmental Management.........................................................................................................
33
Coast ............................................................................................................................................
34
Waste Management .....................................................................................................................
35
PHYSICAL SERVICES
Small Towns Community Planning ...............................................................................................
37
Recreation ....................................................................................................................................
40
Arts ...............................................................................................................................................
40
Rural Access.................................................................................................................................
41
Youth ............................................................................................................................................
42
Roads & Streets ...........................................................................................................................
43
Contracts & Contract Work ...........................................................................................................
46
Other Works/Issues ......................................................................................................................
46
ADDITIONAL ITEMS
Words of Thanks ..........................................................................................................................
48
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
COMMUNITY & CORPORATE SUPPORT
EARLY YEARS
Port Fairy Community Services Centre Assessment and Rating
Port Fairy Community Services Centre was visited by an authorised officer from the
Department of Education and Early Childhood Development on Tuesday 2 June to
undertake an Assessment and Rating of the service. The service was rated against seven
quality areas of the National Quality Standard (NQS) for Early Childhood Education and
Care and School Age Care.
The following ratings were achieved:
Nullawarre Kindergarten
Quality Area 1
Educational program and practice
Meeting NQS
Quality Area 2
Children’s health and safety
Meeting NQS
Quality Area 3
Physical environment
Exceeding NQS
Quality Area 4
Staffing arrangements
Exceeding NQS
Quality Area 5
Relationships with children
Exceeding NQS
Quality Area 6
Collaborative partnerships with families and
communities
Exceeding NQS
Quality Area 7
Leadership and service management
Exceeding NQS
Overall rating
Exceeding NQS
The Assessment and Rating process is quite stressful for educators and staff and all
should be extremely proud of the consistently positive comments throughout the report i.e:
“The service is to be commended on the effective and collaborative style in which program
information and documentation is shared with families. The inclusion of families in the
evident reflective practices highlighted the services value of the importance of working in
partnership with families.”
“Management and staff at the service worked together to support and learn from each
other through collaborative and respectful relationships. Educators drew on the strengths
of each other and consistently supported each other to experience professional growth.”
“Educators knew each child individually and had developed warm and positive
relationships based on trust and understanding of the ways to effectively and support each
child's growth, wellbeing and development.”
“The approved provider and educators are acknowledged for their positive participation in
the assessment and rating process.”
Page 1
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
COMMUNITY & CORPORATE SUPPORT
EARLY YEARS
Maternal and Child Health data
Annual Maternal and Child Health data has recently been reported to the Department of
Education and Training. Birth Notifications are slightly higher this year, remaining fairly
consistent over the past 10 to 15 years.
Birth Notifications 1997/98 to 2014/15 - all Moyne Shire
300
250
200
150
100
50
0
Birth Notification 1997/98 to 2014/15 - per centre
140
120
Mortlake
100
Younger Ross
Port Fairy
80
Macarthur
60
Yambuk
40
Hawkesdale
Koroit
20
0
Page 2
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
COMMUNITY & CORPORATE SUPPORT
EARLY YEARS
Maternal and Child Health data
The number of Key Age and Stage visits is also reported and participation rates calculated
for each age cohort. An analysis of statistics over the past 9 years shows fluctuation from
year to year, however there is a notable decrease in participation of children in older age
groups.
The Maternal & Child Health team are of the view that the drop in numbers is partly due to
parents delaying the three and a half year old check to combine appointments with four
year old immunisations, in which case the visit is recorded as an “additional consultation”
and not counted in KAS participation data. Another reason for the decrease in visits is the
lack of an effective reminder system reminding parents to make timely appointments.
It’s hoped both of these issues will be overcome with the implementation of a new
Maternal Child Health Data Management System in October. The new system will have
improved functionality in terms of both recording data and managing appointment
bookings. Clinical and Admin/IT staff will be attending training on the new system in
mid-September.
KAS Participation Rates 2006/07 to 2014/15
140%
120%
100%
80%
60%
40%
20%
0%
Home
consult
2 weeks
2006/07
2007/08
4 weeks
2008/09
8 weeks
2009/10
4 mths
8 mths
2010/11
12 mths
2011/12
18 mths
2012/13
2 years
2013/14
3.5 years
2014/15
MAV/Department of Education and Training grant
Moyne Shire Council has been successful in obtaining a one off grant of $12,000 to
strengthen our current kindergarten central enrolment processes. The grant will be used
to undertake a review of enrolment policies and procedures to ensure we’re meeting
government guidelines to improve access for families, in particular vulnerable children and
families.
Page 3
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
COMMUNITY & CORPORATE SUPPORT
AGED CARE
HACC Statistics for July 2015
SERVICE
Home care hours
Personal care hours
Respite hours
Home maintenance hours
Kilometres travelled
July 2014
1,385
663
402
247
15,772
July 2015
1,244
673
394
201
14,365
27
1,223
27.5
1,135
Travel time in hours
Meals delivered
CORPORATE BUSINESS
Caravan Parks

Southcombe Caravan Park is now fully booked for the 2015/2016 Christmas period.
Port of Port Fairy

The Port Board have recommended to Council that a new single storey building be
constructed to replace the old Co-Op building.

A new aluminium work boat has been ordered to replace the old existing vessel.

There has been an increase in the number of requests for berths in the Port from
commercial fishers. This is due to the decommissioning of an old wharf in Portland
Harbour.
TOURISM AND EVENTS
Great Ocean Road Regional Tourism (GORRT)

The Port Fairy Destination Action Plan is to be finalised this month.
Festivals and events

The 2015 Ex-Libris “Festival of Words” event is to be held 11 - 13 September.

The Tour of the Great South Coast was deemed a successful event by Cycling
Victoria.
Page 4
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
COMMUNITY & CORPORATE SUPPORT
ECONOMIC DEVELOPMENT
Small Business Bus visit to Port Fairy – 22 July 2015
Five pre-booked individual advisory sessions were conducted with local business people.
26 other individuals visited the bus to gather small business information from the advisors.
Great South Coast Small Business Festival August 2015
Attendances at events during the Great South Coast Small Business Festival have been
good to date. Some key events that Moyne co-hosted have been:
‘Club Wednesday featuring demographer Bernard Salt’ – 5 August
170 attendees.
‘ICN Food and Fibre: The Future of Agribusiness’ – 13 August
64 attendees.
‘Marketing your Business to Locals’ with Ailsa Page - 20 August
‘Big Brekky for Small Business’ - Friday 28 August
A full report on outcomes from the GSC Business Festival will be provided in the October
bulletin.
Upcoming Small Business Bus visit to Macarthur – Wednesday 23 September 2015
10.00 am – 4.00 pm
Adjacent to the Macarthur Post Office.
Page 5
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
COMMUNITY & CORPORATE SUPPORT
SOCIAL MEDIA
Social media report
28 day summary to 21 August 2015 (changes compared to previous 28 day period)
Tweets
Tweet impressions
Mentions
Followers
12
6.4k (up by 40.4%)
12 (up by 9.1%)
422 (up by 26)
Definitions
Impressions: Basically how many people have seen our Tweets
Mentions: Any Tweet that contains “@moyne_shire” in it
2016 AUSTRALIA DAY AWARDS
Nominations Now Open
Advertising commenced 6 August seeking nominations for the Moyne Shire Citizen of the
Year, Young Citizen of the Year and Community Event of the Year awards, which will be
presented at a civic ceremony on Australia Day 2016. The citizens’ awards are open to
residents who have made an outstanding contribution to the community during 2015 or
over a number of years. The events category is open to individuals or groups who have
staged an outstanding community event during 2015.
Nomination forms can be downloaded from Council’s website at or collected from the
Port Fairy, Mortlake or Macarthur Council offices. For more information phone
Tracey Ripper on 1300 656 564.
Nominations for all awards close at 4.30 pm on Friday 25 September 2015.
Page 6
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
STRATEGIC PLANNING
Amendment C48 (Part 1) – Mortlake Urban Design Framework
In accordance with the Council’s adopted resolution at the February 2015 Ordinary
Meeting, final amendment documents were prepared and an application for formal
approval of the Amendment was made to the Department of Environment, Land, Water
and Planning (DELWP) on 8 July 2015.
A response on the outcomes of the Amendment is currently being awaited upon from
DELWP.
Amendment C55 – Port Fairy Heritage Review
Council received a total of 25 submissions for this amendment.
Throughout August, Council wrote to all submitters to formally resolve the issues raised in
their submissions. To date, Council has received confirmation from the majority of
submitters that they are satisfied their concerns have been adequately addressed.
Council will be briefed at the September meeting on the submissions received, how the
submissions have been resolved and whether a Planning Panel will be required.
Port Fairy Car Parking Strategy
Council was briefed at the 11 August Workshop Meeting on the outcomes of the Issues
and Opportunities consultation and exhibition process and provided an outline on the
further work required to be undertaken in developing the project.
Officers and the project consultants (Calibre and Movendo) have met to discuss the next
stage of the project – preparation of a draft Port Fairy Car Parking Strategy.
The project consultants are currently working on preparing the draft Strategy, containing
detailed car parking recommendations, which is expected to be received by
mid-September and put to Council for an October Workshop briefing.
Amendment C60 - Port Fairy West Structure Plan
Council received Ministerial Authorisation to formally prepare and exhibit this amendment.
This amendment will be placed on public exhibition for 5 weeks from 21 September –
23 October 2015. All affected landowners and residents will be provided notice by post
and be given the opportunity to lodge a submission.
The outcomes of the exhibition process and the next steps to finalising the amendment will
be reported to Council at the December meeting.
Page 7
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
STRATEGIC PLANNING
Amendment C61 - Mortlake Heritage
Council has engaged Context Pty Ltd, Heritage Consultants, to prepare the amendment
documents for the Mortlake Heritage Amendment. The amendment seeks to implement
the findings of part of the Review of the Moyne Shire Heritage Study Stage 2 2006 and
proposes to apply the Heritage Overlay onto 17 individual places and extend 2 precincts.
Council will be briefed at an October workshop regarding the background and purpose of
this amendment, as well as the timeframe for its completion, by an expert Heritage
Consultant.
Amendment C57 – under section 48 of the Heritage Act
On 20 August 2015, Amendment C57 was approved by the Minister of Planning and
published in the Government Gazette. This amendment formalises the introduction of the
Great Ocean Road and the Mortlake Avenue of Honour onto the Victorian Heritage
Register (VHR). A Heritage Overlay will be applied to these places so that a planning
permit is required for certain buildings and works.
The amendment also fixes some mapping anomalies for other places on the VHR
(i.e. Chatsworth House, various places in Pt Fairy).
Page 8
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
ENERGY AND MAJOR PROJECTS – Updated September 2015
Section A – Wind Energy Facilities
A1
Operational
WEF Project
Macarthur Wind Farm
Project Status
Operational
Responsible Authority
Council
Size and location
Between Macarthur and Hawkesdale, on both sides of the MacarthurHawkesdale Road. Substation located adjacent to Tarrone North Road.
Proponent
AGL and Malakoff Corporation Berhad
Construction
Contractor
Leighton Contractors P / L and Vestas
CEC Status
September – Date to be confirmed
CEC Representatives
Ros Stewart; John Bragg, Merilyn Cook and Simon Cozens
Councillor CEC
Members
Crs Doukas, Ryan and Leutton
Comments
Page 9
Turbines – 140
Megawatts - 420
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
ENERGY AND MAJOR PROJECTS – Updated September 2015
Section A – Wind Energy Facilities
A1
Operational
WEF Project
Morton’s Lane Wind Farm
Project Status
Operational
Responsible Authority
Moyne Shire Council and Southern Grampians Shire Council
Size and location
Morton’s Lane, between Penshurst and Chatsworth.
Proponent
CGN Energy
Comments
Page 10
Turbines – 13
Megawatts – 19.5
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
ENERGY AND MAJOR PROJECTS – Updated September 2015
Section A – Wind Energy Facilities
A2
Wind Farms: Stage 1 completed
WEF Projects – stage
1 completed
Completion date
in Permit
Ryan Corner Wind
Farm
29 August 2019
A CEC meeting is scheduled for 9 September.
Hawkesdale Wind
Farm
29 August 2019
As above.
Mortlake South Wind
Farm
17 October 2016
A CEC meeting is being arranged for Acciona to provide an update on the
company’s intentions for this project following the Government’s decision on the
Renewable Energy Target.
Woolsthorpe Wind
Farm
12 March 2018
A CEC meeting is scheduled for 9 September for Wind Farm Developments to
provide an update on the company’s intentions for this project following the
Government’s decision on the Renewable Energy Target.
Page 11
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
ENERGY AND MAJOR PROJECTS – Updated September 2015
Section A – Wind Energy Facilities
A2
Wind Farms: Stage 1 completed
WEF Project
Salt Creek Wind Farm
Project Status
Stage 1 completed
Responsible Authority
Council
Must be completed by:
15 March 2018
Approximate size /
location
West side of the Hexham-Woorndoo Road, approximately 3km south of Turbines - Up to 15
Woorndoo
Proponent
Trust Power
Construction
Contractor
TBA
CEC Status
None established.
Comments
Page 12
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
ENERGY AND MAJOR PROJECTS – Updated September 2015
Section A – Wind Energy Facilities
A3
Applications submitted to Minister for Planning
WEF Project
Project Status
Responsible Authority
Approximate size /
location
Proponent
Construction
Contractor
CEC Status
Comments
Dundonnell Wind Farm proposal
EES and Planning Permit applications are on exhibition until 21 August 2015 with Panel to be
convened commencing on the 28 September 2015.
Minister for Planning
Approximately 12 km east of Woorndoo, 22 km north east of Mortlake
Turbines – up to 104
(up to 40 square km). Proposed connection to the 500kv electricity grid
at the Mortlake Power Station site.
Trust Power
N/A
No CEC established.
Page 13
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
ENERGY AND MAJOR PROJECTS – Updated September 2015
Section A – Wind Energy Facilities
A4
Planning Process Commenced
WEF Project
Penshurst Wind Farm Proposal
Project Status
No permit application received. EES being prepared.
Responsible Authority
Minister for Planning
Approximate size /
location
Penshurst / Minhamite districts
Proponent
RES Australia P / L
Construction
Contractor
N/A
CEC Status
Next meeting to be advised
CEC Representatives
Ken Johnston, Ken Rees (Moyne), Keith Staff, Catherine Loria (Southern Grampians)
Councillor CEC
Members
Crs Doukas and Ryan
Comments
A CEC meeting will be scheduled for October or November.
Turbines - Up to 200
Page 14
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
ENERGY AND MAJOR PROJECTS – Updated September 2015
Section A – Wind Energy Facilities
A4
Planning Process Commenced
WEF Project
Project Status
Willatook Wind Farm Proposal
No permit application received.
Responsible Authority
Minister for Planning
Approximate size /
location
Willatook and Tarrone districts. Fronting Woolsthorpe – Heywood Road.
Proponent
Wind Prospect WA P/L
Construction Contractor
N/A
CEC Status
Next meeting to be advised
CEC Representatives
Ken Johnston; Keith Harrison; Graeme Keane
Councillor CEC
Members
Crs Doukas, Ryan and Leutton
Comments
A CEC meeting will be scheduled for October or November.
WEF Project
Project Status
Responsible Authority
Approximate size /
location
Proponent
Construction Contractor
CEC Status
Comments
Mt Fyans Wind Farm Proposal
Pre-permit application stage
Minister for Planning
North of Mortlake
Turbines – approximately 100
Turbines – approximately 100
Hydro Tasmania
N/A
No CEC established
Page 15
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
ENERGY AND MAJOR PROJECTS – Updated September 2015
Section B – Gas Fired Power Stations
Power Project
Project Status
Responsible Authority
Location
Proponent
Comments
Mortlake Power Station
Operational
Council
Connewarren Lane, via Mortlake
Origin
Page 16
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
ENERGY AND MAJOR PROJECTS – Updated September 2015
Section C – Other Energy Projects
Energy Project
Project Status
Responsible Authority
Approximate size /
location
Proponent
Construction
Contractor
CEC Status
CEC Representatives
Councillor Members
Comments
Halladale Black Watch Project
Drilling is completed. Construction of the on-shore infrastructure and commencement of the gas
pipeline between the site and the Otway Gas Plant will take place over the coming months.
Council
Baileys Road (south), Nirranda. On-shore drilling of off-shore gas reserves.
Origin Energy
McKinnon’s Civil and Construction
Next CEC meeting Wednesday 23 September 2015
Shirley Duffield, Marcia Carter, Lance Blake
Crs Doukas, Wolfe and Parker
Drilling is completed. The drilling rig is currently being demobilised and removed from the site.
Surrounding residents have been informed of increased transport movements as a result of this
activity.
Testing of the wells will continue over the next 2 months, and another flaring activity is planned
for late October – early November. Council and the surrounding community will be advised of the
flaring dates once confirmed.
Landholder and stakeholder consultation is continuing along the pipeline route between the site
and the Otway Gas Plant. Construction of the pipeline is proposed to commence in October, and
take 10-12 months to complete.
Amended plans for the construction of a slip lane on the Great Ocean Road at the intersection
with Radford’s Road are being prepared for submission to VicRoads.
Page 17
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
ENERGY AND MAJOR PROJECTS – Updated September 2015
Section C – Other Energy Projects
Energy Project
Project Status
Responsible Authority
Approximate size /
location
Proponent
Comments
CO2CRC Otway Project
Operating carbon sequestration research project.
N/A
Brumby’s Lane, Nirranda
Energy Project
Project Status
Wave Energy Converter (Port Fairy)
Planning Permit PL12/101 – Removal of native vegetation for the construction of a minor utility
installation has been issued.
Council
2891 Princes Highway, Port Fairy
Responsible Authority
Approximate size /
location
Proponent
Comments
Cooperative Research Centre for Greenhouse Gas Technologies
A Community Reference Group meeting will be held on 9 September.
CO2CRC representatives will brief Councillors on 13 October.
Biopower Systems Pty Ltd
The Port Fairy Pilot Wave Energy Project involves the installation and ocean-testing of a single pilot
bioWAVE unit, which consists of a 30m high steel structure that sways back and forth through an arc of
approximately 40 degrees, largely below the surface of the ocean. This unit will be located 1km off shore.
BioPower Systems is currently installing the onshore substation and subsea cabling. The
company’s aim is to have the bioWAVE installed, commissioned and operational by the end of
2015.
Page 18
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
STATUTORY PLANNING
Victorian Civil & Administrative Tribunal (VCAT) Hearing Update
PL14/208 Princes Highway Killarney 3283.
An appeal has been lodged against Council’s Notice of Decision to grant a permit by
an objector.
The appeal has been scheduled for January 2016.
Planning Reports Circulated for ‘Call-In’
Upcoming Call-In Reports
A number of applications are likely to be presented for Call-In over the next month
being:
Ref No.
Property Address
Description
PL15/144
30 Schomberg Road
Peterborough
Buildings and works to extend a
dwelling – objections received
PL15/133
20 Ocean Drive
Port Fairy
Buildings and works to extend a
dwelling – objections received
PL15/114
Tuddys Lane
Southern Cross
Use and development of a dwelling in
the Farming Zone
PL15/110
9 Crowe Street
Port Fairy
Buildings and works to extend a
dwelling – objections received
PL15/004
194 Griffiths Street
Port Fairy
PL14/193
21 Quarry Road
Illowa
Buildings and works to construct three
dwellings and a two lot subdivision –
objections received
Use of land for materials recycling and
reduction in standard car parking
requirement
Page 19
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
STATUTORY PLANNING
Other Issues – Significant Planning Applications
Major Applications
Pl15/132 – 1131 Princes Highway, Killarney (Basalt Winery)
An application has been submitted to use the existing café building as a restaurant
(not associated with the winery use).
The application seeks a permit for use of the café building and associated garden as
a restaurant, for 45 patrons 7 days a week from 8.30 am - 4.30 pm as well as Friday
and Saturday nights for dinner until 10.30 pm.
The application is currently undergoing preliminary assessment and will progress to
notification and referrals in due course.
PL15/112 – 60 Millers Lane, Dennington
An application has been submitted for construction of horse stables.
A planning permit has been issued.
PL15/099 - Officers Lane, Koroit
An application has been submitted for use and development of a motor racing track
and associated facilities for use by the Warrnambool and District Drag Racing
Association at the former Koroit Race Track.
Further information has been requested.
On receipt of further information, notice of the application will be given.
PL15/010 - 4 Hughes Avenue, Port Fairy (Port Fairy Surf Club)
An application has been submitted for buildings and works for additions and
alterations to the building and a reduction in car parking provision.
Further information has been received.
The application is being prepared for notice.
Page 20
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
STATUTORY PLANNING
Other Issues – Significant Planning Applications
Major Applications
PL14/122 – Dunnes Road, Winslow
An application has been submitted for a 14 lot subdivision west of Dunnes Road in
Winslow.
The application has been advertised pursuant to Section 52 of the Planning and
Environment Act 1987.
Council has received 35 objections to date. 34 objections are on the grounds the
proposal seeks to formalise an unmade Government road that is currently utilised by
the Western District Pony Club so as to facilitate road access.
A meeting has been held between the applicant, representatives of the Pony Club
and Recreation Reserve and Council officers to further understand the concerns of
the Pony Club. The information gathered at this meeting will help inform the
applicant’s response to the objections.
The permit applicant is currently preparing a response to the objections. On receipt of
the response, assessment will progress.
PL13/175.01 - 107 Gipps Street, Port Fairy
An application has been submitted seeking amendments to the existing planning
permit to allow for construction of a single dwelling. The original permit issued on
26 September 2014 and included requirements to amend the building and
landscaping plans as directed by VCAT. Landscaping and building plans were
endorsed on 12 May 2015 showing the alterations required under the conditions of
the permit.
The applicant has since lodged an application with Council to make changes to the
dwelling design and site layout.
The application seeks to alter the dwelling design by moving the dwelling 3.5m north
and 2.0m west (towards Gipps Street). It also seeks to delete the in/out accessway
and crossovers and to construct a double garage on the south boundary.
Further information has been requested.
Page 21
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
STATUTORY PLANNING
Section 173 Agreements for Planning Permits
Date S173
Received
Final / draft
Application
No.
Property
Address
Description
Description of 173 agreement
Date
Permit
issued
21/07/2015
Draft
agreement
submitted to
Council
PL13/029
Mills Crescent
Port Fairy
32 Lot
Subdivision
01/04/2014
13/08/2015
Changes
requested
draft
agreement,
sent back
28/07/2015
Draft
agreement
submitted to
Council
PL12/233
50 Triggs Lane
Laang
Use and
development
of land for
stone
extraction
a) No vehicular access for lot 26 being
permitted to be constructed from the
road reserve (extension of Mills
Crescent),
which
is
only
for
pedestrian/cyclist access on the shared
pathway.
b) No vehicular and pedestrian access
being permitted or provided to lots 21,
22 & 23 from Stawell Street to the north.
c) No vehicular access to lot 1 being
permitted from Powling Street.
d) The area to be transferred to Moyne
Shire Council and annexed to the
Powling Street Wetland (being lots lot
32 and the lots referred to in condition
1(a)) and the section of Hill Street
referred to in condition 1(b), being
fenced in accordance with condition 7.
a) The Land Owner / Quarry Operator/
Work Authority Holder (responsible
person to be determined by land owner)
must contribute a fair and reasonable
share of the cost of road maintenance of
Triggs Lane between the Quarry
entrance
and
the
Cobden
–
Warrnambool Road for the operating life
of the Quarry.
Page 22
02/08/2013
Date S173
signed
and
sealed
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
STATUTORY PLANNING
Section 173 Agreements for Planning Permits
Date S173
Received
Final / draft
Application
No.
Property
Address
Description
Description of 173 agreement
Date
Permit
issued
4/08/2015
Draft
agreement
submitted to
Council
PL13/159
GrassmereHexham Road
Grassmere.
Use &
development
of land for a
dwelling
a) The dwelling may not be subdivided
from the lot in the future, and the lot may
not be subdivided to increase the
number of lots, by excision or otherwise,
unless each lot created complies with
the minimum lot size required for the
zone at that time.
b) The owner acknowledges and accepts
the possibility of nuisance from
adjoining
agricultural
operations
including animal husbandry, spray drift,
agricultural machinery use, pumps,
trucks and associated hours of
operation.
06/12/2013
Page 23
Date S173
signed
and
sealed
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
STATUTORY PLANNING
Planning Permits – July 2015
The following is a summary listing of the Planning Permits issued during July 2015.
Development
Residential
Dwellings
Additions to
existing
dwellings
Dual Occupancy
/ Unit
Development
Outbuildings
Commercial /
Retail
Industrial
PLANNING APPROVALS – JULY 2015
Permits Issued from
No of Applications Received
Applications
Fiscal
Fiscal
May
Jun
Jul
Year
May
Jun
Jul
Year
2015
2015
2015
2014 /
2015
2015
2015
2014 /
2015
2015
7
2
6
6
5
5
7
7
9
7
7
7
6
4
10
10
0
1
0
0
0
0
0
0
2
4
6
6
3
5
4
4
1
3
1
1
6
1
2
2
0
1
0
0
0
1
1
Public Utilities
0
0
0
0
3
0
0
0
Subdivisions
6
3
11
11
4
4
1
1
Agricultural
2
0
0
0
1
1
1
1
Miscellaneous
5
3
1
1
5
2
4
4
TOTAL
32
24
32
32
33
22
30
30
This table shows applications by land use definition to show trends as to what types
of applications are being lodged and issued.
Page 24
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
STATUTORY PLANNING
Planning Permits – July 2015
No. Applications Received
Planning Applications Received
50
45
40
35
30
25
20
15
10
5
0
2013/2014
2014/2015
2015/2016
Month
No. Permits Issued
Planning Permits Issued
50
45
40
35
30
25
20
15
10
5
0
2013/2014
2014/2015
2015/2016
Month
Page 25
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
STATUTORY PLANNING
Planning Permits – July 2015
Planning Permits Issued (Cumulative)
400
No. Permits Issued
350
300
250
2013/2014
200
2014/2015
150
2015/2016
100
50
0
Month
Percentage of Application Finalised within the Statutory timeframe
New
% Decision
Applications
Month/Year
Applications
within Statutory
Completed
received
timeframe
Aug-14
22
47
49%
Sep-14
27
31
71%
Oct-14
25
30
73%
Nov-14
22
31
68%
Dec-14
29
32
47%
Jan-15
23
16
44%
Feb-15
22
25
56%
Mar-15
21
37
57%
Apr-15
20
16
69%
May-15
32
36
69%
Jun-15
23
24
63%
Jul-15
32
33
76%
Page 26
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
STATUTORY PLANNING
Planning Permits – July 2015
50
45
40
35
30
25
20
New Applications received
15
Applications Completed
10
5
Page 27
Jul-15
Jun-15
May-15
Apr-15
Mar-15
Feb-15
Jan-15
Dec-14
Nov-14
Oct-14
Sep-14
Aug-14
0
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
BUILDING, HEALTH AND REGULATORY SERVICES
Building
Permits – June 2015
The following summary listing of the building permits issued by Council’s building
surveyor and by private building certifiers during June 2015, together with the
comparative table of building activities for financial years 2012/2013, 2013/2014 and
2014/2015 are provided to the Council for additional information.
BUILDING PERMIT SUMMARY – JUNE 2015
PRIVATE
BUILDING
SURVEYORS
COUNCIL
DEVELOPMENT
No.
Value $
TOTALS
No.
Value $
No.
Value $
Residential New
0
$0
9
$ 2,420,243
9
$ 2,420,243
Residential Additions
1
$ 4,700
3
$ 183,440
4
$ 188,140
Commercial/Industrial
1
$ 60,000
2
$ 260,000
3
$ 320,000
Outbuildings
2
$ 38,094
4
$ 268,925
6
$ 307,019
Demolitions
0
$0
1
$ 10,000
1
$ 10,000
Miscellaneous
0
$0
0
$0
0
$0
Totals
4
$ 102,794
19
$ 3,142,608
23
$ 3,245,402
17%
3%
83%
97%
Percentages
Page 28
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
BUILDING, HEALTH AND REGULATORY SERVICES
Building
Permits – June 2015

The following is graphical representation of accumulated monthly total building
development costs from 2012-2013 - 2014-2015:
Value of Works
Building Approval Statistics
2012-2013 - 2014-2015
$10,000,000
$9,000,000
$8,000,000
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
2012-2013
2013-2014
2014-2015
Month
Building Development Cumulative Value of Works
2012-2013 - 2014-2015
Value of Works
$60,000,000
$50,000,000
2012-2013
$40,000,000
2013-2014
$30,000,000
2014-2015
$20,000,000
$10,000,000
$0
Month
Page 29
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
BUILDING, HEALTH AND REGULATORY SERVICES
Health
Septic Permits to Install / Alter Issue
The following Septic Permits have been issued to either Install or Alter a Septic
during the month of July 2015:
January
February
March
April
May
June
July
August
September
October
November
December
Total
2013
13
9
5
4
9
10
9
9
8
8
11
9
102
2014
3
2
3
3
10
5
4
7
9
2
8
2
58
2015
10
4
4
14
11
7
14
64
Certificates of Registration
The following Certificates of Registration (i.e. Food, Prescribed Accommodation and
Health Premises) have been issued during the month of July 2015:
January
February
March
April
May
June
July
August
September
October
November
December
Total
2013
72
19
8
4
6
2
2
0
1
2
41
83
240
Page 30
2014
72
34
13
4
2
3
1
1
1
1
30
123
285
2015
64
21
6
1
4
5
3
104
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
BUILDING, HEALTH AND REGULATORY SERVICES
Regulatory Services
Local Laws
Local Laws officers have impounded four dogs this month, either because they had
no identification or their owner was not contactable. Local Laws officers returned
11 dogs to their owners because they were registered and microchipped, promoting
the benefits of having your dog registered with council.
From the 43 incidents involving stock on roads, 142 cattle and 15 sheep were
returned to the owner’s property.
This month has seen a reduction of dogs at large, and a continued reduction in after
hour call outs.
Emergency Management
The Moyne Shire MERO participated in an Emergency Management table top
exercise with the Mortlake CFA group. The exercise allowed the MERO to explain the
Shire’s role in an incident and the resources that were available including Relief and
Recovery.
General / Domestic Animal Statistics
2013/2014
Complaint
General Local Law
Litter
Stock
Parking
Dog attack
Roaming / Stray
dogs
Wildlife
Nuisance dogs /
cats
Vegetation
Fires
Bees / Wasps
RSPCA - Welfare
Camping
Dogs on beaches
Other
Total
2014/2015
June
July
Aug
June
July
Aug
1
3
43
1
1
1
0
60
0
2
5
2
38
1
2
8
3
8
5
2
3
46
31
43
0
0
0
6
1
2
28
28
34
37
26
15
0
1
2
1
3
0
14
5
9
2
7
4
3
0
0
2
0
0
2
98
0
1
0
4
0
0
1
103
0
0
0
3
0
0
3
99
4
2
2
0
0
0
0
0
0
3
2
4
0
0
0
0
0
0
9
5
5
121
80
86
Page 31
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
BUILDING, HEALTH AND REGULATORY SERVICES
Regulatory Services
General / Domestic Animal Complaints, Infringements and Permits
Actions
August 2014
August 2015
General Complaints
99
86
After hours Callouts
40
10
Permits Issued
19
19
Notices Issued
2
1
Infringements
2013/2014
Infringement Type
2014/2015
Jun
July
Aug
May
July
Aug
Alcohol
0
0
0
0
0
0
Offensive Behaviour
0
0
0
0
0
0
Dogs At Large
1
1
0
1
1
0
Unregistered dogs
0
0
0
0
0
0
Parking
0
0
0
0
0
0
Stock
0
0
1
0
0
1
Nuisance Animals
0
0
0
0
0
0
Being a Nuisance
Fighting/Disorderly
Behaviour
Contravening
Council Order
Non Serious Injury –
Dog Attack
Warnings
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
17
17
25
17
17
12
Total
18
18
26
18
18
13
Page 32
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
ENVIRONMENTAL MANAGEMENT
Weed Control
The major focus for August was the removal of a huge patch of woody weeds
(including Boxthorn, Blackberry, Hawthorn, Cape Broom, Cypress and Cape Wattle)
from a wide section of roadside along Moreys Road in Mepunga. Boxthorn spraying
occurred on numerous roads close to the coast between Allansford and Childers
Cove. Inspections of all known roadside gorse infestations across the municipality
have been performed and spraying of these outbreaks will occur in September 2015.
Additional spraying of Boxthorn will occur on roadsides close to the coast between
Yambuk and Killarney in September 2015.
Revised Roadside Weed and Rabbit Control Plan 2015-2017
Council has been informed by the Victorian Department of Environment, Land, Water
and Planning that in order to receive state government funding for 2015/16 &
2016/17 it must revise and adopt its Roadside Weed and Rabbit Control Plan by late
November 2015. A meeting of key staff and known interested agency and nongovernment organisation stakeholders has been convened for 27 August 2015. This
will be used to formulate a draft revised plan that will ultimately be presented to
Council in September 2015 for public comment in October 2015.
Rabbit Control in Southcombe Park
Two large areas of exotic vegetation close to the Lodge that were harbouring a
multitude of warrens were removed in mid-August 2015. Warren fumigation is
scheduled for several nearby areas that show signs of heavy use in September 2015.
Baiting will be performed in late March-Early April 2016.
Griffiths Island
The two revised brochures on Griffiths Island for distribution through the Port Fairy
Visitor Information Centre are due for delivery by the end of August 2015. Fox shoots
have been arranged for dates in September, November and April, den fumigation is
scheduled for mid-September whilst baiting will commence around the same time
and run until mid-April 2016. Two dozen large bluestone rocks were donated free of
charge to Council that were placed in a noticeably scoured out area at the eastern
end of the causeway. This should reduce further undermining of the start of the
concrete walkway towards the south of the island.
Gilson College Visit
The annual four day visit of year 9 students from Gilson College in Taylors Lakes is
scheduled to occur in mid-September 2015. An environmental works plan has been
designed to keep the volunteers busy. This includes Buckthorn control in Port Fairy,
revegetation in Yambuk and Killarney and maintenance of garden beds in a variety of
different environmental reserves.
Page 33
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
ENVIRONMENTAL MANAGEMENT
Conservation Volunteers Australia
Conservation Volunteers Australia (CVA) completed a revegetation and weed control
project to the South of Ocean Drive between The Passage and the South Beach
toilet block in early August 2015. 800 endemic native plants were installed and
woody weed regrowth around The Passage area was once again treated as a part of
this project.
Battery Hill
Following the completion of resurfacing works in mid-August 2015, the remainder of
the eastern carpark perimeter fencing and bollards will be installed by the end of
August 2015.
Old East Beach Landfill
Sand retention fencing at the toe of the re-formed primary dune (behind the WEDS)
was installed in mid-August 2015. Jute matting and revegetation of the re-formed
dune directly behind the fencing was performed at the same time. Weather and high
tides continue to prevent the installation of four sections of Wattle & Wire erosion
fencing at either end of the WEDS. Conditions continue to be monitored but
realistically these fences may not be able to be installed until the weather improves in
late Spring.
Maintenance of Beach Access Points
Repairs to the Lydia Place beach access point are still scheduled to commence in
late August 2015 (weather and tides permitting). Minor maintenance of vegetation
overhanging pathways at Yambuk Lakes will also be performed by the end of
August 2015.
COAST
Battery Hill Renewal

The Landscape gardener has installed hydro-seed, mulch and has revegetated
the cleared areas.

The next step is to install a picnic bench and undertake landscaping on the east
dune near the boat ramp.
Stage 4 Rock Seawall, Beach Street, East Beach

An application has been submitted for the next stage of rock seawall under the
Coastal Environment Program grant from DELWP. The section is 170m in
length from Bourne Ave to the ramp north of Ritchie Street. The design of this
section is underway.
Old Landfill, East Beach

Two new beach monitoring posts will be installed approximately 45m from each
end of the WEDS. This will aid in monitor the effectiveness of the new WEDS in
reducing erosion.
Page 34
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
COAST
Student leaders - Pea Soup erosion project

A workshop was held with the student leaders from St Pats and Port Fairy
Consolidated to model and select an erosion prevention solution at pea soup
e.g. fencing and revegetation and rock seawall construction.

Beach monitoring posts will be installed at South Beach and Pea Soup for the
schools to monitor with the Port Fairy Coastal Group. This is a long term project
and will be handed down each year to the Year 5 students.
Coastal Climate Adaptation Plan

Discussion paper draft is scheduled to be completed in September 2015.

Community Open House to discuss the paper with technical experts is
scheduled for December 2015.

Poster project survey results feed into discussion paper.

Draft coastal hazard action plan to follow community feedback on solutions
proposed.
Beach Monitoring Data - Port Fairy Coastal Group

Beach monitoring results from July showed sand heights at the river end of
East Beach in front of the existing rock seawalls are at their lowest level since
profiling commenced.
WASTE MANAGEMENT
Waste Services Strategy
Council Officers are developing a new Moyne Shire Waste Services Strategy to
outline priorities and provide clear direction for waste services across the Shire. This
strategy will not only examine services provided within the Moyne Shire Council, but
also link in with the development of the Regional Waste and Resource Recovery
Implementation Plan.
Regional Waste Group BSWWRRG
The Statewide Waste and Resource Recovery Infrastructure Plan (SWRRIP) was
released on Friday 12 June. The SWRRIP will be implemented in consultation with
the community, local and state government, waste and resource recovery groups
(WRRGs) and industry. The Barwon South West Waste and Resource Recovery
Group now has 12 months from the above SWRRIP release date to put together their
Regional Waste and Resource Plan RWRRIP. The RWRRIP will identify regional
waste infrastructure needs and how these will be met over the next 10 years.
Page 35
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
SUSTAINABLE DEVELOPMENT
WASTE MANAGEMENT
New Bins
July
Average
7.5
7
Service Requests
Bin Repairs
Average
July
5
7
Missed Bins
Average
July
4
2
Kerbside Collection (tonnes)
Naroghid - Landfill
Geelong - Recycling
Panmure - Compost
June
July
June
July
June
July
General
General
Recycling Recycling Greenwaste Greenwaste
153.46
151.76
85.88
83.44
128.85
108.16
Waste Facility Monthly Volume Clearance (tonnes)
June
General
Bessiebelle
Caramut
Hawkesdale
Killarney
Macarthur
Mortlake
Peterborough
Port Fairy
Woolsthorpe
Woorndoo
Total
July
General
June
July
June
July
Recycling Recycling Greenwaste Greenwaste
*
0.45
7.99
7.90
*
12.20
0.35
0.30
3.30
4.20
17.15
20.40
6.30
*
11.04
35.64
7.42
4.88
**Included in
Caramut
53.55
85.97
*
1.94
*
0.27
*
5.02
2.22
5.60
11.87
4.30
*
3.90
3.14
*
4.20
5.04
*
3.30
25.93
24.87
Note: * No skip clearance that month
Killarney Volumes (m3)
Inert
Scrap Metal
June
July
June
July
182.00
196.34
21.00
27.77
Page 36
1.00m3
0m3
127.00m3
8.76m3
19.10m3
5.30m3
161.16m3
0m3
0m3
146.55m3
1.5m3
10.55m3
2.5m3
161.10m3
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
PHYSICAL SERVICES
SMALL TOWNS COMMUNITY PLANNING
Background
Update on Small Towns Community Planning.
Cudgee
The AGM for Cudgee Progress Association was held in August with a new committee
elected. The focus of the committee for the next year will be to revisit community
priorities in the lead up to the structural planning process that is scheduled to take
place in this financial year. The next meeting of the Cudgee Progress Association
will be held on Monday 16 November.
Hawkesdale
The AGM for HADDAC was held in August with the executive remaining the same.
Work is progressing on a number of issues raised by Hawkesdale and District
Development Action Committee (HADDAC). Plans have been developed for Stage 1
of the new township pathway and are with HADDAC for comment. The next meeting
of HADDAC is scheduled for Wednesday 2 September at the CFA Offices
commencing at 7.30 pm.
Kirkstall
The committee are focused on finishing off the extension to the playground. The rock
surround has been completed. The committee are finalising purchase of a piece of
play equipment for the extended area. The next meeting of the Kirkstall Hall and
Recreation Reserve Committee to be advised.
Koroit
The Koroit Working Group met in August and aims to facilitate four community
meetings per year, and progress a number of priority community projects. Council will
facilitate the meetings with the aim that the working group develops to becoming a
‘progress association’ over the next twelve months. The next meeting of the Koroit
Working Party will be held on Tuesday 15 September at the Blackwood Centre
commencing at 7.30 pm. The first of the community meetings will aim to be held in
October.
Macarthur
The next meeting of MADA will be the Annual General Meeting and be held on
Wednesday 16 September at the Macarthur Hotel commencing at 6.30 pm. The
guest speaker will be Adele Kenneally, from Beyond the Bell.
Mortlake
The Mortlake Community Development Committee has been progress ‘place making
projects’ for the township. The next meeting will be held on Monday 14 September at
the Mortlake Golf Club commencing at 7.30 pm.
Page 37
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
PHYSICAL SERVICES
SMALL TOWNS COMMUNITY PLANNING
Hawkesdale
The AGM for Nullawarre Township Inc. was held in August and a new executive
elected. The committee will focus on township maintenance, the intersection upgrade
and works to the hall. The next meeting of Nullawarre Township Inc is scheduled for
Wednesday 30 September at the Childers Restaurant, Nullawarre, commencing at
8.00 pm.
Hexham
The Hexham Community Association is planning to draft a community plan from the
work undertaken over the last three years and seek feedback in the lead up to their
next meeting, which is scheduled for Sunday 4 October at the old school
commencing at 1.00 pm. Priority projects identified include upgrading the old school
as a community hub.
Panmure
The next meeting of the Panmure Action Group will be held on Wednesday
2 September at the Panmure Mechanics Hall commencing at 7.30 pm.
Yambuk
The next meeting of the Yambuk Working Group will be held on Thursday
17 September commencing at 8.00 pm at the Yambuk CFA meeting rooms.
Minhamite
Discussions have commenced to progress a community planning process for the
Minhamite community. A joint meeting of the hall and tennis committees, along with
interested community representatives, will be scheduled later in the year.
Peterborough
Filming for the Legendairy Capital took place in August. The hall project tender has
been advertised. No meeting is scheduled at this point.
Woolsthorpe
The Woolsthorpe Progress Association Annual General Meeting was held in August.
The major focus for the community in 2015 will be exploring options to purchase the
block of land adjacent to the existing recreation reserve, war memorial and
playground in order to have the opportunity to expand civic amenity of the area in the
future. The next meeting of the Association and Hall Committee will be held on
Wednesday 16 September at the Woolsthorpe Hall commencing at 7.30 pm.
Power to the People Conference: Wednesday 26 – Thursday 27 August
Eight community representatives will be attending the MAV Bank of Ideas National
Power to the People Conference in 2015. This includes two from Mortlake, two from
Hexham, two from Koroit, one from Yambuk and one from Kirkstall. Representatives
will present a joint feedback report to Council as part of the 2016 budget meeting
process.
Page 38
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
PHYSICAL SERVICES
SMALL TOWNS COMMUNITY PLANNING
Known meeting / community activity schedule for September 2015
Date
Wednesday
2 September
Community
Panmure
Purpose
Panmure Action Group
Panmure Mechanics Hall 7.30 pm
Wednesday
2 September
Hawkesdale
HADDAC Annual General Meeting
CFA Offices
7.30 pm
Wednesday
9 September
Macarthur
Monday
14 September
Mortlake
Tuesday
15 September
Koroit
Macarthur Advancement Development
Association (MADA)
Annual General Meeting
Macarthur Hotel
6.30 pm
Mortlake Community Development
Committee
Mortlake Golf Clubrooms
7.30 pm
Koroit Working Group
Blackwood Centre
7.30 pm
Wednesday
16 September
Woolsthorpe
Thursday
17 September
Yambuk
Wednesday
30 September
Nullawarre
Woolsthorpe Progress Association/
Hall Committee Meeting
Woolsthorpe Hall
7.30 pm
Yambuk Community Working Group
Yambuk CFA Meeting Rooms
8.00 pm
Nullawarre Township Inc.
Childers Restaurant
8.00 pm
Page 39
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
PHYSICAL SERVICES
RECREATION

Applications for Community Assistance closed on Friday 14 August.
56 applications were received seeking over $439,000, this is unprecedented.
Council has allocated $232,000 in the current budget for this program. There is
a wide spread of applications that has been received across the whole Shire.
Council will assess these applications at the September Council meeting.

The draft stage of the Master Plan for Southcombe Park is due to be received
by Council shortly.

Council is ready to engage a structural engineer to audit power/light poles at
Mortlake Recreation Reserve, Victoria Park and the Gardens oval. Budgetary
constraints have limited the number of reserves that can be audited in the
current financial year.

Southcombe Park committee of management has received a request to conduct
an all abilities sports day at the facility. Plans are being finalised to run this
event.

Council is set to lodge three applications with Sport and Recreation Victoria for
funding under the programs opened by the State Government recently. Projects
for funding include, a skatepark at Koroit and indoor cricket facilities at both
Mortlake and Port Fairy.
ARTS
Arts Atlas

192 registered users of the site since August 2014 – increase of 15% since last
report. Currently investigating the development of an Arts Atlas Facebook page.
Arts Atlas community workshop scheduled for Monday 14 September to be held
at the Community House.
Moyne Pitch Project

Artist, Catherine Bailey is working with the Orford Community to deliver this
year’s Moyne Pitch Project which will include fairy lighting and historical stories.
Port Fairy Folk Festival Arts project

Working with the Port Fairy Folk Festival to deliver a commemorative artistic
project to celebrate 40 editions of the Port Fairy Folk Festival and the
relationship with Port Fairy. Project will be to develop gates with support from
the Southcombe Park Committee.
Page 40
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
PHYSICAL SERVICES
RURAL ACCESS

The Enabling Women Leadership Program is a program specially designed for
women with a disability which aims to equip participants with the knowledge,
skills, tools and networks they need to speak up in their community and make it
more welcoming and inclusive. It provides opportunities for women with a
disability from diverse backgrounds to come together and share their mutual
experience of disability, and find solutions together to the barriers that can come
from social disadvantage. The five week program covers a range of topics
including self-identity, human rights, communication, advocacy and leadership.

This program has been run in Warrnambool recently, facilitated by three women
with a disability, including two local women, and involving nine participants. At
the graduation ceremony each participant spoke positively and movingly about
what the program had meant for them and how much they had learned from
each other.

Rural Access supported the Warrnambool program through membership of the
Reference Group, facilitating a venue, administrative support, promotion,
organising catering and funding a paid Training Assistant position. Project
partners included Women with Disabilities Victoria, South West Advocacy
Association, South West Carer and Respite Services Network, Emma House,
Leadership Great South Coast and disability agencies.
Page 41
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
PHYSICAL SERVICES
YOUTH
FReeZA

FReeZA Funding round for 2016 – 2018; Maximum grant available over three
year period is $73,500

Focus for this funding round are as follow:
Five events per calendar year including one personal development training.
Support young people to plan and deliver FReeZA events.
Training of young people to plan and deliver FReeZA events.
Recognition and celebration of FReeZA volunteers.
Mortlake Youth Forum

Held on Wednesday 5 August.

37 young people from Mortlake and surrounding area attended the event.

Robust discussion on topics identified below:
Youth employment opportunities,
Youth involvement in community activities,
Drug use and abuse in particular ‘ice’,
Future direction for youth programs / activities,
Transport provision in Mortlake and surrounding areas.

Outcome will include a working group looking at the skatepark.

May run a ‘career’ fair involving the school.

Young people are working with MCDC with some of their projects.

Drug and alcohol forum involving the whole community being planned.
Our PlaYce Youth Leadership Group

Based in Mortlake.

Involved seven young people in Year 9.

These young people will work with Abbeyfield House residents to establish a
vegetable garden on a planter box that can be placed in the library or other
locations that can be accessible to community groups.
Change It Up! Initiative

Based in Mortlake.

Involved seven young people in Year 8.

These group of young people will be looking at the skatepark project focusing
on the landscaping and making it a family friendly place.
Youth Initiatives/ Activities

Panmure Floods Interpretive Signs: No update is available for this activity.

Moyneyana Picnic on the Green Event Saturday 23 January 2016.

Colour Run in Mortlake: Sunday 28 February 2016.
Page 42
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
PHYSICAL SERVICES
ROADS & STREETS
Unsealed Roads Maintenance

Maintenance grading of the unsealed network is continuing along with resheeting of pavement deficient sections identified during the grading operation.
Sealed Roads Maintenance

Patrol crews are concentrating on repairing pavement potholing which has
increased during the late winter and spring damp pavement conditions.

Major patching and excavation of minor failed sections is in progress on the
following roads:

Mortlake Framlingham Road,

Darlington Carranballac Road,

Woolsthorpe -Terang Road.
Township drainage

Koroit tunnel inspection works completed.

Irvine Street, Peterborough - Stormwater outlet design in progress. Awaiting
CMA approval.

Earle and Bank Street, Port Fairy - Stormwater alteration works have been
completed.

William Street (east off William Street), Port Fairy - Soakage pit: materials have
been ordered and construction in early September.
Footpath Program

2015/2016 Footpath program being finalised and Contract awarded to
Actif Concretors Pty Ltd for the following locations:

Anzac Avenue, Koroit, East Side between Garden Street and Queen
Street. Scheduled for construction during September school holidays.

Queen Street, Koroit, South side, between Anzac Ave and Horne Street.
Scheduled for construction during September school holidays.

Burke Street, Mortlake, East side Between Dunlop St and Townsend St.

Webster Street, Mortlake, East side between Scott St and Dunlop St.

Dwarroon Road, Cudgee, West side between Bridge and Hallowells Rd.

Cox Street, Port Fairy, asphalt footpath, contract awarded to Fulton
Hogan.
Intersection Improvements

St Mary’s Road/Staffords Road: placing of kerbing has been completed,
completion of pavement, preparation and sealing is programmed early
September.
Township Street Rehabilitation

Heard Street Mortlake; kerb construction prior to pavement rehabilitation and
sealing is programmed to commence mid-September.

Murray Street Koroit; kerb construction prior to pavement rehabilitation and
sealing is programmed to commence mid-September.
Page 43
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
PHYSICAL SERVICES
ROADS & STREETS
Bridge Program

Bridge periodic works underway in Grassmere and Toolong.

2015/16 Bridge Program currently being finalised.
Examples of before and after shots of some recent bridge works.
Page 44
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
PHYSICAL SERVICES
ROADS & STREETS
Examples of before and after shots of some recent bridge works.
These great works keep the bridges to a serviceable standard for all road users.
Page 45
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
PHYSICAL SERVICES
CONTRACTS & CONTRACT WORK
Contracts/quotations awarded under delegation
WQ618 Construction of Footpaths Koroit Mortlake and Cudgee.
Contracts/quotations currently under evaluation
MS798 Roadmaking Services
WQ617 Supply of Limestone for Mt Shadwell Quarry
WQ619 Pea Soup Viewing Platform.
Contracts currently out to tender/quotation or soon to be advertised
MS799 Rehabilitation of the Grassmere Hexham Road
MS800 Construction of an Arts and Community Facility at Peterborough
WQ620 Supply and Installation of Playground Equipment Mailors Flat.
OTHER WORKS/ISSUES
Koroit Kindergarten

Draft Lease agreement is with tenants for approval.
Merri Kindergarten

Works are at practical completion.
Grassmere Hall

The lift installation will complete the project.
Peterborough Community Building

Project is out to tender which will be brought to a Council meeting following
evaluation.
Yambuk Lakeside Public Toilet

The septic system works complete, facility now in use.
Childcare Extensions - Port Fairy Community Services Centre (PFCSC)

Works are progressing according to schedule and parking is working well during
construction.

Work on additional parking in Atkinson Street adjacent to oval fence has been
completed.
Kirkstall Toilets and BBQ shelter

Building works are complete.
Port Fairy Waterfront Project.

Consultants are being arranged, and initial site investigations, service locations
are being carried out.
Page 46
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
PHYSICAL SERVICES
OTHER WORKS/ISSUES
Mailors Flat Hall Playground

Timber for the sleeper edging has arrived. It is anticipated that this will be
installed prior to the installation of the playground equipment.

The design brief has been sent out to the MAV portal for playground suppliers
to tender for this project, and closes on 25 August. The submitted designs will
then be presented to the Mailors Flat community representatives to select their
preferred design on 28 August.
Merri Kindergarten Playground

Timber has arrived for replacement edging at the playground. The intent is to do
works on weekends to avoid impacting upon the operations of the kindergarten.
Timber Harvests

Sim Plantation (Dycers Road, Macarthur). Harvesting operations were expected
to commence in August, although this has not occurred at the time of writing,
presumably due to wet weather.

Council has been contacted by a local about someone entering the PF Olsen
Cowland plantation off Dycers Road have damaged the nature strip, but this
does not appear to have been harvest related. Staff have communicated to
PF Olsen that access into plantation should be through existing gateways only,
although this officer suspects the damage was done by a 4WD doing some
exploring.

Weatherly Plantation (Connewarren Lane, Mortlake). Harvesting operations are
continuing.

The Gums (Pallisters Road, Bessiebelle) harvest ongoing.
Speed Display Trailers

The trailers have been deployed in Koroit and Mortlake, focussing on the school
zones on Penshurst-Warrnambool Road and Hamilton Highway respectively.
VicRoads have requested that Council forward traffic data from the Koroit based
trailer, and staff will also forward the data for Mortlake.

The trailers will be redeployed on 21 August to act as VMS boards on
Grassmere Road warning motorists in advance of the closure of the northern
bridge on 22 September, as the detour will be quite extensive.
Traffic Counters

In addition to the existing traffic count program, traffic counters have been
deployed in response to Councillor, staff member and community requests in
Mailors Flat, Nirranda, Ellerslie and Mortlake.

The current focus for the traffic counters, in addition to Link and Collector roads,
has been the rural sealed network, with the aim being to collect data on at least
one Link or Collector road for each redeployment. There are currently five units
operating in the eastern half of the shire, and four in the west.
Quarry

Sales have started well for the financial year. Staff are really focusing on
preparing stockpiles for the construction season.
Page 47
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
ADDITIONAL ITEMS
WORDS OF THANKS
For words of thanks please see included:
Email from Nick Abbot, Chair of Coastal Group
Hi Ebony
Battery Hill is looking really good now that the planting has been done.
Congratulations to your team. Nick
Posted to Port Fairy Community Notice Board
Page 48
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015
ADDITIONAL ITEMS
WORDS OF THANKS
Page 49
CEO Activities Report – September 2015 Edition
For Public Distribution
Published – 1 September 2015