When can I do a PA and who should I send it to?
A Project Activation (PA) request can be processed once you have received confirmation that a
subaward will be awarded or continued and the PDS has been approved by OSRS-grants. The prior
approval form is available here. The PA should be sent to researchcontracts@wusm.wustl.edu and
should be accompanied by a Notice of Award or confirmation correspondence from the sponsor.
Instruction for how to fill out the PA form can be found here.
What kind of agreements can JROC help me with?
A description of the types of agreements that JROC processes can be found here.
What do contract negotiators need from departments before they can process agreements?
Clinical Trial
Agreements
Study expeditor form
eICA form
Protocol
Informed Consent
Contract
Sponsored
Research
Agreement
SRA Intake Form
Scope of Work
Budget
PDS (approved by
OSRS-Grants)
Subaward /
Subcontract
Service
Agreement
Data Use
Agreement
Collaboration
Agreement
Service Agreement
Intake Form
DUA Intake
formsigned by PI
Collaboration Agreement
Intake Form
IRB approval
Scope of Work
PDS (approved by OSRSGrants)
PI acknowledgement
Budget
Scope of Work
Informed consent (if
applicable)
For more information about the intake process, please see the Quick Guide.
Who can help me with a Confidentiality Agreement (CDA)?
The proper contact to assist with CDA processing depends on a few factors. Please see the CDA decision
tree here for the correct contact.
Who processes my agreement?
The Joint Research Office for Contracts each handles their own set of agreements. For general
guidelines on each group's purview, please see the Quick Guide. For contact information, please see
the staff list here.
What is the F&A rate applicable to my project?
Because F&A rates vary based on the work being performed and the place of performance, please see
the Quick Guide for more information.
What are the characteristics of a subaward, vendor, and consultant?
For a description of the differences between a subaward, vendor, and consutant, please see this guide.
What are the characteristics of a grant, contract and gift?
A gift is funds or goods that are given voluntarily to to Washington University, with no reciprocal
obligations. There is no quid pro quo expectations. A grant is an arragement under which there is a
transfer of funds, property, services or anything of value from the sponsor to the institution to assist
the institution in reaching a particular institutional goal or public purpose. A contract is a mechanism
for the procument of a specific service or product with specific obligations for both the buyer and
seller. This creates a quid pro quo relationship. For more information about the characteristics of a
grant, contract, and gift, please see this guide.
What is an "STC" and how do I get one?
An “STC” is the summary of terms and conditions of a contractual agreement. The contractual
agreement could be a subaward, a modification to a subaward, or a direct contract. The STC is designed
as a tool to highlight certain financial terms of the agreement (amount funded, budget/performance
dates) or other note-worthy provisions, as well as a roadmap to where common expected terms and
conditions of the agreement can be located. Please be aware that the STC highlights only some aspects
of the contract, and the full agreement should be reviewed for a complete understanding of all
contractual obligations. An STC is prepared at JROC, and is distributed to the principal investigator, the
department administrator, the OSRS-Grants team, and SPA, along with the fully executed contract (or
modification, subcontract, subaward, etc.), once the agreement associated with the STC has been fully
signed. An STC is only issued once an agreement has been fully negotiated and signed by both the
awarding party and the recipient (Washington University).
How are Requests for Proposals ("RFPs") processed?
Please see the RFP overview here.