BALTIMORE CITY PUBLIC SCHOOLS
GRADUATION MATERIALS ORDERING FORM
COMMENCEMENT SERVICES 2013
February 8, 2013
SCHOOL NUMBER
The purpose of this document is to outline the process for ordering printed materials and rental
equipment for graduation.
Funding for these purchases will be covered through the Chief Academic Office (CAO) budget for
SY2012-2013.
This document contains 5 sections:
Middle Schools Only
A. Part I- 8th Grade Certificate Data
B.
C.
D.
E.
High Schools Only
Part II- Graduation Coordinator Contact Data
Part III - Printed Graduation Materials
Part IV - Verbiage for Graduation Tickets and Announcements
Part V- Equipment Rental
School Instructions:
Schools need to return this form as an email attachment to Patricia Harris (PGHarris@bcps.k12.md.us)
by March 1, 2013. Please note the following:
1. All items requested will be delivered to the schools on or about the April-May time frame. The
exact date is dependent upon the timely completion of the form by schools.
2. Additional items or changes requested to this ordering form will not be accepted.
3. Schools opting to print their own Commencement programs need to use the proper “Official
Page” for City Schools. To obtain a copy of the official page, please contact Patricia Harris at
PGHarris@bcps.k12.md.us.
4. If a school is not ordering any graduation materials, please check the box below, sign and return
as indicated above.
NOT ORDERING ANY MATERIALS
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A. PART I –MIDDLE SCHOOLS - 8TH GRADE CERTIFICATE DATA
STANDARD EIGTH GRADE CERTIFICATE
(Without Student Name)
each
DELIVERY ADDRESS
SCHOOL HOURS OF OPERATION (for delivery)
Middle School Principals Name:
Principals Signature:
Middle Schools
Date:
here. High Schools please continue.
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B. PART II – HIGH SCHOOL GRADUATION COORDINATOR CONTACT DATA
GRADUATION COORDINATOR’S NAME:
(Designated Coordinator must be familiar with how to ‘edit’ (i.e. remove, add, and insert) in Adobe, as
templates and proofs will be sent to them in this format for editing)).
GRADUATION COORDINATOR’S CONTACT NUMBER(S):
GRADUATION COORDINATOR’S E-MAIL ADDRESS:
DELIVERY ADDRESS FOR PRINTED MATERIALS:
SCHOOL HOURS OF OPERATION (for delivery):
ESTIMATED NUMBER OF HIGH SCHOOL GRADUATES:
PART III – PRINTED GRADUATION MATERIALS FOR HIGH SCHOOLS ONLY
Please provide the quantity required for each of the following categories. All materials are standard
size, color, and format – no alternates will be provided.
 Student names are not printed on Diplomas or Certificates.
GRADUATION ANNOUNCEMENTS (Plain Envelope Included)
each
GUEST TICKETS (Admission to Exercise)
each
STAGE TICKETS (Admission to Stage)
each
12th GRADE DIPLOMA
(Graduate from an approved High School)
each
MARYLAND HIGH SCHOOL CERTIFICATE
(Completion of an approved program of study)
each
MARYLAND HIGH SCHOOL CERTIFICATE OF MERIT
(For students identified to be in the top 5% of their Graduating Class)
each
DIPLOMA ENVELOPE
each
DIPLOMA CASE COVERS (solid black)
each
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SCHOOL NAME TO BE PRINTED ON DIPLOMAS &CERTIFICATES (as written on line below):
Font options for Certificates and Diploma:
Baltimore City Public Schools (Old English)
Text MT)
Baltimore City Public Schools (Edwardian Script )
Baltimore City Public Schools (Baskerville Old Face)
Baltimore City Public Schools (Lucida Calligraphy)
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PART IV – VERBIAGE FOR HIGH SCHOOL GRADUATION TICKETS AND ANNOUNCEMENTS
 Last day for revisions to your schools tickets and/or announcements is April 12, 2013
 The verbiage in the templates below is for example purposes only. Please make the necessary
changes within the templates to fit your request.
 The templates below are the true print size for tickets and announcements.
 Font style options:
 Lucida Calligraphy
 Baskerville Old Face

Edwardian Script
Admission Ticket Verbiage
Achievement Academy@ Harbor City High School
Thirty-Eighth Commencement Exercises
FONT STYLE EXAMPLE SHOWN:
Lucida Calligraphy
Saturday, June 2, 2013 Physical - 10:00 a.m.
Coppin State University Education Complex
ADMIT ONE
Font style for Admission tickets:
Stage Ticket Verbiage
Achievement Academy@ Harbor City High School
FONT STYLE EXAMPLE SHOWN:
Thirty-Eighth Commencement Exercises
Staff /Guest Stage Ticket
Baskerville Old Face
Saturday, June 2, 2013- 9:00 a.m.
Coppin State University Physical Education Complex
Font style for Stage tickets:
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Graduation Announcement Verbiage
Achievement Academy@ Harbor City High School
Class of 2013
Requests the honor of your presence at the
Thirty-Eighth Commencement Exercises
Saturday, June 2, 20123– 10:00 a.m.
Coppin State University Physical Education Complex
Gwynns Falls Parkway and Warwick Avenue
Baltimore, Maryland 21216
FONT STYLE EXAMPLE SHOWN: Edwardian Script
Font style for Announcements:
PART V – COMMENCEMENT PROGRAMS FOR HIGH SCHOOL ONLY
COMMENCEMENT PROGRAMS
each
 Schools ordering Commencement Programs MUST email (as an attachment) their schools ‘potential
graduate name list’ to PGHarris@bcps.k12.md.us when submitting this form. This list will be sent to
a print shop to be inserted into the Commencement Program template draft that will be sent to the
above Coordinator at a later date for editing, at which time non-graduates can be removed from the
draft template.
 Schools opting to print their own Commencement programs need to use the proper “Official Page”
for City Schools. To obtain a copy of the official page, please contact Patricia Harris at
PGHarris@bcps.k12.md.us.
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C. PART V – EQUIPMENT RENTAL FOR HIGH SCHOOLS ONLY
COMMENCEMENT SITE LOCATION AND ADDRESS:
COMMENCEMENT DAY:
Example: (e.g. Friday)
COMMENCEMENT DATE:
TIME:
Folding Chairs
each
Portable Stage (flat on ground surface)
(4’x4’ connecting blocks)
(Length x Width)
Stage Riser (not to exceed 24” high)
Stage Skirt (to cover riser poles under stage)
Stairs on both sides
Rail guards on both sides & back
Yes
No
Yes
No
Yes
No
Yes
No
NOTE: Vendor will make arrangements with Coordinator for delivery and pickup of chairs and stage.
Delivery and pickup is approximately two days prior and two days after ceremony.
** Backdrop drape not available **
Sound System (With Operator)
 Basic Sound System comes with two large speakers, four microphones and an
operator. Delivery is approximately four hours prior to graduation and is
packed up by the operator once the ceremony is over.
each
Principal Name:
Principal Signature:
Date:
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