FACULTY
SABBATICAL LEAVE
2016-2017
APPLICATION FORM
APPLICATION STEP DEADLINES:
SEPTEMBER to final deadline NOVEMBER 30, 2015

Late applications will not be accepted.

Incomplete applications will not be processed.
UNIVERSITY OF THE FRASER VALLEY
Faculty Sabbatical Leave
Application Form
SABBATICAL APPLICATION
Please complete all relevant sections, as incomplete applications will not be processed. If you have any questions
while completing your application, please refer to the Faculty Sabbatical Application Leave Handbook
(http://ufv.ca/media/assets/human-resources/professional-development/sabbatical-leave/2016-2017-FacultySabbatical-Leave-Application-HANDBOOK.pdf or contact Research, Engagement, & Graduate Studies or Human
Resources.
PERSONAL INFORMATION
Name:
Position:
Department:
Date:
Telephone:
Email:
PERIOD OF LEAVE REQUESTED
Teaching Faculty (1 year leave)
September 1, 2016 – August 31, 2017
Select Academic year
Non-Teaching Faculty, Educational Advisors, or
Directors (4 month leave)
Indicate the requested leave period
January 1, 2017 – December 31, 2017
From:
To:
PRIOR SABBATICAL LEAVE
Have you previously taken a sabbatical leave?
Yes
No
If yes, attach the final report from your last sabbatical leave. Your previous report is required in order for the
Committee to review your current application. If you do not have your previous report please contact Human
Resources and Research, Engagement, & Graduate Studies to find out if they have your report on file.
In the absence of the report, the applicant should provide a three page statement regarding the objectives and
outcomes of the last sabbatical.
Date of conclusion of last sabbatical leave:
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UNIVERSITY OF THE FRASER VALLEY
Faculty Sabbatical Leave
Application Form
TYPE OF LEAVE REQUESTED
All Type B Faculty whether full-time or part-time at UFV are eligible to apply for a sabbatical leave after seven (7)
years of continuous service. A sabbatical leave provides an extended time for faculty to engage in a program of
research or other appropriate scholarly activity, an opportunity to upgrade professional skills, acquire new
competencies or credentials, or engage in approved teaching and learning activities, including course or curriculum
development where the focus of such work is the scholarly/professional development of the individual faculty
member.
Under the Collective Agreement, approvable sabbatical leaves must fit into one of the following six streams:
Research Project, Scholarly Activity Project, Teaching and Learning Project, Curriculum Development, Course or
Training Program, Completion of Requirements for New Credentials.
Please indicate below which stream your proposed project is best represented by. For a description of each
stream, please reference the Faculty Sabbatical Leave Application Handbook.
Research Project
Scholarly Activity Project
Teaching and Learning Project
Curriculum Development
Course or Training Program
Completion of Requirements for New Credentials
Note: while a project may encompass elements of more than one stream, the plan must present one coherent
project.
SALARY
Please select one of the three options listed below:
90% Salary
90% Salary – Plus 1 banked section paid out over 12 months
90% Salary – Plus 2 banked sections paid out over 12 months
FINANCIAL SUPPORT
Financial support while on sabbatical leave includes but is not limited to anticipated grants, fees and honorariums.
Do you anticipate any financial support while on sabbatical leave?
Yes
No
If yes, provide full details of funding source, nature (grant, etc.), and total value.
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UNIVERSITY OF THE FRASER VALLEY
Faculty Sabbatical Leave
Application Form
DEADLINES
1.
June - September
Application preparation: the applicant must begin to prepare their application well in advance of the final
deadline.
2.
September
Department Feedback: To enable review and feedback from the department members, the applicant must
submit the application to the department head / director sufficiently in advance of the date of the September
department meeting.
3.
September 30
Department head / director feedback: Following departmental review, but not later than September 30, the
department head / director will prepare a summary of the feedback and send the summary together with the
draft proposal to the applicant AND to the Dean.
4.
October 15
Dean’s initial review and advice: As early as possible, but not later than October 15, the dean will provide
initial advice to the applicant on strengthening the draft proposal, so that the applicant may consider revising
the proposal. The advice may be provided in writing or in person at a meeting of the dean and the applicant.
5.
October 30
Dean’s formal review: As early as possible, but not later than October 30 the applicant will submit a full
application package to the Dean for formal review. The dean will provide written comments to the applicant
which will form part of the final application package.
6.
November 30
Submission of Finalized Applications: The final date on which applications will be accepted is November 30.
Complete and final applications (including the Dean’s comments) must be submitted to Research, Engagement,
& Graduate Studies and to Human Resources on or before this date.
APPLICATION AND CRITERIA
A sabbatical application must satisfactorily fulfil all of the criteria listed below:
1.
Represent an equivalent time commitment to the regular duties from which the faculty member is being
released.
2.
Contribute to the professional development of the faculty member.
3.
Demonstrate that the project is an appropriate logical extension of the faculty member’s current intellectual
background and contributes to the faculty member’s advancement in relevant professional areas.
4.
Provide evidence that sufficient preparation will have been undertaken by the time the faculty member begins
this project.
5.
Be of value to the institution, the community and be clearly related to our strategic goals.
http://www.ufv.ca/president/ufv_strategic_directions/
6.
Clearly describe the expected outcome on completion of the project, a time frame for the project, and
information on the tangible form this outcome is expected to take (e.g. paper, report, presentation, new
curriculum, evaluation report).
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UNIVERSITY OF THE FRASER VALLEY
Faculty Sabbatical Leave
Application Form
Referring to the criteria from above, please consider and ensure that you have addressed the following in
preparing your proposal:
1.
Applications must include a clear and concise statement (approximately 150 words) of the relevance, purpose
and value of the project. This statement will be entered into the searchable on-line database of faculty
sabbaticals so that you and others can identify relevant and comparable projects.
2.
Applications must provide sufficient detailed information to enable the adjudication committee to assess the
proposal, and to assist the adjudication committee in developing advice on developing acceptable projects,
where required. Please include all of the following information:
a.
Objectives of the proposed project
b.
Project design of the proposed project (methods)
c.
Project activities to be conducted during the leave period (provide a timeline for the year that you are
taking – September to August or January to December)
d.
Project significance and its relation to your current research, scholarship, teaching and learning
e.
Work already completed and in progress, activities you have undertaken in the last year to prepare you
for your sabbatical leave
f.
Why your sabbatical will be successful
g.
Outcomes of the proposed project
h.
How you, your department, UFV, and the community will benefit should your project be supported
i.
Dissemination of your project outcomes
j.
Any other considerations.
3.
A copy of the Sabbatical Final Report of your most recent sabbatical, if applicable.
4.
A current curriculum vitae.
5.
Department Head and Dean comments. See previous page regarding deadlines for comments.
You are strongly encouraged to contact the Research, Engagement & Graduate Studies Office for advice on
developing proposals which meet the UFV criteria for approval. You may also refer to the Faculty Sabbatical
Application Handbook available at http://www.ufv.ca/hr/forms--publications/
NOTE: During the review process, you may be asked to provide additional information. The Sabbatical Review
Subcommittee is a subcommittee of the JPDC.
APPLICANT SIGNATURE
BY SIGNING THIS, the applicant confirms that they have read, understood, and agree to comply with all
guidelines set forth in the faculty sabbatical leave application handbook. The applicant also confirms that this
application is complete. The signature is required for completion of the application.
Applicant: _________________________________________________
Date: __________________
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UNIVERSITY OF THE FRASER VALLEY
Faculty Sabbatical Leave
Application Form
DEPARTMENT HEAD / DIRECTOR COMMENTS
All proposals must include evidence of review and collegial feedback by a faculty member’s department. The
department head must attach a summary of departmental review and feedback to the proposal before
forwarding it to the applicant and to the dean no later than September 30. While the summary should take into
account all established criteria for a satisfactory proposal (please refer to page 3 of application for criteria), it
must include specific reference to criteria 2, 3 and 5. In assessing criterion 5, value to the institution, the
feedback should include specific mention of the value to the department
_______________________________________________
______________________________
DEPARTMENT HEAD / DIRECTOR SIGNATURE
DATE
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UNIVERSITY OF THE FRASER VALLEY
Faculty Sabbatical Leave
Application Form
DEAN COMMENTS
The Dean will review the draft proposal, and summary of department feedback, and provide the applicant advice
on strengthening the proposal based on the criteria no later than October 15. Please refer to page X of application
for criteria. The advice may be provided in writing or in person at a meeting of the dean and the applicant.
The applicant will consider these comments prior to submitting a finalized application package to the dean for
formal review. The Dean’s written comments are a required part of the finalized application, and must be
provided to the applicant no later than October 30th
The Dean’s comments must specifically address criterion 5, value to the institution, and should include
mention of the value to the discipline, inter-disciplines, and/or division.
_______________________________________________
______________________________
DEAN SIGNATURE
DATE
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