New Mexico Environment Department
FY15 Environmental Information Exchange Network Grant Proposal
Project Narrative
New Mexico Environment Department ICIS-Air Dataflow Project
Please Note that this document which was submitted to EPA as a proposal to the FY15
Exchange Network Grant Solicitation (http://www.exchangenetwork.net/news/epa-releasesfinal-fy-2015-exchange-network-grant-solicitation-notice/ ) and awarded to the New Mexico
Environment Department via assistance award #83584201 will serve as the Project Charter
and Project Management Plan. This document includes project scope, deliverables, schedule,
key personnel and budget.
Project Summary
The New Mexico Environment Department (NMED), Air Quality Bureau received grant funding
from the U.S. Environmental Protection Agency (EPA) to assist NMED’s endeavors to
electronically transfer air compliance data from state databases to EPA’s newly implemented
Integrated Compliance Information System Air (ICIS-Air), assistance award #83584201. To
accomplish this, NMED will work with contractors to develop an ICIS-Air dataflow that provides
for the extraction and conversion of compliance and enforcement data from NMED’s
environmental databases into the Extensible Markup Language (XML) format needed for
electronic transfer, and the deployment of this data into the ICIS-Air system. The XML
formatted instance files will be contained in a zipped archive file, to allow these files to be
manually uploaded through EPA’s Central Data Exchange (CDX) or submitted automatically to
CDX through a Node on EPA’s Environmental Information Exchange Network (EN). The dataflow
will then provide for monitoring of CDX processing and the receipt of update and error reports
to allow rejected data files to be corrected and resubmitted. The implementation of this
project will improve efficiency in the data exchange between NMED and EPA and modernize
the state’s current data system to allow NMED’s compliance and enforcement data to reach a
broader spectrum of individuals and entities.
Business Need
The NMED ICIS-Air dataflow project will provide essential resources needed to address
important business needs for NMED. First, it will ensure that NMED fulfills its responsibility as a
delegated agency to reliably report compliance and enforcement data to ICIS-Air. Second, the
ICIS-Air dataflow project will improve the exchange of reliable high-quality environmental data
submitted to the EPA national data system. Third, the project will provide for maximum
flexibility in data submission by accommodating fully automated node-to-node exchanges,
manual submission using a node or node client, and direct use for manual updates. Fourth, the
Updated for submission to the PCC: 9/16/15
Page 1
New Mexico Environment Department
FY15 Environmental Information Exchange Network Grant Proposal
project will provide for automated processes that minimize manual steps in the workflow to
increase the efficiency of the data submittal process and reduce the burden of managing and
reporting data. Currently, NMED staff enters data into ICIS-Air manually. The NMED ICIS-Air
dataflow project will increase the timeliness and accuracy of the data submitted into the ICISAir through automating the data entry process. The project will also provide increased
resources for staff to work on other high priority projects to further assist the state in its
mission to protect public health and the environment.
Project Goal
The NMED ICIS-Air dataflow project goal is to develop the needed resources to implement an
ICIS-Air dataflow system in New Mexico. The development of this system will allow for the
electronic data transfer of compliance data through the Central Data Exchange to ICIS-Air. This
goal will enable NMED to improve the timeliness, completeness and accuracy of air quality data
being transferred to ICIS-Air. NMED intends to achieve this goal through the following steps:
A) Identify data requirements for ICIS-Air dataflow
A1) Analyze Air Flow Configuration, Technical Specifications & Design Documents to
identify data requirements for ICIS-Air dataflow
B) Design ICIS-Air dataflow
B1) Identify Oracle database procedures required to extract data from NMED
databases
B2) Map data from NMED databases to ICIS-Air Data Exchange Template & XML
Schema
B3) Develop dataflow design document
C) Develop ICIS-Air dataflow
C1) Develop database procedures to extract, transform and load data from NMED
databases to ICIS-Air dataflow staging tables
C2) Develop data cleaning strategies to ensure data meets ICIS-Air business rules
D) Test ICIS-Air dataflow
D1) Install and configure ICIS-Air dataflow in test environment
D2) Install and configure OpenNode2 ICIS-Air plug-in and corresponding staging
tables
Updated for submission to the PCC: 9/16/15
Page 2
New Mexico Environment Department
FY15 Environmental Information Exchange Network Grant Proposal
D3) Test data locally using NMED node and data extracts from NMED databases
D4) Test ICIS-Air submissions using EPA’s Central Data Exchange
D5) Confirm data submission types meet ICIS-Air business rules
E) Implement ICIS-Air dataflow
E1) Deploy and enable ICIS-Air dataflow in production environment
E2) Prepare documentation for ICIS-Air dataflow
Project Outputs and Outcomes for Environmental Results
The following table summarizes NMED’s plan to implement the ICIS-Air dataflow project to
enable NMED to track progress on the project and report to EPA and other project
stakeholders.
GOALS
OUTPUTS
1. To
Implement Tier
1 ICIS-Air
dataflow for
electronic data
transfer of
compliance
data from
delegated state
agency
databases
through Central
Data Exchange
to ICIS-Air
A. Identify data
requirements for ICIS-Air
dataflow project
B. Design ICIS-Air dataflow
C. Develop ICIS-Air dataflow
D. Test ICIS-Air dataflow
E. Implement ICIS-Air
dataflow
Target
OUTCOMES
Completion
Date
1. Improving the
11/18/15
timeliness,
completeness, and
accuracy of
12/9/15
environmental data;
12/30/15
2. Reducing the burden
2/11/16
and costs associated
6/30/16
with data management
and reporting; and
3. Increasing available
resources to assist in
protecting public health
and the environment
Project Feasibility and Approach
NMED plans to utilize its existing Exchange Network node architecture and experience to
support the successful completion of the ICIS-Air dataflow project. NMED has an OpenNode2
node environment in place, and as such will utilize the Exchange Network OpenNode2 Java
based plug-in recently designed for the state of Ohio.
Updated for submission to the PCC: 9/16/15
Page 3
New Mexico Environment Department
FY15 Environmental Information Exchange Network Grant Proposal
NMED has extensive experience with Java-based technologies and other needed technological
resources required to implement the ICIS-Air dataflow at the delegated state agency level.
NMED also has significant institutional knowledge regarding Oracle databases. To assist NMED
in the development and completion of the ICIS-Air dataflow project, contract resources that are
familiar with node and Exchange Network technologies are also available to NMED.. Through
the use of existing experience within NMED and available contract resources, NMED is well
positioned for the successful completion of the ICIS-Air dataflow project.
Programmatic expertise in air quality will be provided by Tom Fitzgerald and Sondra Sage. Both
have detailed knowledge of the ICIS-Air data requirements and TEMPO, the state database
from which the majority of the compliance and enforcement data will be pulled. Mr. Fitzgerald
will serve as the Air Quality Bureau project lead and will work closely with Tom McMichael, the
project lead from NMED’s Information Technology Bureau. Mr. McMichael has been involved
with numerous node and Exchange Network projects dating back to 2001. See “Key Personnel”
below for more details of staff involved in this project.
Programmatic Resources and Key Personnel
NMED’s Information Technology Office will provide the following staff resources:
Mary Montoya, NMED Chief Information Officer; Ms. Montoya provides oversight of the NMED
IT Division.
Bogi Malecki, NMED Information Systems Solutions Manager; Mr. Malecki will provide general
project oversight to ensure the project is on budget, on schedule and that all grant objectives
are met.
Tom McMichael, NMED Technical Node Lead; Mr. McMichael has been involved with
numerous node and Exchange Network projects dating back to 2001.
John Crain, Database Administrator; Mr. Crain has significant database management
experience. Mr. Crain will provide technical expertise on file structure development,
transactions, and analyzing data sources and required data management objects.
Lynn Ray, Oracle DBA; Ms. Ray currently supports the Oracle databases that house exchange
data for the NMED node and EPA’s Exchange Network partners. Ms. Ray will provide Oracle
expertise and database planning and administration. Standard application database calls
developed by the DBAs will be used by application developers.
Updated for submission to the PCC: 9/16/15
Page 4
New Mexico Environment Department
FY15 Environmental Information Exchange Network Grant Proposal
Mark Morell, Oracle DBA; Mr. Morell currently supports the Oracle databases that house
exchange data for the NMED node and EPA’s Exchange Network partners. Mr. Morell will
provide Oracle expertise in PL/SQL and data extraction from TEMPO.
The Air Quality Bureau will provide the following staff resources:
Sondra Sage, Air Quality Compliance Specialist; Ms. Sage currently serves as a TEMPO point of
contact for NMED’s Air Quality Bureau Compliance Section and supports electronic data
transfer of Air compliance and enforcement data. Ms. Sage will provide subject matter
expertise for data mapping and will participate in the testing of manual and automated data
submittals to ICIS-Air.
Tom Fitzgerald, Air Quality Compliance Specialist; Mr. Fitzgerald currently serves as a TEMPO
point of contact for NMED’s Air Quality Bureau Compliance Section and supports electronic
data transfer of Air compliance and enforcement data. Mr. Fitzgerald will provide subject
matter expertise for data mapping and will participate in the testing of manual and automated
data submittals to ICIS-Air. Mr. Fitzgerald has experience managing the development of on line
applications for the electronic submittal of compliance reports.
Contract services will be provided by:
TEK Systems: Daniel Gandhi, Java Applications Developer, Mr. Gandhi has been instrumental in
developing components for NMED’s OpenNode2 Exchange Network Node. Mr. Gandhi
currently works for TEKsystems.
Windsor Solutions: NMED intends to contract with Windsor Solutions to provide the bulk of
the work. Windsor Solutions is well versed in ICIS-Air and developed the OpenNode2 Java
based plug-in for the state of Ohio. NMED has successfully worked with Windsor Solutions on
several IT projects in the recent past.
Budget Proposed:
BUDGET CATEGORY INFORMATION:
PERSONNEL
Tom Fitzgerald (AQB)
Sondra Sage (AQB)
PERSONNEL CATEGORY TOTAL
FRINGE BENEFITS (Avg. 36%)
Hourly
Rate
% of
Time
Total Personnel Costs
$ 30.14
$ 30.829
17%
9%
$10,850
$5,549
$16,399
$5,904
Updated for submission to the PCC: 9/16/15
Page 5
New Mexico Environment Department
FY15 Environmental Information Exchange Network Grant Proposal
A. TOTAL PERSONNEL SALARIES
& BENEFITS (S&B)
B. SUPPLIES
C. EQUIPMENT
$22,303
$00
$00
Personnel Costs
These costs are necessary to pay the salary and benefits for Air Quality Bureau staff that will
allocate time to the project. This includes providing subject matter expertise for the
identification of ICIS-Air data elements, the mapping of these data elements in the
Department’s TEMPO database, and testing of the data flow for manual and automated
submissions to CDX.
BUDGET CATEGORY INFORMATION (Continued):
CONTRACTS
Deliverables
Deliverable
Date
Hours
Hourly
Rate
Hours x
Hourly
Rate
1. Windsor Solutions
1.Identify/Analyze
Data Requirements
2.Design ICIS-Air
dataflow
3.Develop ICIS-Air
dataflow
4. Test ICIS-Air
dataflow
5. Implement ICISAir dataflow
Provide detailed
NMED database
schema to Windsor
11/18/15
12
$140
$1,680
12/9/15
140
$140
$19,600
12/30/15
182
$140
$25,480
2/11/16
144
$140
$20,160
6/30/16
54
$140
$7,560
12/30/15
144
$100
$14,400
2. TEK Systems
Contractor Travel
TOTAL CONTRACTS
NM GRT (7%)
D. TOTAL
CONTRACTS w/GRT
$2,000
$88,880
$6362
$97242
Updated for submission to the PCC: 9/16/15
Page 6
New Mexico Environment Department
FY15 Environmental Information Exchange Network Grant Proposal
E. TOTAL DIRECT
COSTS (Sum of A-D)
F.INDIRECT COST
$119,545
$5185
(23.25% of S&B)
TOTAL PROPOSED
COSTS (Sum of E-F)
TOTAL PROPOSED
COSTS (Sum of E-F)
$124,730
Contract Cost Estimates
The cost estimates are based on the number of hours of work that are estimated for consultant
assistance with the following project activities:
IT Contracted Development - Provide Oracle database expertise and services to implement the
ICIS-Air data flow.
Contractor travel cost estimates are included in the table above.
Indirect charges are included in the table above and at the current state fiscal year rate
negotiated with EPA: 23.25%.
Exchange Network Priorities
NMED is committed to completing and implementing the ICIS-Air dataflow project by 2016.
This Tier 1 priority project will improve the exchange of reliable high-quality environmental
data from air quality databases in New Mexico to the EPA ICIS-Air data system, while also
advancing Exchange Network objectives and priorities. NMED’s goal is to implement the ICIS-Air
dataflow at the delegated state agency level. This goal will provide flexibility in accommodating
a variety of data exchange scenarios and ensure stateless standards based dataflow with
automated processes that minimize the need for manual steps in the workflow. NMED feels
that it is essential to improve the exchange of reliable, accurate, high-quality data to the EPA
national data system and to make critical data more readily available to support environmental
decision-making. The ICIS Air-dataflow project is vital to NMED’s current data exchange goals.
Due to the need for this project, NMED is committed and highly motivated to provide the
deliverables outlined in this proposal and sustain the ICIS-Air dataflow system in the future. In
addition to these important priorities, the NMED ICIS-Air dataflow project will also support all
four of the Exchange Network’s Phase 2 Implementation Goals as this project demonstrates:
Updated for submission to the PCC: 9/16/15
Page 7
New Mexico Environment Department
FY15 Environmental Information Exchange Network Grant Proposal

The Exchange Network becoming increasing usable, efficient and sustainable;

The Exchange Network becoming increasingly relevant and valuable to a broadening
community of partners and consumers;

The Exchange Network enabling better decisions through timely, accessible, and useful
environmental information; and

The Exchange Network and its partners having adequate resources for implementation,
operations, and maintenance.
Total Project Budget and Goal-specified Costs
Goal
To Implement Tier 1 ICIS-Air dataflow for electronic data transfer of
compliance data from delegated state agency database through Central
Data Exchange to ICIS-Air
Total Estimated Costs
Estimated Costs
$124,730
$124,730
Updated for submission to the PCC: 9/16/15
Page 8