Glasgow Kelvin College
Equality Impact Assessment
Relocation of Admissions Team to
West Campus
Version: 1
Glasgow Kelvin College EQIA form [Version 3]
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Contents
Step 1 – Identification and Scope ............................................................................... 3
Step 2 – Research and Consultation .......................................................................... 5
Step 3 – Assessing the Impact ................................................................................... 7
Step 4 – Taking Action ............................................................................................... 7
Step 5 – Monitoring and Evaluation............................................................................ 8
Step 6 – Approval ....................................................................................................... 8
Appendix .................................................................................................................... 9
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Practitioners conducting assessment
Name
Designation
Monica McKerlie
Head of Advice & Guidance
Date
26/11/15
Step 1 – Identification and Scope
Brief description of the decision, policy or practice being assessed
In light of the pending closure of City Campus the Admissions Team have identified
Room 1/5 as the best alternative location as the base for operations. After consideration it
was agreed that keeping the team together in a space which would accommodate both
the processing team and the paperwork and filing generated by the Admissions process
would be the best operational solution.
Aims of the decision, policy or practice?
The West Campus is a suitable venue for the Admissions function as this will provide
distance from Faculties which can be an advantage for advisors, in that they can
effectively manage communications without the disadvantage of regular drop in enquiries
from Faculty staff. This could be a particular problem in some of the larger Campuses.
Further enhancement of alternative digital admissions communications processes
should allow for no adverse impact and indeed improve on current arrangements.
Admissions staff will still be available for drop in enquiries for new applicants and are also
working on improvements to enquiry handling in order that a wider group of staff can
assist with this process in other Campuses.
The location in West Campus also allows an enhancement of the service which the wider
Advice and Guidance team provided for students based in West. This should allow for 5
days per week cover 7 hours per day which would be a significant improvement on the
current arrangements and greatly enhance the student experience.
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Who is affected by the decision, policy or practice?
x
Students
x
Staff
x
Members of the public
Stakeholders
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Step 2 – Research and Consultation
Outline evidence / research (e.g legislation, codes of practice, websites)
As the City Campus is closing there is a need to move the Admissions Team and some
research took place into suitable areas in other college campuses which were large
enough to accommodate team and files etc.
At merger the need for a centralised team carrying out Admissions was recognised and
last years Admission cycle has shown that this model works well for Glasgow Kelvin
College.
Research took place into other colleges and their Admissions Teams and this showed
that a centralised team working from one location is the most used model of Admissions.
It was therefore necessary to move the Team to one location. As the Springburn and
Easterhouse Campuses are limited for accommodation, and the East End Campus was
not the most suitable for staff arrangements, the West Campus was felt to be most
suitable option.
What consultation has been undertaken on this policy or practices, including
consultation with those affected? (e.g students, staff, members of the public,
partner organisations, Students Association, Trade Unions, external
organisations)
The team members personal travel to work journeys and preferences were canvassed
and the West campus came out as preferred. The team come under considerable
pressure throughout the year and this will also help significantly with morale.
Trade Union have no concerns about this move as it is the preferred option for staff
involved.
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Research Key Findings (consider what where the findings, what changes
were made to the policy, procedure, decision as a result of the findings or
did they reinforce the policy, procedure or decision)
The findings show that as the Admission Team do not predominately offer a front
facing service that the West Campus was a suitable location.
As part of the wider Advice & Guidance team the presence of staff to help learners on
a daily basis will be significantly improved in West Campus as Admissions staff also
provide front line Advice & Guidance services as appropriate allowing other staff in
team to concentrate on 3 other campuses.
The only change to service for applicants is that the Admission Team will no longer be in a
city centre location, as the City Campus is due to close, this was unavoidable.
Applications for college are made online and applicants can follow progress of
application through website, paper forms are available at all campuses where Advice
& Guidance staff offer support.
Faculty staff not based in West campus who have meetings with Admission will need
to travel to West, this will only affect those in City Campus as other campus staff have
always had to go to Admissions in City.
Admissions team are developing better online communication to prevent the
necessity for staff to visit team, advice & guidance staff in other campuses will assist
with this.
Is there any evidence that different groups have, or may have, different
needs, experiences and priorities in relation to this policy or practice?
Protected Characteristic
Yes
(+ or -)
Age
Disability
Gender
Gender reassignment
Marriage and Civil partnership
Pregnancy and Maternity
Racial group
Religion or belief
Sexual orientation
Glasgow Kelvin College EQIA form [Version 3]
Potentially
(+ or -)
Neutral
(x- no impact )
Not
known
x
x
x
x
x
x
x
x
x
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Step 3 – Assessing the Impact
What impact could the proposal have on people who share protected
characteristics (positive, negative and/or neutral?) Please provide details
below.
Protected
Characteristic
Likely Impact – state why impact is positive, negative
and/or neutral
Age
Disability
Gender
Gender reassignment
Marriage and Civil
partnership
Pregnancy and
Maternity
Racial group
Religion or belief
Sexual orientation
Step 4 – Taking Action
Detail the actions you would take to remove or minimise any actual or
potential negative impacts identified, and to build positive impacts. (eg.
training, publicising, promotion activities, available on intranet/internet)
Ensure the change in Location is publicised to all staff in advance of Admissions cycle
opening in January 2015
Ensure Reception and front line staff are aware of changes
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Step 5 – Monitoring and Evaluation
Identify how this policy will be monitored and any areas of concern
reported.
The decision to move Admission to the West campus with be monitored as part
of the ongoing Admission Review
Please present your EIA with recommendations for endorsement. All EIAs will
be published on the Portal and added to the current record of EIAs.
Step 6 – Approval – Equalities Committee
Identify outcome
A. Proceed –
 no potential identified for discrimination or adverse impact,
and:
 all opportunities to advance equality have been taken.
B. Proceed with adjustments to:
 remove barriers identified or
 better advance equality.
C. Stop and rethink as actual or potential unlawful discrimination has
been identified.
Approved
*Not Approved and Requires Further Information
Yes/No
*Please add Comments
Person(s) responsible
Name
Designation
Date
Signed ………………………………………………
Date ……………
Signed ………………………………………………
Date ……………
Central Monitoring
Once your EIA is complete:
1. add it to the EIA monitor on the Equalities Section of the Intranet
2. In Col A. Insert Title and Hyperlink Doc
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NB: Finalisation of central monitoring & identification of compound impact will be
undertaken within Equalities Management.
Appendix
Equality Act General Duty requires colleges to have due regard to the need to:
1.
a)
b)
c)
d)
Eliminate
discrimination,
harassment,
victimization; or
any other prohibited conduct
2. Advance equality of opportunity by
a) removing or minimising disadvantage
b) meeting the needs of particular groups that are different from the needs of
others
c) encouraging participation in public life
3. Foster good relations – tackle prejudice, promote understanding
Protected Characteristics:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Age
Disability
Gender Reassignment
Marriage And Civil Partnership (applies only in relation to (1a) discrimination
in employment, not to students)
Pregnancy And Maternity
Race
Religion Or Belief
Sex/ Gender
Sexual Orientation.
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