THE NATIONAL INSTITUTIONS OF THE CHURCH OF ENGLAND
MANAGING EMPLOYER: Archbishops’ Council
Cathedral and Church Buildings Division
JOB PROFILE
JOB TITLE:
PA to the Director of the Cathedral and Church Buildings Division and
Office Manager
GRADE:
Band 6
LOCATION:
Church House Westminster
ACCOUNTABLE TO:
Director of Cathedrals and Church Buildings Division
KEY RELATIONSHIPS:
Members of Synod and Parliament, Cathedral and Church Buildings
Division as a whole
BACKGROUND:
The Cathedral and Church Buildings Division (CCB) supports the
preservation and development of the Church of England’s 16,000
cathedrals and church buildings and their contents for worship, mission
and community engagement. The division provides support for the
statutory bodies, the Church Buildings Council and the Statutory Advisory
Committee on Closing Churches and the Cathedral Fabric Commission
for England.
The Archbishops’ Council has reviewed the many and varied demands
placed on the Cathedral and Church Buildings Division and taken the view
that the division should focus on activities only deliverable by the national
church. In 2010 the Church Buildings Council set out its policy on
churches casework advice and the division is now putting more effort into:
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JOB SUMMARY:
Policy work
Building up and making better use of the expertise available
Becoming more outward looking and client focused
Funding and fundraising
Shrinking the Footprint
Making the library more accessible
Improving visitor experience
Publications on church buildings
Developing consistent, robust and effective processes for giving
advice for cathedrals and churches and on churches considered for
closure.
The post holder will provide excellent professional secretarial support to
the Director and, as appropriate, chairmen of the statutory bodies in an
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energetic and fast moving division (campaigning, running competitions,
training and presentations as well as handling casework).
As Executive Assistant and Office Manager, he or she will need to take
responsibility for keeping a busy team functioning at full capacity.
MAIN DUTIES AND RESPONSIBILITIES:
1. Executive Assistant to the Director and support for Chairs of statutory bodies (80%)
 Diary management
 Handling correspondence
 Co-ordinating and booking travel arrangements
 Providing administrative support for Chairs of statutory bodies, Cathedral Fabric
Commission of England & Church Buildings Council
 Act as first line of contact for senior members of government, churches and heritage
related organisations
2. Officer Manager to the Division (20%)
 Management of Office systems including:
o Ordering stationery
o Printing facilities
o Filing
o Office furniture, equipment and space planning
 Providing clerical support for mailings
 Organising catering and other meeting arrangements
 Organising and co-ordinating divisional activities – staff meetings to Christmas parties
 Conference administration
The main duties and responsibilities of your post are outlined in your job description. This list is not
exhaustive and is intended to reflect your main tasks and areas of work. Changes may occur over time
and you will be expected to agree any reasonable changes to your job description that are commensurate
with your banding and in line with the general nature of your post. You will be consulted about any
changes to your job description before these are implemented.
PERSON SPECIFICATION:
Essential
 PA experience (good typing, and telephone skills/file management)
 Strong diary management skills
 Good IT skills – web management PowerPoint, Word and Excel
 Ability to work under pressure, to prioritise between a variety of tasks, and meet
deadlines
 Team Player
 Good interpersonal and presentation skills
 Able to show initiative
 Financial awareness
Desirable
 Interest in the built heritage and empathy with the church and working with
communities
 Experience of government and/or the commercial sector
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GENERAL CONDITIONS:
Diversity
We understand the benefits of employing individuals from a range of backgrounds, with diverse cultures
and talents. We aim to create a workforce that:
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values difference in others and respects the dignity and worth of each individual
reflects the diversity of the nation that the Church of England exists to serve
fosters a climate of creativity, tolerance and diversity that will help all staff to develop to their full
potential.
We are committed to being an equal opportunities employer and ensuring that all employees, job
applicants, customers and other persons with whom we deal are treated fairly and are not subjected to
discrimination. We want to ensure that we not only observe the relevant legislation but also do whatever
is necessary to provide genuine equality of opportunity. We expect all of our employees to be treated
and to treat others with respect. Our aim is to provide a working environment free from harassment,
intimidation, or discrimination in any form which may affect the dignity of the individual.
Standards of Behaviour and Conduct
Staff are expected to act at all times with due consideration for others and in a manner befitting their
position as employees of the Church and as professionals, whatever their job.
Health and Safety Responsibilities
The NCIs take Health and Safety at work very seriously and require their staff to familiarise themselves
with, and follow, their policy.
Confidentiality
Staff must not pass on to unauthorised persons, any information obtained in the course of their duties
without the permission of their Head of Department.
TERMS OF EMPLOYMENT:
Starting Salary:
Salary starts at the probationary point of £24,309 per annum. On
satisfactory completion of the probationary period the salary will rise to
the standard point for the band £25,880 per annum.
Pension Contributions:
Non-clergy staff will be admitted to the Church Administrators Pension
Fund (CAPF, DC Section). Clergy already in the Church of England
Funded Pensions Scheme (CEFPS) will have the option of either
remaining in this scheme or joining the CAPF scheme.
There is no contracting – out certificate under the Pension Schemes Act
1993 in force for this employment in relation to the CAPF and CEFPS.
Both CAPF and CEFPS members are contracted-in to the State Second
Pension.
Hours of Duty:
Normal hours of work are 35 per week, Monday to Friday with an hour’s
unpaid break for lunch.
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Annual Leave:
25 days paid leave per leave year. This is exclusive of public holidays and
additional holidays approved by your employer.
Season Ticket Loan:
Staff are eligible to apply for an interest-free travel season ticket loan for
their journey to and from work.
Contract:
The post is offered on an open-ended contract, subject to a six month
probationary period.
Closing date for receipt of applications: Friday 11th September 2015
Please note, if you have not heard from us within 3 days of the interview date, you have been
unsuccessful in your application.
Interviews: TBC
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