POSITION DESCRIPTION
Administration Officer – part-time
(One-year contract)
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DATE APPROVED
2.
POSITION CONTEXT
May 2015
Women with Disabilities Victoria is the peak organisation for women with disabilities in
Victoria. Its mission is to lead the way for Victorian women with disabilities and improve
women’s choices by being a voice, building partnerships, providing information and
engaging the community. Women with Disabilities Victoria communicates with
community organisations and government about the critical issues affecting women with
disabilities.
This position is located within the Women with Disabilities Victoria office at Level 9, 255
Bourke St., Melbourne.
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POSITION OBJECTIVE
Undertake the efficient and effective administration of Women with Disabilities Victoria.
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KEY RESPONSIBILITIES
Administration
 Undertake general administration on behalf of Women with Disabilities Victoria
 Perform finance administration duties to support the WDV Accountant
 Be the welcoming face of WDV
 Provide governance support to the Board as directed.
Tasks associated with the above responsibilities:
 Answering the phone and receiving incoming requests from the public (via email,
phone and reception). Provide referral to other agencies when required
 Organisation of staff meetings and maintenance of WDV calendar
 Management of Board papers and other Board support including minute-taking
 Co-ordination of staff reporting to the Board and funders
 Processing of accounting transactions and supplying information for monthly
accounts
 Processing of memberships and maintenance of member database
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Logging and reporting of hardware and software issues to IT support service
Liaison with property manager and suppliers and maintenance of office equipment
Purchasing of office supplies and obtaining quotes
Administration of events including distributing invitations, managing RSVPs, coordinating venue, catering and accessibility services
Providing support for recruitment and employment processes
Undertaking membership and other mailouts
Maintenance of general office environment and staff duty roster
General administration duties such as photocopying, maintenance of files, booking
of rooms and facilities, and other duties as directed
Support the Business Manager as directed.
General
The following responsibilities are carried out by all staff:
 Contribute to Women with Disabilities Victoria’s capacity as a feminist organisation
to deliver its goals, enable and support high performing teams and foster productive
internal and external relationships.
 Provide verbal and written reports and activities data as appropriate.
 Active involvement in a reflective learning organisation committed to strategic and
operational planning, setting performance objectives, policy development and
review, evaluation, risk identification and risk management.
 Work within organisational policies, procedures and Enterprise Bargaining
Agreement.
 Undertake other duties as directed.
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ORGANISATIONAL RELATIONSHIPS
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ACCOUNTABILITY
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Contribute to the culture of the decision making processes on a day to day basis.
Work collaboratively with all members of the WDV staff and Board.
The position will report on agreed objectives and tasks to the Women with
Disabilities Victoria Business Manager.
The position is subject to annual performance appraisals.
SALARY, POSITION HOURS AND TERM
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WHV EA 2007 Level 1 Year 2 Salary is $40,444 pro rata.
In addition, employer superannuation guarantee contributions are made.
This position is for 24 hours per week to be worked over 4 days (Monday-Thursday).
This position is a one-year tenure from the date of appointment.
Salary packaging is available to all staff.
8.
WHV ENTERPRISE AGREEMENT CLASSIFICATION LEVEL AND DEFINITION
WHV Enterprise Agreement 2007 Level One Classification definition is as follows:
 Work is likely to be under routine supervision with intermittent checking, but may take
the form of general guidance and some autonomy where working in teams is required.
 Responsibility for some roles and coordination within a team may be required.
 Problems can usually be solved by reference to procedures, documented methods
and instructions. Assistance is available when problems occur.
 Competency at this level involves the application of knowledge and skills to a range of
tasks and roles. There is a defined range of contexts where the choice of actions
required is usually clear, with limited complexity in the choice.
 Competencies are normally used within established routines, methods and
procedures in some cases involving discretion and judgement about possible actions.
9.
ENTERPRISE AGREEMENT LEVEL 1 COMPETENCIES FOR THIS POSITION
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10.
Understanding of the functions of the service, conditions of employment, occupational
health and safety as well as personal responsibilities (such as ethics and duty of
care).
Active involvement in staff team, responsibility for personal work and work areas.
Ability to implement work plans, manage allocated work with minimum supervision
and provide guidance and training for others in the work area.
Ability to complete workplace paperwork, respond to clients and supervisors, convey
information and ideas to clients as well as receive and understand information and
ideas.
Understanding the nature and reasons of workplace change. Active participation in
the implementation of change, by identifying and suggesting opportunities for change.
Initiative and ethical behaviour, with identification of gaps in skills and training needs.
Selection and use of equipment appropriate for each task. Understand the importance
of equipment maintenance in line with standard procedures.
Safe work practices are applied, workplace hazards are identified.
Ability to write material and understand written material which is relevant to the work
area as well as accurately record data, and make calculations according to workplace
procedures.
SELECTION CRITERIA
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Commitment to feminist principles and the rights of women with disabilities.
Demonstrated administration skills including experience in financial admin duties.
Computer literacy including experience with MS Office and contact databases and
general competency in and understanding of IT systems.
Communication skills, including the ability to provide a welcoming face to the public.
Organisational skills.
Capacity to work effectively within team environments.