Job Description
Job Title:
Education Programme Co-ordinator (Schools), Bristol Plays Music
Responsible to:
Business Manager, Bristol Plays Music
Bristol Music Trust
Launched in May 2011 the Bristol Music Trust is a new and exciting independent charity with two distinct
aims.
The first is to manage the operations of Colston Hall, Bristol’s largest concert venue, where people have
been enjoying music for almost 140 years; developing a diverse musical programme, leading a major capital
refurbishment programme and securing its commercial success. The Hall presents a wonderful opportunity
to build a diverse Music & Arts Centre; comprising a traditional concert hall, a smaller intimate hall and an
inspiring newly built foyer.
The second aim is to drive forward music across Bristol; working in partnership with city wide organisations;
leading on musical education with the creation of Bristol Plays Music, commissioning new works, supporting
local musicians, and promoting music across all communities to build on the vibrant talent already in the
city. Much more, we want the Bristol music scene to stand out with its own unique culture and
internationally renowned reputation.
Bristol Music Trust’s vision is to put music at the heart of Bristol life, and to lead a strategic, holistic, citywide
approach to promoting music so that it flourishes through performance, composition, participation and
education.
Bristol Plays Music
Bristol Plays Music (BPM) is Arts Council England’s Music Education Hub for the city of Bristol. It ensures that
the legacy of Bristol City Council Arts and Music Service’s (BAMS) success in delivering high-quality music
education to over 8,000 children a year, in partnership with more than 100 schools, is preserved and
strengthened by the partnership with Colston Hall Education. As part of the Bristol Music Trust, BAMS and
Colston Hall Education will come together as Bristol Plays Music to create a single programme of work that
spans formal and non-formal music education.
BPM aims to ensure that every young person has access to music education activities and a platform for
musical expression. BPM will join up the opportunities for teaching, learning and performance and will
promote an inspiring shared culture of music making whilst drawing upon the extraordinary richness of
talent across the city.
BPM delivers the first access music programme (whole class music tuition for every school child at Key Stage
2), individual and small group tuition, as well as running five weekend and after school music centres across
the city. The team support music ensembles targeted at a variety of levels, from beginners right through to
top level county youth orchestras, as well as running music exam sessions and music workshops, teacher
training and other activities for both young people and adults. BPM also leads on the partnerships with
other music providers in the city including Drake Music and the Welsh National Opera who are delivering the
BPM singing strategy.
Purpose of the Job
To co-ordinate and manage the delivery of key educational programmes and special projects for Bristol Plays
Music as required.
This role will lead on the organisation and delivery of our BPM schools programme.
Key Responsibilities
1. Work with the Business Manager, the BPM team, and its partners to plan, design, deliver and
monitor activities in line with the key strategic outcomes of Bristol Plays Music programmes.
2. Set up and maintain the school timetable to deliver programme requirements, liaising with Music
Tutors/Music Leaders and schools to produce and disseminate the timetable each term, and arrange
new work and cover as required.
3. Work with the Hub Leader, Business Manager, and Manager of Teaching and Learning to respond to
school requirements and develop new projects to increase engagement with the schools
community.
4. Manage the BPM instrument stock, specifically in relation to FAST4MUSIC projects, effectively
administrating usage, loans, returns and storage, and ensuring ongoing repairs and maintenance as
required.
5. Day to day management of Music Tutors/Music Leaders in schools, dealing with issues as they arise,
identifying training requirements and performance issues, referring on as necessary to the Manager
of Teaching and Learning and Business Manager.
6. Maintain the BPM Register of Music Tutors, calculating contracted hours and monthly overtime
payments as required.
7. Support the Business Manager in the recruitment and contractual administration of freelance Music
Leaders from the BPM Register of Music Leaders to deliver schools programmes as required.
8. Work to ensure our safeguarding policy is adhered to in delivery of all our schools programmes,
immediately highlighting concerns where appropriate.
9. Support the Business Manager in the financial management of schools programmes, including the
calculation and collection of schools charges, and monitoring against budgets.
10. Oversee the data collection process, including coordinating evaluation collection and analysis and
assisting the Business manager in preparing statistical returns.
11. Provide additional administrative support to the Business Manager as required.
12. Actively promote Bristol Plays Music to schools through school visits, networking activities and
promotional events.
13. Use an outcomes approach and a broad range of evaluation methods to monitor and evaluate
against outcomes set by the department and its funders.
14. Develop and maintain partners and key contacts and stakeholders associated with programme
delivery, including schools, freelancers, Music Hub and Youth Music programmes and networks and
other departments within Colston Hall and Bristol Music Trust.
Employee Specification
Essential – The role holder must have the following:
LEADERSHIP AND MANAGEMENT
 Ability to organise own and others activities.
 Has operational planning responsibility for a particular area.
 Leading and planning the work of a team with a well defined staff group that deals with diverse
issues.
COMMUNICATION
 Is able to effectively exchange detailed and complex information to a broad range of staff, adapting
the style of communication as necessary and ensuring that this information is understood.
 Excellent and accurate standard of written and verbal communication.
ADAPTABILITY AND FLEXIBILITY
 Is receptive to and generates new ideas and approaches and adapts accordingly.
 Ability to handle conflicting priorities, and deal with unusual incidents.
 Ability to flex approach to difficult needs of several concurrent work streams.
CUSTOMER SERVICE
 Builds rapport and sustainable relationships with customers – seeking pro-actively to understand
their needs and satisfaction levels.
 Actively seeks customer/client feedback.
 Is able to give timely advice in response to enquiries from customers/clients and provides
customer/client satisfaction.
 Looks to continuously review and improve performance standards of self and team.
PLANNING AND ORGANISING
 Workload delivered within deadlines and to agreed standards.
 Making medium plans for a whole team or project.
 Responds positively to changing priorities and can re-plan accordingly.
TEAMWORK
 Effective delegation, performance monitoring and motivation of the team.
 Seeks ideas and input of colleagues in own and other teams to make best use of team expertise and
improve team performance.
FINANCIAL
 Able to work with numbers and analyse quantities of data to draw meaningful conclusions.
 Good IT skills including use of Microsoft Excel.
TECHNICAL
 Knowledge of local and national policies relating to the arts and children and young people.
 A good understanding of the formal education structure in Bristol and the surrounding regions.
 A good understanding of the role of music education hubs and their relationships with formal and


non-formal settings.
Knowledge of the National Curriculum particularly in reference to music and arts requirements.
Working knowledge of safeguarding policies.
Desirable
 Experience of timetabling or organising large numbers of people.
 Understanding of working with young people in a schools music education setting.
 Understanding of cultural diversity issues.
Occasional Duties
The role holder will carry out any other duty that is reasonably required.
Your usual place of work is Bristol Plays Music, Southmead, Bristol, but you may be required to work at other
locations that are reasonably placed.
Date created / modified: April 2014
Created by: Dean Mountain, Business Manager, BPM
Approved by: Marguerite Jenkin, F&C Director
OUTLINE OF TERMS AND CONDITIONS:
TITLE OF POST:
EDUCATION PROGRAMME CO-ORDINATOR (SCHOOLS)
SALARY:
£22,000 per annum
CONTRACT:
Fixed Term Contract – 1 year
HOURS:
37 hours per week 9:00 am – 5:30pm Monday to Thursday, 9:00 – 5:00pm
Friday (core business hours)
ANNUAL LEAVE:
24 days leave plus bank holidays, increasing to 29 days after 5 years of
continuous service.
PROBATIONARY PERIOD:
6 months
PENSION:
Bristol Music Trust operates a Defined Contribution Pension Scheme. Full
details TBC.
APPLICATION PROCEDURE:
To apply for this job please complete the Bristol Music Trust application form available online at
www.colstonhall.org/jobs. In the section of the application form entitled “Further information”, please make
sure you explain how your skills, knowledge and previous experience, whether paid or unpaid, are relevant
to this post and how they meet the criteria listed on the employee specification in the job description by
giving practical examples.
The closing date for applications is 5pm Wednesday 23rd April.
Please submit your application using one of the following methods:
E-mail:
bristolmusictrust@colstonhall.org
(quoting “EPC (Schools)” in the subject line)
Post:
HR Co-ordinator, Bristol Music Trust, Colston Hall, Colston Street, Bristol, BS1 5AR
Bristol Music Trust will then draw up a short-list of candidates to invite for interview.
Bristol Music Trust is committed to being an Equal Opportunities Employer