UNIVERSITY OF ABERDEEN
Research Student Routine Progress Review
This form prompts you to reflect on your progress according to the University’s
regulations and the expectations specific to your discipline. This should be done in
dialogue with your supervisor with whom you should set goals and identify concerns
and actions that need to be taken with a view to completing your research degree in a
successful and timely manner.
THIS FORM MUST BE COMPLETED AND RETURNED WITHIN 30 DAYS OF ISSUE
Please refer to the guidance notes at the end when completing this form
Date of issue:
Period under review:
Part 1 - Student details
Student Name:
Student I.D. number:
School:
Degree (e.g. PhD):
University email address:
Part-time/Full-time:
Funding Source:
Supervised Study Start Date:
Supervised Study End Date:
Thesis Submission Date:
Months Completed:
Project Title:
Lead Supervisor:
Other Supervisor(s):
Part 2 - Student to complete
1
Provide dates of formal supervisory meetings
2
Research Project
2.1 Reflect on the progress you have made towards meeting the goals identified for the last 6 months.
Please give brief details:
2.2 Provide details of the goals you have set for the next 6 months.
3
Research, Professional and Generic Skills
3.1 What research, professional and generic/transferable skills have you developed during the last six
months? Please give brief details:
3.2 What skills or training needs have you identified for the next 6 months? Give details:
3.3 Have you discussed career opportunities with your supervisor? YES / NO
3.4 As a result of these discussions what actions have you undertaken regarding your future career?
4
4.1 Identify any difficulties you have encountered or concerns you may have regarding the progress of
your research. Please give brief details:
4.2 Give details of any issues identified in the last review that have not been addressed:
4.3 Have you or your supervisor identified any new issues that need to be addressed? Give details:
5
If this is the progress monitoring form issued 6 months prior to the end of your supervised study period,
indicate the anticipated submission date and include a completion timetable below (max 1 page):
Please refer to guidance notes for directions at this point.
Part 3 – Supervisor to complete
6
Please comment on your opinion of the student’s progress to date; highlight any achievements or
concerns you may have and what actions have been taken.
7
Do you expect the student’s thesis to be submitted within the supervised study period (delete as
appropriate): YES / NO / DOUBTFUL
If NO or DOUBTFUL, indicate if you think an extension to the thesis submission date will be required
(refer to guidance notes) and indicate any action to be taken by, or advice given to, the student.
Please refer to guidance notes for directions at this point.
Office Use Only
For action (give details of the action and who will be responsible for it):
Assigned by:
Date:
Student’s progress is:
Satisfactory
or
Unsatisfactory
Decision by:
Date:
Student record updated on: ……………….. by: ……………………………. to indicate student’s progress.
Guidance Notes
THIS FORM MUST BE COMPLETED AND RETURNED WITHIN 30 DAYS OF ISSUE;
FAILURE TO DO SO MAY RESULT IN PROGRESS BEING RECORDED AS
UNSATISFACTORY IN THE STUDENT RECORD

If you are a full-time student this form will be used at 6, 18 and 30 registered months of research. You will
complete a Monitoring and Progression Form (End of Year 1 and Year 2) at the end of 12 and 24 registered
months of research.

If you are a part-time student this form will be used at the end of 6, 12, 24, and 30 registered months of research.
You will complete a Monitoring and Progression Form (End of Year 1 and Year 2) at the end of 18 and 36
registered months of research.

Months when you are suspended do NOT count as registered months.

At the end of 36 (if you are full-time) or 42 registered months (if you are part-time) you will EITHER complete a
Monitoring Form (Year 3) (if you are nearing submission) OR an Extension Form (Year 3).
Part 1: Student Details
You should carefully check your details in Part 1 and notify your PG secretary/College Graduate School of any
inaccuracies or omissions. Contact details are available on the College Graduate School websites.
Part 2: Student completes this section
This section should be completed by you, and will form the basis of a discussion with your supervisor/s. You
may want to refer to the form completed in the last review period while doing this.
1
You should provide the dates on which you have had formal meetings with your supervisor/s to discuss
your research
2.1
Give details of research work undertaken in the last 6 months and how these related to the research
goals and objectives that you set at that time of the last review. If this is your first form, you should
reflect on how your work now relates to the goals and objectives you set out with your first meeting with
your supervisor/s.
2.2
Give details of the goals you have set for the next 6 months.
3.1
You should give details of what research, professional and transferable/generic skills you have
acquired in the last 6 months. For example, this could include details of courses and workshops
attended, specific training in techniques, conference attendance, presentations given, teaching, public
engagement activities etc.
3.2
Give details of any skills training activities planned for the next 6 months. You should also include here
any skills training requirements that you may have.
3.3
You should indicate as to whether or not you have discussed career opportunities with your supervisor.
3.4
Give details of any actions have you undertaken as a result of these discussions.
4
In this section you should identify any problems or concerns you have that may affect the progress of
your research or you professional development. If you have any issues that you do not want to raise
with your supervisor/s but would prefer to discuss in confidence you should contact your School PG
Officer/Coordinator, your College Graduate School or Head of School.
5
If this is the last review period before the end of your period of supervised study you must provide a
timeline for completion that includes any outstanding work to be carried out, a plan for writing the thesis
and seeking feedback on drafts and indicate the date on which you anticipate you will submit your
thesis
At this point the Student should save the document (remembering to keep a copy) and then email it to
your supervisor, copying your PG secretary/College Graduate School, as appropriate*. You must then
arrange a time to meet with your supervisor to discuss and complete the form with them.
* CASS (Your School PG secretary); CLSM (Graduate School Office); CoPS (Graduate School Office)
Part 3: Supervisor completes this section with the student
6
Comment on your assessment of the student’s progress to date. If you have encountered difficulties or
have concerns about the progress of the student please give details here and what actions have
been/need to be taken to address these.
7
If you answer ‘NO’ or ‘DOUBTFUL’ you must give reasons for this assessment and discuss it with the
student, identifying what actions need to be put in place or advice you give the student as a
consequence. You should also indicate here whether it is likely that the student will require an
extension to their submission date. If this in indicated you and the student should be aware that there
are restrictions to the granting of extensions (link to Code of Practice).
At this point the Supervisor should save the document (remembering to keep a copy) and then email it
to your PG secretary/College Graduate School, as appropriate*. Copies should be sent to the student
and to other members of the supervisory team if appropriate.
* CASS (Your School PG secretary); CLSM (Graduate School Office); CoPS (Graduate School Office)