UNIVERSITY PROCEDURE
SAFETY, HEALTH AND ENVIRONMENTAL INFORMATION,
INSTRUCTION AND TRAINING PROCEDURE
Document No
CU/11/IIT/Pr/1.0
Area Applicable
All Cardiff University
Review Year
2014
1
Document History
Author(s)
Revision
Number
Date
Mike Turner
Date
Amendment
Name
October 2011
Approved by
.01
2
SAFETY, HEALTH AND ENVIRONMENTAL INFORMATION, INSTRUCTION
AND TRAINING PROCEDURE
I.
PURPOSE:
To ensure that the University has a methodology for ensuring that an
appropriate level of training, instruction and awareness is given to all staff,
students and visitors in order that they can operate in a safe and
environmentally sensitive way. Furthermore, the Health and Safety at Work
etc Act 1974 requires the University to provide whatever information,
instruction, training and supervision is necessary to ensure, so far as is
reasonably practicable, the health and safety at work of staff, students and
visitors.
II.
SCOPE:
This procedure applies throughout the University and the same standards
should be communicated to external companies hosting Cardiff University
staff and students by members of staff responsible for managing these
arrangements.
III.
DEFINITIONS:
Training: activity aimed at imparting information and / or instruction to
improve a person’s performance or to reach a required level of skill or
knowledge.
Training required by law: mandatory level of training in a process as
defined by law e.g. first aid.
Training required by the University: obligatory training required by the
University in line with the University Training Policy (see:
http://www.cardiff.ac.uk/osheu/safety/generalsafety/index.html).
Competency: combination of knowledge, skills and behavior which allow a
person to undertake a task properly and in a safe, healthy and
environmentally conscious way.
Corporate Induction: mandatory general induction given when joining the
University or when changing divisions in the University
Local Induction: area specific structured orientation briefing (see:
http://www.cardiff.ac.uk/humrs/newstaff/uniinduction/schoolinduction/in
dex.html for University check list).
Specialist training: designed to ensure staff and students dealing with
specific or extraordinary hazards are competent to do so e.g. radiation
work; manual handling; workshop machinery etc.
3
IV.
RESPONSIBILITY:
Director of OSHEU: is responsible for ensuring that competent advice is
available regarding training and for ensuring resources are available for
delivery or facilitating delivery of certain safety, health and environmental
programmes.
Head of School / Directorate: is responsible for ensuring that there staff,
students and visitors have received appropriate information, instruction and
training and that there are robust systems and resources in-place to identify
and deliver the appropriate level of training for staff, students and visitors
under their control.
Managers / Supervisors: It is the responsibility of the manager / supervisor
of the task to ensure that the person(s) undertaking the operation have
sufficient knowledge to minimise the health, safety and environmental risk
associated with the task. They must ensure that persons under their control:
 Understand the risks and controls identified through risk
assessments
 Understand associated safe work procedures
 Have completed any specific training needs that have been
identified for the task before it is carried out. A record of the
training must be kept.
NB. This includes contractors who may require information and
instruction to work safely in a particular area.
(also see Section B for considerations for training staff and students)
Staff, Students and visitors: are responsible for completing training that
has been identified and organized as required to competently carry out their
task.
4
Section A: Broad outline of training in the University
STAFF
New staff attend the university corporate induction.
On arrival at the School / Directorate staff and students
recieve local induction. Training needs are assessed and
training given at the appropriate level in order to carry
out the role competently. Factors affecting this will be
roles and responsibility, tasks the individual will be
required to perform, see Section B [this may involve
specialist training]. The university has established a
safety, health and environmental Training Policy which
can
be
accessed
at:
http://www.cardiff.ac.uk/osheu/safety/generalsafety/in
dex.html
Advice from OSHEU
regarding health, safety and
environment training /
awareness
Review of training needs is carried out annually through
formal staff appraisal (see procedure:
http://www.cardiff.ac.uk/humrs/training/perfreview/app
raisal/index.html), systems for monitoring performance
and through the Risk Management Procedure. Also risk
assessment reviews and results of accident investigations
5
STUDENTS
Undergraduate
Post graduate
Local general induction given on
arrival in the School.
Local general induction given
on arrival in the School
Teaching Practical Classes
Research Group
Supervisor of the practical gives
specific
safety,
health and
environmental briefing based on
the risk assessment ensuring that
the relevant level of instruction,
information and training required
to carry out the practical
competently is met.
Supervisor of the postgraduate
will give specific safety, health
and environmental briefing
based on the risk assessments
in place and will ensure that
any training requirements are
addressed prior to starting the
work.
Research Groups /
Placements
Supervisor of the research group
ensures that that the relevant
level of instruction, information
and training required to carry
out
the
research
project
competently is met and that
there is a clear understanding of
the associated risk assessments.
In addition the supervisor will
highlight all other hazards in the
area to which the student has
access.
Student placement supervisors
will ensure that there are
mechanisms in place in the
chosen placement to ensure that
the student has the relevant
level of instruction, information
and training required to carry
out their work competently.
6
Section B: Key considerations for training staff and students
STEP 1 Identify what training is required




Identify the skills and knowledge needed for staff and students to do their
job in a safe, healthy and environmentally conscious way. Compare these
against people’s current skills and knowledge and identify the gaps.
Review your experience of injuries, near misses or cases of ill health.
Look at your risk assessments to see where information and/or training have
been identified as factors in controlling risks.
Consult workers for their views.
STEP 2 Decide the training priorities



Does the law require specific training to be undertaken?
Top priorities would include those where lack of information and/or training
might result in serious harm, and those which benefit the largest numbers of
staff.
Training for new recruits and for people changing jobs or taking on new
responsibilities should always be a priority.
STEP 3 Choose the training method(s) and resources

Consider what are appropriate methods, e.g.
- giving information or instruction;
- coaching or on-the-job training;
- training in the ‘classroom’;
- in groups or individually; and
- computer-based or interactive learning.
:
STEP 4 Deliver the training




Decide who will provide training
Select competent trainers
Ensure the information is easy to understand and try to use a variety of
training methods to deliver your message.
Ensure there is enough time to prepare for the training.
STEP 5 Check that the training has worked











Do staff and students understand what you require of them?
Do they now have the knowledge and skills needed to work safely and
without risk to health?
Are they actually working as they have been trained?
Has there been any improvement in your group’s health and safety
performance?
What feedback are you getting from line managers and the people who have
been trained?
Is further information and/or training needed?
Was the most suitable training method used?
What improvements can be made?
Has there been a change in behaviour and practice?
It is important to keep records of training, even in-house training.
You should monitor training records so that refresher training can be given
when needed.
7