Spring
2016
Stay West Weekend Grant Application
Criteria for Selection:

The event should be supported by a student
organization with a staff or faculty advisor
committed to working with the organization
to help make the event a success. (Note:
Events may have multiple sponsors.)

The event should appeal to a broad range of
students OR should be paired with another
event so that the two events together appeal
to a broad range of students.

The application should have a detailed
budget, communication/marketing plan, and
an assessment plan.

The budget for the Event must not exceed
$4,000.

The application should demonstrate how, as
a result of participation in the event,
students will begin to achieve one or more of
the following goals:
o Have fun and describe UWG as a great
place to go to school.
o Have a sense of belonging and
connection – feel that UWG is their
home.
o Be proud of the university – brag about
it to others, wear UWG paraphernalia,
etc.
o Help others - know they have made a
positive difference in the world.
o Gain knowledge and learn skills to help
them be effective leaders.
o Grow and develop.
o Create lifelong memories.

The event cannot be a fundraiser of any kind.
Grant Application Process:
Registered student organizations can apply for
grants to sponsor programs for those weekends. A
student committee that is composed of current
students, graduate students, and professional staff
will review all proposals and make decisions about
which ones to fund. A strict timeline will be used to
complete the application and event planning
process.
Application Information:
Applications may be picked up in the Center for
Student Involvement (Campus Center 123) or
downloaded from the OrgSync “Weekends” portal.
Applications are due January 27th!
Stay West Weekend Grant Application
Spring 2016 Dates available: February 12th, March 5th, & April 1st.
Deadline to submit applications: January 27th, at 5:00pm
Either online or drop off at the Center for Student Involvement (Campus Center 123).
Name of Student Organization(s) requesting funds:
Student Coordinator of Event Information:
Name:
Preferred telephone #:
Email: (westga.edu or preferred email)
Staff/Faculty Coordinator of Event Information:
Name:
Preferred telephone #:
Email: (westga.edu or preferred email)
Event Information
Name of Proposed Event:
Date for Event: (Dates have been preselected. Please select your date preference.)
Friday, Feb. 12th (CPS MPR, 2pm – 9pm)
Saturday, March 5th (CC Ballroom, 2pm – 7pm)
Friday, April 1st (CC Ballroom, 2pm – 9pm)
Please Note: The times and spaces listed above are reserved for Stay West events. If your proposal requests a change
of location, availability of the space must be confirmed and is not guaranteed.
Start Time of Event:
2:00pm
4:00pm
6:00pm
3:00pm
5:00pm
Other:
3:00pm
5:00pm
7:00pm
4:00pm
6:00pm
8:00pm
End Time of Event:
Event Description and Cost Information:
Name of the Event:
Description for Event: (Please give us a brief description of your event.)
What is the "WOW" factor for your event: (The "WOW" factor is what makes your event different from other events
on campus and will "bring in the crowd.")
Amount of funding requested from Stay West Weekends: (Ex. $1,200.00) (*MUST NOT EXCEED $4,000):
Please include a breakdown of the costs of this event: (Ex. Food from Aramark $835.00, Advertisement $85.00,
Equipment rental $200.00, etc.) *Note: No prizes/awards/event specific t-shirts will be funded.*
Have you received official quotes for each of the following listed in your proposal? (Stay West Weekends must
receive these by the deadline, January 27th via email (si-tpowers2@westga.edu) or at our office).
Yes, we have received them and will email them to si-tpowers2@westga.edu.
Yes, we will print them and bring them by the Center for Student Involvement (Campus Center 123).
No, I do not have official quotes for the cost breakdown above.
Other:
Event Audience Information:
Who is your target audience for this event? * Please select all that apply. We encourage you to reach out to a broad
audience and suggest pairing your event with other events on campus to appeal to a broad range of students.
On-Campus Students
Undergraduate Students
Off Campus Students
Graduate Students
Greeks
Other:
Other Student Organizations
Which of the following will students experience as a result of participating in this event? (Please select all that
apply.)
Have a blast and describe UWG as a great place to go to school.
Have a sense of Belonging and connection - feel UWG is their home.
Have more pride for UWG (brag about UWG to others, wear UWG paraphernalia, etc.)
Help other - make a positive impact on the student and the university.
Gain knowledge and skills to help them become effective citizens and leaders after graduate.
Grow and develop as a person.
Create life long memories.
Other:
Event Advertisement and Assessment Information:
Stay West Weekends provides posters and handbills for your event.
How will you advertise for this event? (Please select all that apply.)
Facebook/Instagram Event Poster
Sidewalk Display
”Tweet” about it
Email out to faculty and staff
Place Posters in UWG Buildings
Other:
Hand out handbills to UWG Students
What is one creative new way of advertising that will make your event stand out?
How do you plan on assessing your event to see if it was successful?