PASIG CITY SCIENCE HIGH SCHOOL ALUMNI ASSOCIATION
CONSTITUTION and BY-LAWS
PREAMBLE
We, the alumni of Pasig City Science High School, recognizing our commitment of service and
excellence to our Alma Mater and to the country, with minds honed with the academic passion
for Science and Technology tempered by the values and virtues of life, do ordain and promulgate
this constitution of Pasig City Science High School Alumni Association.
ARTICLE I
NAME
Section 1.
The organization shall be officially known as the PASIG CITY SCIENCE HIGH
SCHOOL ALUMNI ASSOCIATION, hereafter referred to as the association, as
specified in the Constitution and By-laws of the organization.
Section 2.
The association is a non-stock and non-profit organization. It may, however,
engage in fund-raising activities to finance its projects and activities.
ARTICLE II
OBJECTIVES
Section 1.
To establish and maintain contact and periodic fellowship among PCSHS alumni
for mutual personal and professional development.
Section 2.
To render aid and cooperation to the students and alumni of the school in the
fulfillment of its academic and extra-curricular goals.
Section 3.
To cultivate close fellowship and extend acquaintanceship among the members by
means of social gatherings and activities.
Section 4.
To raise funds through membership fees, contributions, events, and activities to
support the purpose of the association.
Section 5.
To meaningfully integrate members' different disciplines for the development of
Philippine society.
ARTICLE III
MEMBERSHIP
Section 1.
All graduates of the Pasig City Science High School are qualified to be members
of the Association.
Section 2.
Active members shall receive information about the
operations and activities of the association
Section 3.
Active members shall have access to the official website of
the association.
Section 4.
Classes of Membership
A. Active Membership
1. The active membership shall consist of graduates of Pasig City Science
High School who submitted the membership form and paid the
membership dues.
2. Active members shall be eligible to serve on the Board of
Directors and hold office as an Executive Committee member in
compliance with the requirements.
3. Active members in good standing shall be eligible to serve on
committees and make recommendations to the Board of Directors.
B. Ten Year Anniversary of Graduation Membership
Free membership shall be granted to ten year anniversary of graduation
alumni for a period of one year. These members enjoy the rights and
privileges of members in good standing.
C. Honorary Membership
a. Any individual who has contributed to the success and development of
Pasig City Science High School, Pasig City Science High School
graduates and/or the Pasig City Science High School Alumni Association
may be nominated as an honorary member by any active member in good
standing of the association.
b. Honorary members must be approved by one-half plus one voting
members of the General Assembly.
Section 5.
Revocation and Suspension of Membership
The rights and privileges of membership may be revoked or suspended for causes
adversely impacting the association or the school at a meeting held two weeks
after written notice of intent to take such action by a two-thirds vote of the Board
of Directors. The action of membership revocation and suspension shall not apply
to the Executive Director or the officers as alternate procedures.
Section 6.
Active members shall be provided with an identification card which shall be used
to avail of their rights within the association.
ARTICLE IV
RIGHTS AND DUTIES OF MEMBERS
Section 1:
An active member is one who:
a. Submits the membership form.
b. Pays membership dues and other fees prescribed by the Board of
Directors;
c. Participates in activities of the Association. Each member shall
participate in minor projects and major projects annually.
Section 2.
An active member shall have the following rights:
a. Can vote and can be elected into office;
b. Can access the Association's official records, documents, and papers
upon request to the Board of Directors.
c. Can use the properties and facilities of the Association according to the
rules and regulations agreed upon with the Board of Directors;
d. Can propose amendments and resolutions for the Association's
constitution through the Board of Directors.
ARTICLE V
THE GENERAL ASSEMBLY
Section 1.
The General Assembly shall consist of all members of the Association present
during the annual alumni homecoming.
Section 2.
general
The General Assembly shall have the power to decide on the Association's
policies and elect the members of the Board of Directors. .
Section 3.
Decisions of the General Assembly shall be considered valid upon the vote of the
majority (50% + 1 of those present during the Assembly).
ARTICLE VI
THE BOARD OF DIRECTORS
Section 1.
The members of the Board of Directors shall serve as trustees and shall compose
the highest governing body of the Association.
Section 2.
The Board of Directors shall have fifteen (15) members composed of the
following.
a. Fifteen (15) members elected-at-large during the General Assembly
meeting.
b. A Board Member shall serve a term of three (3) years.
c. A Board Member may be elected for a maximum of three (3)
consecutive terms.
Section 3.
The Board of Directors shall perform the following duties:
a. Formulate general and immediate policies for the Association.
b. Manage the affairs of the Association.
c. Deliberate and act on committee's proposal and on issues that pertain to
the members of the Association.
d. Create or dissolve necessary committees.
e. Evaluate the activities planned by the different committees.
f. Submit an annual report and financial statement of the Association to
the General Assembly.
Section 4.
The Board of Directors shall meet after due notice not less than once every four
months. One-half plus one voting members of the Board shall constitute a
quorum.
ARTICLE VII
OFFICERS
Section 1.
The Association shall have the following officers who shall be elected by the
Board of Directors from among themselves: Chairperson, Vice-Chairperson,
Executive Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, Auditor,
and Public Relations Officer, who shall perform the duties and responsibilities of
their respective positions.
Section 2.
All officers shall hold office for a term of three (3) years.
ARTICLE VIII
DUTIES AND RESPONSIBLITIES OF THE OFFICERS
Section 1.
The Chairperson shall have the following functions and duties:
a. Preside at all meetings of the Board of Directors, the annual
General Assembly Meeting and Executive Committee Meetings.
b. Appoint special committee chairs, with the advice of the Board of
Directors.
c. Be the spokesperson for the Association.
d. Shall have active executive management of the operations of the
Association, but subject to the control of the Board of Directors.
e. Sign all official contracts, documents, and agreements of the
Association.
f. Delegate special tasks to any member of the Board of Directors
whenever necessary.
g. Prepare and submit an annual report of the Association for the approval
of the Board of Directors.
h. The Chairperson shall be an Ex-Officio member of all Committees
except the Nominating Committee.
Section 2.
The Vice-Chairperson shall have the following functions and duties:
a. Shall, in the absence of the Chairperson, perform the duties of the latter
and, when so acting, shall have all the powers of the Chairperson.
b. Perform, from time to time, all duties assigned by the Chairperson.
Section 3.
The Executive Secretary shall have the following functions and duties:
a. Record the minutes of all Board of Directors
and General Assembly meetings for the Association and shall be
responsible for all correspondence for the Association.
including
b. Keep the annual official list of membership of the Association,
the status of each member.
c. Be the custodian of all records of the Association.
d. Assist the Chairperson in the preparation of Association documents.
e. Perform, from time to time, all duties assigned by the Chairperson.
Section 4.
The Assistant Secretary shall act as the Secretary whenever the Secretary is absent
or incapacitated.
Section 5.
The Treasurer shall have the following functions and duties:
a. Collect all special and regular dues and all other funds of the
Association.
b. Receipt all amount received.
c. Submit records for auditing at least once per year.
d. Keep an itemized account of all receipts and disbursements.
e. Pay only bills and other items that are in the approved budget.
f. Deposit all funds in the name of the Association in a financial institution
approved by the Board of Directors no later than three (3) working days
following receipt of such funds.
g. Sign all checks written by and/or for the Association in the absence of
the Chairperson.
h. Give a written report on all regular meetings of the Board and the
annual meetings of the Association.
i. Prepare the annual budget of the Association subject to the approval of
the Board of Directors.
j. Perform such other duties and functions as the Chairperson may assign
to him/her.
Section 6.
The Assistant Treasurer shall act as the Treasurer whenever the Treasurer is
absent or incapacitated.
Section 7.
The Auditor shall have the following functions and duties:
a. Audit the financial records kept by the Treasurer.
b. Conduct an audit of the book of accounts and properties of the
Association.
c. Perform, from time to time, all duties assigned by the Chairperson.
Section 8.
The Public Relations Officer (P.R.O.) shall have the following functions and
duties:
a. Prepare or assist in preparing articles, statements, and announcements
regarding the activities and projects of the Association.
b. Perform, from time to time, all duties assigned by the Chairperson.
ARTICLE IX
NOMINATION AND ELECTION
Section 1.
Only Association members in good standing are eligible for election to the Board
of Directors.
Section 2.
Members in good standing, who aspire to be one of the Board of Directors, shall
submit filled-out Nomination Form to the Nominating Committee by an
established deadline. The Nominating Committee may also seek members in
good standing to serve as officers.
Section 3.
Call for nominations will be done at least a month before the General Assembly.
The deadline for submission of nominations is two weeks before the General
Assembly.
Section 4.
Elections shall be held through online voting.
Section 5.
The election will be on the third week of May and take office in July.
Section 6.
The candidates who will garner the highest votes shall be proclaimed members of
the Board of Directors.
Section 7.
In case of a tie, proclaimed winners will elect who among the tied candidates will
become member/members of the board.
ARTICLE X
IMPEACHMENT
Section 1:
A Board Member or an officer shall be removed from office on the following
grounds:
a. An incurrence of three absences per year without valid excuse
b. A. Neglect of duties
c. Abuse of power
d. Violation of the provisions of this constitution
e. Malversation of funds
f. Commission of acts detrimental to the good name of the organization
g. And for cause, the validity of which, shall be evaluated by the
investigating panel
Section 2.
An active member who finds cause to impeach an officer or a board member
based on the grounds stipulated in Article 10 section 1 shall file a written
complaint addressed to the Board of Directors.
Section 3.
Upon the verification of the legitimacy of the complaint, the Board of Directors
shall form an investigating panel composed of seven (7) randomly chosen batch
representatives who are active members of the Association.
Section 4.
Any Board Member may be removed or suspended for cause adversely impacting
the Association or the school if a motion to propose removal is made and carried
at a duly scheduled Board meeting. Subsequently, a two weeks written notice of
intent to take action to remove or suspend shall be mailed to members of the
Board of Directors. One-half of the total votes plus one is required at the duly
noticed board meeting to remove or suspend.
Section 5
The Board of Directors or Board vacancies shall be filled by a vote of the
remaining Board members. Board members selected in this manner shall serve as
a member of the Board to complete the term of the vacated office.
ARTICLE XI
MEETINGS
Section 1.
Regular meetings shall be held during the annual PCSHS Alumni Homecoming.
Section 2.
Members can request for a special meeting to discuss priority matters concerning
the organization. All members shall be notified at least a week before the special
meeting.
Section 3.
General and special meetings of the Association shall be held at such times and
places as shall be determined from time to time by the Board of Directors.
Section 4.
A committee chairperson may call for his/her respective committee meeting
whenever necessary.
ARTICLE XII
STANDING COMMITTEES
The Board of Directors shall appoint the heads of the following standing committees among
themselves excluding the nominating committee and finance committee..
Section 1.
Nominating Committee
The Nominating Committee shall consist of active members who are currently not
a member of the Board of Directors that shall annually prepare a slate of officers
of individuals who will stand for election to the Board of Directors. A slate shall
be presented in the Summer every three (3) years.
Section 2.
Constitution and Bylaws Committee
The Constitution and Bylaws Committee shall annually review and make
recommendations to the Board of Directors regarding additions or alterations to
the constitution and bylaws of the Association within the three (3) year term. Any
amendment shall take effect on the following term.
Section 3.
Social Committee
The Social Committee shall make recommendations for social gatherings or
events and perform such duties as may be delegated by the Chairperson or the
Board of Directors.
Section 4.
Information and Publishing Committee
The Information Committee shall be responsible for gathering information of
interest to the Association, including notice of socials and notice of actions by the
Association and shall publish an Association newsletter at least quarterly prior to
planned social events. He / She shall be responsible for uploading the PDF file to
the website and to the person responsible for the blast email for distribution to the
Association.
Section 5.
Special Committees
The Chairperson of the Association may authorize such other special committees
as necessary.
ARTICLE XIII
ALUMNI FUND
Section 1.
All funds of the Association, including membership dues, donations, and funds
raised through activities or events shall be deposited into the Association account
within ten (10) business days of receipt.
Section 2.
An annual external audit shall be conducted at the end of each fiscal year.
ARTICLE XIV
DUES AND FEES
Dues shall be determined each year by the Board of Directors. Dues should be paid to the
Treasurer by the beginning of each fiscal year. The fiscal year shall be July 1 through June 30.
Membership dues may be paid through cash, bank deposit, or by check made payable to Pasig
City Science High School Alumni Association.
Section 1.
Initial Membership
Upon graduation, the graduates are expected to pay the initial membership fee as
prescribed by the Board of Directors. They will be provided with an alumni ID
and a copy of the constitution.
Section 2.
Annual Membership
Annual membership fee for the Association shall be as prescribed by the Board of
Directors.
Section 3.
Ten-Year Membership
The ten-year membership fee shall be prescribed by the Board of Directors and
shall be paid in full.