ILLINOIS COMMUNITY COLLEGE BOARD
FY 2015 Special Populations Support Grant
GRANT GUIDELINES
OBJECTIVES
The purpose of this competitive grant opportunity is to research and enact evidence-based
strategies for enhancing services for individuals that meet the definition of special populations
through the Carl D. Perkins Career & Technical Education Act of 2006. Activities of this grant
should focus on:
 Ensuring program accessibility to special populations students; and
 Assisting special populations students in overcoming barriers that may limit opportunities
for success.
SPECIAL POPULATIONS
For the purpose of this grant colleges may choose no more than two special populations as their
focus. Colleges should use PODS and/or institutional data to guide their choice(s). Additionally,
funded applicants will be required to participate in a workshop this fall that will assist them
in accessing and analyzing their special populations performance and other data through
the PODS system. The following are special populations as defined by the Carl D. Perkins
Career and Technical Education Act of 2006.
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Displaced homemakers
Individuals with limited English proficiency
Individuals with disabilities
Individuals from economically disadvantaged families
Individuals preparing for nontraditional fields
Single parents
For definitions see: ICSPS Special Populations Resource.
ACTION STEPS
Identifying your College’s Deficient Measure(s)
1. Form 1 Data Snapshot Worksheet is required for the completion of this grant proposal.
Your college’s Perkins Grant contact should already have this form completed and on
file; however you may also use the following link to access and complete the form:
http://iccbdbsrv.iccb.org/perfmeasure/background.html (Enable editing and then follow
the directions outlined on the Form.)
2. After reviewing your deficient measure(s), indicate on the grant proposal which deficient
performance measure you will use as your focus. (If your college met or exceeded all of
the state performance goals, you may choose any one of the six measures as your focus.)
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ILLINOIS COMMUNITY COLLEGE BOARD
FY 2015 Special Populations Support Grant
Programs of Study
3. If you have chosen 5P1 (nontraditional participation) or 5P2 (nontraditional completion)
as your focus for the purpose of this grant, you must identify at least program of study
that is impacted by the performance of nontraditional students. If you have selected
another measure (1P1-4P1) you are not required to identify a specific program of study
upon application.
Evidence-Based Strategies
4. Provide a research or evidence-based strategy as the basis for your grant activity. You
may also conduct your own research. For a list of resources, visit ICSPS’s Special
Populations section.
DELIVERABLES
1. Participate in all required meetings:
I.
Special Populations Data Workshop
II.
Project Showcase
2. Provide information about your project at statewide events as requested.
3. Provide midterm and final programmatic reports.
4. Submit a final expenditure report.
TECHNICAL ASSISTANCE
Technical assistance during the grant period will be provided by the Illinois Community College
Board (ICCB) CTE staff and the Illinois Center for Specialized Professional Support (ICSPS)
staff. For reporting and budgetary inquiries contact your college’s ICCB CTE liaison. For
professional development and programmatic technical assistance please contact ICSPS.
Whitney Hagy
Associate Director for CTE
ICCB
217.558.0318
whitney.d.hagy@illinois.gov
Mackenzie Montgomery
Associate Director for CTE
ICCB
217.558.4635
mackenzie.montgomery@illinois.gov
Aime`e LaFollette Julian, PhD
Interim Director
ICSPS
309.438.5122
alafoll@ilstu.edu
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ILLINOIS COMMUNITY COLLEGE BOARD
FY 2015 Special Populations Support Grant
GRANT PERIOD
This grant is provided through Illinois Community College Board Perkins (Title I) Leadership
funds. A maximum of $5,000 will be available per recipient.
Grant Period: July 1, 2014 through June 30, 2015.
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Grant funds must be obligated by June 30, 2015.
Good/products must be ordered by June 30/received by August 31.
Services must be rendered by June 30, 2015.
Grant funds must be requested by August 1, 2015.
Grant funds must be expended by August 31, 2015.
GRANT REPORTING AND SUBMISSION
All applications and required reports should be submitted to Ian Kelley at i.kelley@illinois.gov.
Applications should be submitted no later than 4:30 p.m., August 29, 2014.
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ILLINOIS COMMUNITY COLLEGE BOARD
FY 2015 Special Populations Support Grant
BUDGET GUIDELINES
Expenses incurred must support the purposes of this grant and may include:
ALLOWABLE:
Grant funds may be used to support the following expenses:
STIPENDS
CONTRACTUAL
SERVICES
MATERIALS AND
SUPPLIES
CAPITAL OUTLAY
TRAVEL AND
MEETING
GENERAL
ADMINISTRATION
OTHER
EXPENDITURES
Stipends paid to an employee of the college, or the high school for
participation in specific activities or series of activities. Stipends may be used
for high school teachers, counselors, college faculty and advisors.
Charges for services rendered by firms or persons not employed by the local
board of trustees. Services/contractors may include, but are not limited to:
 School Districts (e.g. substitute teachers, etc.)
 Meeting Facilitators
 Curriculum Development
 Staff Development
 Instructional Service Contracts
 Other Contractual Services
 Office, Instructional, or Library Supplies and Materials
 Printing
 Audio/Visual Materials
 Computer Software
 Postage
 Books & Binding Costs
Capital outlay includes all expenditures for fixed and moveable equipment.
May include costs for office and instructional equipment.
 Conference/Meeting Expense
 Travel--In State. Out of State travel requires prior approval of the
ICCB.
Meeting costs must adhere to Federal regulations. For more information see:
http://www.gpo.gov/fdsys/pkg/CFR-2011-title2-vol1/xml/CFR-2011-title2vol1-part220.xml
http://www.gpo.gov/fdsys/pkg/CFR-2011-title2-vol1/xml/CFR-2011-title2vol1-part225.xml
http://www.gpo.gov/fdsys/pkg/CFR-2011-title2-vol1/xml/CFR-2011-title2vol1-part230.xml
Not to exceed 5%.
If approved in writing by the appropriate ICCB staff. Please include a short
description of any costs listed under this Budget Category.
NOT ALLOWABLE
Grant funds may not be used to support the following expenses:
 Tuition for teachers/faculty
 Tuition/fees for students
 Stipends for students
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ILLINOIS COMMUNITY COLLEGE BOARD
FY 2015 Special Populations Support Grant
GRANT PROPOSAL
COLLEGE:
AMOUNT REQUESTED
MAXIMUM AMT:
$5,000
SPECIAL POPULATIONS
COORDINATOR
Name/Alternate Title
Telephone/Email
PRIMARY CONTACT
Name/Title
Telephone/Email
FISCAL CONTACT
Name/Title
Telephone/Email
FOCUS
Please provide your focus for the grant period. Institutional and PODS data relating to special populations
and nontraditional students should be examined and serve as the basis for your focus.
Perkins Measure
Mark the performance
measure you will be
focusing on for the
purpose of this grant.
☐1P1 Technical Skill Attainment
☐2P1 Credential, Certificate, or Degree Completion
☐3P1 Retention or Transfer
☐4P1 Student Placement
☐5P1 Nontraditional Participation
☐5P2 Nontraditional Completion
Special Population(s)
Select no more than 1-2
special populations you
anticipate working with.
☐Displaced homemakers
☐Individuals with limited English proficiency
☐Individuals with disabilities
☐Individuals from economically disadvantaged families
☐Females preparing for nontraditional fields
☐Males preparing for nontraditional fields
☐Single parents
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ILLINOIS COMMUNITY COLLEGE BOARD
FY 2015 Special Populations Support Grant
FOCUS CONTINUED
PROGRAM(S) OF STUDY
Identify any programs of
study that may be
impacted.
NOTE: If you have selected 5P1
or 5P2 as your focus, you are
required to identify at least one
POS. If you have selected any
other measure (1P1-4P1), a POS
is not required but may be
identified after a final data
analysis conducted during the
Data Workshop.
RATIONALE
Explain why you chose
the particular special
population and/or
program of study.
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ILLINOIS COMMUNITY COLLEGE BOARD
FY 2015 Special Populations Support Grant
NARRATIVE
PARTNERS
Identify internal and
external partners and their
roles.
ACTIVITIES
Identify an evidencebased activity for your
project that you propose
to carry out during the
grant period. Please site
the research for this
activity. Several
resources can be found
using the ICSPS link in
the guidelines, but you
may conduct your own
research.
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ILLINOIS COMMUNITY COLLEGE BOARD
FY 2015 Special Populations Support Grant
Narrative Continued
INNOVATION
Denote whether this
activity is new or has been
conducted in the past. If
this is a repeated activity,
explain how this will
expand or scale up
previous efforts.
☐New
☐Repeated
EXPECTED OUTCOMES
Outcomes must be
measureable.
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ILLINOIS COMMUNITY COLLEGE BOARD
FY 2015 Special Populations Support Grant
BUDGET
COMMUNITY COLLEGE
PRIMARY CONTACT
NAME/TITLE
TELEPHONE/EMAIL
BUDGET CATEGORY
AMOUNT
DESCRIPTION
STIPENDS
CONTRACTUAL SERVICES
MATERIALS & SUPPLIES
CAPITAL OUTLAY
TRAVEL & MEETING
GENERAL ADMIN
(MAY NOT EXCEED 5%)
OTHER EXPENDITURES*
TOTAL
*Requires written approval from the ICCB. Attach a description as necessary.
BUDGET MODIFICATIONS: Grantees are allowed a 10% modification prior to seeking
approval except when the scope is significantly altered. Any changes beyond 10% require
approval from the ICCB. All requests regarding budget modifications should be submitted to:
Ian Kelley at i.kelley@illinois.gov.
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ILLINOIS COMMUNITY COLLEGE BOARD
FY 2015 Special Populations Support Grant
BUDGET MODIFICATION
COMMUNITY COLLEGE
PRIMARY GRANT CONTACT
BUDGET CATEGORY
TELEPHONE/EMAIL
ORIGINAL
AMOUNT
REVISED
AMOUNT
DESCRIPTION OF THE CHANGE
STIPENDS
CONTRACTUAL SERVICES
MATERIALS & SUPPLIES
CAPITAL OUTLAY
TRAVEL & MEETING
GENERAL ADMIN
(MAY NOT EXCEED 5%)
OTHER EXPENDITURES*
TOTAL
BUDGET MODIFICATIONS: Grantees are allowed a 10% modification prior to seeking approval except when the scope is
significantly altered. Any changes beyond 10% require approval from the ICCB. All requests regarding budget modifications should
be submitted to: Ian Kelley at i.kelley@illinois.gov.
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