PACIFIC COAST OBSTETRCAL AND GYNECOLOGICAL SOCIETY
MINUTES
Marcus Whitman Hotel & Conference Center
SECOND BUSINESS MEETING
SATURDAY, October 5, 2013
TOPIC
I.
II.
III.
DISCUSSION/ CONCLUSION/ RECOMMENDATIONS
ACTION PLAN/
PERSON
RESPONSIBLE
Call to Order
The 2013 PCOGS Second Annual Business Meeting was called to order by President Marilyn
Laughead at 2:35.
Approval of
minutes
Secretary-Treasurer Lam announced that minutes from the 2013 First Annual Business Meeting
were recorded to be transcribed and posted for approval.
-All
Candidates for
Fellowship
President Laughead opened the discussion of candidates for Fellowship. The following Candidates
have fulfilled the requirements and will be submitted to the Board of Directors for approval and
placed on the ballot for Society membership.
Seattle Caucus: Jane Dimer, Rebecca Dunsmoor-Su, Julie Lamb
Portland Caucus: Brandon Bankowski, W. Gary Hoffman, David Lee,
San Francisco Caucus: Arzou Ahsan, Raydeen Busse,
Los Angeles: Brian Acacio, Laila Muderspach
IV.
Election of 2014
Officers
Outgoing President Marilyn Laughead, the non-voting chair of the Nominating Committee,
proposed the following candidates. Each officer was nominated and then nominations were open to
the floor. When no additional candidates were offered the nominations were closed. Each office,
separately was elected as follows;
President (Previous President-Elect)
Donald Barford
President-Elect
Phillip Patton
Secretary-Treasurer (Re-elected)
Fung Lam
Assistant Secretary (Re-elected)
David Lagrew
V.
Bylaw changes
The following Bylaws change was presented to the general membership and openly discussed.
The change was adopted by an affirmative vote greater than two-thirds of voting members present.
ArticleVI
Section 5. Investment Advisory Committee. An Investment Committee of three Fellows who are
not members of the Board of Directors shall be appointed by the President and approved by the
Board. The Investment Committee shall advise the Board and report the status of any investment
Pacific Coast Obstetrical and Gynecological Society
STATUS
Completed
PCOGS 2013 Second Annual Business Meeting Minutes 2 of 5`
TOPIC
VI.
Standing Rules
DISCUSSION/ CONCLUSION/ RECOMMENDATIONS
accounts quarterly to the Board of Directors and at each Board of Director Meeting and to the
membership at the First Business Meeting of each Annual Scientific Meeting. The Investment
Committee Members shall serve staggered three year terms and shall be eligible for one additional
three year term.
The following Bylaws change was presented to the general membership and openly discussed.
The change was adopted by an affirmative vote greater than two-thirds of voting members present.
Article IX
Rules of Order
Parliamentary Authority
Robert’s Rules of Order Newly Revised, Current Edition, shall be the official rules under which the
business of the Society is conducted.
The following additions to the standing rules were presented to the general membership and openly
discussed. The change was adopted by an affirmative vote greater than two-thirds of voting members
present.
15) To enhance continuity it is recommended that the Arrangements Chair/s for the succeeding
year’s meeting work together with the current Arrangements Committee in planning and events’
coordination including the pre-meeting site visit. The Board of Directors may authorize the
Secretary Treasurer to contract with an events coordinator or consultant when required.(2013)
16) The President shall appoint, subject to the approval of the Board of Directors, a Continuing
Medical Education (CME) Coordinator. The Continuing Medical Education (CME) Coordinator
shall serve a term not to exceed three (3) years. It shall be the CME Coordinator’s responsibility to
assist the Program Chair and the Program Committee in the process of completing the paperwork
necessary to obtain CME accreditation. The Continuing Medical Education (CME) Coordinator
shall also serve as a liaison to the accrediting agency and attend workshops and meetings as
necessary to facilitate Board shall determine the number of possible “Meritorious” candidates each
year by estimating the covered expenses for the candidates and the estimated income from the
Scholarship Fund for that year. The costs (waiver of registration fee) will be borne by the Ted
Adams Memorial Fund with Board approval. The candidate will be responsible for their own
lodging, transportation and other expenses.(2013)and maintain compliance with CME
requirements.(2013)
VII.
Policy
Board shall determine the number of possible “Meritorious” candidates each year by estimating the
covered expenses for the candidates and the estimated income from the Scholarship Fund for that
year. The costs (waiver of registration fee) will be borne by the Ted Adams Memorial Fund with
Board approval. The candidate will be responsible for their own lodging, transportation and other
Pacific Coast Obstetrical and Gynecological Society
ACTION PLAN/
PERSON
RESPONSIBLE
STATUS
Completed
PCOGS 2013 Second Annual Business Meeting Minutes 3 of 5`
TOPIC
DISCUSSION/ CONCLUSION/ RECOMMENDATIONS
expenses.(2013)
The following addition and changes in policy were presented to the general membership and openly
discussed.
The change was adopted by an affirmative vote greater than two-thirds of voting members present.
The Investment Committee announced that Robert W. Baird & Co. was selected to manage our
reserve fund investment portfolio
Financial Management & Investment Policy
Investment of PCOGS operating and reserve funds are governed by the following policy:
a. All monies shall be deposited in a FDIC participating financial institution/s and maintained
by the Society Secretary-Treasurer.
b. Funds anticipated for general administration of the society’s business and
Annual Meeting shall be deposited in accounts that allow daily access by the Society
Treasurer such as regular checking, money market accounts or savings accounts as
determined by the Secretary Treasurer.
c. Society reserves may be deposited in FDIC guaranteed Certificates of Deposit or through the
financial institution’s investment services in (1) US Government Treasury Bills or Notes (24
months or less) and/or 2) Federal Home Management Corporation Notes (US Government
backed) discounted terms of 24 months, mutual funds, securities, or bonds.
The Society shall not invest in derivatives, real property, or joint ventures. Should the Society
receive gifts in the form of derivatives, or real property that do not fall within the above definitions
the gift shall be sold under the direction of the Board of Directors, with consultation if deemed
necessary, and retained as cash, certificates of deposit, Treasury Bills or Notes, Federal Home
Management Notes, or invested in securities or bonds. Any funds invested by PCOGS that do not
fall under the protection of the FDIC or other government backed programs shall be approved by the
Board of Directors. At least one year of operating funds including average meeting costs and
general expenditures (averaged over the previous three years) shall be held in bank accounts, CDs,
Treasury Bills or Notes, or other government backed accounts.
The Board shall approve a financial advisor who shall manage the invested funds in a balanced
portfolio of multiple stocks, bonds, or funds with the goal of exceeding inflation while attempting to
minimize downside loss risk. Members of the Investment Committee or Board of Directors shall not
have an undisclosed direct or indirect financial interest in the investment advisor.
Pacific Coast Obstetrical and Gynecological Society
ACTION PLAN/
PERSON
RESPONSIBLE
STATUS
PCOGS 2013 Second Annual Business Meeting Minutes 4 of 5`
TOPIC
VIII.
IX.
Installation of
the 2014
President
Committee
Members 2014
DISCUSSION/ CONCLUSION/ RECOMMENDATIONS
As per PCOGS Bylaws Article VI, Section 5 and Investment Committee of three Fellows who are
not members of the Board of Directors shall be appointed by the President and approved by the
Board. The Investment Committee shall advise the Board and report the status of any investment
accounts quarterly to the Board of Directors and at each Board of Director Meetings and to the
membership at the First Business Meeting of each Annual Scientific Meeting. The SecretaryTreasurer shall provide the Investment Advisory Committee with monthly statements on all invested
funds.
Any interest or dividends received form deposited funds including general operating funds,
temporarily restricted funds, or permanently restricted funds shall be retained by the Society and
utilized as operating general operating funds for the Society.
Outgoing President Laughead passed the gavel to incoming President Donald Barford. Donald
Barford presented Marilyn Laughead with a society plaque in appreciation for her service to the
Society. She was also presented a sculture of blown glass. President Barford took over as the
presiding officer for the remainder of the meeting with Secretary-Treasurer Lam at the head table.
President Barford then announced the appointment of the 2014 committee members.
Program Committee
Chair
Seattle Caucus
Portland Caucus
San Francisco
Los Angeles Caucus
David Greenspan (SD/AZ) replaces Steve Woods (Seattle)
Steve Woods
Karen Adams
Meg Autry
John Williams III
Arrangements Committee
Chair, Ken Welch is organizing the 2014 meeting at the Ritz -Carlton, Dove Mountain in Marana,
AZ. (October 21-26, 2014). A presentation was made highlighting the spectacular venue.
Nominating Committee
Chairman
San Francisco
Portland Caucus
Los Angeles Caucus
Seattle Caucus
San Diego/AZ Caucus
Donald Barford (non voting)
Jerry Shefren
Glenn Huerta-Enochian
Kathleen Bradley
Lee Hickok
Bill Clewell
Audio-Visual
Tom Powers (LA)
Pacific Coast Obstetrical and Gynecological Society
ACTION PLAN/
PERSON
RESPONSIBLE
STATUS
PCOGS 2013 Second Annual Business Meeting Minutes 5 of 5`
TOPIC
DISCUSSION/ CONCLUSION/ RECOMMENDATIONS
Caucus Directors 2014
X.
XI.
Audit Committee
Adjournment
Seattle Caucus
Portland Caucus
San Francisco Caucus
San Diego/AZ Caucus
Los Angeles Caucus
Lorna Marshall
Melanie Plaut
Kathy Gregory
Sarah Snell
Joel Cohen
2012-2014 (replaced Donald Barford)
2013-2015 (replaced Phillip Patton)
2014-2016 (replaced Preston Nelson)
2012-2014 (replaced Marilyn Laughead)
2014-2016 (replaced Cinna Wohlmuth)
The Audit Committee was expanded to four members with at least two who are not also Board
members. Audits are reviewed quarterly. Glenn Huerta Enochian (audit committee member)
reported that the financial records are “well kept, accurate and complete”.
The meeting was adjourned at 2:30 pm by President Donald Barford.
The Second Board of Director’s Meeting will be on Saturday, October 5, 2013 from 2:30 – 4pm
2014 Meeting- Dove Mountain, Arizona- October 22-26, 2014
2015 Meeting - Turtle Bay, Hawaii- September 2-6, 2015
2016 Meeting- Sun Valley, Idaho- September 28 -October 2, 2016
Respectfully submitted,
Fung Lam, M.D.
_____________________________________________
Fung Lam, M.D.
Secretary-Treasurer
Recorded 10/5/13 Revised 2/15/14
_________________________________________
Date
Pacific Coast Obstetrical and Gynecological Society
ACTION PLAN/
PERSON
RESPONSIBLE
STATUS