MISCELLANEOUS PROPOSAL CHECKLIST
This document provides general information about proposal submission to various federal agencies.
Activities that will require additional actions by preaward or have important relevance at the award stage will be
highlighted.
“√” IF
ACTIVITY
NOTES
APPLIES
OFFICE OF NAVAL RESEARCH (ONR)
1. Grants – submitted in accordance with individual Broad Agency Announcements
(BAAs). Requirements will vary from one BAA to another. BAAs are posted on a
central ONR website.
2. Contracts – online certifications are done via Stevens’ registration through the
Central Contractor Registration (CCR). This is done by OSR.
3. COEUS and required documentation – enter all proposal data into COEUS within
48 hours of proposal submission and all required documentation within one week of
proposal submission.
4. OSR Routing Form – forms must accompany proposals and have all requisite
approval signatures; however, in limited circumstances Routing Forms may be
submitted within 5 working days of proposal submission
AIR FORCE OFFICE OF SCIENTIFIC RESEARCH (AFOSR)
1. Grants – submitted in accordance with individual Broad Agency Announcements
(BAAs). Requirements will vary from one BAA to another. BAAs are posted on a
central AFOSR website.
2. “Proposer’s Guide to AFOSR Research Programs
3. Advance consultation – not required by is strongly encouraged. See 2.4.1
4. Electronic submission – effective 10.1.07 all proposals must be submitted
electronically through grants.gov. See 2.4.3
5. Only contracting and grants officers are authorized to obligate the government.
See 2.5.1.2
6. Proprietary information should be marked with restrictive legends. See 2.5.2.1
7. If proposer wishes to restrict release of contents of a proposal the proposer
should mark all attached pages with a specific legend. See 2.5.2.3
8. Cover Page – use SF 424. See 2.6.1
9. COEUS and required documentation – enter all proposal data into COEUS within
48 hours of proposal submission and all required documentation within one week of
proposal submission.
10. OSR Routing Form – forms must accompany proposals and have all requisite
approval signatures; however, in limited circumstances Routing Forms may be
submitted within 5 working days of proposal submission
ARMY RESEARCH OFFICE (ARO)
1. Grants – submitted in accordance with individual Broad Agency Announcements
(BAAs). Requirements will vary from one BAA to another. BAAs are posted on a
central ARO website.
2. Forms and instructions
3. Cover page – ARO form 51. See
4. COEUS and required documentation – enter all proposal data into COEUS within
48 hours of proposal submission and all required documentation within one week of
proposal submission.
5. OSR Routing Form – forms must accompany proposals and have all requisite
approval signatures; however, in limited circumstances Routing Forms may be
submitted within 5 working days of proposal submission