School Sport South Coast
CONVENORS CHECKLIST
SPORT :
AGE LEVEL :
DATE OF REGIONAL TRIAL
VENUE :
PRIOR TO TRIALS
Tick when completed
Appendixes / Contact source
VENUE

Seek approval for use of selected grounds for
trials

If these are GCCC facilities you will need to
contact Sandra urgently in order for her to
book them as part of a centralized process
 Right of Use Licence
Agreement
NEWSLETTER

Send out Regional Trial newsletter – include a
wet weather contingency plan and contact
details . To:
 Regional School Sport Office
All newsletters to districts
must be submitted to the
SCSS office for approval and
distribution by SCSS
Lisa Congram
Previous Year or
start of school
year. ASAP
At least 1 month
prior to trial date
RISK ASSESSMENT

Conduct Risk assessment of facilities

Complete Sport Specific CARA and Risk
Management (Representative Sports EventConvenor)
OFFICIALS

Secure and / or confirm officials (referees /
district officials)
SPORTS MEDICINE / FIRST AID

Ensure arrangements are in place
AT THE REGIONAL TRIALS
RISK ASSESSMENT

Conduct Risk assessment of facilities – review
associated documentation
Ph: 56566761


LEVY / FINANCIAL
 Use the “NEW” 2015 Regional Trial –
Budget, Levy & Acquittal Form to determine
the cost per individual / team. This must
include the $10 Regional Trial levy fee of
$10
admin@southcoastschoolsport.eq.edu.au
At least 1 month
prior to trial date
Lisa Congram will assist by
also distributing a copy to all
Sports Coordinators in the
region
The names and contact
details of District
Secretaries are attached and
you will be able to find out
the names of district officials
from either the District
Secretary or the South Coast
School Sport website
www.southcoastschoolsp
ort.eq.edu.au
If you are not sure what is
appropriate to include in the levy
please contact
Bronwyn Knight
admin@southcoastschoolsport.eq.edu.au
Ph: 56566762
To be submitted for
approval no later
than 2 weeks prior
to Regional Trials
Prior to trials
Prior to trials
On the morning of
and prior to
commencement of
trials
FINANCIAL
When INDIVIDUALS (rather than District Teams)
are nominated to the Regional Trials

Collect all Non- District (individuals)
Prior and on
morning of trials
Contact Bronwyn Knight
admin@southcoastschoolsport.eq.edu.au
Ph: 56566762
nomination fees.

This may be in the form of Cash or cheques on
day of trials. Please ensure that this is banked
through your school in a timely manner –( that
afternoon / next morning if possible)
When DISTRICT TEAMS are nominated to the
Regional Trials

Collect all accurate verified copies of District
Team Lists from respective District Managers /
Officials
OFFICIALS MEETING

Determine selection panel

Outline selection process / policy . The
Contact Julie Henderson (RSSO)
Prior to start of
trials
admin@southcoastschoolsport.eq.edu.au
Ph: 56566760
following must be especially noted

NB. The Regional School Sport
Officer (RSSO) will normally
attend all trials at some time
during the day
You must announce to all
students , parents and officials
prior to the start of the trials
that a number of students that
During selection
process
are not in attendance on the day
(if any have been identified) are
being considered for selection.
AFTER THE REGIONAL TRIALS ING TRIALS
FINANCIAL
When INDIVIDUALS (rather than District Teams)
are nominated to the Regional Trials

Complete all Non- District (individuals)
ASAP but no later
than 2 weeks after
Regional Trials
Contact Bronwyn Knight
admin@southcoastschoolsport.eq.edu.au
Ph: 56566762
financial requirements

Bank all nomination fees in a
timely manner

Complete Financial Details sheet
and forward to Bronwyn Knight
When DISTRICT TEAMS are nominated to the
Regional Trials

Email accurate verified District Team Lists
REPORT

Forward Convenors Report to Bronwyn Knight
Bronwyn Knight
No later than 2-3
weeks after
championships
admin@southcoastschoolsport.eq.edu.au
Ph: 56566762