Guidelines for HDR student funding applications
To apply for funding, you must be an enrolled Crawford School HDR student and have not yet
submitted your thesis for examination. Your principal supervisor must be a full-time academic staff
member of the Crawford School. Funding applications should be submitted by the first day of each
month, with a decision given by the 14th day of each month, with the exception of the month of
January. All applications will be considered by the Research Committee and will be awarded on a
competitive basis. Your application will be favourably viewed if you can demonstrate that you have
also sought funding from other sources and that you have participated in the intellectual activities
available to you at Crawford. Your milestones should be completed before applying for funding.
Conference funding
Conference funds should be used to progress your research and it must be integral to your thesis. It is
expected that conference papers will lead to a peer-reviewed publication so it should be your intention
to submit the work for publication soon after your return. To qualify for conference funding, you must
have a paper accepted for presentation at the conference. You should consider your strategy for
attending conferences and be sure that you are applying at the right time in your candidature; it is
essential that you discuss your plans with your supervisor. Your application will be favourably viewed
if you can demonstrate that you have presented the paper in a Crawford or related seminar series
(e.g., in the economics, CAMA, environment and resource management, or public policy PhD student
seminar series). Prior to applying for funding you must have completed all of your milestones.
Applications for conference funding must contain:
 A complete budget breakdown, including quotes for travel, accommodation, and registration
fees
 Evidence of acceptance of the paper to be presented at the conference
 A copy of the abstract of paper to be presented or a copy of the paper itself
 A statement outlining the rationale for the post-conference publication option you have
chosen
 A statement of any alternative sources of partial or full conference funding sought
 Supervisor's supporting statement (see below)
Fieldwork funding
Fieldwork funds should be used to progress your research and it must be integral to your thesis. Prior
to applying for funding you must have completed all of your milestones.
Applications for fieldwork funding must contain:
 A statement explaining the value of the fieldwork for your thesis
 A detailed plan of and timeline for your fieldwork
 A detailed breakdown of your budget including travel, accommodation, purchase of required
data, equipment, and other expenses (translators, transcribers, etc.)
 A statement of alternative sources of partial or full fieldwork funding sought
 Confirmation of Ethics Approval
 Confirmation that your compulsory fieldwork training has been completed
 Supervisor's supporting statement
Software funding
If you need a particular software program to complete your thesis, please refer to Making a software
request on the Facilities, services, & IT page on the Crawford PhD wiki website.
Other funding
Requests for other resources will be considered by the Research Committee in the first week of each
month except for the month of January. Prior to applying for funding you must have completed all of
your milestones. Your request should include:
 A statement of why the resource is required for progression of your thesis
 A clear estimate/quote of the cost of the resources
 Supervisor’s supporting statement
The Research Committee may request information in addition to that listed above at their discretion
once the nature of the other funding is understood.
Alternative sources of funding
There are other avenues of funding that you should also investigate. For example,
 The Vice-Chancellor’s HDR Travel Grants. Note that you need to apply for this grant 8 weeks
in advance of travel, so please plan early.
 Conference organizers sometimes have scholarships available for PhD students.
 Your supervisor may be able to help you obtain funding from other sources, particularly if you
are undertaking joint work with them.
 Research Professional provides a database of funding opportunities in all disciplines from a
wide range of sponsors in Australia and overseas.
 Your AusAID, Sir Roland Wilson, or other scholarship might have extra money available to
you.
Important
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Please submit your application at least 4 week before funds are required.
Please remember to keep all receipts.
You are reminded that travel for fieldwork and conference attendance will be covered by the
ANU Travel Insurance Policy ONLY if you have completed the ANU Approval to Travel form.
All enquiries and submissions should be made to the HDR Administration Officer via
cap.student@anu.edu.au
Crawford School of Public Policy
Research Student Conference Funding Application
Applicant to complete
Name ___________________________________________________________________________
Uni ID ___________________________________________________________________________
Program _________________________________________________________________________
Date of program commencement ______________________________________________________
Date of expected program completion __________________________________________________
Scholarship details _________________________________________________________________
Name, date, and location of conference _________________________________________________
_________________________________________________________________________________
Checklist
Milestones are complete
Evidence of acceptance of the paper to be presented at the conference is attached
A copy of the abstract of paper to be presented or a copy of the paper itself is attached
A complete budget breakdown, including quotes for travel, accommodation, and
registration fees is attached
A statement outlining the rationale for the post-conference publication option you have
chosen is attached
A statement of any alternative sources of partial or full conference funding sought is
attached
Supervisor's supporting statement (see below) is attached
☐Yes ☐No
☐Yes ☐No
☐Yes ☐No
☐Yes ☐No
☐Yes ☐No
☐Yes ☐No
☐Yes ☐No
________________________________________ ________________________________________
Signed
Dated
Supervisor to Complete
Attach a statement outlining how the student will benefit from the requested funding. You might like to
consider the following:
 Is the proposed conference paper of sufficient standard, or potentially of sufficient standard,
to be published in a scholarly publication?
 Has the student presented the work internally, such as at a Crawford seminar (for example, in
the economics, CAMA, environment and resource management, or public policy PhD student
seminar series)?
 How will attendance at this conference benefit the student’s research?
 Has the student participated in the intellectual activities available to them at Crawford?
 Has the student sought feedback on their paper from the Academic and Research Skills
Advisor?
Supervisor’s approval ☐ Yes ☐ No
________________________________________ ________________________________________
Signed
Dated
Delegated Authority to complete
Delegated Authority approval ☐Yes ☐ No
Amount Approved __________________________________________________________________
Comments
________________________________________ ________________________________________
Signed
Dated
Crawford School of Public Policy
Research Student Fieldwork Funding Application
Applicant to complete
Name ___________________________________________________________________________
Uni ID ___________________________________________________________________________
Program _________________________________________________________________________
Date of program commencement ______________________________________________________
Date of expected program completion __________________________________________________
Scholarship details _________________________________________________________________
Date(s) and location(s) of fieldwork _________________________________________________
_________________________________________________________________________________
Checklist
Milestones are complete
A statement explaining the value of the fieldwork for your thesis attached
A detailed plan of and timeline for your fieldwork is attached
A detailed breakdown of your budget including travel, accommodation, purchase of
required data, equipment, and other expenses (translators, transcribers, etc.) is
attached
A statement of any alternative sources of partial or full conference funding sought is
attached
Confirmation of Ethics Approval is attached
Confirmation that your compulsory fieldwork training has been completed is attached
Supervisor's supporting statement (see below) is attached
☐Yes ☐No
☐Yes ☐No
☐Yes ☐No
☐Yes ☐No
☐Yes ☐No
☐Yes ☐No
☐Yes ☐No
☐Yes ☐No
________________________________________ ________________________________________
Signed
Dated
Supervisor to Complete
Attach a statement outlining how the student will benefit from the requested funding. You might like to
consider the following:
 Will the proposed fieldwork progress the student’s research?
 Is the plan of and timeline for fieldwork realistic?
 Has the student participated in the intellectual activities available to them at Crawford?
Supervisor’s approval ☐ Yes ☐ No
________________________________________ ________________________________________
Signed
Dated
Delegated Authority to complete
Delegated Authority approval ☐ Yes ☐ No
Amount Approved __________________________________________________________________
Comments
________________________________________ ________________________________________
Signed
Dated
Crawford School of Public Policy
Research Student Other Funding Application
Applicant to complete
Name ___________________________________________________________________________
Uni ID ___________________________________________________________________________
Program _________________________________________________________________________
Date of program commencement ______________________________________________________
Date of expected program completion __________________________________________________
Scholarship details__________________________________________________________________
Name, date, and location of conference _________________________________________________
_________________________________________________________________________________
Checklist
Milestones are complete
A statement of why the resource is required for progression of your thesis is attached
☐Yes ☐No
☐Yes ☐No
A clear estimate/quote of the cost of the resources is attached
Supervisor's supporting statement (see below) is attached
☐Yes ☐No
☐Yes ☐No
________________________________________ ________________________________________
Signed
Dated
Supervisor to Complete
Attach a statement outlining how the student will benefit from the requested funding. You might like to
consider the following:
 Will the proposed resources progress the student’s research?
 Is the estimate of the resources requested realistic?
 Has the student participated in the intellectual activities available to them at Crawford?
Supervisor’s approval ☐Yes ☐ No
________________________________________ ________________________________________
Signed
Dated
Delegated Authority to complete
Delegated Authority approval ☐ Yes ☐ No
Amount Approved __________________________________________________________________
________________________________________ ________________________________________
Signed
Dated