MAPACTION BUSINESS CASE ADDENDUM
ADDENDUM TO BUSINESS CASE FOR BRIDGE FUNDING AND SCALE-UP
COST EXTENSIONS
SUMMARY INFORMATION
Project Name
Country or region targeted
Type of cost extension
Original project budget
Original project start and end dates
Cost extension value
New project end date
Business Case Quest Document
No.
MapAction Programme Partnership
Arrangement (PPA): Extension of
funding for 2014-16
Countries affected by Humanitarian
Disasters
Scale Up Funding
£453,474 (over 3 years)
1st April 2011 - 31st March 2014
£302,316 total (over 2 years)
31st March 2016
3717423
INFORMATION
What is the project’s purpose?
The Programme Partnership Arrangement (PPA) is one of DFID’s main support
mechanisms to Civil Society Organisations (CSOs). The PPAs are strategic level
arrangements based around mutually agreed outcomes and individual performance
frameworks against which the organisations report formally on an annual basis.
MapAction is one of DFID’s selected PPA partners. MapAction is the only NonGovernmental Organisation with the capacity to deploy a fully trained and equipped
humanitarian mapping and information management team anywhere in the world during a
humanitarian emergency, often within a few hours of an alert.
This strategic level funding will enable MapAction to deploy during humanitarian
emergencies and provide geophysical data and mapping support to humanitarian agencies
in the field and at headquarters to support operational and coordination activities and
decisions. Rapid collection, analysis and distribution of mapped information are crucial
factors for inter-agency coordination of disasters and other sudden-onset crises. MapAction
is a unique strategic asset to the international humanitarian system that can provide this
service. Key actors for coordinating humanitarian responses will make rapid and well
informed decisions based on accurate situational analysis and geographical information
(‘spatial data’) provided by MapAction.
The PPA funding is used to enhance programme quality through:
1. In-field emergency mapping support to major humanitarian emergencies, covering
the initial and critical 30 days of international response.
2. In-field mapping support to key coordinating actors from day 30 to 120 of major
emergencies (Phase 2 of a humanitarian emergency).
3. Provide skills and training in current and emerging mapping (‘spatial methods’) to
humanitarian actors and national organisations.
4. Preparedness of geographical information in anticipation and readiness of suddenonset emergencies.
What is the objective of the cost extension?
The overall aim for the extension of the PPA is to:
(i)
Expand MapAction’s in-field emergency mapping support with more mission days in
the field reaching more organisations and constituencies with a wider range of mapped
products. MapAction will expand deployment opportunities by seeking new partnerships and
strengthening its ability to work with non-traditional humanitarian actors, voluntary and
technical organisations and those communities affected by disasters. MapAction will
strengthen its ability to technically innovate to ensure products meet the expectations of
technically competent humanitarians and adapt its products for its approach in forming new
partnerships.
(ii)
Provide mapping services beyond initial deployment in the first phase of a
humanitarian emergency. This is in response to requests from partners for longer
deployments and more stability in early response operations. It is also in response to the
challenges faced by partners in recruiting the appropriate technical expertise in the first
three months of an emergency to take over from MapAction.
(iii)
Provide training to humanitarian agencies and beneficiaries to enhance their ability to
use information analysis to better effect in decision making. Whilst this concerns training, it
also involves raising awareness to encourage humanitarian actors to be more deliberate in
the use of spatial analysis to inform decisions and to help humanitarian actors in prioritising
requirements.
(iv)
Build a greater level of preparedness in countries prone to disaster and conflict,
through partnership, training, data management preparedness and the sharing of mapping
tools. Given that humanitarian response is increasingly led by regional and national bodies,
it is important to equip these bodies with the mechanisms, knowledge and support
necessary to ensure efficient information flows during an emergency. Whilst MapAction
initiated this work during the past three years of PPA funding, new partnerships have been
established recently, providing a springboard for this aim to have a much wider reach.
What is the additional and total support the UK will provide?
Additional Funds: £151,158 p.a for 2 years bringing the total value of MapAction’s PPA
strategic grant to £755,790.
Due to the nature of strategic funding it is at the discretion of MapAction how the funding is
allocated across a set of mutually agreed outcomes. However, in the past financial year the
indicative breakdown by theme of work across MapAction was:





Disaster Response: 49%
Disaster Preparedness: 38%
Research: 2%
Monitoring & Evaluation: 3%
Fund raising and governance: 8%
UK Support through the PPAs can be seen as contributing to MapAction’s overall
effectiveness.
What are the expected results?
PPA funding will support the achievement of the following results by MapAction. The table
below shows MapAction results to date over the 2011-14 period. Also shown below are
expected results for the funding extension period of 2014-2016.
MapAction PPA Results 2011-2014
MapAction provided mapped information
services during 20 Emergencies.
194 Humanitarian organisations supported by
MapAction were assessed as capable in
generating mapped information for their own
use.
MapAction completed 365 mission-days in
emergency operations during the initial 30
days of international response.
MapAction trained 732 humanitarian
personnel in geospatial methods.
MapAction produced 439 Map and other
information product outputs.
MapAction PPA Additional Results 20142016
Half of interagency reviews of emergencies
(in which MapAction will be active) to indicate
aid is effectively targeted because mapping
information aided decision making.
50 organisations and constituencies per
mission, including affected communities, to
indicate the relevance to their user needs of
MapAction products.
MapAction will complete 340 mission-days in
emergency operations in the initial 90 days of
an international humanitarian response.
MapAction to train a further 540 humanitarian
and other personnel in geospatial methods.
MapAction will maintain 20 Country Datasets
at verified readiness in anticipation of
Humanitarian Emergencies.
MapAction achieved a score of A in its annual report for 2011/12 and B for 2012/13 and is
compliant with the International Aid Transparency Initiative. The ‘B’ was a function of the
decline in numbers of natural disasters globally in 2012/13 and not a reflection of
MapAction’s work.
What is the approach to implementation?
Extension decision
PPAs were originally awarded to 41 organisations (45 grants in total) in 2011. In April 2013
the SoS agreed to extend these arrangements in principle for two years (2014-16),
dependent on a robust, but light touch, assessment process. Following this comprehensive
assessment of agency offers, in January 2014, the SoS agreed to fund the 41 organisations
(and a total of 45 arrangements) at their existing level for a further two years (2014-16)
thereby, enhancing results, value for money and transparency.
Fund implementation
Implementation will follow the successful approach used in the 2011-2014 grant period;
PPAs will continue to be managed directly by DFID’s Civil Society Department (CSD) and
Conflict Humanitarian and Security & Emergencies (CHASE) Department. There are two
main pillars of support – project management and reporting; and monitoring, evaluation and
learning.
Project management and DFID support to agencies
MapAction receive specific support from CSD and CHASE related to monitoring and
evaluation advice and participation in the Learning Partnership which proactively captures
and shares learning between DFID and the PPA agencies. In addition, MapAction received
further support from DFID with respect to constructing their log frame and establishing a
theory of change.
Monitoring, evaluation and reporting
Agencies are required to account for their funding though:
 An annual report using their log frames. This is reviewed by the CSD/CHASE teams
and is subject to DFID corporate processes; and
 Participation in evaluation activities covering all PPA grants.
Gender
It is expected that, through the extension, PPAs will continue to contribute in practical ways
to improving the lives of women and girls.
As the PPAs are strategic level agreements with CSOs, it is at the discretion of the grant
holder to decide how the funding is allocated. Programmes vary across the 45
arrangements. A number of the PPAs focus directly on promoting gender equality and on
improving the lives of women and girls, such as those organisations focussing on women’s
political participation, on girls’ access to education, on women’s access to modern family
planning methods and on support to women and girls at risk of violence. Others have a
specific sector focus such as water and sanitation, attention to gender will vary amongst
them depending on the context, sector and approach, but all are asked to demonstrate that
they understand the gender dimensions of their work.
To date PPAs have delivered results of direct relevance to women such as1:
- An additional 528,321 women forecasted to be using modern methods of family
planning by end of 2013/14
- A forecasted additional 217,333 women and girls have improved access to water or
sanitation over the period 2011-14
Outcomes and performance frameworks are agreed mutually with DFID for each PPA. They
report formally on these through the annual report, providing evidence where required.
Regardless of the thematic or sector priority of a PPA, all organisations are asked to present
monitoring data disaggregated by gender. More specifically, they are asked to report on how
their PPA is designed, implemented and monitored in a way to deliver and track
improvements in the lives and well-being of girls and women and contribute to
gender equality.
The annual reports are assessed by DFID. Where it is deemed that insufficient or poor
regard is being given to gender, this is raised with the PPA holder. If this were deemed of
serious concern, performance improvement measures would be applied.
1
Civil Society Department’s Results Framework, 2014
Describe any key changes to the original business case?
MapAction updated its log frame during the 2011-2014 funding period and submitted a
revised log frame for the extension based on learning under the 2011-2014 PPA. The log
frame has been adjusted to measure MapAction’s work rather than through a proxy indicator
capturing the number of global natural disasters. The log frame was reviewed against
agreed standards as part of the extension process.