Michigan Interdisciplinary and Professional Engineering (Interpro)
PROCTORING AN EXAM
Thank you for volunteering to proctor an exam for off-campus students at the University
of Michigan College of Engineering. Please save this information for future reference.
Exam Distribution
1. InterPro will email a copy of the exam to all designated proctors no later than the day
before the exam is set to be administered. We do not provide paper copies of the
exams.
2. An Exam Information sheet with instructions for students taking the exam will
typically accompany each exam.
3. The same security precautions should be followed that would ordinarily be followed
for on-campus students (e.g.: exam files and hard copies should be secured and
students should not have access to the exam until it is time to administer it).
a. Under no circumstance are students to be given an electronic copy of
the exam. Once the exam has been completed and collected, the same
security precautions should be followed.
Honor Code
Off-campus students, like on-campus students, are expected to follow the College of
Engineering's Honor Code. Students are informed of the Honor Code and are expected
to sign the Honor Code Statement on each exam. A copy of the Honor Code booklet is
available on the College's website at
http://www.engin.umich.edu/students/honorcode/code/interp.html.
Assigned Exam Dates
1. Generally, exam dates for distance students are as follows unless otherwise
indicated by the instructor:
a. students located in North, Central and South America will be given one
more day than on-campus students (i.e. 24 hours) to complete the exam,
and
b. students located in Europe, Asia and Australia will be given two more
days (i.e. 48 hours) to complete the exam.
2. Final determination of exam dates is made by the course instructor. Any
variation from the schedule must first be approved by the course instructor, and the
proctor must agree to the arrangement. Approvals received from the course
instructor for alternate exam dates should be sent to InterPro via email and should
include the new agreed upon exam date.
3. All students with the same proctor should take the exam at the same time.
Students should adjust their work schedule to take the exam at the designated
time.
Alternate Exam Dates
Alternate exam dates are granted at an individual professor's discretion, and there is
no guarantee that an alternate exam date can be given.
1. If a student has an unavoidable conflict with an exam date, s/he should:
a. contact the professor directly to see if an alternate exam date can be granted.
b. make arrangements for the alternative exam date with the site
coordinator/designated proctor.
c. send Interpro a copy of the email from the course instructor with the new
agreed upon exam date. The name of the student, name of the proctor, and
the alternate exam date should be provided to InterPro no later than two
days before the original exam date
2. InterPro cannot give permission for alternate exam dates.
Proctoring Exams
1. Proctors are responsible for the timing of all exams. Under no circumstances
should extra time be given.
2. Exams must be collected immediately after the allotted time has expired. Allotted
time for the exam and other pertinent instructions will be noted on the Exam
Information Sheet. Students should not have access to the exam once it has
been collected.
3. Proctors should send the names of any students who did not take the exam and the
reason why to InterPro.
Photocopying Exams
Proctors must store a copy of each student's completed exam before returning it to
InterPro in order to safeguard against exams being lost in transit. These copies are not
to be given to the student unless an instructor decides otherwise.
Original or photocopy of exams should be kept in a secured (locked) location until the
student receives a grade at the end of the course. Once students receive their grades at
the end of the semester, exam originals and photocopies should be disposed of in a
confidential manner (e.g., shredding).
Returning Exams to InterPro
Proctors are asked to return completed exams to INTERPRO in one of the following
ways:
SCAN and Email
EXPRESS TRACKING Service
Exams must be returned to InterPro using overnight tracking mail on the assigned
exam day (or the next day if the exam takes place after 5 pm). Express mail enables
tracking and ensures that faculty can submit grades on time. NEVER USE STANDARD
MAIL. The tracking number of the package should be emailed to InterPro at
sjklaus@umich.edu .
Attn: Sandy Klaus
2637 CSE Building
2260 Hayward Street
Ann Arbor, MI 48109-2121
International sites are asked to fax copies of the exam to InterPro if the package
containing the original completed exam(s) has not arrived within three business days of
the exam date. Interpro will notify the site coordinator/proctor in the event this becomes
necessary.