Faculty Search Checklist
The 20 steps below are designed to create a consistent and well run search process. For more information about each step
please reference the corresponding section of the Faculty Search Guidelines.
STEP
1
ROLE
Dept Chair/Dir
of Fac
2
Dept Chair/Dir
of Fac
3
Search
Committee
4
HR
5
HR/Search
Committee (SC)
Chair
SC Chair
6
PROCEDURE
Complete Position Request Form and submit to Provost for funding approval if seeking
to fill a new position. Inform Dean once form has been submitted to Provost office.
Note: position cannot move forward until both Provost and VP of Finance & Administration sign and
submit form to HR. If the position is a replacement position then notification must be
sent to HR with current employees last date of employment.
Submit for approval names of committee members and chair of committee to the Dean
and HR. Search committees are comprised of three (3) departmental members and two
(2) external representatives.
Create job description of the position that includes essential functions, job related
criteria such as degree level and teaching experience requirements and/or any other
qualifications required for position as a minimum.
Send to Dean for pre-approval.
Submit job description to HR.
Create job posting in People Admin and submit to electronic review and approval
process: Dept Chair/Dir of Fac, Dean, Provost, and President. (Edits can be made at
any level of approval process). Note: this process may take an extended amount of time due to the
amount and level of approvals.
HR receives approval to post the position and begins advertising.
SC Chair provides HR with a list of trade/career specific job board sources to advertise
along with payment information.
Create a rubric/matrix for use in screening applicants and send to HR for approval.
Matrix categories are the minimum/additional desirable qualifications outlined in the
approved job description.
SC Chair schedules organizational committee meeting with HR to review rubric,
establish timeline and create interview questions.
HR provides committee members Guest User account and password.
https://jobs.usnh.edu/hr
Screen applicants using approved rubric/matrix for selection and non-selection of
candidates to interview. Note: prior to committee screening HR screens candidates for minimum
qualifications.
Meet with HR to discuss rationale for Phone/Skype interview selection.
7
HR/SC Chair/
Committee
8
Search
Committee
9
HR/Committee
10
SC Chair
Email HR with interview questions for approval. Once questions are approved SC Chair
schedules phone/Skype interviews with candidates.
11
HR/Committee
Attend Skype/Phone interviews and document rationale for finalists selected for campus
interviews. Note: no more than 3 candidates can be brought to campus.
12
SC Chair/Dean
13
Search
Committee
14
Committee/
HR/Dept
Chair/Dean
Committee/ SC
Chair/HR
Rationale for campus interview selection is submitted to the Dean who must approve
finalist prior to arranging campus interviews. Once candidates are approved SC Chair
contacts Office of the Provost to arrange candidate travel and accommodations.
Develop campus interview itinerary and send to HR, Dean, and Department Chair.
Itinerary must include search committee interview, teaching demonstration, meeting with
the Department Chair and meeting with the Dean. If applicable, candidates should meet
with Lisa Ladd in GEO to determine international eligibility of hire.
Attend and document campus interviews.
15
COMPLETED
Committee meets with HR to discuss the results from on campus interviews and
develop rationale for finalist. SC Chair sends rationale to HR, Chair of Department and
Dean. SC Chair sends finalist the Reference Release Form (this can also be completed
during campus interview) and instructs finalist to send completed form to HR.
HR will send the Reference Check Form to the SC Chair once the Reference Release
Form has been received.
1
Faculty Search Checklist
The 20 steps below are designed to create a consistent and well run search process. For more information about each step
please reference the corresponding section of the Faculty Search Guidelines.
16
SC Chair
Complete references in as much detail as possible and send completed Reference Check
Form to HR and the Dean.
17
Dean
Complete additional reference checks, as needed. Make offer to finalist.
18
Dean
Submit to Provost and HR the completed Faculty Offer Form.
19
HR/SC Chair
HR completes and SC Chair signs Position Filled Form.
SC Chair submits all materials from committee to HR.
20
HR
Notify all applicants of their status.
2