APPLICATION FOR ACCREDITATION OF TESTING
LABORATORIES
Doc. No. : UAF-APL-LAB-01
Rev. No.:01 Dt: 09-15-2014
Effective Dt : 10-15-2014
Page: 1
CONTENTS
SL.NO.
1
2
DESCRIPTION
Information & Instructions for completing an
Application Form
Application Form
PAGE NO.
APPLICATION FOR ACCREDITATION OF TESTING
LABORATORIES
Doc. No. : UAF-APL-LAB-01
Rev. No.:01 Dt: 09-15-2014
Effective Dt : 10-15-2014
Page: 2
Information & Instructions for completing an Application Form
1.
Application shall be made in the prescribed form UFA 151 only. Separate application
form shall be submitted for each discipline of testing. The application shall consist
of the following:
 Three copies of completed application form
 Two copies of laboratory Quality Manual
 Prescribed application fees
 Copy of UFA-131 duly signed.
Incomplete application and insufficient number of copies submitted may lead to
rejection of application. In case the space provided is insufficient, please use
additional pages clearly indicating to which section they relate to .
2. The applicant laboratory shall undertake to carry out its testing activities in such a
way as to meet the requirement of ISO/IEC 17025: 2005, additional requirements of
UFA and the regulatory authorities, as applicable at all times.
3. Applicant laboratories are advised to ensure that the latest versions of UFA
documents are available with them.
4. The application fee and other necessary charges related to accreditation process will
be applicable as per the details given below:
Financial Year
Application Fee (nonrefundable, to be paid
along with the application)
……….
(Rs)
………
(Rs)
………
………
For each additional product group in each
discipline of testing
………
………
Forensic Laboratories (covering all subdiscipline):
………
………
Testing Laboratories (other than Forensic
laboratories):
Upto 2 product groups per discipline of
testing (eg. Metals & alloys, Food &
agricultural
products,
Drugs
&
pharmaceuticals, Textiles etc.)
APPLICATION FOR ACCREDITATION OF TESTING
LABORATORIES
Enhancement of Scope
(apart from the
scheduled reassessment)
Addition of Testing
Discipline
Testing Laboratories
Any extension in the existing accredited
scope per group per discipline (except
forensic laboratory)
Doc. No. : UAF-APL-LAB-01
Rev. No.:01 Dt: 09-15-2014
Effective Dt : 10-15-2014
Page: 3
………/ group
………/ group
For each additional product group in each
discipline of testing
………
………
For any change in scope of forensic
laboratory
………
………
a. Testing laboratories except Forensic
Laboratories ( Upto 2 product groups per
discipline of testing)
………
………
b. For each additional product group in each
discipline of testing
………
………
………
………
c. Forensic Laboratories (covering all subdiscipline)
Forensic Laboratories
Any extension in the existing accredited
scope
Change in Name of
Laboratory or Premises
Any change in the name of the laboratory or
address leading to issue of new accreditation
certificate with scope
………/ discipline
………/ discipline
Any Change in
Authorized signatory
Any addition of authorized signatory(s) apart
from the scheduled assessment
………/ request
/ request
For each assessment (including Desktop
surveillance) irrespective of number of
disciplines
Testing Laboratories
(per discipline):
………
………
………
………
Forensic Laboratories
(covering all sub- discipline):
………
………
Overhead Charges
Annual Accreditation
Fee
(per year from the date of
accreditation)
Assessment Charges
(payable after the
completion of assessment
visit to the laboratory)
Comprising of
-
Travel, Boarding, Lodging
Honorarium for UFA Assessors
Overhead Charges
APPLICATION FOR ACCREDITATION OF TESTING
LABORATORIES
Travel, Boarding and
Lodging expenditure
Doc. No. : UAF-APL-LAB-01
Rev. No.:01 Dt: 09-15-2014
Effective Dt : 10-15-2014
Page: 4
Travel to be made by Air in economy class (Apex fare) or by train in 2nd AC Class or by
AC Bus.
The laboratory shall provide the tickets as per above entitlement. If the laboratory is not
able to provide the tickets, UFA will reimburse the expenses incurred by the assessors as
per above entitlement, on production of ticket/ receipt/ boarding pass and consecutively
the incurred expenses (on actuals) shall be paid by the laboratory to UFA based on the
invoice. If the journey is made by own car, the re-imbursement will be restricted to 2nd
AC class fare by train.
The laboratory shall also make arrangements for boarding & lodging for the Assessment
team. A single occupancy AC accommodation may be provided for each Assessor/
Observer in a reasonably good hotel/ guesthouse and arrangement for local
transportation from temporary residence to the laboratory site and airport/ railway station/
bus stand.
Note: 1.
Payments shall be made in demand draft/ at par cheques in favor of
UFA payable at New Delhi.
2. In addition to the above mentioned fee, service tax @ 12.36 % (Existing / as
applicable) to be paid along with the charges / fees
5. Laboratories are advised to familiarize themselves with UFA 100 ‘General
Information Brochure’, UFA 216 ‘Procedures for Dealing with Adverse Decisions’ and
UFA 131 ‘Terms and Conditions for Obtaining and Maintaining Accreditation’ before
filling up this form.
6. The applicant laboratory shall provide photocopies of appropriate document in
support of the legal identity claimed (eg. Registration Certificate under Companies
Act, approval from local or regulatory bodies, etc.)
7. The applicant laboratory shall intimate UFA about any change in the information
provided in this application such as scope applied for accreditation, personnel,
location etc. within 15 days from the date of changes.
8. UFA expects applicant laboratories that are to be accredited to follow the test
methods as mentioned in the current National or International standards and as
stipulated by regulatory bodies. Where such methods do not exist, other validated
methods are acceptable. In case laboratory uses in-house validated methods the
validation data should be submitted along with the application.
9. The applicant laboratories must participate satisfactorily in the Proficiency Testing
program conducted by UFA/ APLAC or any other national or international
accredited/ recognized PT provider. In cases, where formal accredited /recognized
PT programmes are not available, the laboratory will either initiate Inter laboratory
comparison or participate in Appropriate ILC programme conducted by accredited
APPLICATION FOR ACCREDITATION OF TESTING
LABORATORIES
Doc. No. : UAF-APL-LAB-01
Rev. No.:01 Dt: 09-15-2014
Effective Dt : 10-15-2014
Page: 5
/reputed laboratory. The minimum stipulated participation is one type of test per
discipline prior to grant of accreditation. The satisfactory performance shall be
defined in term of z score. For unsatisfactory performance, the laboratory shall take
corrective action and inform UFA.
10. The laboratory shall also inform UFA in advance about any reservation with valid
reason regarding appointment of Lead Assessor/ Assessor for the assessment.
11. The applicant laboratory shall be given due notice of any intended changes relating
to UFA accreditation criteria and will also be given such time, as in the opinion of
UFA is reasonable to carry out the necessary changes to its policies/practices &
procedure(s). The laboratory shall inform UFA when such changes have been
completed.
12. The application must be filled up carefully to provide required information in such
a manner that further correspondence for seeking clarifications are not required.
Particularly the scope of accreditation (para 2.2) shall be complete to indicate
unambiguously:
a.
b.
c.
d.
e.
group of products, materials or items tested
specific tests or types of tests performed
specification, standard (method) or technique used with year of publication
range of testing/ limit of detection for each test (as applicable)
uncertainty of measurement (MU) for each test (wherever applicable) at a
confidence probability of 95%
13. The details of laboratory locations and the tests which the laboratory intends to
cover vide UFA accreditation must be listed clearly. The tests those are performed
at site should be clearly identified in the scope of accreditation.
Note: Laboratory operates from different locations in the same city may apply for
UFA accreditation as a single laboratory. The details of each location shall be
explicitly mentioned in 1.1 of application form. In events where the laboratory
operates from different city/ state, each laboratory shall be applied separately for
accreditation.
14. The laboratory shall submit UFA 131 duly signed by the Chief Executive or his/her
Authorized Representative to UFA Secretariat along with this application form. By
signing UFA 131 the laboratory agrees to comply at all times with Terms and
Conditions of UFA.
15. The laboratory shall offer the UFA or its representative cooperation in:
a. undertaking any check to verify testing capability of the laboratory.
APPLICATION FOR ACCREDITATION OF TESTING
LABORATORIES
Doc. No. : UAF-APL-LAB-01
Rev. No.:01 Dt: 09-15-2014
Effective Dt : 10-15-2014
Page: 6
b. the laboratory shall unambiguously provide names of all authorized signatories
who are responsible for authenticity and issue of test certificates and reports.
c. offering access to relevant areas of the laboratory for witnessing the test being
performed.
d. examination of all relevant documentation and records.
e. interaction with all relevant personnel.
16. The laboratory shall take all necessary actions and discharge all non- conformities
raised during the assessment within a maximum time of two months. The same
shall be verified to the satisfaction of UFA. The final decision on accreditation shall
rest with UFA.
17. The application shall be kept confidential by UFA and information obtained during
the processing of application, assessment visit and grant of accreditation shall be
safeguarded and dealt with impartiality. The procedure for processing of application
for accreditation is given in UFA 100.