Scotia Tower
Suite 450, PO Box 11608
650 West Georgia Street
Vancouver, BC
V6B 4N9
Telephone:
Fax:
(604) 713-7700
(604) 713-7715
www.gwlra.com
VANCOUVER CENTRE CONFERENCE ROOM BOOKING REQUEST
Re:
Suite 1650, 650 West Georgia Street, Vancouver, B.C.
Company name
Suite
Contact
Tel
Email Address
Date required:
Time:
Conference Room availability: 8:30 am to 5 pm Monday - Friday
Number of Attendees:
Set Up: (must be specified) All Configurations seat 32 people and 8 people at bar height tables
A: Classroom
B: Hollow Square
C: Double Row
C: Double Square
Small (up to 25)
Large (25+)
Will tables require electricity:
Will conference phone be required:
Will boardroom PC be required:
Will internet be required:
Yes
Yes
Yes
Yes
No
No
No
No
Additional Information:
TENANT REPRESENTATIVE (PRINT and SIGN)
DATE
RESERVATION CONFIRMATION:
GWL REALTY ADVISORS INC.
Vancouver Centre Conference Room Booking Request
DATE
June 18, 2014
Page 1
Scotia Tower
Suite 450, PO Box 11608
650 West Georgia Street
Vancouver, BC
V6B 4N9
Telephone:
Fax:
(604) 713-7700
(604) 713-7715
www.gwlra.com
CONFERENCE ROOM POLICY
The Vancouver Centre Conference Room is fully equipped with tables, chairs, audio/video
system, kitchen, including; refrigerator and microwave, and the following Equipment:
FURNITURE
Description
Round Top Table
Rectangle Tables
Swivel-base Chairs
S/S Refrigerator
Microwave
High stools
Qty.
4
16
32
1
1
8
EQUIPMENT
Description
Sony 80” LED HDTV’s
VGA Cable
HDMI Cable
Apple Airport Extreme
Receiver
Apple Router
Conference phone w/caller ID
NUC – Windows 8 PC
Wireless Keyboard for NUC
Courtesy Telephone
Apple TV
Shaw HD Cable Box
Qty.
2
1
1
1
1
1
1
1
1
1
1
1
For reservations, please complete this form and submit by email to carol.onstein@gwlra.com.
A confirmation will be provided.

Located on the 16th floor

Hours: 8:30 am to 5:00 pm Monday-Friday only
After Hours booking is available on request (a fee of $100/hour will be charged for
running of building systems outside of normal operating hours)

Closed on weekends and statutory holidays

Conference Room is exclusively available for Vancouver Centre tenants only

Conference Room Maximum Capacity - 40

Cancellation of Booking – 24 hour notice
This facility is not to be used for social events,
paid training courses or solicitation services of any kind
Vancouver Centre Conference Room Booking Request
June 18, 2014
Page 2
Scotia Tower
Suite 450, PO Box 11608
650 West Georgia Street
Vancouver, BC
V6B 4N9
Telephone:
Fax:
(604) 713-7700
(604) 713-7715
www.gwlra.com
SCHEDULE “A”
TERMS AND CONDITIONS
1.
The Tenant acknowledges that no tenancy is created by virtue of this Agreement and that the Landlord is
not responsible for providing anything other than the use of the Boardroom, for the designated hours, as
referred to in the Boardroom Booking Request, herein.
2.
The Tenant agrees that neither HOOPP Realty Inc., London Life Insurance Company and The Great-West
Life Assurance Company (the “Landlord”), nor GWLRA shall not be liable for any bodily injury to or death
of, or loss or damage to any property belonging to, the Tenant or its employees, invitees or licensees or any
other person in, on or about the Boardroom and the Building whatsoever and in no event shall the Landlord
or GWLRA be liable:
3.
i)
for any damage which is caused by steam, water, rain or snow which may leak into the
Boardroom from any part of the Building or from the pipes or plumbing system, including the
sprinkler system, or from any other place or for any damage caused by or attributable to the
condition or arrangement of sprinkler heads or for any damage caused by anything done or
omitted by any tenant or person;
ii)
for any act or omission (including theft, malfeasance or negligence) on the part of any agent,
contractor or person from time to time employed by the Landlord or GWLRA to perform janitorial
services, security services, supervision or any other work in or about the Boardroom or the
Building;
iii)
for loss or damage, howsoever caused, to merchandise, stock in trade, money, securities,
negotiable instruments, papers or other valuables of the Tenant; or
iv)
for any interruption of, or interference with, the Tenant’s use and occupancy of the Boardroom
which is beyond the reasonable control of the Landlord and or GWLRA.
The Tenant agrees to indemnify and save harmless the Landlord and GWLRA in respect of:
i)
all claims for bodily injury or death, property damage or other loss or damage arising from the
conduct of any work by or any act or omission of the Tenant or any agent, employee, contractor,
invitee or licensee of the Tenant, and in respect of all costs, expenses and liabilities incurred by
the Landlord in connection with or arising out of all such claims, including the expenses of any
action or proceeding pertaining thereto;
ii)
any loss, cost, expense or damage suffered or incurred by the Landlord or GWLRA to the
Equipment in the Boardroom or any loss cost expense or damage suffered arising from any
breach by the Tenant of any of its covenants and obligations under this Agreement; and
iii)
all costs, expenses and reasonable legal fees that may be incurred or paid by the Landlord in
enforcing against the Tenant the covenants, agreements and representations of the Tenant set
out in this Agreement.
4.
The Tenant shall not under any circumstance use the Boardroom for any purpose except as set out in this
Agreement. In no event shall the Tenant transport in or onto the Building (including, without limitation, the
Boardroom) any hazardous materials, as such may be defined in any applicable legislation or government
regulation.
5.
The Landlord and or GWLRA shall have the right to enter into the Boardroom at any time during the usual
business hours of the Building to show the Boardroom to prospective tenants of the Building.
6.
The Tenant to undertake to return the Boardroom and its contents complete and in good condition
7.
The Tenant shall not under any circumstances assign or transfer the use of the Boardroom to any other
party.
Vancouver Centre Conference Room Booking Request
June 18, 2014
Page 3