The Royal Naval Sailing Association
Appointment of an Events and Marketing Secretary
Introduction
The Royal Naval Sailing Association is looking for a new part time Events and Marketing Secretary to be
responsible for facilitating and planning sailing events.
The Royal Naval Sailing Club (RNSA) is a private members club that was founded by members of the Royal Navy
in 1935 at a general meeting with the principle objective of ‘encouraging sailing throughout the service’ which
endures to this day (see www.rnsa.org for further details). Membership includes serving and past Officers,
Ratings and other ranks of the Royal Navy, Royal Marines, Royal Naval Reserve, Royal Marines Reserve, Royal
Fleet Auxiliary and Commonwealth Naval Forces. Associate membership is offered to serving members and
veterans of the Army, RAF and Civil Service Sailing Associations.
The Association is ultimately governed by its Central Committee who set policy based upon the needs of the
members. The Events and Marketing Secretary will report to the RNSA General Secretary who works closely
with the Commodore, Chairman and elected Flag Officers to implement policy and manage all aspects of the
day to day running of the Association. All paid staff are employed by the RNSA Chairman. Member related
events take place seven days per week throughout the year and so the 20 hours a week role will require
flexibility to work some weekends, Bank Holidays and evenings. The ability to coordinate effectively with the
RNSA Flag Officers and the RNSA Branch Captains (RNSA has nine Branch geographically based organisations
around the UK from the Clyde to Falmouth which deliver sailing locally and are based where the RN operate
and have operated from) is essential for the smooth running of the activities that take place of which many are
run by member volunteers. The successful applicant will require a knowledge and understanding of running
sailing events.
Appointment title:
Events and Marketing Secretary
Location:
10 Haslar Marina, Gosport and as required at HMS TEMERAIRE and/or JSASTC Gosport
plus limited travel within the UK.
Responsible to:
Commodore, Chairman and Central Committee. The Line Manager is the General
Secretary.
Start date:
Negotiable from October 2014.
Application
To apply, please send a CV and covering letter, explaining how your qualifications, skills and experience meet
the requirements of this appointment to:
Commodore R FARRINGTON CBE Royal Navy
700 Budshead Road, Plymouth, Pl6 5DL
Please include the contact details of two referees who will not be contacted without your permission and only
after an offer of appointment has been made.
Closing date: Tuesday 07 October 2014. Interviews will take place on 15/16 October 2014 at the RNSA office.
The Job Profile
Job Purpose
Your job title is a guide to the duties you are expected to undertake. Because of the evolving nature and
changing demands of RNSA your duties may alter from time to time and you will be consulted and given due
notice of any change.
Key Responsibilities:
Event Management
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Help all the RNSA Rear Commodores and Branch Captains deliver events, training camps and tours.
Populate and promote the annual calendar of events to include the major Branch events. Examples across
the disciplines to include:
o Cruising:
1. Support major sponsored chartering events.
2. Assist the Branch Cruising secretaries as required in the delivery of intra-Branch events.
o Dinghy sailing:
1. Inter Service Match Racing
2. Inter Command Dinghy championships
o Offshore sailing:
1. Services Offshore Regatta
2. RN Offshore Regatta
o Windsurfing:
1. Inter Service Racing and Wave competitions
2. Joint forces open competitions
3. Inter Services Speed Week.
Promote youth sailing.
Advertise and market events across the Naval Service highlighting clashes with other RN sailing discipline
events, other services’ events and national events.
Ensure that the internet and intranet web pages are up to date.
Identify opportunities for events by conducting research amongst RNSA members, other Yacht Clubs,
Sailing Clubs and Service Sailing Associations particularly racing against other Navies and sailing clubs.
Discuss with Branch Committee secretaries professional development provision (winter lectures etc).
Co-ordinate planning with the SO1 Sports at HMS TEMERAIRE.
Ensure events stay within the allocated budget agreed by the Central Committee.
Facilitate events by ensuring that booking of the required infrastructure such as safety boats/crews, marks,
trophies etc. is in place.
Ensure that appropriate insurance, legal and health and safety obligations are adhered to.
Coordinate any contractors and external providers involved in RNSA events.
Coordination with MOD and other agencies as required for security access, boat moves, car parking and
medical support.
Identifying and booking VIPs or guest speakers at events where appropriate.
Collate the supporting paperwork for events.
Attend and assist the Royal Naval Sailing Manager at ‘fresher’s fairs’.
Carry out post event evaluation.
Assist the General Secretary to run RNSA functions/events.
Attend RNSA management meetings and the AGM.
The Candidate Profile
Background
The candidate will have a broad managerial experience, proven in a service delivery environment. He or she
will be self-motivated with the ability to work on their own initiative. He or she will have demonstrable
experience in organising sailing events and the requisite administrative skills.
Candidates will be expected to demonstrate the following competencies:People and Communications
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Ability to lead and motivate member volunteers to achieve results
Empathetic and supportive management style
Is articulate, literate and media aware
Can develop strong relationships with members, Flag Officers and Branch Captains
Can effectively manage the application of current and developing technology in the work place
Financial Management
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Have a good understanding of budget management
Able to identify and implement efficiencies in operating expenditure
Making a personal impact
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Capable of effective problem solving and decision making
Ability to initiate and seek continuous improvement
Is sensitive to the Association’s objects