Guide to the California Alliance Mentor Matching Program
Responsibilities of the Mentee (Student/Postdoc)
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The mentee has the responsibility to identify a focus for the visit. The mentor will provide
guidance and clarity, but the success of the visit is driven by the mentee’s own goals, interests
and objectives.
During the visit, the mentee will be honest and respect all ethical standards if/when conducting
research and engaging in scholarly activity. This includes compliance with all institutional and
federal regulations for human subjects’ and/or animal research as well as responsibility for
copyright, permissions, plagiarism, etc.
The mentee will contact their mentor, visiting campus contact, or home campus contact
regarding any challenges that they are facing, through open and timely discussion.
The mentee will communicate with the faculty mentor to determine who they will be meeting
with during the visit (the mentor, postdocs in the lab, peers etc…), a general schedule for the
visit, when and where meetings will take place, and the preferred method of communication
etc…
The mentee will complete the program evaluation no later than two weeks after the initial visit
is complete.
Responsibilities of the Faculty Mentor
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The faculty mentor will use personal abilities as well as the assistance of other faculty and
department resources to assure that the PhD student/Postdoc has sufficient opportunity to
become integrated on campus, meet others, and feel supported on campus for their brief visit.
The faculty mentor will encourage PhD student and Postdoc interaction with peers, faculty, and
fellow scientists, encouraging the mentee to attend meetings, events, workshops etc… (as
appropriate) to network, present research, and build professional development skills during
their time on campus.
The faculty mentor will maintain a relationship with the PhD student or Postdoc that is based on
trust and mutual respect. Open communication and expectations will be important to the
success of the visit. If you know you will be away, or the visiting mentee will be primarily
working with postdocs, students or others in the lab, this will be clearly communicated to the
mentee so she/he will know who will be primarily involved in the visit.
The faculty mentor will promote all ethical standards for conducting research and engaging in
scholarly activity. Mentors will clearly define expectations for conduct within the lab/team and
make themselves available to discuss ethical concerns if they arise. Faculty mentors will notify
program staff of any concerns – see campus contact list.
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The faculty mentor will commit to being a supportive colleague as the PhD graduate continues
in their program and if desired by both parties, continue an ongoing mentor relationship.
During the Visit
Depending on the length of the visit and policies of the visiting campus, there are a variety of activities
the mentee could participate in during the visit including but not limited to:
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1:1 meetings with the faculty mentor, other faculty, postdocs in the lab, or peers in the
department
Lab/team meetings
Learning a new technique
Meals with the faculty mentor or other members of the lab
Opportunities to present research (either at existing functions or by setting up an opportunity)
Attend professional and career development workshops on campus (workshops, seminars,
lectures, panels, conferences etc…)
Attend networking mixers
Visiting Student/Postdoc Campus Contacts:
The individuals below will be your main point of contact during the visit. Please contact them with any
questions or concerns you have during your time on campus. They are also able to assist in identifying
professional development opportunities and ways to get involved on campus outside of the lab.
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UCLA – Sarah Valdovinos – Diversity, Inclusion & Admissions, UCLA Graduate Division, 1237
Murphy Hall, svaldovinos@grad.ucla.edu, 310-206-9789
Berkeley – Annette Angus – Mathematical & Physical Sciences Diversity & Education Center, 465
Evans Hall, annette_angus@berkeley.edu, 510-697-5205
Caltech – Eva Graham - Center for Diversity, egraham@caltech.edu, 626-395-8103, or
Annette Ramos, aramos@caltech.edu, 626-395-2888
Stanfordo Noe Lozano – Engineering Diversity Programs, Huang-135, Dean's Office,
noe@stanford.edu, 650-723-7177
o Joseph Brown – School of Humanities and Sciences, jlbrown@stanford.edu,
o (650) 724-7437
o Tenea Nelson – Office of Multicultural Affairs, Stanford University School of Earth,
Energy and Environmental Sciences, tenea@stanford.edu, 650.725.2234
Professional Development Opportunities on Each Campus:
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Berkeley –
o http://vspa.berkeley.edu/
o http://career.berkeley.edu/
Caltech –
o https://www.career.caltech.edu/
Stanford –
o https://careers.stanford.edu/
UCLA –
o www.grad.ucla.edu/careerhub