Clarendon Hills Historical Society
Proposal for
Heritage Hall
Transformation Fund
I.
SUMMARY ................................................................................................................................ 3
II.
INTRODUCTION ....................................................................................................................... 4
III.
NEEDS/PROBLEMS .................................................................................................................. 6
IV.
GOALS/OBJECTIVES............................................................................................................... 6
V.
PROCEDURES/SCOPE OF WORK ......................................................................................... 6
VI.
TIMETABLE ................................................................................................................................ 9
VII.
BUDGET .................................................................................................................................... 9
VIII.
KEY PERSONNEL .................................................................................................................... 10
IX.
EVALUATION .......................................................................................................................... 10
X.
ENDORSEMENTS .................................................................................................................... 10
XI.
NEXT STEPS ............................................................................................................................. 10
XII.
APPENDIX ............................................................................................................................... 11
PAGE 2 of 11
I.
Summary
The Clarendon Hills Historical Society was established in 1974 by the Friends of the Library
− who realized the importance of collecting and preserving our past. Until now, the
society has stored its documents and historic items in the library and various residences.
Clarendon Hills is one of the only surrounding villages without a dedicated space for our
archives and history to be displayed.
The Historical Society is dedicated to protecting and preserving the historical
significance of the village of Clarendon Hills by the accumulation, display, and
contextualization of an artifact collection in order to share the amazing history of the
village in a more tangible nature.
Our mission is to bring people together interested in the history of our community. This
knowledge is basic to many local celebrations, gives us a better understanding of our
area and assists us to better appreciate our American heritage
Heritage Hall will be a historically – themed educational facility and meeting place. It will
be located in an existing historic village building which was constructed to be and
served for many years as the operations hub of the village’s water distribution system.
Heritage Hall will serve as the home of the Clarendon Hills Historical Society. It will allow us
to maintain a permanent venue and public display of historical artifacts and
documents, including many unique items recovered from the Middaugh Mansion
which was on the National Register of Historic Places. Heritage Hall will be an
attractive meeting facility for small groups (30-40) of Clarendon Hills’ charitable,
educational and social organizations, as well as similar organizations from adjacent
areas.

The purpose of this proposal is to raise money for the completion of Phase one of the
construction plans and to be able to complete the fundraising and building
according to the timeline set out in this proposal, so that Heritage Hall can finally fulfill
its purpose to become an educational and historical focus of the community.

Our goal is to raise funds to complete Phase One of our plan. This phase was started
with our “First 25” campaign and work to date has included: Interior demo, a new
slab floor, water hook-up, roofing, interior painting and masonry work, totaling
$31,386.00. We now intend to raise $75,000 to complete the installation of all new
windows and doors, and the construction of the vestibule.

Phase One budget is $75,000 dollars.

Donation Levels1-$25,000 Diamond Heritage Pledge-Meeting Room Plaque, Press Release, Free
Admission to Museum & Events. Newsletter & Website acknowledgement for life
5-$ 5,000 Silver Clarendon Pledge-Name on Vestibule Plaque, Newsletter & website
acknowledgement
25-$ 1,000 Bronze Daisy Pledge-Name on Vestibule Plaque, Newsletter and website
acknowledgment
PAGE 3 of 11
II.
Introduction
The village of Clarendon Hills began like many other communities, settling around a
railroad line, attracting small farms and business and some early settlers, and eventually
transitioning to the Chicago suburb of over 7500 it has become. Our typical, yet special,
beginnings were being lost and scattered, and thus the Clarendon Hills Historical Society
was formally founded in 1974 by members of Friends of the Library who realized the
importance of collecting and preserving our past. Until now, the society has stored its
documents and historic items in the local library and various residences.
With the creation of Heritage Hall and the establishment of a permanent home for the
Historical Society, the village and its residents can begin to accumulate and preserve the
important aspects of their history in one central place. The Societies’ collection will
include a multitude of photographs, letters, personal records, and physical artifacts that
depict the life and history of Clarendon Hills and its place as a prominent Chicago
suburb. This will also allow us to work with the local schools to bring history alive to school
children by hosting events and exhibits specifically designed for children at Heritage Hall.
The society’s organizational structure requires quarterly programs and board meetings,
and the continued collection of materials and research. Our programs feature topics of
regional interest and local awareness.
The Historical Society is committed to the accumulation, display, and contextualization of
an artifact collection in order to share the amazing history of the village in a more
tangible nature. In this way, the Clarendon Hills Historical Society is dedicated to
protecting and preserving the historical significance of the village of Clarendon Hills
Mission Statement
The Historical Society will bring together people interested in the history of our
community. This knowledge is basic to many local celebrations, gives us a better
understanding of our area and assists us to better appreciate our American heritage.
Heritage Hall: Mission Statement
Heritage Hall will be a historically-themed educational facility and meeting place. It will
be located in an existing historic village building which was constructed to be and
served for many years as the operations hub of the village’s water distribution system.
The purposes of Heritage Hall are three-fold:
To serve as the home of the Clarendon Hills Historical Society, formed in 1963, and a
facility for collecting and preserving our past.
To maintain a permanent venue and public display of historical artifacts and documents
assembled by the historical society, including many unique items recovered from the
Middaugh Mansion.
To provide an attractive meeting facility for small groups (30 to 40 in attendance) of
Clarendon Hills’ charitable, educational and social organizations, as well as similar
organizations from adjacent areas.
PAGE 4 of 11
About:
The Heritage Hall Committee was formed by the Village of Clarendon Hills to assist with
the renovation of the Village former water pumping station into Heritage Hall. The mission
of Heritage Hall is to serve as the first home of the Clarendon Hills Historical Society, a
venue for Clarendon Hills’ artifacts, and a meeting facility for small organizations.
Following the renovation of Heritage Hall, the Clarendon Hills Historical Society will have
the responsibility for the implementation and continuing management of the facility.
Artifact Incorporation:
In June 2002, the Middaugh Mansion was torn down. This historic home (circa 1890) was
the only building in Clarendon Hills listed on the National Register of Historic Places. Prior
to demolition, the Village saved a treasure trove of artifacts from the Mansion, including
stained glass windows and woodwork such as heart-of-oak paneled doors, a mirrored
fireplace mantel, and a staircase.
It was at this time that representatives from the Village of Clarendon Hills, the Clarendon
Hills Historical Society, and interested residents formed a Middaugh Mansion Artifact
Committee to create a home for the Middaugh Mansion collection. Since that time, the
committee has evolved into the Heritage Hall Committee, which aims to establish an
operating facility for the Clarendon Hills Historical Society in which the artifacts from the
Middaugh Mansion will be displayed or structurally incorporated into the building.
The Heritage Hall committee has joined together with the Historical Society to make this
dream a reality.
Activities
Annual Events of the Historical Society include; four programs a year. In past programs,
we have had speakers who portrayed historical figures such as Frederick Law Olmstead
and Abigail Adams, a cartoonist who portrayed the history of comic strips through slides
and drawings and a presentation on the architecture of Harold Zook.
Every year we have a presence at village events. We bring historical items and exhibits
detailing our local history. These events are Daisy Days, Dancin’ in the Street Concert
Series (6) The Christmas Walk and our annual Train Show. This year we are holding a Daisy
Cash Raffle as a fundraiser, with the drawing to be held at the culmination of the
Dancin’ in the Streets Concerts. We are also discussing the addition of an Open House
at Heritage Hall and a Wine Tasting Event next year.
In the past few years we have doubled our membership with the implementation of an
updated electronic membership roster, a system for membership reminders and a
“’Notes to Neighbors” program. This along with increased presence at community events
and involvement with the Chamber of Commerce has helped us increase our
membership base. In 2012 we instituted an increase in dues, the first in over a decade.
They are now set at $15 for an Individual, $25 for a family and $66 for a 3-year
membership.
PAGE 5 of 11
III.
Needs/Problems

Need to continue next phase of fundraising to complete Heritage Hall

Last Capital fundraising was successful “First 25 Campaign”

Not having a museum/archive can inhibit volunteer recruitment and our ability to
have educational programs and exhibits. Small community groups would like a place
to meet. Community House and the Park District have had past interest in using the
facility and would be approached again after our fundraising efforts are off the
ground

Our quality of life could be enriched by the addition of an integral meeting place
and space to house our history. We are one of the only villages without a dedicated
space for our history
IV. Goals/Objectives

Completion of fundraising would enable construction to begin and completion of the
building

A new fundraising campaign has a good chance of success due to our past success
of our “First 25”

A completed building would enable the historical society to bring travelling exhibits
and educational and historical programs to the hall. We could focus on our mission.
V. Procedures/Scope of Work
The scope of work detail is attached. Generally, the scope of work is for
 The demolition of miscellaneous materials and equipment, for the facilitation of
the architectural construction provided.
 The excavation and removal of materials and equipment for future concrete and
pavement work.
 Concrete work for walkways/sidewalks and miscellaneous areas
 Asphalt for parking spaces and paved drive
 Brick paving to be performed by volunteers
 Landscaping to be done by volunteers
 New addition concrete work
 Masonry and tuck-pointing
 Carpentry as shown on architectural drawings
PAGE 6 of 11
 Millwork
 Roofing is not included by this GC
 Doors/frames/hardware
 Windows and exterior doors
 Drywall: includes all walls and ceilings with finish taping per plans
 Acoustical ceilings
 Floor prep: sanding, leveling and sealing of floors
 Stone tile per plans
 Carpeting
 Painting
 Toilet accessories
 Fireplace
 Appliances
 Window treatments
 Manufactured casework: Kitchen cabinets and countertops
 Fire Protection: None included
 Plumbing: None included
 Site utility work: None at this time
 Heating, Ventilation and Air Conditioning: none included. Estimate would be
$10,000-$12,000 range
 Electrical: $27,482.00
Preliminary Projected Building Recap:
General Contractor Services: $236,820.00
G.C. Fees
$ 11,841.00
Insurance
$
2,487.00
Contingency
$ 12,557.00
HVAC
$ 12,000.00
Electrical
$ 27,482.00
PAGE 7 of 11
Site Work Budget
$
8,000.00
Total $311,187.00
PAGE 8 of 11
VI. Timetable
Phase One
$106,500
Phase Two
$103,000
Phase Three
$94,400
Description of Work
Start and End Dates
Existing Building Construction: Demo, new
slab floor, water & sewer, windows & doors,
masonry, roofing/flashing
Vestibule Rough construction: Excavation,
concrete, mechanicals, carpentry labor,
masonry, landscaping, roofing/flashing,
gutters & downspouts
Demo, new slab floor, water &
sewer, roofing/flashing and
some masonry work done: 20092010 Total: $31,386.00
Phase One completion date:
9/2014
Rough Construction: Carpentry framing,
mechanicals, drywall & insulation, exterior
site work, landscaping, sidewalks
Existing Building Finish: Carpentry,
mechanicals and fixtures, flooring, cabinets
& countertops, painting
Vestibule Finish: Carpentry, mechanicals &
fixtures, flooring, painting
Exterior Site Work: Paving & Parking
3/2015-8/2015
9/2015-12/2015
VII. Budget
Description of Work
Phase One
Phase Two
Phase Three
Anticipated Costs
Complete installation of windows and
doors. Complete rough construction of
vestibule
Rough construction: carpentry framing,
mechanicals, drywall, insulation, exterior
site work and landscaping, sidewalks
Existing building finish: carpentry,
mechanicals, fixtures, flooring, cabinets &
countertops, painting. Vestibule finish:
carpentry, mechanicals & fixtures, flooring,
painting. Exterior site work: paving &
parking
Total
$ 75,000
$103,000
$ 94,400
$272,400 ($222,000 with $50,000
in-kind work
PAGE 9 of 11
VIII. Key Personnel
Diane Hiller
President
&
Board
C.H. Historical Society
Chuck Brand
Project Manager
Liaison
Steve Beeaker
Project CFO
General Contractor
IX. Evaluation
Weekly meetings will be held with the Project Team above. Monthly updates will be
given to the Clarendon Hills Historical Society Board and Village of Clarendon Hills (who
own the building)
X.
Endorsements
Village of Clarendon Hills, 1 No. Prospect Avenue, Clarendon Hills, IL 60514
Clarendon Hills Park District, 300 Chicago Avenue, Clarendon Hills, IL 60514
Senator Kirk Dillard,
Rep. Patti Bellock,
Community House,
Dave La Brash, Clarendon Hills Bank
Chamber of Commerce
Du Page County Historical Society
XI. Next Steps

Step 1: Review our donation levels

Step 2: Decide on a level of donation you wish to contribute. Large donations may
be paid over three years or in installments. We are a registered 501c3 charitable
organization. All donations are tax deductible.

Step 3: Sign the Pledge Form and designate how your gift will be acknowledged on
the dedication plaque and news release
PAGE 10 of 11
XII. Appendix
Construction Plans
Cost estimates
Artist rendering
Letters of support
Photos of Groundbreaking
First 25 Plaque Commemoration
Current photos-interior and exterior
PAGE 11 of 11