Report to Portfolio Holder – Property
Finance and Commissioning
20 March 2015
Subject:
Release of Capital for Asset Management Plan Works
Status:
Open
Report Ref:
Ward(s):
All
Key Decision:
No
Report of:
Head of Resources
Contact:
Simon Buckingham, Asset Manager – Operational
Portfolio, Tel: 01256 845368, email:
simon.buckingham@basingstoke.gov.uk
Appendices:
None
Papers relied on to
produce this report
None
SUMMARY
1.
This Report
1.1
The purpose of this report is to seek the Portfolio Holder’s approval for
release of capital budget which will enable work identified in the Asset
Management Plan to be completed.
Work is planned at Down Grange, Eastrop Park, and Westside Community
Centre and at number of council occupied depots.
The details of the works are outlined in the report.
2.
Recommendation
It is recommended that Portfolio Holder approves the release of the 2014/15
capital budget of £225,000 to fund the proposed work outlined in the report.
CONTRIBUTION TO COUNCIL PRIORITIES
This report accords with the council’s Policy and Budget Framework the
maintenance of the council properties supports the development of an effective and
efficient council.
GLOSSARY OF TERMS
Term
Definition
MAIN CONSIDERATIONS
3.
The Proposal
3.1
Down Grange Astro Pitch - Floodlighting
3.2
Down Grange Sports Complex is the council’s main outdoor sports facility.
The works involve the replacement of the floodlights to the artificial pitch
which is well used for both Hockey and Football during the day and in the
evenings.
3.3
The existing floodlighting system is now 15- 20 years old and the fittings
have reached the end of their operational life. In recent years this has led
more intensive and higher maintenance costs. A new lighting scheme has
been developed by a specialist lighting consultant to replace the fittings with
a modern equivalent to match the fittings recently installed on the athletics
track. The existing columns will be retained and some improvements will be
carried out to the controls and electrical systems.
3.4
Eastrop Paddling Pool
3.5
Eastrop Park is a very popular destination and the paddling pool is well used
during the summer months. The pool is normally open from Easter break
until the end of the summer.
3.6
The paddling pool is over forty years old although the pool plant and surface
of the pool has been replaced and refurbished in the past some, one off
works are now required to extend its life.
3.7
The works include repairs to the mosaic non slip tile surface of paddling pool
and the copings that surround the pool together the replacement of some of
the pool plant.
3.8
Westside Community Centre – Roof
3.9
Westside Community Centre is one of the council’s older community
facilities, the building dates for the 1960’s and is occupied by Westside
Community Association and is used for a wide variety of community
activities.
3.10
The building is single storey, with a mix of roof levels. There are two raised
roof sections which are pitched but the majority of the roof is flat. The
original roof covering to the flat roof areas has been over clad in the past
and existing material is now reached the end of its original design life. There
have been a number of leaks to the roof in recent years, where the surface
has started to fail.
3.11
The council is responsible for the maintenance of the roof under the terms of
the lease with the Association and this is a standard provision within the
council’s standard community centre lease.
3.12
The proposed works will involve the stripping off and replacement of the
exiting roof surface with modern flat roof system and include the provision of
new insulation to improve the energy efficiency of the building.
3.13
Council Depots - Security
3.14
The councils Operations Team operate from a number of depot premises
around the town, including the main depot complex at Wade Road. Some of
the depot buildings are located within our parks and open spaces and are
potentially vulnerable as there is little natural surveillance.
3.15
In the past few years there has been a series of break-ins at some of the
sites, which has led to a number of insurance claims for both theft of
equipment and damaged to the buildings.
3.16
Following discussions with the council’s insurers and internal audit, a review
of the existing security arrangements identified a number of measures that
could be taken to reduce the risks of further security breaches. This includes
the use of CCTV and new alarm systems as we all some physical adaptations
to the buildings.
3.17
A schedule of measures for each site has now been agreed with the
Operations team.
4.
Corporate Implications
4.1
Financial Implications
4.1.1
The estimated cost of the required work is:
Down Grange Astro Pitch – Floodlighting
£50,000
Eastrop Paddling Pool
£20,000
Westside Community Centre – Roof
£80,000
Council Depots – Security
£75,000
Total
£225,000
4.1.2
The council’s capital programme for 2014/15 includes £225,000 which is
available to fund the required work, subject to the approval of the Portfolio
Holder for release of the budget.
4.2
Risk Issues
4.2.
Not all of the works will be completed in this financial year and the budget
forecast has been amended to reflect this.
4.3
HR Issues
4.3.1
None
4.4
Equalities
4.4.1
None
4.5
Legal Implications
4.5.1
No direct implications
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4.6
Any Other Implications
4.6.1
None
4.7
Conclusion
4.7.1
The works outlined in the report have been identified as part of the long term
maintenance plans for the properties and in the case of the council depots to
improve the physical security of the buildings. If the works are not carried out
there will be an impact on the operation of the properties in the longer term.
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