ALB Librarians Monthly Meeting
Tuesday, March 04, 2014
Staff Break Room, 2nd flr. 2:00 – 3:00 pm
Attendees: Kristine Kasbohm, Director of Library; Barbara Boehnke, Associate Director for
Library and Access Services; Kathleen DeLaney, Archivist/Special Collections Reference
Librarian; George Emery, Library Digital Services and Project Manager; Matt Kochan, Public
Service Librarian; Kelly Lambert, Information Literacy Specialist; Lisa Sullivan, Reference
Librarian / Head of Curriculum Center; and Jeff Proehl ,Library Technology Specialist
Excused: Jessie Blum, Reference Librarian; Joel Cohen, Audrey Koscielniak, and Mike Lavin,
Part-time Reference Librarians
Agenda
1. Meeting called to order at: 2:02 p.m. by Kristine Kasbohm.
2. Individual Updates (3 minutes, each)
 B. Böehnke - Announced library funds are available to spend. Departmental austerity
helped toward availability. We will be buying some resources from the JStor
collection; and will add the new Counseling Therapy Vol. 3 from Alexander St. Press.
Barbara suggests this resource may have cross-disciplinary appeal, so give it a look.

K. DeLaney – Announced Archives Speaker Series will be Wed., April 2 at 3:30
featuring Dean Pavlakis, Ph.D, adjunct, History Dept. Topic relates to past
documentation of the Congo Reform Association and present human rights issues in
the Congo. Continues coordinate with Women & Gender Studies award nomination
committee and preparation of historic documents for the Annual Lorch Award
Luncheon (Thurs. March 13, 11:30-2:00). The competitive award categories reflect
the program’s new broader gender mission. Other current projects include providing
research and resources for Alumni Relations Class of 1964 Jubilee; research
assistance for Institutional Advancement (3 brochures); updating ALB Library
Disaster Plan, including a pocket plan; budgeting supplies for dPlan; and
coordinating WNYLRC Preservation Committee conservation and preservation
workshop for July. More hands-on disaster plan training will be scheduled as weather
breaks and renovation nears completion. George reminded us that bull horns for use
during evacuations/disasters/fire drills are in place on all library floors.

G. Emery-Reported RFID load continues with current attention directed to the
Curriculum Center collection. The department will be completed by the time it moves
back to its new home. The CNY weeding list was tested with the system and works
(if you scan a book schedule for weeding, it pops up with an alert). BX section will be
next for RFID input. In other news, MISO surveys will be updated and compared to
other colleges. George will schedule groups to meet again to see where action points
are indicated and access those later in the semester. Serials management software
is being evaluated, and should be implemented over the summer (including
Summon, etc.) as budget becomes available. Collection of ACRL stats has begun,
and this year library renovation and serials management have been added to the
survey.

K. Kasbohm – Shared that Middle States reports were due on February 14th . All
committees submitted individual reports to Co-chairs to be combined into one report.
Page 1 of 4
The next step will be writing chapters. Sections of the self-study went before the
College Board of Trustees last week, and some were “surprised” by how much work
was needed for the self-study. The search for the Dean of the School of Education &
Human Services is progressing. A choice is expected to be submitted soon for
approval by the President and Board. The search for A.V.P. of Enrollment
Management also is underway with two candidates on campus this week. A third
candidate withdrew. Kris has read all of our annual reports and evaluations.Later in
this meeting she planned to talk about timing and expectations for Mid-Year Reports.

M. Kochan – Construction is on going. Please be patient as tradesmen work on
electric lines. Lights will continue to go on and off this week without notice to
expedite work. Drywall is expected to be installed by the end of this week.
Construction Management continues to use the March 25 target date for completion
In other matters, Matt wants us to consider aspects of the Fine Policy and guidelines
for waiving fines. In the stacks, all of the “Q’s” have been shifted and relabeled.
Journals R through Z are next. Graphic Novels will return to the Main Floor after
renovation. Matt will meet with Tom Ciminelli, Facilities, for an alternative to using the
large green recycling bins. Discussion among librarians included differences in
disposal of recycling and garbage by facilities and housekeeping. Matt will confirm
recycling is still separated.

K. Lambert – Announced formation of two new information literacy committees. She
and Jessie Blum held first meeting yesterday with members of faculty to outline the
committee scope and charge which is to inform assessment across the curriculum.
The WNYLRC Information Literacy Task Force has been initiated to fill a void in
information literacy training. The task force is comprised of Information Literacy
professionals from across the community to share and promote through WNYLRC
workshops IL resources, expertise and training to encourage development of
professional skills and understanding. Kelly conducted a workshop at WNYLRC last
week focused on working with faculty. Colleagues from other institutions will follow
with five more workshops including Learning Objectives, Flipping Classes, New
ACRL Information Literacy Standards, and Implementing “threshold concepts.” Kelly
thanked librarians who assisted students in the recent pilot project conducting library
research in classes taught by Nancy Rosenbloom and Rita Capezzi. Debriefing will
be held to assess and share results.

L. Sullivan – Reference USA went live this week. It requires a logon using My
Canisius. Lisa is waiting for access to administrative permissions from the vendor to
report issues we may encounter, but suggests we make note anything we see, and
send them to her. Lisa thanked Jeff for adding Reference USA to the our database
list. A URL is available to add to LibGuides. Barbara reminded us that this database
is on a 1 Year test. We won’t renew if we don’t like it.

J. Proehl – Reported the Librarians Peer Review is in the initial stages. New format
being used to privately distribute credentials electronically for access by members
only of the peer review committee. Jeff is redesigning the Library website, and
requests volunteers to assist with the initial design; usability testing; content included
in/on the website for the foreseeable future, etc. He’s asked volunteers to look at
other library websites with an eye toward the design and content and critically
critique the site. He will move the ALB Library catalog this summer to Summon, and
Page 2 of 4
is currently creating a timetable for the projects and feedback. He anticipates
implementation by the end of the calendar year. Matt suggested adding some
students to the committee for usability studies.
3.
Retention, Enrollment, Budget Update (Kris)
 Fall to Spring retention reported as “really good” without effort to close a budget gap,
or a specific activity leading to the result. Possibilities include more support for
transfer students and English 100 students. Projection is that enrollment will remain
good for the rest of this year.
 To date, 104 deposits have been made for Fall with 15% acceptance rate (average is
23%). Applications are down in Erie County relative to demographic for age group.
Low applications for School of Education are continued concern. Freshmen class
expected to be about 650. Anticipate a possible gap for the next FY with departure of
this large class graduating class (≥ 800). Freshman class size is expected to level off
in the next few years.
 Budgets have been submitted, but have not yet moved past budget committee.
Expectation is that there will be some cuts across the board for departmental
allocation once budgets are reviewed. V.P. Business & Finance is committed to 2%
campus-wide salary increase. Specific to renovation, we’re running ahead of budget
on planned furniture and may be able to add furniture earlier removed from the
budget. Kris has budgeted an additional $4600 toward furniture
additions/replacements in FY 2014-15. Summon also is included. Percentage is not
higher than last year.
4. Timing & Expectations for Mid-Year Reports (Kris, at Barbara’s request)
 Mid-year reports should follow the format used for Annual Reports. Kris suggested
librarians use the mid-year report to assess progress toward of goals and an
opportunity to capture changes to work that will impact those goals. Librarians should
consider if the goals need to be adjusted. Barbara suggested that careful writing and
review of the mid-year report, and having colleagues and individual supervisors
review it prior to final submission would make it easier to write the Annual Report.
Use the mid-year report to inform what should be added to the Annual Report.
Librarians should draft their mid-year reports to their supervisor for suggestions prior
to final submission to Kris. Final Mid-Year Reports are due Monday, May 19th to Kris
for inclusion in the 2013-14 Annual Library Report.
 Discussion followed regarding success of the annual report process and format.
Consensus is sharing final reports is useful and beneficial to help us with format
ideas, but also to learn what each of us do in our jobs. Sharing options will be
explored (paper/electronic/open source program???).
5. Liaison Program (Barbara)
 Barbara has paired librarians with faculty liaisons based on current interaction or
expressed interest with disciplines. There is top down support for the program
through the Academic Vice President to the individual deans who will provide the
faculty liaison contacts for each discipline. Several vacancies appear on current
list, and Barbara will check reconfirm with deans. Librarians with a special
interest in specific disciplines, or who would like to team with another librarian in
areas of expertise/contact, etc. should notify Barbara.
Page 3 of 4

Jeff asked for clarification about liaison responsibilities. Barbara described
liaisons as a contact or coordinator of library services for the discipline, not a
subject librarian. Responsibilities might include answering general questions
about the library or services, meeting a few times per semester with the liaison,
suggesting and ordering library materials, acting as an embedded librarian,
directing faculty on how to schedule a class, etc. Liaisons are the face of the
library to the discipline. We should follow the lead of the faculty contact, and
determine how much they want us to do. We also should be mindful of our
limitations (ex. budget, staffing, time). Barbara will resend a general description
outlining responsibilities of a liaison.
6. Meeting Adjourned at 3:10 p.m. by Kristine Kasbohm.
Respectfully submitted: Kathleen M. De Laney, March 6, 2014
Page 4 of 4