Diocese of Sheffield Quinquennial Inspection Report – Section B Quinquennial Inspection Report Date Church Name Address Insert image of church exterior Section B - Page 1 Diocese of Sheffield Quinquennial Inspection Report – Section B Section A 1 Basic Particulars 1.1 Name of Church: 1.2 Address: 1.3 Diocese: 1.4 Archdeaconry: 1.5 Deanery: 1.6 Parish: 1.7 Local Authority: 1.8 Conservation Area: 1.9 Listed Building: 1.10 Type of Property: 1.11 Name of Inspector: 1.12 Address: 1.13 Telephone No: 1.14 Report No: 1.15 Date of Report: 1.16 Date(s) of Inspection 1.17 Weather conditions on the day(s) of inspection 1.18 Date of Previous Report: 1.19 Previous Inspection By: 1.20 Date Next Inspection Due: 1.21 Copies Issued to: PCC 2 copies DAC 1 hard copy, 1 electronic copy Section B - Page 2 Diocese of Sheffield Quinquennial Inspection Report – Section B The Diocese of Sheffield leaves the fee for a Quinquennial Inspection to be negotiated between the Inspector and the parish. This should be agreed in advance of the inspection. 2 Site Particulars 2.1 Site Area 2.2 Burial Ground/Churchyard 2.3 Access to Site 2.4 Parking Facilities Available 2.5 Rights or Easements 3 Premises Particulars 3.1 Age of the Building 3.2 Brief Description of the Building 3.3 Size of the Building 3.4 Number of Storeys 3.5 Accommodation 3.6 Suitability for Persons with Disabilities . Section B - Page 3 Diocese of Sheffield Quinquennial Inspection Report – Section B Section B Limitation of the Survey and Report 4.1 The report is based on the findings of an inspection made from ground level, floor levels, ladders, and other readily accessible positions. Unless otherwise stated the inspection has been purely visual and no enclosed spaces or inaccessible parts, such as boarded floors, roof spaces, or hidden timbers have been opened up for inspection. 4.2 Particular items not inspected or covered by this report are as follows: a. Inaccessible roof voids or inaccessible lofts. b. Voids between or below suspended floors. c. The organ console and organ chamber interiors. d. Flues or ducts. e. Only sample timbers inspected f. Manhole covers not lifted g. Drains not tested. h. Panelling not removed. i. Fittings not removed. j. Furniture not removed. k. Floor coverings not lifted. l. Parts of the building hidden or obstructed by storage. m. Floorboards not lifted. n. Monuments plaques and statuary. o. Tombs and graves p. Bells and bell frames. q. Clocks. r. Heating installation not tested. s. Electrical installation not tested. t. Lightning conductor not tested. It may be necessary to arrange for special further inspection in relation to these matters. 4.3 This report indicates the condition of the building and identifies defects. It does not purport to be wholly comprehensive or to give definitive solutions for remedial work. It is a report Section B - Page 4 Diocese of Sheffield Quinquennial Inspection Report – Section B only and is in no way a specification for the execution of work and must never be used for such purposes. It is not a document for the purpose of obtaining estimates from builders. Professional advice should be obtained in determining appropriate repair work. Insensitive repairs (even minor repairs) can easily destroy the architectural character and inappropriate technical solutions to defects may prove unsatisfactory in the long run or even aggravate a problem. 4.4 It must be emphasized that nothing in this report is intended to convey criticism of any person. 5 Work Since the Last Inspection 5.1 Previous Report 5.2 Work Outstanding from the Previous Report 5.3 Damage Since Last Report 5.4 Projects Carried Out Since Last Report 5.5 Repairs Since Last Report 5.6 Maintenance Work 5.7 Routine Servicing 5.8 Works By Others Within and Around the Property. 5.9 Defects or Problems Reported For Examination Section B - Page 5 Diocese of Sheffield Quinquennial Inspection Report – Section B 6 General Report on the Condition of the Building Section B - Page 6 Diocese of Sheffield Quinquennial Inspection Report – Section B 7 Detailed Condition Survey The inspector should provide the following information for items in the main section of the report. Component This needs to clearly identify what is being looked at and where it is on the building. Description Include materials and construction of all components. Bullet points may be sufficient; lengthy prose is not necessary, particularly if no repairs are needed and repetition should be avoided. Condition Give a general overview, then specifics, i.e. fair condition, 2-3 broken tiles. It may be appropriate to refer to indicators of hidden or more substantial problems than are immediately apparent. Repair needs State repair needed, or what further investigation is required. In particular identify any specialist advice which the parish should seek, e.g. structural or mechanical engineers, conservators, heating specialists, arboriculturalists, etc. Photographs should be used to illustrate particular areas of concern and can either be inserted into text or included in an appendix at the end. 7 External Fabric 7.3 7.4 Roof Coverings Pitched Roofs Flat Roofs Flashings Rainwater Disposal System 7.5 External Wall Surfaces 7.6 External Doors and Windows External Doors Windows Bell & Bell Frame 7.7 Section B - Page 7 Diocese of Sheffield Quinquennial Inspection Report – Section B 8 Internal Fabric 8.1 Roof Structures, Lofts and Ceiling Spaces 8.2 Internal Wall Finishes and Decorations 8.3 8.4 Internal Partitions, Ceilings, and Doors Partitions Ceilings Doors Floors 9 Furniture and Fittings 9.1 Furniture, Fittings, 9.2 The Organ 10. Services 10.1 Heating System 10.2 Electrical Installation 10.3 Lightning Conductor 10.4 Sanitary Facilities 10.5 Fire Precautions 10.6 Security 11. Exterior and Site 11.1 External Areas. Section B - Page 8 Diocese of Sheffield Quinquennial Inspection Report – Section C Section C C1 Recommended Repairs and Maintenance 1 Urgent works requiring immediate attention 2 Essential works to be carried out during the next 18 months 3 Works recommended to be carried out during the Quinquennial Period 4 Works needing consideration beyond the Quinquennial Period. 5 Works required to improve the energy efficiency of the fabric or services 6 Works required to improve disabled access. C2 Recommendations for Further Investigation 1 Items requiring opening up or special access to allow inspection 2 Items for examination by experts or specialists 3 Matters to be kept under observation. Section C - Page 1 Diocese of Sheffield Quinquennial Inspection Report – Photographs Section D D1 Notes on Routine Inspections and Maintenance Work It is recommended that the Inspector identifies in their summary of recommendations which of the works would fall under the Diocese of Sheffield’s ‘Minor Works’ list (i.e. will not require a faculty), with reference being made to the Minor Works list and how to obtain such approval. 1.1 Electrical Installation Any electrical installation should be tested at least every quinquennium by a registered NICIEC electrician, and a resistance and earth continuity test should be carried out on all circuits. The engineer’s test report should be kept in the church log book. This report is based upon a visual inspection of the main switchboard and of certain sections of the wiring selected at random, without the use of instruments. 1.2 The Lightning Conductor Any lightning conductor should be tested every quinquennium in accordance with the current British Standard by a competent engineer, and the record of test results and conditions should be kept in the church log book. 1.3 Heating Installation A proper examination and test should be made of the heating system by a qualified engineer annually before the heating season begins and the report kept with the Church Log Book. 1.4 Fire Extinguishers A minimum of two water type fire extinguishers (sited adjacent to each exit) should be provided plus additional special extinguishers for the organ and boiler house as detailed below. Large churches will require more extinguishers. As a general rule of thumb, one extinguisher should be provided for every 250 square meters of floor area. General Areas Organ Boiler House (gas fired) Water Extinguishers CO2 Extinguisher Dry Powder Extinguisher All extinguishers should be inspected annually by a competent engineer to ensure that they are in good working order. The above is only indicative and the PCC should seek advice for the local fire prevention officer and the insurers to establish their requirements. 1.5 Rainwater Gutters and Down pipes Section C - Page 1 Diocese of Sheffield Quinquennial Inspection Report – Photographs The PCC are strongly advised to enter into a contract with a local builder for cleaning out the gutters and down pipes twice a year. Ideally this should be once in November when the leaves have all fallen, and again in May. 1.6 Regular Inspection Although the Measure requires the church to be inspected every five years, it should be realised that serious trouble may develop in between these surveys if minor defects are left unattended. Churchwardens are required by the Care of Churches and Ecclesiastical Jurisdiction Measure 1991 to make an annual inspection of the fabric and furnishings, and to prepare a report for consideration by the PCC before the Annual parochial Church Meeting. Further guidance on the inspection and statutory responsibilities are contained in ‘How To Look After Your Church‘. ‘The Churchwarden’s Year’ gives general guidance on routine inspection and housekeeping, and general guidance on cleaning is given in ‘Handle with Prayer’, both published for the CCC by Church House Publishing 1.7 Asbestos It is the responsibility of the PCC to ensure a suitable and sufficient assessment should be made as to whether asbestos is liable to be present in the premises. Further details on making an assessment are available on http://www.churchcare.co.uk/churches/guidanceadvice/looking-after-your-church/health-safety-security/asbestos 1.8 Equality Act The PCC should ensure that they have understood their responsibilities under the Equality Act 2010. Further details and guidance are available at http://www.churchcare.co.uk/churches/guidance-advice/making-changes-to-yourbuilding/detailed-advice/disabled-access 1.9 Headstones Should be checked by hand to ensure that they are secure. An advisory publication on managing the safety of burial grounds has been published by the Ministry of Justice. See http://www.justice.gov.uk/downloads/burials-and-coroners/safety-burial-grounds.pdf to download the document. 1.10 Bats and other protected species The PCC should be aware of its responsibilities where protected species are present in a church. Guidance can be found at: http://www.churchcard.co.uk/shrinking-thefootprint/ways-to-take-action/wildlife 1.11 Insurance The PCC is reminded that insurance cover should be index linked, so that adequate cover is maintained against inflation of building costs. Contact should be made with the insurance company to ensure that insurance is adequate. 1.12 Approvals Section C - Page 2 Diocese of Sheffield Quinquennial Inspection Report – Photographs The repairs recommended in the report will (with the exception of some minor maintenance items) be subject to the faculty jurisdiction. Also Listed Buildings Consent will be required for any internal alterations. 1.13 Consult the Expert Some maintenance work may be undertaken on a do - it - yourself basis: some may require a builder or specialist subcontractor. In either case before applying for a Faculty or Archdeacon’s Certificate it would be advisable to consult the Architect. 1.14 Construction (Design and Management) Regulations 2007 Generally under these regulations the client, usually the PCC, is responsible for ensuring the health and safety of persons working on the building. They must appoint a CDM Coordinator for the works at the earliest planning stage, and the Health and Safety Executive must be notified. However, for certain minor works the HSE do not need to be notified. The criteria for identifying minor works are as follows: The work will be completed in less than 30 working days or The amount of work must not be more than 500 person days. If you are not sure whether the work meets these criteria, or clearly does not meet the criteria, please consult the Architect before approaching any builders, who will advise you accordingly. Even if you are sure that the works are minor, you will still require someone to fulfil the role of the CDM Coordinator, and before employing any builder you must be sure that he is competent to undertake the works and that he will do so safely and not put anyone’s health and safety at risk. Photographs Section C - Page 3 Diocese of Sheffield Quinquennial Inspection Report – Photographs GLOSSARY OF ARCHITECTURAL AND TECHNICAL TERMS Aisle: Part of a church alongside the nave or choir divided from it by an arcade Apse: A polygonal or semi-circular plan to the sanctuary Arcade: A series of arches and supporting columns Arris: Sharp edge produced from the meeting of two edges Ashlar: Masonry of squared blocks with dressed faces and laid in horizontal courses Aumbry: Wall cupboard for sacred vessels Barge board: Timber boarding on the gable end of the roof Barrel vault: Internal shape of a simple semicircular shaped roof Batter: Deliberate inclination of a wall face Battlement: A parapet with alternating raised portions (merlons) and spaces (embrasures). Also called crenellation Belfry: The chamber or stage of a tower in which the bells are hung Bellcote: Housing for bells on a roof or gable Bell fleche: Slender spire usually of wood containing bell(s) Bell louvres: Horizontal slats in the window type opening within a bell chamber Bench: Open seat, sometimes with a carved bench end Boss: An ornamental carving at the intersection of ribs in a ceiling or vault Brace: A subsidiary timber providing stiffness to a frame Broaches: Sloping half pyramids adapting an octagonal spire to a square tower Buttress: Projecting masonry or brickwork built against a wall for additional strength Section C - Page 4 Diocese of Sheffield Quinquennial Inspection Report – Photographs Capital: The head of a column Cementitious: Made of or containing cement Chamfer: The surface made when a square edge is cut away at an angle Chancel: The part of the east end of the church containing the altar and reserved for the clergy and choir Choir: The part of the church, usually within the chancel, where divine service is sung Ciborium: (i) a receptacle used to hold the eucharist (ii) a canopy over the altar Cinquefoil: A leaf shaped curve of 5 parts within an arch, window head etc. Clerestory: Windows located above the arcade Communion rail: Low rail around an altar Coping: A capping or covering, usually of masonry, to the top of a wall Corbel: A projecting block of stone or timber, usually supporting a beam Cornice: A projecting moulding along the top of a wall Credence: A shelf or table beside the piscina for the sacramental elements Crenellation: See battlement Crossing: Central space at the junction of nave, chancel and transepts Cruciform: In the form of a cross Cusps: Projecting points between foils in gothic tracery Dado: The lower part of an interior wall, sometimes panelled Dressings: Worked stones, with smooth or moulded finish, used round angles or openings in masonry Drip: A projecting stone etc. from which water drips clear of the face of a building Dripstone: See hoodmould Easter sepulchre: A decorated recess in the north wall of a chancel used in celebration of the Easter liturgy. Eaves: Overhanging edge of a roof Elevation: Face of a building Fascia: Horizontal section usually at the junction of a wall and the lower edge of the roof Ferramenta: Metal framing to which window glazing is fixed Finial: Ornament at the top of a gable, pinnacle etc. Flashing: A strip of metal used to seal junctions of roofs with adjacent construction Flaunching: Mortar shaped to shed water Section C - Page 5 Diocese of Sheffield Quinquennial Inspection Report – Photographs Frontal: Covering for the front of an altar Gable: Upper, usually triangular, part of a wall at the end of a pitched roof Gargoyle: Projecting rainwater spout, sometimes decorated Haunching: a sloping fillet of mortar Hip: The external angle formed by the intersection of two roof slopes Hoodmould: Projecting moulding above a door or window opening Hopper: (i) A box collecting water at the top of a rainwater pipe (ii) An inward opening ventilator in a window Jamb: The side of a doorway, window or arch Joist: Horizontal timber supporting a floor, ceiling or flat roof Kneeler: Block of stone at the foot of a gable slope supporting the coping stones Lancet: A tall narrow single light window, usually with a pointed head Leading: Strips of lead between individual pieces of glass in a leaded window Ledger: Floor slab monument Light: A single window opening or compartment of a window between mullions Lintel: A beam over an opening Louvres: Angled boards or slates in a belfry opening Lychgate: Roofed gateway at a churchyard entrance, providing resting place for a coffin Merlon: See battlement Moulding: The shaping of a continuous strip of wood or masonry Mullion: A vertical member, in wood or stone, dividing a window or other opening into individual lights Nave: The body of a church, west of the chancel or crossing Newel: Central post to a staircase Nosing: Projecting edge of the tread of a stair Obelisk: A free standing tapering stone pillar of square or rectangular cross section Ogee: A double curve with convex and concave section, occurring in arches, window and door heads and rainwater gutters. Parapet: A low wall, usually concealing a roof or gutter Parclose: A screen enclosing a chapel Pew: Enclosed, fixed wooden seat Section C - Page 6 Diocese of Sheffield Quinquennial Inspection Report – Photographs Pier: A solid masonry support, pillar of square section or masonry between doors and windows. Pilaster: A shallow pier or square section column projecting from the face of a wall Pinnacle: A small pointed turret on a tower, buttress etc. Piscina: A stone basin with a drain, in a niche near the altar for washing the sacred vessels Pointing: Exposed mortar in joints in masonry and brickwork Purlin: A Horizontal roof timber, usually supporting rafters and spanning between walls and/or trusses Quarry: A small diamond shaped or rectangular piece of glass in a leaded window Quatrefoil: A leaf shaped curve of 4 parts within an arch, window head etc. Quoins: Dressed stones at the corners of a building Rafter: Sloping roof timbers supporting laths or battens to the roof coverings Relieving arch: A rough arch positioned in a wall above a door or window opening to relieve it of structural loading Rendering: A coating of mortar on a wall face Reredos: A decorated wall or screen behind an altar Reveal: The side of a door or window opening or recess Rib: A curved member or projecting moulding on the underside of a vault or ceiling Ridge roll: Lead dressed capping to the top of a pitched roof Ringing chamber: The chamber or stage of a tower where the bell ringers stand Rood: A crucifix over the entrance to the chancel, usually supported on a rood screen Rood stair: A staircase formerly providing access to the rood loft on top of the rood screen Rubble: Rough unsquared stones used for walling Saddle bar: Horizontal metal bar to which window glazing is attached Sanctuary: Area around the main altar Sarking: Boards or felt over which roof slating or tiling is laid Sedilia: Stone seats for clergy in south wall of chancel Shake: A natural cleft or fissure (in timber) Soaker: A strip of metal interleaved with roofing slates or tiles at junctions with walls etc Soffit: Underside of a building element Spandrel: Triangular area in an arch window or doorway Squint: An oblique opening through a wall giving a view of the altar Section C - Page 7 Diocese of Sheffield Quinquennial Inspection Report – Photographs Stoup: Stone Basin for holy water Swan neck: A curved section of rainwater pipe connecting to the gutter Tingle: A metal clip used to secure a roofing slate or tile Tomb chest: Stone monument in the form of a chest Tracery: Ornamental stonework in the upper part of a window, screen etc. Transept: Arm of a cruciform church plan projecting at right angles to the nave Transom: Horizontal bar of wood or stone in a window, panel etc Tread: Horizontal surface of a step Trefoil: A leaf shaped curve of 3 parts within an arch, window head etc. Truss: Timber framing, spanning between walls, usually part of a roof structure Turret: Small tower attached to a building Two-centred: A pointed arch shape formed from the intersection of two curves Valley: The internal angle formed by the intersection of two roof slopes Verge: Junction at the edge of a roof and the wall below Vice: Small turning stair within the masonry of a wall or tower Voussoir: Wedge-shaped stone forming part of an arch Wagon roof: A roof structure of closely spaced rafters and arch braces with the internal appearance of the canvas cover to a wagon. Wallplate: A horizontal timber on the top of a wall, to which a roof structure is fixed. Section C - Page 8