Business Planning 2015 – 2020 Review of Previous Business Plan March 2015 Introduction The previous Solent Forum Business Plan adopted a successful business planning methodology, it is proposed that this is replicated for the 2015-2020 Business Plan. The 2010 to 2015 plan was based on feedback from members based upon a survey and a business planning meeting held with members of the Solent Forum. It had three sections: 1. Examination of the current issues and drivers in the coastal environment. They comprised: Responding to the needs of marine businesses Adaptive Planning Introduction of new marine planning system Development pressures in the South East Changing economic and regulatory framework Community outreach A range of varies sectoral projects 2. It evaluated the operational structure of the Forum. 3. It set identified objectives and priorities into an action plan For the 2015 – 2020 plan it is proposed that section 1 on drivers is updated; the views of members will be sought on this. The Solent Forum officers will update section 2.0 on the operational structure of the Forum. The 2015 to 2020 plan will set a new action plan, again based on a members survey, and a business planning meeting. In order to assist this process a full review of the actual achievements against the 2010 to 2015 business plan actions can be seen below. 1 Solent Forum Aims and Objectives The Solent Forum aims and objectives remain the same as they were in 2010, and are as follows: Solent Forum Aims To facilitate more integrated planning and management of the Solent To assist Solent stakeholders in carrying out their functions To provide a broadly based consultative forum Solent Forum Objectives To raise awareness and understanding of the members’ roles and aspirations To improve access to the information base To facilitate better communication, consultation and liaison; To raise awareness and understanding of the human and natural changes likely to materially affect the Solent; To promote the national and regional importance of the Solent Measuring the Business Plan Actions There is a need for the Forum to have a timed programme of specific work which is relevant and achievable; this will ensure the objectives are Specific Measureable Achievable Relevant and to a Timescale (SMART). This work programme is measured annually and an annual report is produced to show progress.. The Forum structures its work as follows (priorities are shown as set by members during the last business plan): Core work programme (including events) Biannual Forum Meetings (top priority) News Service (top priority) Maintaining websites (second priority) 2 Calendar of coastal events (second priority) Maintaining a Solent Indicator set (second priority) Conferences on topical subjects (second priority) Solent Forum Groups Solent European Marine Sites scheme of management Natural Environment Group Water Quality group Recreation Group (now ceased) Solent Forum Projects Full details by year of everything that the Solent Forum has been involved in over the last five years can be found in Appendix A. This information was used to complete the review tables set out below, there are three sections, core work , Solent Forum serviced groups and projects. The review findings are illustrated by a traffic light system where green, signifies fully achieved, amber signifies partially achieved and red signifies not yet achieved. In summary, the Solent Forum has achieved all of its core activities; members clearly indicated that these were the priority(see table 1). All of its actions under group work have also been achieved (see table 2). Regarding project work, the Forum achieved most of the actions and partially achieved the remainder (see table 3). In addition it was involved in a further five projects, two of which it project managed. Whilst solvency was not a target for the Solent Forum, the Forum covered all of its cost during the five year period, without needing to draw from reserves. Core Work Programme The core work programme is specifically tailored to each of the Forum’s five objectives. These objectives in turn meet the broad Forum aims. Table 1 shows the Solent Forum Core Work Programme, column three indicates what has been achieved over the past 5 years. . . 3 Table 1 Work Programme 2010 – 2015 Category How to measure Overarching The Solent Forum needs to remain fit for purpose and its business develops to ensure its long term viability. Monitor and Review Work Programme, Steering Group Meeting Business Plan, February of each year. Finances and Terms of Reference Review and update membership databases Databases kept up to date to ensure all details are correct Provide for Professional training and professional development provided. development and Grade in line with HCC. training of staff Objective 1 - raise awareness and understanding of the members’ roles and aspirations Progress during Business Plan Period Hold regular SF meeting to bring to members’ attention coastal management issues Achieved in each year Organise seminars, conferences and other events to bring interested parties up to date on factors influencing the Solent Three Steering Group meetings and two members meetings. Views sought and followed on. Achieved in each year Achieved in each year Achieved in each year Achieved in each year. Events inc. SoMaP Conference 2010 Organise conferences as and when appropriate Water Quality Conference 2010 3 SDMP workshops held CCATCH conference 2014 Publish Solent News, Solent News published a newsletter for the twice, monthly e-mail Forum and maintain newsletter the news service Maintain and develop Web-site maintenance the Solent Forum work website Objective 2 - improve access to the information base Maintain databases and metadatabases of Databases maintained information as including DISC directed by members 4 Achieved in each year Achieved in each year Achieved in each year Objective 3 - To facilitate better communication, consultation and liaison Continue to offer and Three Steering Group provide a mechanism meetings and two for networking, members meetings. communicating to and Views sought and consulting with Solent followed on. Forum members Objective 4 - To raise awareness and understanding of the human and natural changes likely to materially affect the Solent Achieved in each year Achieved in each year Bring to members’ attention the potential changes that may affect the Solent Raised at Steering Group meetings. Members Meeting presentations and hot topics. Topics varied – key ones: Marine Planning evidence and consultation MCZs Recreational Disturbance Objective 5 - To promote the national and regional importance of the Solent and contribute where appropriate to policy, development and plan making Continue to provide a structure for discussion and coordinated action to integrate coastal management in the Solent. Solent Forum officers to maintain relationships with Solent and relevant regional and national organisations to foster understanding of coastal management issues Solent Forum meetings, presentations and projects as directed by the Steering group Officers to continue networking with local, national and regional organisations. Achieved in each year, Also engaging in all consultations on Marine Spatial Planning and Integrated Coastal Management Achieved in each year, In particular attend SCOPAC/SCG, Marine South East meetings, Solent LEP events, Meeting with NE, EA and HiWWT. Involved in Coastal Partnership Network and European Marine Site (EMS) network. Solent Forum Groups The Solent Forum services a number of groups which are set up by the discretion of its steering group. Some run permanently and others are set up on an ad hoc basis when needed. In summary, the Solent Forum continue to run the Solent European Marine Site scheme of management secretariat and its associated Natural Environment Group. These two proactive groups have led to many projects that the Forum has been involved in, many of which has 5 enable the Forum to take in income to cover its costs. The Solent Forum also managed projects that came out of the Recreation Group. It also ran the Water Quality Conference that came out of the Water Quality group. All of projects and events that derived from these groups are listed in table 3 on projects. Table 2 Solent Forum Groups 2010 - 2015 Groups Key aim of groups Progress during Business Plan Period Natural Environment Group (formally Nature Conservation Group) – now under SEMS Provide cost effective mechanism to coordinate the implementation of cross cutting nature conservation actions stemming from the many overlapping statutory and non-statutory documents Solent European Marine Sites Scheme of Management The relevant authorities responsible for the SEMS have worked together to produce a management scheme for SEMS. The management scheme guides the way in which relevant authorities exercise their functions so as to secure compliance with the requirements of the Habitats Regulations. The Solent Forum are the facilitating authority for SEMS and Solent Forum staff coordinate a/ the annual proforma which records any new activities b/ coordinate, if required, a review of the management scheme every 5 years. To facilitate a coordinated approach in protecting and improving the quality of recreational water and the coastal environment. The Nature Conservation Group reviewed its name and terms of reference in the plan period. In 2015 it was reviewed to fall under the SEMS process. It met each year twice. It tracks key projects in the Solent, launches key projects to improve the evidence base for SEMS. (listed under projects). The group has been highly successful and has run high profile projects such as the Solent Disturbance and Mitigation Project In 2013 SEMS was reviewed and streamlined and this enabled the Solent Forum to implement an on-line monitoring system that has proved very successful. NEG had always been the sister group to which requests for furthering the evidence bas was sent. In 2014/15 the relationship between SEMS and NEG was reviewed as well as funding; this review brought about changes that have now been implemented. As a result a single payment is made by relevant Authorities to SEMS and NEG sits within it. Water Quality Group Recreation Group Provide a cost effective mechanism to coordinate the implementation of strategic recreation actions. Marine Planning Communications It is proposed that the Solent Forum become the main channel of communications for the proposed South Central Inshore Marine Plan area; should stakeholders agree this may enable the Forum to obtain funding from Defra/MMO for stakeholder communications. This will was explored explored in a meeting that Defra held with the Solent Forum’s assistance on 5th March 2010. 6 The Water Quality group met twice per year until March 2013. Since then the group meetings have been frozen, as members did not pay subscriptions and it was not in the Solent Forum’s interest to continue without greater interest. The Solent Forum still run the annual Bathing Water Quality Awards, and take an administration fee to cover staff costs from income taken from the awards The Recreation Group met twice per year and achieved its objectives to conduct a Recreational Audit in in 2010. In 2011 it set strategic guidance for the Solent. Since then the group has been frozen. It can be revived as soon as relevant projects are sought. This has been fully achieved. The Solent Forum has responded to each call for evidence and brought this to the attention of memberts. This has include evidence on recreation, cumulative affects, seascape, economic analysis, sustainability appraisal. Also the Forum has helped facilitate the MMO’s suite of three marine planning workshops. It produced the draft report for the first workshop on issues. Solent Forum Projects 2010 to 2015 The projects delivered for the business plan period 2010 to 2015 are shown in table 3 below, column 3 shows progress in this plan period. The Solent Forum managed many projects in the 5 year period and ran at full staff capacity. In addition it managed another member of staff for one year to help on the CCATCH the Solent project The biggest two projects included CCATCH the Solent (2011 -2014), and , the Solent Disturbance and Mitigation (2009 – 2014), a nationally ground breaking project. SoMaP was also a very successful project, bringing income into the Forum and involving members in marine planning at an early stage. In addition to these, the Solent Forum had an involvement in the following projects. Understanding impacts of hovercraft activity in the Solent Understanding impacts of kayaking and canoeing activity in the Solent Catchment Based Approach (Sowley) Alien species project Seaview Love where you sail Table 3 Solent Forum Projects 2010 - 2015 Projects Description Towards Solent Marine Planning (SoMaP) Started February 2009 and finished October 2010. Helping prepare Solent Stakeholders for a marine plan and build a policy database Phase 1 desk research complete. Phase 2 2009 - 2011 Assess the impact of activities and development on the Solent European Marine Sites Solent Disturbance and Mitigation Project Solent Forum Recreation Audit Phase 2 primary research to assess disturbance Phase 1 desk research complete. Link to Core/group Core Progress during Business Plan Period Nature Environment Group Fully achieved Recreation Group Fully achieved 7 Fully achieved State of the Solent Review 2010 New Projects Adapting Solent Communities to Climate Change (AdaptSolent) Name changed to CCATCH the Solent Marine Industry related projects Sector Information Factsheets Update Solent Forum Strategic Guidance The 2004 State of the Core Solent is currently being reviewed. This review will be available in 2010 Fully achieved 2010 – 2014. Core Fully achieved Core Partially achieved. An update of the Solent Forum Coastal Consents Guide was achieved. HEP discontinued and the Solent Forum has continued to work with Marine South East and the Solent LEP encouraging them to utilise the Solent Forum for projects. The Members Meetings provide a good balance of presentations on marine industry Core Partially achieved. The Solent Forum SG decided that factsheets could only be produced by expert groups. Factsheets and an update of the Strategic Guidance chapters was made for Water Quality, Recreation and Tourism and Nature Conservation. Core Partially achieved. The Solent Forum SG decided that factsheets could only be produced by expert groups. Factsheets and an update of the Strategic Guidance chapters was made for Part of an EU project led by the EA called CC2150. Engaging vulnerable communities on climate change. Solent Forum deliver arm for HCC who were a partner. Project list to be conformed after exploratory meetings with HEP, Marine SE and the Chamber of Commerce. Proposals to be made to SF Steering Group. Including a range of factsheets for Business, updating marine consents guide, responding to the SEEDA waterfront strategy. Using all available data from SoMaP, Recreation Group, Nature Conservation Group, State of the Solent, SF Members to produce a range of factsheets for each different sector in the Solent. These sheets win particular will highlight development pressures, how issues are being measured and addressed, trends in information etc. The last strategic guidance was produced in 1997. This guidance needs 8 to be updated. The Recreation and Tourism Chapter will be updated by the Recreation Group in 2010/11. Water Quality, Recreation and Tourism and Nature Conservation. A range of further short and long term projects and events were to be considered during the plan period. Ideas were submitted to the Forum Steering Group or to the relevant Solent Forum serviced group. The potential projects can be seen in table 4 below, with an indication of any progress made. Table 4 Solent Forum Potential Projects and Events 2010 - 2015 Projects Timeframe Link to Core/group Progress during Business Plan Period Project to establish key issues regarding fishing in the Solent (see issues raised in 3.7). The SoMaP Meeting on Fishing on 1st April to inform this. Sustainable Maritime Heritage Project To be established. Core Fully achieved. Solent Oyster group Initiative (SOGI) completed. Working with Solent Fisher Project (Blue Marine) to further issues To be established. TBC Recreation and health project using green/blue space To be established. Recreation Group A range of Natural Environment Group Projects: Alien species, ID gaps in environmental knowledge, impact of kite surfing on birds. Water Quality Factsheets To be established.including. Natural Environment group Not achieved. Attempted to develop this project, however key contacts left our member organisations Not achieved. No time for any further projects as workload stretched with SDMP and CCATCH the Solent Fully achieved. Many of these projects seeded or managed inc. SDMP, effects of Kayaking and Hovercraft, Alien Species project, Wader Roost project To be established. 28th April 2010 30th September 2010 2011/12 Water Quality group Water Quality Group SoMaP project Fully achieved, as part of the Strategic Guidance for Water Quality Fully achieved Core Not achieved. SG decided that only key chapters would be updated (where we have knowledge) including Nature Conservation, Water Quality, Recreation and Toursim Solent Water Quality Conference SoMaP Conference Strategic Guidance for the Solent – understanding the Pressures Event 9 Fully achieved Appendix A Summary of Solent Forum Work and Events 2010 -2015 2010/11 Core work programme: Biannual Forum Meetings News Service, Maintaining websites, Calendar of coastal events, Maintaining a Solent Indicator set Solent Forum Groups: Recreation Group, Natural Environment Group, SEMS and Water Quality Group Towards Solent Marine Planning (SoMaP) Prepare Solent stakeholders for marine planning and provide a marine planning database portal. This project completed in 2010 with a large successful conference. All the outputs can be found on the Solent Forum website; they include reports on stakeholder communications and a link to the marine planning database portal. Water Quality Conference To cover topical issues. Held at explosion museum. Fee paying Organised by the Solent Forum. Seen as successful Recreation Audit Review the Forum’s Strategic Guidance chapter on recreation and tourism. The consultants, Earth to Ocean, were commissioned by the Solent Forum Recreation Group to produce this review. The final document is available on the Solent Forum website. Wader Roost Strategy Site Characterisation This project helps inform the longterm availability of secure high-water feeding and roost sites for Waders in the Solent, taking into account the likely human and natural changes. Phase 2, site characterisation, is now complete. All outputs are available via the Solent Forum website. Solent Disturbance and Mitigation Project This project was led by the Natural Environment Group (part of SEMS) and will assessed the impact of activities and development on Solent European Habitats. Phase 1 desk research was completed. Phase 2, primary research, was on-going and is expected 2011/12 Core work programme: Biannual Forum Meetings News Service, Maintaining websites, Calendar of coastal events, Maintaining a Solent Indicator set Solent Forum Groups: Recreation Group, Natural Environment Group, SEMS and Water Quality Group Marine and Coastal Consents Guide This Guide summarises and reviews the licences and consents that are 10 The Guide is complete and can be accessed from the Forum’s website at needed to undertake works development around the coast. and http://www.solentforum.org/publication s/coastal_consents_guide/Edition_4/. CCATCH the Solent Planning for and running a community engagement campaign amongst Solent Communities at risk from coastal change. A Project governance and Project Overview Group were established. Six sites were selected to develop and trial the future engagement strategies Solent European Marine Sites (SEMS) Review The SEMS Scheme of Management was set up in November 2000 with the aim of developing a strategy for managing the marine and coastal resources of the Solent in a more integrated and sustainable way. The Management Scheme has to be reviewed every 5 years. The last review commenced in 2010. The Forum maintains an indicator set to monitor various aspects of the Solent. Data from this forms the State of the Solent reports. ABP Marine Environmental Research Ltd (ABPmer) conducted the SEMS Management Scheme review in 2011. The Solent Forum provided recommendations to the Management Group on a way forward for implementation of the review. These were accepted and implemented. Continued from the previous year. The project aims to determine visitor access patterns around the coast and how their activities may influence the Solent’s birds. The project phase 2 outputs were completed in February 2012. These outputs, in the form of a model based upon all of the primary research, show the likelihood of adverse affects of increased recreational pressure from core strategy house building targets. View more information at www.solentforum.org/forum/sub_grou ps/Natural_Environment_Group/Distur bance_and_Mitigation_Project/. State of the Solent Review 2011 Solent Disturbance and Mitigation Project Solent Forum 20th Anniversary Celebration Forum members past and present came to Cowes for a celebration. State of the Solent Edition 3 is now complete. View the datasets at http://www.solentforum.org/publication s/state_solent/. 17 May 2012 2012/13 Core work programme: Biannual Forum Meetings News Service, Maintaining websites, Calendar of coastal events, Maintaining a Solent Indicator set Solent Forum Groups: Natural Environment Group, SEMS and Water Quality Group CCATCH the Solent Continued from previous year. Planning for and running a community engagement campaign amongst Solent Communities at risk from coastal change. This three year project commenced in Feb 2011. Engagement at al the selected sites is now underway. The project is due for completion in December 2013. See http://www.solentforum.org/current/C CATCH/. Implementation of Solent European Marine Sites (SEMS) Review Following the review in the previous year, a new system was implemented by the Solent Forum A new streamlined method for annual monitoring and reporting was introduced in 2012, together with a new style delivery plan. This will be 11 repeated in 2013, starting in March with an online questionnaire. The 2012 Reports and other information about the SEMS can be found at http://www.solentems.org.uk/. Solent Oyster Group Initiative The Solent Forum’s Water Quality Group launched the Solent Oyster Group Initiative. The aim of the Group is to contribute towards developing an evidence base to support the sustainable management of native oysters Ostrea edulis in the Solent. During the 2012/13 period the work programme and objectives for this project were established. See www.solentforum.org/forum/sub_gro ups/Water_Quality_Group/SOGI/. Solent Disturbance and Mitigation Project Continued from the previous year. The project aims to determine visitor access patterns around the coast and how their activities may influence the Solent’s birds. Work for 2013 comprised the Phase 3, the Avoidance and Mitigation Plan, published in spring 2013. View more information at www.solentforum.org/forum/sub_gro ups/Natural_Environment_Group/ 2 workshops held Catchment Based Approach scoping the methodology at Sowley The New Forest National Park Authority and Pond Conservation led the New Forest catchment pilot project, part of a Defra scheme launched in March 2011 to work with stakeholders to establish a framework for integrated catchment management across England by the end of 2013. See http://www.defra.gov.uk/environment/ quality/water/legislation/catchmentapproach/. The Solent Forum co-ordinated the coastal part of the pilot at Sowley, completed successfully in December 2012. Management of Sowley and its internationally important habitats and species will be informed by the pilot’s outputs from 2013. For more information go to http://www.newforestnpa.gov.uk/ and search for catchment project. 1st of a suite of three consultation workshops held in the Southern Marine Planning area. The Solent Forum recruited with other coastal for a to jointly run and chair the workshop. The Solent Forum produced the draft workshop outputs for the MMO Issues workshop held in Portsmouth and Cowes on 15th Nov 2013 Southern Marine Planning Events 2013/14 Core work programme: Biannual Forum Meetings News Service, Maintaining websites, Calendar of coastal events, Maintaining a Solent Indicator set Solent Forum Groups: Natural Environment Group, SEMS and Water Quality Group CCATCH the Solent Planning for and running a community engagement campaign amongst Solent Communities at risk from coastal change. 12 This three year project commenced in Feb 2011. Engagement at all sites was undertaken during 2013/14 and will be complete in March 2014. The project was awarded a CC2150 Best Practice Award for work undertaken at Yarmouth primary school. Final conference held Feb/March 2014 Solent European Marine Sites (SEMS) Review The statutory SEMS Management Scheme was set up in November 2000 to develop a strategy and action plan to protect the internationally important habitats and species in the Solent. The Management Scheme is reviewed every 5 years; the last review was in 2010-11. The project aims to determine visitor access patterns around the coast and how their activities may influence the Solent’s birds. A new streamlined method for annual monitoring and reporting was introduced in 2012, together with a new style delivery plan. This was repeated in 2013, starting with an online questionnaire. The 2012 Reports and other information about the SEMS can be found at http://www.solentems.org.uk/. The Solent Disturbance and Mitigation project has been very successful and is a nationally respected piece of work. The evidence gathering is now complete and the case has been made. Local planning authorities are now tasked to implement the avoidance and mitigation plan. The Solent Forum assisted with the transition to the Interim Planning Framework Southern Marine Planning Consultation and Evidence The aim of marine planning is to ensure a sustainable future for our coastal and offshore waters through managing and balancing the many activities, resources and assets in our marine environment. It is led by the Marine Management Organisation (MMO). The Forum worked with the MMO to assist in the gathering of evidence on behalf of Solent stakeholders to inform the marine plan. It has also responded to various consultations Southern Marine Planning Events 2nd of a suite of three consultation workshops held in the Southern Marine Planning area. The Solent Forum assisted in facilitation, and helped chair the workshop.. A literature review looking at this issue has taken place. There is now a need for a project group to take forward the identified actions. Objective and Vision workshop held in Southampton 16th July 2014 Solent Disturbance and Mitigation Project Assessing Bird Disturbance from Canoeing and Kayaking Project actions will be taken forward in 2014/15. 2014/15 Core work programme: Biannual Forum Meetings News Service, Maintaining websites, Calendar of coastal events, Maintaining a Solent Indicator set Solent Forum Groups: Natural Environment Group, SEMS and Water Awards CCATCH the Solent Continued from the previous year. The Forum will continue to facilitate dialogue with the communities that were part of the CCATCH the Solent project. It will continue to support Southampton City Council’s Belsize Flood Resilience project. Ongoing throughout Southern Marine Planning Consultation and Evidence The aim of marine planning is to ensure a sustainable future for our coastal and offshore waters through managing and balancing the many activities, resources and assets in our marine environment. It is led by The Forum worked with the MMO to assist in the gathering of evidence on behalf of Solent stakeholders to inform the marine plan. It has also responded to various consultations 13 the Marine Organisation (MMO). Management Southern Marine Planning Events 3rd of a suite of three consultation workshops held in the Southern Marine Planning area. The Solent Forum assisted in facilitation, and helped chair the workshop.. The Objectives workshop was held 12th February 2015. Solent European Marine Sites (SEMS) Funding review A funding review of SEMS was undertaken to make the scheme more equitable across Relevant Authorities. The process of SEMS and the relationship with the Natural Environment Group (NEG) was also reviewed The review enables a successful integration of NEG under SEMS, and a more equitable funding apportionment between Relevant Authorities Solent Fishers Project The Forum have working with the Blue Marine Foundation to develop a project to support fishers to continue their livelihoods in the Solent. A project plan is being produced by the Blue Marine Foundation. Marine Conservation Zone consultation and workshops The Forum organises and facilitates topical workshops on behalf of its members. A pre-consultation event is was planned for summer 2014 on the proposals for Marine Conservation Zones around the Solent, however that has been put back Ongoing throughout the time period. Just heard that only one site now proposed for the Solent (Needles) and therefore a seprate workshop may now not be held Seaview Environment Agency pilot project, to look at the Solent Estuarine and Coastal Waters, as a pilot, to bring about improvements in the water environment to meet the WFD as well as other key legislation Solent Forum helped organise a workshop in October 2014. It is currently consulting on proposals that the Solent Forum host this project over the coming year Love where you sail This is an EA project to bring understand the effects of recreational boaters on the Solent water quality A collaborative project with the involvement of the Solent Forum and RYA to improve the evidence base and understanding 14