WAEYC Governing Board Meeting November 12, 2014 Minutes Attendees: Tracy Ulrich, Michael Koetje, Greg Brazell, Jennifer White, Nancy Handy, Wendy Newby, Kristie Brame, Brenda Boyd, John Naegele, Cindy Ashworth, Nancy Spurgeon, and Chris Booth Michael called the meeting to order at 7:40. Tracy opened the reports with a conference update. Registration will include name badge, brochure, tickets and instructions. The record of participation is a selfcompleted document. There were several last minute registrations so there will not be extra brochures. Board members will be volunteers at registration and greeters. The answer the “Can I switch sessions?” Answer: Yes if the brochure indicates that the session is ‘open,’ and they need to write their name on the class roster for STARS credit or clock hours credit. The atrium area will offer coffee and tea. There will not be breakfast foods. Tracy reviewed the process for introductions of key note speakers and encouraged the board member to mention WAEYC membership at the WAEYC information table where there will be a laptop with internet access so people can sign up for membership. There are 300 people registered for Thursday, 420 for Friday and 220 on Saturday. Friday evening is the annual membership meeting followed by a reception for meeting and mingling in the Snoqualmie. The registration is up by about 20. Looking ahead, the Lynnwood Convention Center near Everett and is very nice facility and is available in October 2015. There was interest in having an October conference again and would like to hear about the options. There will be breakfast for the volunteer board members each morning from 7 to 8. There are some books to give away from Community Play Things. John moved that the minutes be approved with the correction to Kristie’s name and Brenda seconded. The motion passed unanimously. Nancy presented the balance sheet and the treasurer’s report. The balance is $73,12.10 in the checking account, and the scholarship fund, which is DEL money balance is $15,681.39. There is a deposit for the on-line shopping rebate of $7.39. October’s net balance is <$581.03> and may be a result of having not received the NAEYC membership check. Michael was able to negotiate with Wells Fargo to have the banking fees removed. We now have free checking, which is a savings of $80 per month. There needs to be an adjustment in our policy and procedures now that the statement is electronic instead of a paper statement. Michael recommended, based on a meeting with Jill Brenner, Nancy Handy, John Naegele and Michael Koetje a new process. “1. Upon arrival, the WAEYC Treasurer will review and print the electronic, online Wells Fargo Bank Statement based on the list of checks in the register and debit card receipts. 2. After review by the Treasurer, the statement will be forwarded electronically to bookkeeper for entry and reconciliation to the registration. 3. Once reconciled, the Treasurer will review the reconciliation for accuracy. 4. Monthly reports can then be generated.” The next step is a review of the process by the “finance committee” and then Nancy Handy will report back to the board for approval. Michael provided a review on our insurance policy with Propel Insurance. There seems to be charges we no longer need; such as car insurance, property insurance, and some questionable item that covers counselors. There was a recommendation to get the policy reviewed by our attorney and make a recommendation for modifications to the insurance policy. Brenda Boyd and Jamie Ashton attended the NAEYC conference in Dallas, Texas. They learned about using technology to reach a younger generation #wsuhdbrenda and #waeyc2014. The presenter thinks that ‘apps’ may be a way to reach them. “Knowing ‘Y’” is the name of the book. NAEYC has lost 11,000 members and younger generations need to feel belonging and that what they do makes a difference. The strategic direction for NAEYC includes a new mission and vision statement that grew out of the national dialogue. The national dialogue is in its third and final phase, which is examining the structure of the organization with the affiliates at various levels or organization. Please make sure your membership is current on December 1 so that you can vote on the new governing board members. Michael announced that the WAEYC website is up and functioning and there is a [email protected] email address, a Facebook link, and the WAEYC phone number. There is a newsletter deadline coming up December 5, 2014 for the next newsletter, which will go out on December 12th. We are also looking for storage space on the cloud for the association documents. Amanda is looking for feedback on the website. Please provide feedback on ideas about blogging, questions for provocation and ways to stimulate traffic on the website. Nancy Spurgeon requested that NAEYC Accredited centers be listed on the WAEYC website. Upcoming conferences: February 21, 2015 is the EWAEYC conference, February 7, 2015 is NWAEYC conference, March 7, 2015 is the PCAEYC conference. John gave a legislative report. November 4 only 36% of eligible voters turned out. The state legislature will be creating a two-year budget this session. McCrery requires a $3 billion increase in K-12 funding and $5 billion increase in the second year with the threat of contempt of court charges of the legislature. The class size initiative 1351 is currently passing. ELAA has presented a legislative agenda for 2015. John handed out the messages and reviewed the items being recommended. It is going to be a difficult session to balance budgets and revenue generation. We enjoyed a spontaneous discussion about preserving the quality of early learning programs. Michael reminded committee members about their commitments to the “work plan.” Michael summarized the meeting and the meeting closed at 9:30 p.m.