Title of Paper: Paper Format Template
Gareth B. Neighbour1 and An Other
Dept. of Engineering, University of Hull, Cottingham Road, Hull, UK. HU6 7RX
Email: g.b.neighbour@hull.ac.uk
Abstract
In this paper, the authors describe the formatting requirements for submissions to proceedings of
conferences run under the auspices of the British Carbon Group (Time Roman Font 11).
Keywords
Guidelines, formatting instructions, layout (Times Roman Font 11, 3 Keywords)
INTRODUCTION
The Conference Book will provide a quality record of the papers presented at the conference.
If all authors are able to follow these simple guidelines, then the BCG’s aim is to produce a
single book with a high quality appearance. In essence, all papers should look exactly like
this document!
Please use this template and type your text and graphics directly into this file. This is the
easiest and simplest way to ensure compliance with the template and allows the proceedings
editor to combine documents without introducing formatting or typographical errors with the
accidental change of font. Please do NOT add any new styles or redefine the template styles.
You may want to open this document in Word and then Save As
“bcgconferencetemplate.dot” by saving as a document template in Word 2007. This will
allow you to recall the style at any time in the future. When you have completed the paper,
save it in your own name as lead author (e.g. Neighbour.doc) so that the conference
organisers can easily identify it when you email it to g.b.neighbour@hull.ac.uk by conference
deadline. If you submit more than one paper, please add the suffix _paper1, etc. to the
filename. Late submissions can only be accepted in extenuating circumstances.
PAGE SIZE
All text should be fully justified with other material on each A4 page centred with 2.54 cm or
1 inch margins all around. It is important to check these margins even if you use this Word
template, because they might have been overwritten by your local settings.
TOTAL NUMBER OF PAGES
Full papers should be no longer than 8 pages. This includes everything: from the title to the
references. Longer papers will not be accepted for publication in the Conference Book.
Appendices are not permitted.
1
Author to whom any correspondence should be addressed.
FORMATTED TEXT
Carefully check that the format of the paper adheres to the following style:
Normal Text
Please use a 12-point Times New Roman font, or other Roman font with serifs, as close as
possible in appearance to Times New Roman in which these guidelines have been set. The
goal is to have a 12-point text, as you see here. The first paragraph after a section or
subsection should not be indented. Please use other fonts only for special purposes such as
distinguishing other features or equations.
Title and Authors
The title (Times Roman 18-point bold), authors' names (Times New Roman 14-point bold)
and affiliations (Times New Roman 12-point regular) run across the full width of the page.
The first letter of each word in the title should be capitalized with the rest in lower case.
Please also add an email address for correspondence (Times Roman 10-point) using the
affiliations style for the “Author to whom any correspondence should be addressed”. If only
one address is needed, centre all address text. For two addresses, use two centred tabs, and so
on. For more than three authors, you may have to improvise.
Abstract and Keywords
Every submission should begin with an abstract of about 100 words, followed by a ‘set’ of
(three) keywords. The abstract should be a concise statement of the problem, approach,
findings, and conclusions of the work described.
References and Citations
Use the standard Harvard System format for references – that is, a list at the end of the article,
ordered alphabetically by first author, and referenced by publication year in parentheses. See
the examples of references at the end of this document. Within this template file, use the
style named ‘references’ for the actual text of your references. Within the article text itself,
cite the references by (author, year). For example, “Neighbour (2008) showed that…” or “it
was shown by the method (Neighbour, 2008)”. References should be published materials
accessible in the open literature, i.e. to the public. Internal technical reports may be cited only
if they are easily accessible or no other suitable citation can be quoted. Private
communications should be acknowledged, not referenced, e.g., “(Robertson, personal
communication).”
Page Numbering, Headers and Footers
Do NOT include headers, footers or page numbers in your submission. These will be added
when the publication is assembled. You may use footnotes (not endnotes) if these are needed
and these should be numbered as given in this example2.
SECTIONS
The heading of a section should be in Times Roman 12-point bold in all-capitals. Sections
should NOT be numbered. A carriage return should precede the main body of text after a
section heading. The default spacing before and after paragraphs and sections is 0,0.
2
The example here is Times Roman 10-point font.
Subsections and Sub-subsections
The heading of subsections should be in Times Roman 12-point bold with only the initial
letters capitalized (Note: for subsections and sub-subsections, a word like “the” or “a” is not
capitalized unless it is the first word of the heading). The text should immediately follow the
subsection heading.
Sub-subsections
The heading for sub-subsections should be in Times Roman 12-point italic with initial letters
capitalized.
FIGURES, TABLES AND EQUATIONS
Figures should be embedded at the appropriate point in your text (Word file). The best way
to do this is using PASTE SPECIAL and pasting as a picture (enhanced metafile). This will
ensure that the aspect ratio and content is held secure. Please ensure these figures are at a
sufficient resolution for good reproduction (at least 300 dpi). Each figure should have a
figure number (in bold) and a caption in Times New Roman 10 point font as given in the
example below. Where figures have been obtained from other publications, the author(s)
should supply evidence that suitable permission has been granted for reproduction.
100
90
Fractional Porosity
80
70
60
50
40
30
20
10
0
0
100
200
300
400
500
600
Equivalent Pore Diameter (microns)
FIGURE 1: An example pore size distribution for an AGR moderator graphite.
Please note that the papers will be printed in black and white. Therefore you should make
sure that all graphics look good in black and white. Please check any graphs have
SUITABLE axes, labels, legend, font sizes, etc. Tables should follow the same guidelines as
Figures except that Tables should be numbered sequentially independently from Figures
throughout the text and referred to in the text by number and captions should be placed at the
top of the table. The font in axis titles / scales should not be less than Times Roman 10-point,
but preferably should be larger and be in bold.
Equations should be fully justified with an equation number presented in square parenthesis
as illustrated below (this is also true for any chemical equations).
    V
n1 x 0    P
  c   V0



V   0 
 
 1  n2 x 1  Ga 2 1  Gc   1
 
V

0
 IRR
 C
[20]
LANGUAGE, STYLE AND CONTENT
Please make sure that your paper is in clear, readable and proper English. Please ensure it is
checked before submission. Spelling and punctuation may consistently use any dialect of
English (e.g., British, Canadian or US). Hyphenation is optional. All non-English terms
should be italicised. Please write for an international audience:
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Write in a straightforward style. Use simple sentence structure. Try to avoid long
sentences and complex sentence structures. Use semicolons carefully.
Use common and basic vocabulary (e.g., use the word “unusual” rather than the
word “arcane”).
Briefly define or explain all technical terms.
Explain all acronyms the first time they are used in your text.
Explain “insider” comments. Ensure that your whole audience understands any
reference whose meaning you do not describe.
Avoid humour, puns and colloquial language. For example, understanding
phrases like “red herring” requires a cultural knowledge of English.
To avoid confusion, times should be expressed on a 24 hours clock, e.g. 1300
hours, and dates such be spelt, e.g. 21st April 2005.
Try to adopt an impersonal style of writing, but if needs are such, be careful with
the use of gender-specific pronouns (he, she) and other gendered words
(chairman, manpower, man-months). Use inclusive language (e.g., she or he,
s/he, they, chair, staff, staff-hours, person-years) that is gender-neutral.
Bullet points should be set up with markers at positions 1 and 2 cm, respectively.
CONCLUSIONS
Thank you for reading this far and good luck in writing your paper!
Acknowledgements
Acknowledgements are written in Times Roman 10-point font such as “The authors would like to thank British
Energy Generation Ltd for financial support and permission to present this paper. The views expressed in this
paper are those of the authors and do not necessarily represent those of the British Energy Generation Ltd.
Special thanks to Mr. H. Elper in assisting with the experimental programme.”
References
References are written in Times Roman 10-point font as given here but all lines apart from the first are displaced
by 0.5 cm to the right. All references should be order alphabetically.
Amelinckx, S., Delavignette, P. and Heerschap, M. (1965). Dislocations and stacking faults in graphite.
Chemistry and Physics of Carbon (Ed. P. L. Walker), 1, 1-71.
Arai, T. (1996). An analytical study on porosity changes of nuclear graphites under high temperature
irradiations. Graphite Moderator Lifecycle Behaviour, Proceedings of a Specialists Meeting held in Bath,
United Kingdom, 24-27 September 1995, 255-237.
Best, J. V., Stephen, W. J. and Wickham, A. J. (1985). Radiolytic graphite oxidation. Progress in Nuclear
Energy, 16, [2], 127-178.
Kelly, B. T. (1981). Physics of Graphite. Applied Science Publishers Ltd, Barking, UK. ISBN 0-85334-960-6.