Mackenzie Road Safety / Maintenance Committee Meeting MEETING OBJECTIVES & PURPOSE: Main objective of this meeting is to review and coordinate current road maintenance activities, review current harvest plans, update users on road upgrades and to review/discuss and communicate potential road related safety concerns. To address maintenance issues for the Mackenzie area roads that are used by multiple users with contractor representatives, independent trucking representatives, maintenance contractors and Company Road Maintenance Supervisors. Planning of seasonal road maintenance requirements on shared roads. Regular review of maintenance standards and whether standards are being met. Compile and review road incidents, hazards and safety concerns. Ensure information regarding road maintenance is being communicated to the right people. Develop actions and make recommendations to address/ correct road maintenance issues and communicate these actions to all users. IN ATTENDANCE Justin Rasmussen, Albert Demers, Ray Normandeau, Hans Beurskens, Lyle Bonthoux, Brian Goetz, John Baker, Scott Morrison, Knut Herzog DATE, TIME AND LOCATION Jan 5, 2012. 1305 hrs MFLNRO Nelson room. MINUTES: Old Actions: Old minutes accepted Standing Items: Road Use from Outside Agencies: None Major Users: Canfor; 30 l/d on connector 15 from Witter and 15 from Rainbow, 15 l/d from 48 km Nation FSR, 5 l/d at 11 km Bug Lake FSR, 20 l/d Long lake at 9 km, 20 l/d from 20 km on the South Nation, Conifex; 1015 l/d from KDL off the South Nation (Badger wood) Otherwise no information Mackenzie Fibre; 25 l/d from bug lake down to 1 km on Finlay, 25 l/d 113 km Finlay 15 – 20 l/d off the badger. Terrane; no wood just 2 vans per day with people Woodlots have 6- 10 l/d from 79 km on the Manson to Vanderhoof TSL Users has 10 l/d out of the Scovil to Dunkley, long highway loads Ops Div. Use. None ROAD MAINTENANCE EQUIPMENT: Listing of what and where? Canfor: 2 graders and 4 sand trucks working in the Philips, Finlay, and Nation. Canfor announced they do not wish to be the prime maintainer on the Community Connector. Terrane: 1 grader and 1 sand truck working in the Philips (Community Connector) Conifex: 1 grader working the side roads off of the Philips. 1 plow truck Mackenzie Fibre: 2 grader and 2 plow sand truck working the Nation 0-50 km, Munroe, Witter, 62 to113 km of theFinlay, 0-24 km Manson, and 0- 14 Bug lake. MFLNRO: 2 graders 1 plow truck working Ft. Ware, 1 grader in the Germansen Landing area, 1 grader working 113 – 173 km Finlay. SAFETY ISSUES: Listed by numbers with actions below. All actions referred to next meeting. Parking lot near the causeway bridge is to be cleared. Wrong area was cleared out at this time. Lack of pullouts on 0-18 km on Finlay to be fixed as soon as possible, to be built with snow in dirt even. Corners on the Connector 34 and 15.5 km are still leaning in the wrong direction. An alert will be sent out when the radio frequency is changed on the connector FSR from 32 – 80 km for the winter only to address the high use of the road. New channel will be Rustads 158.790. Discussions: The group needs to improve communications around who is active and where, and who is doing the activity. Proposal to include this in the minutes of future meetings. Knut suggested that a table could be filled out and brought to the meeting would be an asset. Sample table to be attached to these minutes. Each major operator needs to identify a prime and an alternate representative to be a member of this committee. At the very least each major operator needs to identify areas of operation and expected loads per day l/d. NEXT MEETING Feb 2nd 2012 at MFLNRO Office at 1300 hrs. ADJOURNMENT. 1426 hrs. Sample table. Road operating and maintenance table Licencee Road name Road Section Time period Covered Loads / Day Maintained Y/N