Textbook A little overview/history of the textbook module purchase (individual schools to now central for all secondary). What are the benefits of a central system and how will/can we begin to use that to benefit D11? Discussion on best practices/realistic expectations norms-realizing that different schools have different staffing situations and balancing that with fiscal responsibility Process for changing a textbook from overdue to lost (when to do, how to do, why you should) How to work with other schools when their students have your books or your students have their books (usually for students who have moved). Being a good neighbor. Fines versus overdue/lost (don’t use both). Waiving vs paying District resource sharing, centralized system LRS with schools will be setting base line expectations for all schools. If your school decides to do more, that is your choice. With textbooks, it is best to change from overdue to lost right after the end of the time the textbooks are due. That way, when obligation notices/lists/letters are prepared, the cost of the textbook will be in the total owed. LRS can run a report for your school to mark all textbooks that are Overdue to Lost after “x” number of days. This will be on the end of the year check list but if you’d like it run earlier, contact Debbie. A help sheet for this process will be posted on the LRS website. Share as much as you can. If you borrow something from someone (another school), you should return that item or reimburse the lending school with another book or the money. Use common sense and try to work things out realizing that things do happen. We don’t charge daily fines, but when a textbook is not returned, you should mark it lost and then Destiny creates a “fine” which is a charge for the book. Don’t place a manual fine on the book/student also for the same item. Working on some end of the year and/or beginning of the next clean up procedures (users who have left the district, books that are long overdue) Some site-based suggestions on how to encourage students to return (or pay for) books and discussion on the cost of doing business & differing economic situations/solutions A help sheet for this process will be posted on the LRS website We will address this later in the year Many great ideas were shared. See the list below. Make sure to have your principal’s approval before instituting new procedures. Some ideas on how to get books returned: Call or send a letter home Note/list to teachers Do an all school call Can’t checkout unless books are returned (cannot withhold textbooks though) Work in partnership with teachers Bartering with students who owe for lost/damaged books (if they can’t pay whole amount) Send home a sheet that requires a parent’s signature Locker notes – put the overdue notices inside student lockers Can’t try out for sports or play in games if items or money is owed Can’t buy tickets for homecoming/prom & so on if items/money is owed Display lists by core teachers of books still not returned. Teacher whose students get books in first gets cookies Just have lots of personal conversations with students Use a phone tree Textbook and class associations in Destiny – for those who want this level (how to set up, reports to run, training) For Coronado and MS besides Sabin – setting up time for us to help you & train you to enter additional textbook titles to start taking full advantage of this system. ILL sharing procedures and discussion on sharing/lending versus transferring ownership (right now for district purchased copies) Inventory – the best time to do it is while most books are checked out! What training or procedures do we need for this? For schools without a textbook room and/or textbook staff, sharing some suggestions that are working. What other textbook related training, procedure sheets, and discussions do we need to address? Changes in add title and covering adding/editing copies Phil will provide training and documentation for any school interested in this functionality. Contact Debbie if you are ready for textbook training on how to add more book/copies on the textbook side. We will train you, and may be able to come and help you add additional titles/copies. For novel sets this could start at any time, but for the majority of the textbooks you will need to wait until most of the books are returned so they can be barcodes. (We could make sure the titles & a few copies were entered and then you could enter the rest when the books are returned.) Realize that if Instruction says that a book is no longer approved for use in the classroom, we will remove those copies from Destiny. A help sheet for transferring (either temporarily or permanently) will be on the LRS website. Help sheets on how to do textbook inventory will be posted to the LRS website. Debbie and Jennifer will schedule either in person training and/or online “office hours” for assistance with doing textbook inventory. Schools are still struggling with this. Some have made some space in the library, others plan to store books in classrooms, and some are not sure what to do with the textbooks when they are not checked out. We didn’t get to this – but what else do you need from us? Titles are added centrally. E-mail Debbie (or Connie or Jennifer) the information and we will add the titles. Usually added within 1 day. Need the ISBN(s), title, author, publisher, copyright date, price, subject area and grade levels.