INSTRUCTIONS
United Nations Development Programme (UNDP) Pakistan has partnered with Coca-Cola
Foundation under a program named “New World: Inclusive Sustainable Human
Development Initiatives – 2nd Generation”, in order to accelerate achievement of the MDGs
and help building resilient communities as the world adapts into the newly shaped
“Sustainable Development Goals”, specifically focusing on the following theme;
1. To increase access to safe drinking water and sanitation services and to improve water
resources management through community based approaches
2. To empower women and youth, improve education and generate job opportunities to
build resilient communities
Applications are invited from NGOs/CBOs/CSOs to partner with UNDP Pakistan to
implement the project in any area of Pakistan. Further details and Application
Form/Instructions can be found in the RFP Document.
Interested and Registered NGOs/CBOs/CSOs are requested to submit their applications by
23 October 2015 till 12:00 p.m. quoting Reference No. ECCU/NewWorld/2015 on the
envelope to the below address.
Incomplete and applications received after the due date and time will not be considered:UNDP Registry, Quotations/Bids/Proposals,
United Nations Development Programme,
Level 2, Serena Business Complex,
Khayaban-e-Suharwardy,
G-5, Islamabad"
New World:
Inclusive Sustainable Human Development
Initiatives
Project Guidelines
2nd Generation
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Table of Contents
1. Introduction………………………………………………………………………………………………………………………..…..3
1.1 Overal goal and objectives……………………………………………………………………………..………................3
1.2 Background………………………………………………………………..……….....................................................3
1.3 The Initiation of the New World Project…………………………………………………………………………………5
2. New World project’s Grant Scheme.………………………………………………………………………………………..7
2.1 Who can apply?......................................................................................................................... 7
2.2 Themes to be Supported……………………………………………………………………………………….………..……10
2.3 Costs to be Covered……………………………………………………………………………………………………………..14
3. Overview of the Application Process………………………………………………………………………………………17
3.1 Submission of Proposals and Indicative Budget…………………………………………………………………...20
3.2 Final Evaluation of Proposal……………………………………………………………………………………..………….20
3.3 Contracting…………………………………………………………………………………………………………………………..20
4. Reporting………………………………………………………………………………………………………………..………..……21
Annex 1: Application Template
Annex A: Partnership Statement and Description of the Partners
Annex B: Declaration by the Applicant
Annex C: List of Supporting Documents
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List of Acronyms
BPPS
Bureau for Policy and Programme Support (UNDP)
CSO
Civil Society Organization
EDM
Every Drop Matters Project
HDR
(UNDP) Human Development Report
HRBA
Human rights based approach
IRH
Istanbul Regional Hub(UNDP)
IWRM
Integrated Water Resources Management
MDG
Millennium Development Goals
NGO
Non-Governmental Organization
RBEC
Regional Bureau of Europe and the Commonwealth of Independent States.
RBM
Results Based Management
RC
UNDP Regional Center
SDG
Sustainable Development Goals
TCCF
The Coca-Cola Foundation
TCCC
The Coca-Cola Company
UNCT
UN Country Team
UNDP
United Nations Development Programme
UNEP
United Nations Environment Programme
UNFPA
United Nations Population Fund
UNICEF
United Nations Children's Fund
WHO
World Health Organization
WFP
World Food Programme
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1. Introduction
The purpose of this document is to provide comprehensive information to potential
applicants on priorities, criteria and application procedures for the New World: Inclusive
Sustainable Human Development Initiatives Project.
1.1.
Overall Goal and Objectives
The overall goal of the project is to accelerate achievement of the MDGs and help building
resilient communities as the world adapts into the newly shaped “Sustainable Development
Goals” to set the post-2015 global developmental agenda. The objectives of the project are:
3. To increase access to safe drinking water and sanitation services and to improve water
resources management through community based approaches,
4. To empower women and youth, improve education and generate job opportunities to
build resilient communities.
Over 100 recipient communities in more than 20 countries are expected to benefit from the
project implementation through improved access to safe water and sanitation services,
improved education and job opportunities and empowerment of women and youth.
1.2. Background
With the deadline for the MDGs on the horizon, progress can be reported in most areas,
despite the impact of the global economic and financial crisis. Several important targets have
been met by 2015, assuming continued commitment by national governments, the
international community, civil society and the private sector. That said, progress in many
areas is far from sufficient. Redoubled efforts are urgently needed, particularly in regions
most behind to jumpstart advancement and achieve maximum gains.
There are significant regional and in-country disparities in the progress towards achievement
of the MDG7 on drinking water and sanitation. Drinking water coverage has increased in all
regions except the Caucasus and Central Asia. There, coverage rates dropped from 89 per
cent in 1990 to 86 per cent in 2011. Eastern Asia, South-Eastern Asia and Southern Asia
showed the largest gains. Six in 10 people who gained access to improved drinking water
sources live in urban areas. In Central Asia, there are a variety of pressures on water
resources, ranging from irrigation, reduced river flow, competing needs, and transboundary
pressures on water resources. While community associations such as Water User
Associations and Pasture Committees represent an important step forward in resource
management, women are often underrepresented in those organizations. In the Western
Balkans, water use is increasingly under pressure, and climate change scenarios indicate that
shortages will worsen. Water is also an important issue for countries in the sub-region as
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countries have prioritized the development of an appropriate water supply and treatment
infrastructure.
At the national level, resource management is not effectively monitored and enforced, and
at the subnational level, district-level, and community-level governments and citizens often
lack the decision-making tools and effective structures for determining the optimal use of
resources. The trend towards urbanization across the region has placed new pressures on
resource use and on government capacity to respond effectively.
On sanitation, the greatest progress has been made in Eastern Asia, where sanitation
coverage increased from 27 per cent in 1990 to 67 per cent in 2011. East Asia/Pacific, Latin
America & Caribbean, and Arab States are on or near to achieving the sanitation target. SubSaharan Africa and Oceania remain farthest behind. Moreover, across all regions individual
countries need significant acceleration if the sanitation MDG target is to be met. This
underscores that the rate of progress has to increase dramatically and much additional work
will remain beyond 2015.
The New World Project started in 2014 and opened a new chapter of efforts aimed at
addressing the water challenges through supporting number of different projects in different
regions. The areas of involvement vary from stormwater management in small river
catchments implemented in Belarus, to rainwater harvesting systems installed in schools in
Lebanon. In Russia, wetland restorations comprised an important part of the New World
Project, while in Lahore, Pakistan, the activities aimed at installation of solar powererd
compact sewage water treatment systems. In Zimbabwe, New World Project improved
access to a reliable water source and sanitation based on local technologies, skills and
resources since the major challenges in the country that affect the farmer communities are
water extraction for irrigation and sanitary facilities at their gardens.
The importance of involving equally women and men in the management of water and
sanitation has been recognized at the global level, starting from the Dublin Principles
developed at the 1992 International Conference on Water and Environment which recognize
women’s role in water management in its Principle Three. This Principle states “Acceptance
and implementation of this principle requires positive policies to address women’s specific
needs and to equip and empower women to participate at all levels in water resources
programmes, including decision making and implementation, in ways defined by them. The
Rio+20 Outcome Document “The Future we want” recognized the safe and affordable
drinking water and basic sanitation services are necessary elements for achieving women’s
empowerment. Moreover the UN resolution establishing the International Decade for Action
“Water for Life”, calls for women’s participation and women’s involvement in water related
development efforts.
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Climate change has had an unequal impact on the poorest and most vulnerable communities
in developing countries and has a potential to threaten the achievement of Millennium
Development Goals (MDGs) – in particular MDG 1 (Eradicate extreme poverty and hunger),
MDG 3 (Promote gender equality and empower women), MDG 7 (Ensure environmental
sustainability). Reducing vulnerabilities and building resilient societies start with local,
community-based initiatives that engage multiple stakeholders at various levels to design
and implement measures that empower communities and broaden livelihood opportunities.
The sustainable development agenda provides an opportunity to address inequalities and
reshape policies to empower women, so that they can become catalytic agents of change
and equal partners with men in the quest to promote growth that is inclusive, just, equitable
and sustainable. With women’s engagement, success in eradicating poverty, promoting
sustainable consumption and production patterns and sustainable management of natural
resources can be achieved.
The New World Project has piloted number of new and inventive ideas in communities
focused on women and youth empowerment. The Project helped women and youth to
overcome existing barriers and increase their participation in enhancing their communities
well-being. The Women Resource Center established in Azerbaijan provided job search,
interview, presentation skills and knowledge to young women and women with disabilities.
The Queen Bee Project in Turkey supported young women in starting to have regular
incomes through apiculture and made them active decision makers within their families and
communities. In South Africa, together with UN Women, New World Project provided life
skills training, mentoring and networking to women.
Sustainable development requires that governments have the resources, strategies and
capacity to adopt the necessary principles and approaches and integrate them fully at
national and sub-national levels. While the world has taken important steps to voice its
support for sustainable development, many ecosystems and natural habitats are under
threat due to unsustainable management practices, which pose further risks to freshwater
supplies, forests and biodiversity. If unchecked, these trends could threaten food security
and prospects for economic growth, and create new sources of conflict and instability. (New
World Project Document, 2015).
1.3 Background Information
UNDP has partnered with The Coca-Cola Company and The Coca-Cola Foundation since 2006
under a successful program named “Every Drop Matters”, working towards the achievement
of MDG 7 target on drinking water.
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UNDP also sought support of The Coca-Cola Company in advocacy of UN My World Survey,
which targets to improve citizen contribution in shaping the global post-2015 development
agenda. Over 1.5 million votes collected in the campaign by the end of 2013 indicated that
people around the world prioritized the following ten topics as the most critical areas of
sustainable human development:
1. Good Education
2. Better Healthcare
3. Better job opportunities
4. Honest and responsive government
5. Access to clean water and sanitation
6. Affordable and nutritious food
7. Protection against crime and violence
8. Protecting rivers, forests and oceans
9. Freedom from discrimination and persecution
10. Equality between men and women
The “New World: Inclusive Sustainable Human Development Initiatives” Project will have
two main intervention areas to address five of these ten priority areas (Numbered 1, 3, 5, 8
and 10):
1- Increasing access to safe drinking water and sanitation services and improving water
resources management through inclusive and practical community based
approaches;
2- Empowering women and youth through improved education and job creation for
more resilient communities.
The Project is developing an inclusive partnership mechanism with The Coca-Cola
Foundation to encourage participation of civil society organizations (NGOs, CSOs) to support
innovative, inclusive and sustainable solutions across several regions including Europe and
Central Asia, South Asia, Middle East and Africa.
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2. New World Project Grant Scheme
2.1 Who can apply?
This section describes who can apply for the New World Project. All applications are made
by or via UNDP Country Offices, in collaboration with organizations that meet the following
conditions:
 registered as legal entities in project priority countries (please see Table 1 for list of eligible
countries),
 have a not-for-profit status
New World Project Steering Committee reserves the right to recommend or invite eligible
organizations to submit application to available grants via UNDP Country Offices or directly
to the Steering Committee. Such invitation or recommendation will not waive any of the
compliance criteria mentioned in this document.
Steering Committee also reserves the right to make changes to the list of priority countries
in cases when satisfactory project proposals are not received or to address potential
priorities to emerge.
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This could include the following types of organizations/institutes:
UNDP CO (partnerships with NGOs/CSOs are strongly encouraged) or
Country Offices of other UN agencies that are members of UN Development Group (UNEP,
UN Habitat, UNICEF, UNIDO, UNFPA, UNRWA, UN Women, WHO, WFP, etc.)
Non-governmental organizations (including Community Based Organizations (CBOs), Civil
Society Organizations (CSOs), chambers, unions, business support organizations, professional
associations, federations, platforms, foundations, if they have non-profit status and are not
government/ state/ budgetary organizations) or
Development cooperatives, village cooperatives, village development cooperatives,
agricultural cooperatives or
Regional development agencies, regional development unions or
Capacity development institutes/centers.
Governmental/ state/ budgetary organizations are NOT eligible as direct applicants but can
support and participate in New World projects in partnership with UNDP Country Offices
(COs) and with a condition of no conflict of interest.
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In order to be eligible for the New World Project Grants, applicants must be directly
responsible for the preparation and management of the projects with their partners.
Please note the following issues:
 Individuals are not eligible under this Call for Proposals
 Municipalities are not eligible under this Call for Proposals
 Profit making activities or private companies are not eligible under this Call for
Proposals.
 Partnerships of different eligible organizations are encouraged.
 An applicant may submit more than one project proposal but only one of its project
proposals may be supported. The maximum amount of a grant agreement to be
signed by a single legal entity as a Beneficiary would depend on a country allocation
(please see page 13 for more details) and cannot exceed US$150,000.
 The project duration is normally up to 18 months, but preferably 12 months.
Reasons for Exclusion
Potential Applicants cannot participate in this Call for Proposals or be awarded the New
World Grant if:
(a) they are bankrupt or being wound up, are having their affairs administered by
the courts, have entered into an arrangement with creditors, have suspended
business activities, are the subject of proceedings concerning those matters, or
are in any analogous situation arising from a similar procedure provided for in
national legislation or regulations;
(b) they have been convicted of an offence concerning professional conduct by a
judgment which has the force of res judicata (i.e., against which no appeal is
possible);
(c) they are guilty of grave professional misconduct proven by any means which the
Contracting Authority can justify;
(d) they have not fulfilled obligations relating to the payment of social security
contributions or the payment of taxes in accordance with the legal provisions of
their country;
(e) they have been the subject of a judgment which has the force of res judicata for
fraud, corruption, involvement in a criminal organization or any other illegal
activity;
(f) they have been declared to be in serious breach of contract for failure to comply
with their contractual obligations in connection with a procurement procedure
or other grant award procedure;
(g) Political parties and their affiliated structures;
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(h) they or their suppliers is actively and directly engaged in patent activities,
development, assembly, production, trade or manufacture of mines or in such
activities in respect of components primarily utilized in the manufacture of
Mines;
(i) they or their suppliers is engaged in any practice inconsistent with the rights set
forth in the Convention on the Rights of the Child, including Article 32 thereof,
which, inter alia, requires that a child shall be protected from performing any
work that is likely to be hazardous or to interfere with the child's education, or to
be harmful to the child's health or physical mental, spiritual, moral or social
development.
Applicants are also excluded from participation in Call for Proposals or the award of New
World Project grants if, at the time of the Call for Proposals, they:
(j) are subject to a conflict of interests;
(k) are guilty of misrepresentation in supplying the information required by the UN
as a condition of participation in the call for proposals or fail to supply this
information;
(l) Have attempted to obtain confidential information or influence the Environment
Focal Points and Regional Technical Review Committees or the any of the UN
Agencies during the evaluation process of current or previous calls for proposals.
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2.2 Themes to be Supported
The “New World: Inclusive Sustainable Human Development Initiatives” Project will have
two main intervention areas:
1- Inclusive and practical community based approaches to increase access to safe
drinking water and sanitation services and to improve water resources management
2- Empowering women and youth through improved education and job creation for
more resilient communities.
The following information is an illustrative, not exclusive list of areas and activities. It
outlines the scope of interventions as they relate to the New World. The “potentially eligible
activities” are merely examples of project possibilities; final content for project criteria will
be developed and formally adopted by the New World Steering Committee. Identification,
development and implementation of individual projects will depend greatly on local and
national conditions and priorities.
All projects supported by the New World Project should also involve outreach and
awareness activities AND/OR capacity building and knowledge management initiatives. The
outreach and awareness raising activities should not be considered a separate topic
supported by the project, rather they should be considered an integral part of each
approved project to ensure dissemination of the New World results. Potential eligible
activities:
 Disseminate information and best practice in terms of sustainable development
towards achievement of respective SDGs
 Promoting/implementing education, public awareness raising, capacity building and
training in the areas of water and sanitation, women and youth empowerment (such
as audiovisual materials, educational materials, and competition) targeting
stakeholders (industry, business, municipalities, local government, communities etc.)
The projects may focus on one or combine several of the following intervention areas;
i. Inclusive and practical community based approaches to increase access to safe drinking
water and sanitation services and to improve water resources management;
The projects will support sustainable community-based water supply activities and promote
dissemination of affordable, sustainable, environmentally-friendly technologies and
measures throughout a community. They will primarily involve demonstrating and
disseminating appropriate technologies and measures, and building local capacity. The
projects may also aim to reduce the cost of appropriate technologies for communities. The
projects will also support adaptation and improving resilience to climate change impacts on
water resources in order improve livelihoods and combat poverty. Potential eligible
activities:
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Improvements in water and sanitation access based on indigenous / local
technologies, skills and resources, sustainable and affordable to households and the
local economy.
Demonstration projects involving the introduction of appropriate, non-polluting and
water saving technologies for households with an emphasis on ecological sanitation
systems.
Capacity building of community members and local craftsmen for planning,
implementation, operation, maintenance and monitoring
Community-led (participatory research) inventories of traditional/indigenous
sustainable knowledge and use of those resources
Capacity building of household members in operation and maintenance of the
systems.
Collaborative community/academic research and development in order to produce
low-cost, sustainable water supply options
Establishment of robust community management systems to operate and maintain
the systems.
Demonstration projects involving the introduction of appropriate technologies at the
community level for domestic use including small-scale irrigation such as rainwater
harvesting, protected springs / wells
Capacity building of community members for planning, implementation, operation,
maintenance and monitoring
Enhancing the role of the local private sector (job creation) in construction, operation
and maintenance.
Establishment of water supply projects that meet the needs of both men and women
Advocacy, outreach and awareness raising on project results and the benefits (health,
socioeconomic, educational, etc.) of increased access to water supply and sanitation
and of climate resilient water resources management.
Application of low-cost, sustainable sanitation options
Demonstration of innovative hygiene promotion programmes including hand
washing.
Demonstration of alternative productive use of composted excreta as fertilizer and
soil conditioner.
Provision of alternative productive use of water including involvement of private
sector.
Enhancing the role of the local private sector in construction, operation and
maintenance.
Provision of sanitation schemes that are gender sensitive such as separate latrines
Capacity building in the area of household sanitation that is gender relevant and
takes into account the gender differences and related needs
Constructing farm structures / improved agricultural system resistant to climate
disasters and climate change impacts
Demonstrating the feasibility of new and alternative crops robust to climate change
Introducing or improving rainfall capture and storage systems introduced or
improved where rainfall is declining or becoming more variable
Demonstrating agricultural practices and irrigation techniques that conserve water
(e.g. night irrigation, drip irrigation, pressurized irrigation systems, irrigation
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scheduling, contouring, no-tillage or minimum-tillage, introduction of droughtadapted crop or timber species, mulching, using seasonal forecast information)
Capacity building on best practices for irrigation management and techniques e.g.
drop and/or pressurized irrigation systems and their maintenance
Developing gender aware legislative changes to improve water management/water
catchment management in local/regional level
Developing new and/or improve existing economic tools (e.g. water tariffs, rebates,
fiscal incentives etc.) to encourage efficient use of water in domestic, agricultural and
industrial sectors
Protection of groundwater resources, groundwater recharge areas
Developing gender aware adaptive and sustainable water management measures
and strategies; demonstrating efficient water use in different sectors
Demonstrating water and wastewater reuse including drainage water
Demonstrating technical mechanisms (e.g. improvements in water distribution
infrastructure, construction of additional storage capacity etc.)
Demonstrating alternative water collection and storage (e.g. rainwater harvesting,
roof-top water harvesting, ground water recharge; small sand dams in seasonal
rivers)
Promoting climate change, climate risks and climate change adaptation
mainstreaming into local/regional policy formulation, local/regional development
policies, plans as well as decision-making structures of sectors (agriculture, water,
industry etc.)
Developing adaptive and sustainable water management measures and strategies,
demonstrating efficient and productive water use in various sectors.
Advocacy, outreach and awareness raising on project results and the benefits (health,
socioeconomic, educational, role of women in project implementation and related
results etc.) of climate resilient water resources management
Establishment of or improving governance mechanisms, discussion platforms, unions
and similar so as to mainstream climate change adaptation and water related issues
into short and long term decision-making mechanisms
Conducting rural and urban community-based action research that integrates specific
climate change components and involves equally women and men (e.g. on resource
requirements of community-based tourism establishment, agricultural farmers action
research, local application and development of adaptation technologies etc.)
Developing, facilitating and/or implementing joint adaptation projects across
communities/municipalities/local administrations in order to decrease climate risks
and to ensure local level adaptation
Strengthening the role of women under climate change risks in order to enable to
cope with changing climatic conditions
Enhancing women’s meaningful participation in both in water management and
community related decision making bodies
Demonstrate technological options for communities and sectors (e.g. agriculture,
water etc.) in order to increase their resilience to climate change
ii. Empowering women and youth through improved education and job creation for more
resilient communities
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Empowering women entrepreneurs
Ensuring women’s equal participation in decision making—as voters, candidates,
elected officials and civil service members.
Promoting women’s ability to secure decent jobs, accumulate assets, and influence
institutions and public policies determining growth and development
Women’s/youth’s engagement in all aspects of peace building, towards more
inclusive, egalitarian societies that can end gender discrimination and resolve
conflicts without violence.
Increasing access of girls and boys to youth-targeted temporary employment
programs and improve youth employability
Supporting activities for female and male youth groups throughout the community
to be actively involved in the social, cultural, sporting and economic life of their
communities and are linked to youth networks in other parts of the world
Improving the capacity of the schools by providing the schools with additional
teaching learning materials and teacher trainings (including gender awareness
raising trainings )
Enhancing the quality of general education
Eliminating gender disparities and ensure equal access to all levels of education
and vocational training for people in vulnerable situations, including persons with
disabilities
Building and upgrading education facilities that are child and gender sensitive and
provide safe and inclusive learning environments
Increasing the supply of qualified teachers, including through international
cooperation for teacher training in developing countries
Promoting life-long learning, provide employable skills especially to young women
and men, and increase adult literacy and basic numeracy
Increasing equal access for all to affordable quality tertiary education, including
university
Paying attention to clarifying the entitlements and responsibilities of female and
male water users with special consideration to gender related impacts
Collecting and analyzing sex disaggregated data, developing effective gender
indicators to track gender related results of project implementation
Ensuring a legal status for user group water management institution that stipulate
the proportional share of women in participation and employment
Ensuring that women and men are equally consulted during the planning process,
use of water and sanitation services
Sample Indicators for the the intervention areas;
i. Community water stewardship to increase access to safe drinking water and sanitation
services and adaptation to climate change and improved water resources management
through inclusive and practical community based approaches;
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Number of households connected to water network
Number of households within 1km of safe water
Number of households who receive more than 20 litres of water per day
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Number of people with access to basic sanitation
Number of latrines in schools or in public buildings
Quantity of wastewater treated to national standards
Number of people trained on sustainable water management and sanitation
practices
Quantity of rainwater collected
Number of households connected to collective sewers
Number of pupils enrolled in schools providing basic drinking water, adequate
sanitation, and adequate hygiene services
Number of people using hospitals, health centers and clinics providing basic
drinking water, adequate sanitation, and adequate hygiene
Quantity of treated wastewater that are directly and safely reused
Number of households with improved water source
Number of people benefitting from reduction of water-borne diseases as a result
of the project interventions
Number
of
people
with
access
to
handwashing
facilities
in
schools/households/hospital/public buildings
Quantity of water saved with efficient domestic/industrial/agricultural use
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ii. Empowering women and youth through improved education and job creation for more
resilient communities
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Number of women trained in entrepreneurship
Number of women/young people with enhanched education
Number of women/young people employed after the project interventions
Number of women/young people with increased access to productive economic
resources
Number of women/young people participated to vocational trainings
Number of women/young people with access to new technology and financial
services
Number of women/young people with access to internet
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2.3 Costs to be Covered
This section describes the costs which may be taken into consideration for the New World
Grant Project Budget. Only eligible costs can be taken into account for Grant Projects.
Applicants should note that, projects will require co-funding in-cash and/or
in-kind contribution from the applicant. The applicants will be asked to
provide material evidence of this during reporting.
Eligible direct costs
To be eligible under the Call for Proposals, costs must:
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be necessary for carrying out the action;
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for MCGAs: be stipulated in the Micro Capital Grant Agreement (Annex 4) to these
Guideline;
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comply with the principles of sound financial management, in particular best value
for money and cost-effectiveness;
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Have actually been incurred by the Beneficiaries or their Partners during the
implementing period for the action be recorded in the Beneficiary's or the
Beneficiary's partners' accounts be identifiable and verifiable, and be backed up by
originals of supporting documents (Annex C).
Subject to those conditions and where relevant to the contract-award procedures being
respected, eligible direct costs borne by the Beneficiary and his partners include:
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the cost of staff, assigned to the action, corresponding to actual salaries plus social
security charges, travel, subsistence costs for staff and other remuneration-related
costs must not exceed 20 % of the total project budget;
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travel and subsistence costs for staff and other persons taking part in the action,
provided they do not exceed those normally borne by the Beneficiary or his partners,
as the case may be;
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purchase or rental costs for equipment and supplies (new) specifically for the
purposes of the pilot project, and costs of services, provided they correspond to
market rates;
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the cost of consumables;
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costs arising directly from the requirements of the contract (dissemination of
information, evaluation specific to the action, audit , translation, printing, insurance,
etc.) including financial service costs (in particular the cost of transfers and financial
guarantees);
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visibility costs.
Ineligible costs
The following costs are not eligible:
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debts and provisions for losses or debts;
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salaries of government official and civil servants;
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project preparation activities;
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costs already incurred before the signing of the agreement;
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non-project related expenditures;
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interest owed;
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items already financed in another framework;
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purchases of land or buildings;
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currency exchange losses;
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credits to third parties.
Costs for refurbishment (office renovation, restoration) of current premises are not eligible
costs unless they are directly related to project activities.
Please note that:
The US Dollar amount of an allocation approved for a CO or UN Agency project or Grant
project budgets after signing of the Micro Capital Grant Agreement are not subject to any
adjustment or revision because of price or currency fluctuations or the actual costs
incurred by the grantee in the performance of the activities.
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3. Overview of the Application Process
A.
B.
C.
Application Procedure
Step A-1:
Announcement of the Call for Proposals
Step A-2:
Short Listing Proposals by National Selection Committees
Step A-3:
Submission of Proposals and Indicative Budget until the deadline for
submission of Proposals
Evaluation, Ranking and Final Selection of Qualifying Proposals
Step B-1:
Technical review of final group of NGO, UN Agency and CO sourced
proposals by Steering Committee and Ranking of Applications. Technical
review and scoring of the applications (Table 2) will be in accordance with
project selection criteria adopted by SC. The final number and value of
projects to be made in each country will be informed by the SC ranking
and availability of New World project financial resources in each country.
Step B-2:
Notification of qualified applicants
Contracting
Step C-1:
Check of applications fulfillment of formal requirements against
supporting documents done by the New World Project team at the
Istanbul Regional Hub (IRH)
Step C-2:
Signing of Agreements and transfer of funds (RSC).
For (i) method : UNDP Micro Capital Grant Agreement (MCGA) (for
projects deriving from CFP to NGO/CBOs)
For (ii) method: UN Agency to UN Agency contribution Agreements (for
projects deriving from UN Agencies)
For (iii) method : Authorized Spending Limit (ASL) Model (for projects
deriving from UNDP CO’s)
17
Table 2. Selection criteria used by SC for proposals that have nominated by NSC.
Project Selection Criteria
Score
1
Does the applicant organization and partners’ demonstrated capacity to
successfully implement project activities?
2
Does the applicant organization have experience in successful community
activities, or demonstrate the capacity to be successful?
3
Is the project using a community based approach?
4
Was the project able to leverage funding from other sources?
5
Has the cost-effectiveness sufficiently been demonstrated, including the
cost-effectiveness of the project design approach as compared to alternative
approaches to achieve similar benefits?
6
How relevant is the proposal to the objectives and one or more of the
project components?
7
Is the proposal clearly linked to nationally owned public policies and
strategies and/or UNDP country office priorities?
8
Does the proposal plan to improve water resources management, climate
change adaptation and have a positive ecosystems impact?
9
Does the proposal lead to women and youth empowerment and job
generation?
10
Does the proposal have an advocacy, outreach or awareness raising
component?
11
Does the project describe a clear objective and a reasonable workplan for
meeting the objective?
12
Are the proposed actions innovative and replicable?
13
Is the proposed project likely to have a tangible impact on its target groups,
including number of people affected?
14
Does the proposed project have the ability to continue delivering the
projects results after the conclusion of the New World support?
Each criteria will be given a score between 1 and 5 in accordance with the following
guidelines; 1: very poor, 2: poor, 3: adequate, 4: good and 5: very good.
18
Table-3. Provisional Timetable for Selection of New World Grant Projects
Week
1
2
A. Application Procedure
1. CO Announcement of the grant programme including CFP
X
X
to NGO/CBOs
2. Short Listing Proposals by CO/TCCC (for CO proposals)
and by National Selection Committees (for NGO/CBO
proposals)
3. Submission of CO and NGO/CBO-sourced Proposals and
Indicative Budget until the deadline for submission of
Proposals
B. Evaluation, Ranking and Provisional Selection of Concept Paper Proposals
1. Technical review of proposals by Steering Committee and
Ranking of Applications. Final selection of grants to be
awarded based on ranking and available financial resources
by country.
2. Notification of the qualified applicants
3
4
X
X
X
5
6
7
X
X
8
X
X
X
C. Contracting
1. Check of applications fulfillment of formal requirements
against supporting documents by COs, contracts issued by
X
the Istanbul Regional Hub (IRH)
2. Signing of agreements and transfer of funds(MCGA or
X
ASL)
Please note that the time-frame is only indicative and depends on the number and content of the submitted Proposals and may change due to
the number of applications.
19
3.1 Submission of Proposals and Indicative Budget
Submissions of the short-listed CO and NGO/CBO sourced proposals to the New World
Project Coordinator will be realized through an e-mail submission. Some important points on
the subject of the application forms are as follows:





Applicants must follow the template both for the narrative and financial proposals.
Detailed application template is in Annex 1
The concept should be written in a straightforward structure.
Applicants must apply in English.
Applications without a signed declaration (declaration by the applicant) will
automatically be rejected (Annex B).
UNDP may request additional information and/or supporting documents for the
clarification of the proposals.
3.2 Final Evaluation of Proposal
The Project Steering Committee/Project Board will be responsible for review and selection of
projects ensuring identification and financing of the best proposals according to agreed
criteria. The Project Steering Committee consists of representatives of UNDP management
and representatives of TCCC. The New World Project Coordinator will support the SC
throughout the final evaluation process.
3.3 Contracting
After the final decision of the SC, UNDP Istanbul Regional Hub (IRH), will be responsible for
issuing the Micro Capital Grant Agreements (Annex 4) with the qualified applicant (for
NGO/CBO sourced projects) or will go for Authorized Spending Limit Model (for UNDP CO
sourced projects) or UN agency to UN agency Contribution Agreement (Annex 5) with the
selected applicant (for UN Agency sourced projects). During the implementation of the
grants all related supporting documentation shall be reviewed and provided by UNDP
country office to IRH
20
4. Reporting
The awarded grantees will be required to produce interim (6 months period – Annex 2) and
final reports (Annex 2) and project briefs for press releases and/or project related activities.
The UNDP CO Focal Point will be responsible for submitting the reports to the New World
Project Coordinator.
21
Annex 1: Application Template
Project Identification Plate
Country and Location
Name of the project
Applicant Organization
Contact Person
Legal status of Applicant
Project Partners
Name of the Country and pilot site area (as specific as possible)
Name of organization:
Type of organization4:
Address:
Phone:
Fax:
E-mail:
Web page: (if exists)
Phone:
Fax:
E-mail:
Name of organization:
Type of organization1:
Address:
Web page: (if exists)
Required Budget (USD)
Funds required from the New World Project
Co-financing (USD)
How long will the project last? inc starting date
Duration of the project
Number of communities
(disaggregated by numbers of
individuals) expected to benefit
from sustainable access to safe
water and/or sanitation services
as a result of project
interventions
How many m3 of water will be
replenished to communities and
nature(if applicable)2:
Number of communities
(disaggregated by women and
youth) expected to be
empowered to improve
education and receive job
opportunities through project
1
2
Type of Applicant/ Partner Organization (for more information please refer to Guideline Section 2.1):
Applicants will be encouraged to calculate water replenishment levels based on the Replenish Benefit
Quantification Methodology used by TCCC (details to be obtained from the New World project
Coordinator).
22
interventions
Project Area
A. Inclusive and practical community based approaches to
increase access to safe drinking water and sanitation services
and to improve water resources management
B. Empowering women and youth through improved
education and job creation for more resilient communities
Abstract (Max 200 words)
Brief summary of the project objectives and activities
Estimated Impact
Impacts are the effect of the project on its wider environment, and its
contribution to the wider objectives in the long run.
Please summarize the project’s likely impact to the target group(s), whether
the project has a potential to replicate and/or scaling-up. If there is a
dissemination or replication strategy proposed, please explain
Project Sustainability
Sustainability means the continuation of the project outputs and impacts
after the closing of the New World Project. This section shall explain how
the results and impact of the proposed project will continue after the
conclusion of the Fund’s support. What characteristics of your project will
help ensure that its results and development impact are sustainable? Please
define how the proposal will secure the sustainability in financial,
institutional, communal or policy levels. Describe any major challenges that
your project may face to sustain its results
Steering committee comments
23
1.
What are the challenges/issues/opportunities in your community with regards to
water, sanitation and/ or community wellbeing and /or women and youth
empowerment and how is your project going to address them? (200 words max.)
2.
Who are the main stakeholders in your country in relevance to the issues
discussed above?
i. Expected Results & Resources Framework
The expected results are the measurable changes which will have occurred by the end of the
project as a result of the planned intervention.
INTENDED
OUTPUTS
Output 1:
Baseline4
Indicator5
Time Frame
Output 2:
Baseline
Indicator
Time Frame
Output (n):
Baseline
Indicator
Time Frame
OUTPUT
TARGETS3
INDICATIVE
ACTIVITIES
RESPONSIBLE
PARTIES
TIME FRAME
For water & sanitation and water resources management projects; output and indicators on
water replenishment volumes and number of communities (disaggregated by number of
individuals) benefitting from the interventions should be added and baseline volumes should be
defined.
For empowering women & youth projects, number of communities (disaggregated by women
and youth) expected to benefit from improved access to education and generation of job
opportunities through project interventions should be specified and baseline defined.
3 To be achieved by the end of the project
4 Baseline describes the pre-project condition
5 Indicator is the measurable variable of the impact of the projects. Eg. Types and numbers of people served.
24
ii. NEW WORLD GRANT INDICATIVE BUDGET FORMAT
General Category of Expenditures*
1
1.1
1.2
1.3
1.4
2
2.1
2.2
2.3
2.4
2.5
3
3.1
3.2
4
4.1
4.2
5
5.1
5.2
5.3
5.4
5.5
5.6
6
Budget (USD)
Description
New
**
Co-funding
World
Cash
In-kind
Supplies, commodities and equipment
Equipment (i.e. communications & audio visual
equipments, IT equipments) and rental of
equipment
Materials, goods
Supplies
Other
Personnel
Project staff salaries
Local consultants
International consultants
Travel
Other
Training of counterparts
Meetings, Trainings (including travel, rental of
premises etc.)
Other
Contracts (including sub-contracts to third
parties)
Institutional Contracts (Sub-contracts)
Other
Other Direct costs
Audio visual & print production costs
Translation
Postal
Rental & maintenance of premises/premises
alterations (needs justification)
Other
Miscellaneous
Total Funds Requested
* Any applicant should consider the project costs with the framework given on the budget template as
applicable to its project. Any cost items which are covered under appropriate “Other” budget lines, the
proposed / calculated expenditures shall be specified in the description for UNDP’s information.
** Please provide as much as detail and accurate information in “description” column as possible based on the
necessary inputs (Section E of the New World Proposal Format) in order to justify the costs proposed.
25
iii. Annexes of New World Application:
Annex A: Partnership Statement and Description of the Partners
Annex B Declaration by the Applicant
Annex C: Supporting Document
26
Annex A: Partnership Statement and Description of the Partners
Important: This declaration must be provided by each partner. The PARTNERSHIP
STATEMENT together with the DESCRIPTION OF THE PARTNERS shall be annexed to the
New World Application Form.
1. PARTNERSHIP STATEMENT
A partnership is a relationship of substance between two or more organizations involving
shared responsibilities in undertaking the action. To ensure that the action runs smoothly,
the Contracting Authority requires all partners to acknowledge this by agreeing to the
principles of good partnership practice set out below.
1.
All partners must have read the application form and understood what their role
in the action will be before the application is submitted to the Contracting
Authority.
2.
All partners must have read the standard New World Grant Agreement and
understood what their respective obligations under the contract will be if the
grant is awarded. They authorize the Lead Applicant to sign the contract with
UNDP and represent them in all dealings with the Contracting Authority in the
context of the project's implementation.
3.
The applicant must consult with his partners regularly and keep them fully
informed of the progress of the action.
4.
All partners must receive copies of the reports - narrative and financial - made to
the Contracting Authority.
5.
Proposals for substantial changes to the action (e.g. activities, partners, etc.)
should be agreed by the partners before being submitted to the Contracting
Authority. Where no such agreement can be reached, the applicant must indicate
this when submitting changes for approval to the Contracting Authority.
6.
Where the Beneficiary does not have his headquarters in the country where the
action is implemented, the partners must agree before the end of the action, on
an equitable distribution of equipment, vehicles and supplies for the action
purchased with the grant among local partners or the final beneficiaries of the
action.
I have read and approved the contents of the proposal submitted to Contracting Authority
(UNDP). I undertake to comply with the principles of good partnership practice.
Name:
Organization:
Position:
Signature:
Date and place:
27
This section must be completed for each partner organization within the meaning of
section 2.1 of the Guidelines for Applicants.
Partner 1
Full legal name (business
name)
Nationality
Legal status
Official address
Contact person
Telephone number
Fax number
E-mail address
Number of employees
Other relevant resources
Experience of similar
actions, in relation to role
in the implementation of
the proposed action
History of cooperation
with the applicant
Role and involvement in
preparing the proposed
action
Role and involvement in
implementing the
proposed action
28
Annex B: Declaration by the Applicant
DECLARATION BY THE APPLICANT
The Applicant, represented by the undersigned, being the authorized signatory of the Applicant,
including every partner, hereby declares that:

1. The Applicant has the sources of financing and professional competence and
qualifications specified in Section 2.1. of the New World Project Application Guideline;

2. The Applicant is directly responsible for the preparation, management and
implementation of the action with its partners and is not acting as an intermediary;

3. The Applicant and its Partners are not in any of the situations excluding them from
participating in contracts which are listed in Section 2.1. of the New World Project Application
Guideline. Furthermore, it is recognized and accepted that if the applicants participate in spite of
being in any of these situations, it may be excluded from the New World Project;

4. The Applicant undertakes to comply with the obligations foreseen in the partnership
statement of the grant application form and with the principles of good partnership practice;

5. If selected, the Applicant is in a position to deliver immediately, upon request, the
supporting documents as requested by the Contracting Authority;
6. The Applicant and each partner (if any) are eligible in accordance with the criteria
set out under section 2.1. of the New World Project Application Guideline;

7. If recommended to be awarded a grant, the Applicant accepts the contractual
conditions as laid down in the Standard Grant Agreement annexed to the Grant Application Guideline
(Annex 7);
8. The applicant guarantees that none of the cost items stated in the Budget sheet
annexed to this proposal have been financed or under contract to be financed by other local or
international grant / support programmes.
Signed on behalf of the Applicant.
Name:
Position:
Signature:
Date and place:
29
Annex C: List of Supporting Documents6
Applicants shall provide the following supporting documents with their Applications. These
documents are requested in order to allow the UNDP to verify the eligibility of the
Applicants and their Partners. The supporting documents requested must be supplied in
the form of originals or notarized photocopies of the said originals. Please keep in mind
that UNDP has the right to ask clarification regarding the supporting documents or ask for
additional documents.
The required supporting documents are as follows:
1.
2.
3.
4.
5.
6.
7.
8.
The statutes or articles of association of each partner organization;
Certificate of the legal registration of each partner organization (notarized photocopy);
Certificate of the registration with the tax authorities (certified photocopy) , of each
partner organization;
Copy of the applicant’s latest accounts (the profit and loss account and the balance
sheet for the previous financial year for which the accounts have been closed);
Evidence on the fulfillment of obligations related to the social security contributions and
payment of taxes as per the submission date (original) and/or a Declaration by the
Applicant (Annex B to this Application Form) and, where appropriate, by each partner
organization;
Authorization or other licenses necessary for the implementation of the project, if
required by the Law (photocopy);
CVs of the key staff with the role specified that will be involved in the project.
Power of Attorney of the Applicant Organization and partners who will sign the
application form and associated documents.
30