Janet Barth/President’s Report – July 2014
Division IV Meeting – June 19, 2014
A brief Division IV breakfast meeting was held. Presentations included
opportunities to collaborate with Councils. NPS Society President, Janet Barth,
presented the results of the 2014 NPS Society review.
TAB Meeting - June 19-20, 2014
IEEE Professional Productivity and Collaboration Tools (PPCT)
Project Status Report – PPCT is a joint project between MGA, PSPB, and TAB to
develop services that help IEEE constituents do their work more easily. It combines
tools that help collaborate with other professionals manage information collections
and create new information advance careers. It is “Not just another social network.”
Total
Project
Original
Budget
Project to
Date
Spending
Forecast
Balance of
Project
Forecasted
Project Cost
Variance to
Budget
IT Support
1,235
470
703
1,173
62
Licensing/Hosting
165
25
165
190
(25)
Consulting
0
0
21
21
(21)
Total Expense
1,400
495
889
1,384
16
Capital
Design/Dev.
Resources
1,870
602
1,126
1,728
142
UI Creative Design
130
87
103
189
(59)
Total Capital
2,000
689
1,229
1,917
83
Total Project
Contingency
0
0
99
99
(99)
CATEGORY
Expense
1
Total Project Cost 3,400
1,184
2,216
3,400
0
PPCT Project Progress & Outlook
Next report is to board in August.
Presidents Forum Chair’s Report
Global Inclusiveness of Worldwide Technology-Centric Communities
Diversity is IEEE strength - Technological interests, Cultural background,
Geographical diversity, Employment, Gender diversity, Age
TA Email Aliases - will be typically used by TAB Committee Chairs and staff
to improve timely dissemination of information, documents, activities, deadlines,
and background knowledge, related to the TA area covered by each Email Alias
Status
 Email Aliases and recipient categories have been identified
 Prospective recipients identified from the IEEE databases (S/C Officers, S/C
Standing Committee Chairs, IEEE staff working for S/Cs)
 S/C Presidents requested to confirm/replace/add prospective recipients for
the various Email Aliases
2
Expanded Transnational Scorecard
 Provide a view of the transnationality of our operations
 Provide a statistically significant view
 Provide a comparable analysis in each country by considering the actual
presence of IEEE and the potential growth of our communities
 Institutionalized analysis
Status
 Features identified
 Data extraction procedure identified
 Test data extraction
Emerging Technical Activities Areas
1) Expand our presence and empower technology-centric communities
worldwide
• TAB should continue to be the worldwide technology leader
in all areas related to the IEEE Field of Interest and in areas using
technologies in such a field
• TAB should be technology inclusive worldwide
• TAB might expand cooperation with global associations in related fields
2) Identifying Technology-Centric Communities
• Define an holistic process to identify emerging technologies and applications
with the pro-active cooperation of the whole IEEE
Societies/Councils
FDC
Chapters
Sections/Regions/IEEE-USA/MGA
Standards Association
EAB
PSPB
• Capillar, pervasive process to collect ideas directly from communities around
the world. Increase opportunity for becoming aware of new ideas and needs
as earlier as possible.
NPSS Field of Interest (FOI) – approved to go forward
Sections Congress
August 2014 – Bill Moses will attend. Opportunity to interact with MGA.
Awards
 Identify worthy nominees for IEEE awards
– Please nominate and encourage others to nominate
– Elevate your Fellow, Society/Council and OU recipients by nominating
them for a TFA or Medal http://www.ieee.org/about/awards/
 Nominate yourself or someone else to volunteer on a selection committee or
the AB
3

Support us in the ongoing analysis and strategic planning initiatives
MOU Process for Technically Cosponsored Conferences
IEEE Industry Applications Society
Republication of Technical Articles in Periodicals Blake - Blake Lloyd
Standards and Future Directions Initiatives
IEEE Standards Association Engagement Plan with Future Directions Initiatives
Stephen Dukes (VP, Conferences for the Consumer Electronics Society ) is the TAB
representative to the SASB.
Bruce Kraemer (President Elect of the Standards Association) is the Standards
Association to TAB.
Summary
This proposal is intended to improve the complementary and constructive
relationship between SA and societies. The approach being suggested is more direct
and earlier involvement by Standards Association subject matter experts in Future
Directions initiatives.
Many of the IEEE Future Directions Initiatives have, or are expected to have, a
Standards Component. The proposal is that SA identify a designated Volunteer and
SA staff focal point for communications and contributions between each of the
Initiatives and the SA community.
These designated individuals would be responsible for:
1. Contributing their general expertise, and standards development knowledge
to the assigned initiative. The intended goal is to help facilitate and support
relevant standards activities.
2. Provide initiative status, plans, opportunities back to the SA standards Board
and SA Board of Governor’s and the broader SA community which is, in fact,
composed of technologists from virtually all of the societies.
3. Additionally, the SASB, BOG and CAG hold 10 meetings each year in a wide
variety of locations around the world. Each of these meetings include 2-5
days of “outreach” where the SA officers and staff visit local companies or
government agencies that contribute to or administer standards
development.
Request
The first request is that the council endorses the overall purpose and concept.
Second, that designated SA representatives be recognized by the initiatives as the
official liaisons, included on their distribution mailing lists and invited to attend
committee teleconferences.
4
TAB Chair’s Report








2014 TAB Chair’s Goals and Activities
PSPB Ops Manual Changes
Open Access
TC Transitions
TA Connect!
PPCT
TMC and BoD Items
Meeting At-a-Glance
Global Perspective
 Address the disproportion between Regions with high demand for our IP and
low S/C membership and volunteering rate
 “Train-the-Trainers” Workshops for qualified TA volunteers
– Beijing, 11 July 2014
– India, December – March 2015
– South America, December - March 2015
2014 GOALS: Continuing Programs
 Energize Student Branches cooperation with S/C and Chapters
– Continue and promote Hackathon events
– Strengthen Student Branch Chapters
 Continue to support new technology initiatives
– Existing TCs (as part of FD)
– Spontaneous technical communities
2014 New Operational Efficiencies
 “Budgeting 101” Webinar held 20 March 2014
– Updated dates for the new budget schedule
– Strategies for developing a budget
– ~ 60 Treasurers, Financial Officers, VP Finance,
Presidents in attendance
 Improve financial transparency and reporting for TAB OUs through two
AdHoc committees
– TAB Finance Committee AdHoc Committee on Financial Reporting
Simplification/Budget Transparency (Al Dunlop)
– IEEE AdHoc Committee on Infrastructure (Bob Hebner)
PSPB Operations Manual Changes
 PSPB presented two proposals to the TAB leadership in late April
 Proposals forwarded to TAB and TA committees beginning 5 May
– Comments/concerns raised by TA volunteers
– Discussion followed in response to your concerns
 Prescreening of Articles by Editors
– Request for TAB endorsement
 Republication of Technical Articles in Periodicals
– Actions by Conferences and Periodicals Committees to be discussed
5
– Includes request for Adhoc committee
Open Access Progress
 Continuing conversation with PSPB
 TMC approved new motion in May:
– “TMC TO ENCOURAGE PSPB TO LOOK INTO ACCEPT-PAY-PUBLISH
MODEL FOR OPEN ACCESS IN IEEE THAT ADDRESSES BAD DEBT
ISSUES AND DOES NOT INTRODUCE SUBSTANTIAL DELAYS IN THE
PAYMENT PROCESS.”
 Later you will be asked to table the February TAB motion on this topic
 You will continue to be kept informed of progress
Technical Activities Transitions
 Transportation Electrification
– Meeting to take place at June 2014 OU Series
– Presentation to TMC at 19 June dinner meeting
 Cloud Computing
– Meeting to take place at June 2014 OU Series
– Presentation to TMC at 19 June dinner meeting
 Committee on RFID
Presentation to TMC at 19 June dinner meeting
TA Connect! 2014 Volunteer Webinar Series
 TA Connect! Monthly Teleconference
– Open Forum to provide opportunity for TA volunteers to ask
questions, share concerns, clarify processes, and hear explanations
first-hand from key staff across Technical Activities
 Past Webinars:
– Treasurers Webinar (March 2014)
– Society Member & Committee Services (March 2014)
– Society Products & Audience Engagement (April 2014)
– Roberts Rules (3 parts, beginning April 2014)
– IEEE Contact Center (21 May 2014)
PPCT Progress
 Joint project between MGA, PSPB, and TAB to develop services that help IEEE
constituents do their work more easily
 Project Status:
– Prototype end user test has validated concept
– Preliminary User Interface design now being
tested with potential end users
 Sign-up, single sign-on and profile integration, community
registration, components of managing a personal library of
articles, search framework
– Branding team working on name, tag line, and messaging
 Major timing related goals:
– Representative functional demo for Sections Congress
– Plan to introduce Phase 1 product in 1Q 2015
6
IEEE Board of Directors Items on June 2014 BoD Agenda
 IEEE Power & Energy Society transfer of funds from P&E to the IEEE CSI
Affordable Energy Fund
 IEEE Power & Energy Society transfer funds from P&E to the P&E Society
Scholarship Plus Program
 Revisions to TAB Operations Manual Section 4.0 – IEEE Societies, IEEE
Technical Councils and Divisions
 Restructures the IEEE Technology Management Council in to
the IEEE Technology and Engineering Management Society to
meet the needs of its audience and the wider IEEE membership
 IEEE Systems, Man and Cybernetics Society (SMC) transfer of funds to the
IEEE SMC Society Award Fund
 IEEE Photonics Society Funding for the 2015 International Year of Light (IYL)

In February 2014, IEEE Conferences Committee formed an Adhoc on
Conference Tools with goal of:
– Identifying, defining, and recommending enterprise-wide set of tools
for running IEEE conferences
TMC Items
Correspondence with New Journal
Future Directions Committee
Technology Time Machine Conferences
A. Future of Humans [SSIT]
B. Future of Health Care [EMBS]
C. Future of Fabrication [RAS]
D. Future of Processing [CS]
E. Future of Energy
[PES]
F. Future of Networks [ComSoc]
Current top technology areas:
– (Asking TAB for a sense of support by a vote)
– 3D Printing
– Brain Machine Interface
– Smart Materials
– Cross Cutting Space: Environmental, Trusted Cyber Space
TAB Periodicals Committee Chair’s Report
IEEE Transactions on Signal and Information Processing over Networks
(Phase 1&2)
 Launch year: 2015
7


Financial Sponsorship:
– Signal Processing (70%)
– Communications Society (20%)
– Computer Society (10%)
Media types:
– Electronic
– CD-ROM for ASPP Print Subscribers
Letter of Intent (LOI)
Five Letter of Intent has been approved and shared with TAB, TAB Periodicals, TAB
Finance, VP Publications, and Editors-in-Chief to announce this proposal is under
development.
• IEEE Robotics and Automation Letters
• IEEE Transactions on Intelligent Vehicles
• IEEE Transactions on Sustainable Computing
• IEEE Energy Harvesting Journal
• IEEE Transactions on System, Man, and Cybernetics: Applications and
Reviews
Strategic Session Topics
 Open Access Summit meeting readout and Open Access outlook
 Feedback on TAB Periodicals Committee’s Member Composition
 Dissolving the TAB Newsletters Committee and making the Periodicals
Partnership Opportunity Committee a standing sub-committee under TAB
Periodicals Committee
 Affirmation Letters of Intent should be communicated 3 business days before
any TAB meeting, and also affirmation the LOI is not a living document and
only has a one-meeting use.
 Life Cycle Management discussion on the ongoing monitoring of each
periodical to identify when they may need rejuvenation
 Periodical Print Project will make recommendations on S/C periodical print
strategy by December 2014.
 Developing criteria for defining when a proposal is allowed to come forward
with a Full (combined Phase 1 and 2) periodical proposal
TAB Periodicals Committee Chair's Report
1)Endorse revisions to the PSPB Operations Manual Section 8.2.2.A.3 – Prescreening
of Articles by Editors - Failed
2) PROPOSED ACTION:
It is recommended that PSPB consider the following statement for action by the
body during the June-2014 PSPB Meeting.
8
Resolved that revisions to the PSPB Operations Manual Section 8.1.7.A –
Multiple Publication of Original Technical Material in IEEE Periodicals, and
8.2.1.B.9 Responsibilities of Manuscript Authors in the form presented to the
IEEE Publication Services and Products Board, shall be, and are hereby,
approved, and further recommends approval of these revisions by the IEEE
Board of Directors.
It is desired that the Board of Directors take action on these revisions during their
August-2014 meeting. - Failed
IEEE Conferences Committee Chair’s Report
 NetSuite Is Here for Conferences
 Operationalizing Technical Co-Sponsorship Changes
 ICX Update: Bugs and Forward Progress
 Ad Hoc Highlights
 Conference Education Program
 POCO
Society Reviews
Circuits and Systems Society
No major issues
 Informal strategic planning process
 Recently established Long Term Strategy Committee
 Well managed publications: 4 journals, 1 magazine
 Slightly declining membership with good retention rate
 Extensive network of chapters
 Large conference portfolio, good geographic coverage
 Financially strong, with consistent spending on projects at a rate of $100K $200K per year
 Governance demographics regionally balanced, primarily from academia
 Innovative track in flagship conference (CAS-FEST)
 Live webcast to all members
 Live demonstration track at conferences
 Alternative to traditional research papers
 Interest from practitioners and educators
 Outreach initiative soliciting activities from members and chapters
 Many new activities targeted for membership growth in Regions 9
and 10
 Activities for STEM participation in Field of Interest
 High school design contest, CAS camps
Nuclear and Plasma Sciences Society
9
No major issues
 Composed of nine strong technical committees, with separate bylaws and
constitutions
 Informal strategic planning process by ADCOM
 Well managed publications: 2 transactions, quarterly newsletter
 No flagship conference; each TC has own flagship event
 Financially strong, consistent funding for new initiatives
 Notable participation in humanitarian initiative in Haiti
 Limited Distinguished Lecturer program, with innovative summer school
programs in regions for outreach
 Federated governance structure; diverse technical committees with central
coordination
 Strong volunteer program, emphasizing involvement beyond Society into
IEEE, TAB
 Outreach in Humanitarian project combining Society resources with
industry, other support
 Summer school programs to increase membership diversity
 Transnational technical committee to increase geographic diversity of
activities, global representation
 Effective marketing materials distributed via the Society’s web site
Photonics Society
No major issues
 Formal strategic planning process with strategic and operational plan,
developed with professional assistance
 Outstanding publications portfolio: 4 journals, newsletter, 4 cosponsored
journals with strong impact factors
 Large, financially successful cosponsored conferences
 Competition from/collaboration with non-IEEE entities
 Declining membership, with good retention rates
 Diverse education program, with joint conference on education in Photonics
 Financially strong, with good cost control; has not been funding new
initiatives
 Use of external agency to help develop a formal strategic plan that guides the
activities of the Society.
 New perspectives on its goals and activities
 The Journal of Selected Topics in Quantum Electronics is an effective
vehicle for special issues on emerging technologies
 Fully open access journal: IEEE Photonics Journal
 Extensive use of social media as well as national and international initiatives
to promote awareness of its activities and expand interest in the field of
Photonics
10
Open Access – Confidential Material
Immediacy triumphs depth
University mandates and funding agencies have requirements for authors to post
articles on open access sites.
Everyone is scrambling to find a viable business model. Charges are all over the
map. To do direct replacement of IEL revenue, would cost ~$4k (high side for Open
Access). IEL provides 77% of IEEE’s IP business.
Treasurer’s Report
2014 Net Budget
$ 0M
variances:
Operations
($1.5M)
Member/Non Member Revenue
($0.8M)
Conferences
$1.3M
ASPP & AICTE (India) with IEL backfile ($1.6M)
Conference Publications with IEL backfile
($0.9M)
IEL
$2.9M
2014 (May) Net Forecast
($0.6M)
 Non Member Revenue
 Tracking lower than budgeted
 Conferences
 PES - T&D
 Signal Processing – ICASSP 2013
 APS - IS 2014
 Electron Devices - PVSC 2014
 NPS - NSS/MIC 2014
 CAS – ISCAS 2014
 VTS – VTC 2014
 Computer – VisWeek 2014
 Photonics – CLEO 2014
 ComSoc – WCNC 2014
 All Other
($0.7M)
$1.2M
$0.2M
$0.1M
$0.1M
$0.1M
($0.1M)
($0.1M)
($0.1M)
($0.1M)
($0.1M)
$0.1M

$1.3M
11
Want to do a hard close at the end of the quarter. Don’t go negative in Oct-Nov-Dec.
Will be changing forecast so will not get kicker at the end of the year. Kudos to NPS
and MTT.
2012 S/C & TA Reserves
$197.0M
2013 S/C Operations Net
$ 1.8M
2013 TA Operations Net (included in above)
Total w/o Market Flux /Pension Adj.
S/C & TA share of Pension Adjustment
5.7M
S/C & TA share of Market Fluctuation & SR
$36.2M
Ending 2013 S/C & TA Reserves
$ 0.0M
$198.8M
$
$240.7M
Total IEEE Ending Reserves = $328.7M
IEEE-FOM 2.B.6.c: Spending Rule
The IEEE Board of Directors has approved using up to 4.5% of the IEEE Investable
Assets (defined as IEEE’s Long Term (LT) investment fund) annually. Three percent
(3.0%) shall be used to support new & continuing initiatives. Up to one and one half
percent (up to 1.5%) shall be used to provide support for the History Center,
Awards, Honors Ceremony and the Fund Raising functions as well as a donation to
12
the IEEE Foundation. The specific percentage (up to 1.5%) shall be recommended
by the IEEE Finance Committee and approved by the IEEE Board of Directors as part
of the yearly budget process. The amount up to 4.5% will be calculated based on a 3
year rolling average of the IEEE Investable Assets.
IEEE-FOM 2.B.6.c: 4.5% Spending Rule
 3% goes to support new & continuing initiatives
– IEEE-New Initiatives Committee
 Headed by IEEE-President Elect
 Usually does not spend all the money
 TAB applies and often receives about half.
 1.5% goes to
 History Center
 Awards, Honors Ceremony
 Fund Raising functions
 Donation to the IEEE Foundation
 Typically taken from Investment Returns
Societies asked for money and are not spending it. Noted that Project Spend can be
complex wrt time line.
MOTION: S/C Renewal Product Offering - Passed
That TAB approve the 2015 Society/Council Membership Dues, Co-Sponsored
Publication Prices, Member and Non-Member Periodical Prices, Special
Offerings/Rates, Periodical Page Budgets and number of issues per year.
 Financial Impact to TAB: None
 Financial Impact to S/Cs: Determines 2015 Pricing
IEEE Ad Hoc Committee on Infrastructure, Strategy, and Growth - Activities –
Hebner
The purpose of this ad hoc committee is to provide the Board of Directors with
information they can use to make informed decisions on infrastructure funding, cost
and its future evolution.
TAB-FinCom ad hoc on Reporting Simplification/Budget Transparency Dunlop
Next Steps
 Continue review of staff proposal, adjust to satisfy committee needs,
committee meeting 6/19/14
 Socialize with broader group of users
 Identify total cost of deployment
13




– Financial requirements
– Resource requirements
Develop deployment timeline
Present to TAB FinCom and request approval
Obtain other required approvals (if necessary)
Deploy to all Societies
Financial Transparency Motion – Jacob
Motion - Recognizing that there are efforts underway for long-term financial
transparency solutions, in the interim, TAB requests that IEEE Executive Director
provide within 90 days a “pro-forma” (manually-produced, if necessary)
Society/Council financial report for each of their product lines that details:
 Gross Revenues (incl. details of the IEL distributions)
 Cost of Goods Sold (Direct and Indirect Costs of Production)
 Marketing and Sales costs
 General and Administrative expenses (incl. Corp. Overheads)
 Investments & Other
The pro-forma reports should be produced for every Society and Council, using
2014 budget data, and showing how current financial accounts are mapped.
With such initial reports, Societies/Councils can then discuss and fine-tune before
investment is made in report automation. - Passed
TAB/PSPB Products and Services Committee Chair's Report
IEL is still top revenue producer and continues to grow.
Exploring several new markets.
TAB Strategy - Hebner
Change in the publishing and research enterprise globally
 Unlikely to provide sufficient funding for the Societies and Councils to
continue their level of support of the communities and other activities.
 TAB needs to help develop a strategy that permits Societies and Councils to
thrive in this changing environment.
– Changes in focus in budget, marketing, public policy, information
technology, social networking, building trust through face-to-face
interactions, and other emerging ideas.
 TAB needs to be an effective channel for innovative ideas for Societies and
Councils to consider and test while successfully convincing the IEEE that onesize-fits-all innovations are likely to be costly mistakes.
Steps Forward

Expand this talk into about a 20 page report with some recommendations
– Help now: focus TAB & TAB-SPC in the future
14


Distribute the report so it can inform actions today and get feedback to make
it better
You can help
– TAB rules say I cannot appoint you to the committee, but you still can
volunteer to do everything but travel and vote, both of which are
overrated
– Contact me: r.hebner@ieee.org
Volunteer Opportunities DDF AdHoc on Role of Divisions and Collaborations


In November, DDF selecting:
– 4 members for TAB Periodicals Committee (2-year term)
– 6 members for TAB/PSPB Products and Services Committee
Please consider nominations
With regards to IEEE Transactions on Computational Imaging (TCI)
Sponsorship - Financial: IEEE Signal Processing Society (60%), IEEE Consumer
Electronics Society (20%), IEEE Engineering in Medicine & Biology Society (20%);
Technical: IEEE Geoscience and Remote Sensing Society:
The following email chain documents TCIs agreement that IEEE and SPIE medical
imaging conferences with not be actively solicited for TCI.
To Laura Creighton April 14, 2014
Hi Laura
Agreed - the IEEE and SPIE medical imaging conference papers will not be
actively solicited for TCI.
Thank You
Denise
***********************************************
Denise M. Hurley
IEEE Signal Processing Society
Senior Manager, Publications & Conferences
445 Hoes Lane
Piscataway, NJ 08854
(P) 732-562-3855
IEEE. Advancing Technology for Humanity
15
www.ieee.org
***********************************************
On Fri, Apr 11, 2014 at 4:34 PM, Laura Creighton <l.creighton@ieee.org>
wrote:
THE FOLLOWING MESSAGE IS SENT ON BEHALF OF MICHAEL POLIS, TAB
PERIODICALS COMMITTEE CHAIR
The note is in response to the email (below) sent to you in March by Janet
Barth, president of the IEEE NPS Society.
Alejandro, Denise, and Rich:
Your TCI approval will not to be reopened. However, given the following:
1.The Phase 2 document is considered to be the authoritative source.
2.The PowerPoint is just a conversation aid
3.It wasn't correct to say the Phase 2 presentation's paper source slide
was unchanged since Phase 1, and the late addition of that detail
did not allow NPSS time to respond.
Unless you can come to a friendly agreement with NPSS, the IEEE and
SPIE medical imaging conference papers should not be actively solicited
for TCI if they would already have been within TMI's scope. Please let me
know if this is acceptable to you.
Regards,
Michael Polis
TAB Periodicals Committee Chair
On Sun, Mar 16, 2014 at 8:44 PM, Meena Shanmugavel
<i.shanmugavel@ieee.org> wrote:
Begin forwarded message:
16
From: Janet Barth <janetgen@comcast.net>
Date: March 16, 2014 at 7:09:13 PM EDT
To: <a.acero@ieee.org>
Cc: Janet Barth <jbarth@ieee.org>, Meena Shanmugavel
<i.shanmugavel@ieee.org>
Subject: An Inquiry from NPS Society
Dear Alejandro,
Please let me introduce myself. I am the President of the IEEE Nuclear and
Plasma Sciences (NPS) Society. Due to the snowy weather on the East
Coast, I was not able to attend the February TAB meeting in person,
however, I had the opportunity to listen to the meeting on WEBEX.
With regards to the SPS proposal for the new journal on IEEE Transactions
on Computational Imaging, I was surprised to see that, in the SPS revised
presentation, paper sources now include communities that submit papers
to IEEE Medical Imaging Conferences. I assume that this includes the NPS
Society's Nuclear and Medical Imaging Conference. As this is a flagship
conference for the NPS Society, I am surprised that SPS did not approach us
about being partners in the new journal proposal.
Do you have time this week to help to talk about the journal and possible
NPS Society interest?
Many thanks,
Janet
Janet L. Barth
President, NPSS
Division Chief, NASA/GSFC
301-286-5118
--
17
Regards,
Laura Creighton
Technical Activities Periodicals Group
IEEE, 445 Hoes Lane, Piscataway, NJ, USA, 08854
Telephone: +1.732.981.3446
18