MONTHLY REPORT
TO THE COMMUNITY
MAY 2014
The Monthly Report to the Community summarises, for the information of the community
and other interested stakeholders, all of the many activities of the Shire for the
preceding month, ranging from policy development and implementation through to
service delivery, the provision of infrastructure, and the Shire’s financial position.
Given the scope of the Shire’s wide ranging activities, there is a great deal to report.
Every effort is made to provide information in a readily understandable, easy-to-read
form.
Any resident, ratepayer or other stakeholder seeking further information should contact
the relevant Shire manager or director, or in the first instance can contact:
Todd Trimble
Manager Communications
Ph. 5950 1200
TABLE OF CONTENTS
CEO’s Introduction
Dr Michael Kennedy, OAM
iii
Corporate Performance Statement
Geoff Emberson
1
Performance Executive Summary
- Strategic Planning
- Statutory Planning
- Environment Protection and Community Safety
- Economic Development
- Director Sustainable Environment
- Infrastructure Strategy
- Infrastructure Maintenance
- Infrastructure Project Management
- Renewable Resources
- Director Sustainable Infrastructure
- Child, Youth and Family Care
- Aged and Disability Services
- Recreation and Leisure
- Libraries, Arts and Culture
- Social Planning and Community Development
- Director Sustainable Communities
- Corporate Planning and Projects
- Communications
- Team Support and Development
- Governance and Corporate Support
- Property & Valuation
- Information Services
- Finance
- Director Sustainable Organisation
Allan Cowley
Alison Leighton
2
30
38
46
50
52
60
77
79
85
86
93
97
101
104
110
111
112
114
116
119
122
123
124
Capital Works Overview
Craig Cinquegrana
125
Priority Works Overview
Various
149
Priority Projects Overview
Various
156
Asset Conversion Program
Yasmin Woods
167
Financial Statements
- Standard Statement of Financial Performance (Income
Statement)
- Net Cost Statement
- Standard Statement of Cash Flows
- Standard Statement of Financial Position (Balance Sheet)
- Standard Statement of Capital Works
- Corporate Performance Statement
Geoff Emberson
Key Financial Status Indicators
- Borrowings
Geoff Emberson
Monthly Report May 2014
Angela Hughes
Claire Smith
Shane Murphy
Stephen Chapple
Nicola Belcher
Barry Pankhurst
Craig Cinquegrana
Niall McDonagh
Alex Atkins
Robin Adams
Jenny Van Riel
Peter Gore
Geoff Carson
Jenny Macaffer
Rob Macindoe
Sophia Schyschow
Todd Trimble
John Rankine
Tony Pinqiaro
Yasmin Woods
Mike Foreshew
Geoff Emberson
173
174
175
179
180
182
183
Page i
Monthly Report May 2014
Page ii
CEO’s INTRODUCTION
SHIRE
WINS
“TOWARDS
SAFETY AWARD”
ZERO
The Mornington Peninsula Shire has
been awarded the Towards Zero Safety
Award for our Peninsula Safer Speeds
Project. The Victorian Government’s
inaugural awards recognised the State’s
best road safety initiatives and this award
highlights
the
Shire’s
significant
leadership and reporting through our road safety initiative, the Peninsula Safer Speeds
Project. The project has implemented speed limit reductions for local rural and residential
roads which have resulted in significant positive outcomes towards safety benefits that are
projected to result in an 11% reduction in fatalities and a 6% reduction in serious injuries.
The Peninsula Safer Speeds project is part of the Shire’s Peninsula DriveSafe strategy.
Since the strategy’s adoption by Council in 2008 there has been a steady trend downwards
in both fatalities and serious injuries on Mornington Peninsula Shire Roads. In 2013, the
Shire recorded its lowest ever road toll across the Mornington Peninsula, a very positive
outcome for our community.
‘PLAN MEBOURNE’ STRATEGY LAUNCH
May saw the much awaited launch of the State Government’s PLAN MELBOURNE strategy
to guide and plan for Melbourne’s growth to a projected population of 7.8 million people by
2051.
Given that the community vision for the Peninsula is of being ‘near to, but not part of,
Melbourne and its accelerating growth’, the Shire facilitated a series of very well attended
PLAN PENINSULA workshops in 2013 to inform Council’s input to PLAN MELBOURNE, to
reflect our community’s future expectations and aspirations.
One of the key outcomes of PLAN MELBOURNE is confirmation of the State’s commitment
to the Mornington Peninsula Planning Statement, which acknowledges that the Peninsula
plays a range of complementary roles in tourism, recreation, agriculture and manufacturing,
but that our community is clear that we are not ‘suburbia’, and don’t want to be.
The Mornington Peninsula Planning Statement (MPPS) will strengthen Council’s position on
a range of key planning issues including the appropriate level and location of population
growth on the Peninsula, maintaining the current urban growth boundary, supporting the role
and character of our townships, encouraging sustainable agriculture, providing for new
recreational and tourism experiences, supporting conservation and biodiversity, managing
environmental risks, and ensuring proper planning for the Port of Hastings and the
associated major transport infrastructure.
The drafting of the MPPS has now been completed with significant input from Council, and
has been provided to State Government for finalization and approval. It is anticipated that
Monthly
Report
May
2014
i
the Planning Statement will become part of State policy, providing the highest level of
autonomy in the planning system.
Other elements of PLAN MELBOURNE that are of importance to the Mornington Peninsula
include:•
•
•
•
Port of Hastings operation as a major container port with road and rail link to Dandenong
achieved by 2025-2050
Frankston as the nearest “Metropolitan Activity Centre” and Hastings, Mornington and
Rosebud to remain as “activity centres” and smaller centres to be reviewed in context of
“neighborhood centres”
Role for Metropolitan Planning Authority in reporting and implementing Plan Melbourne
Subregional planning emphasis, with significant local government input.
AGEING POPULATION ….NOT DOOM AND GLOOM
A recent study published by the Monash Centre for Population and Urban Research has
stated that, contrary to ‘conventional wisdom’, the ageing of the Australian population does
not, and will not, impose unmanageable strains on society. It finds that Australia is coping
well with its ageing population and should be able to keep doing so throughout the 21st
century.
Key points of the study include:•
Labour force participation rates are rising for older people and could rise even higher
with lower levels of aged based discrimination
•
Demographic ageing will be affordable with even a modest increase in economic
growth
•
Medical research shows the physical and mental health of older people is improving,
and rates of over 65s in residential care has fallen
•
Older people’s volunteer contribution plays a significant role particularly with child
care, as grandparents participation in child care increases and with the major
contribution over 65s are making to caring for people with disabilities
A more detailed summary of the report is provided on page 94 of this report.
BUSINESS CONTINUITY PLANNING
Given the reliance that residents and businesses place on the availability of a range of
Council services, it is essential that Council has plans in place to ensure uninterrupted
service availability in the event of any significant business interruption at any of the Shire’s
major business locations. The Shire’s Business Continuity Plan (BCP) has been developed
to ensure an immediate, orderly and effective response to any incident that significantly
disrupts Council operations. Getting back to business quickly is vital for our community that
depend on critical services.
The objectives of our BCP are to:
• Ensure that maximum possible service levels are restored as quickly as possible
• Ensure that the Council recovers from interruptions as quickly as possible
Monthly Report May 2014
ii
•
•
Minimise the effect on the public, staff and Council; and
Minimise the likelihood and impact (risk) of interruptions.
Developing a BCP involves an indepth business impact analysis undertaken by our
management team. Operationally, a number of critical business functions have been
identified and sub-plans developed for those important services.
Our BCP was put to the test at a desktop scenario test in May. Feedback from Echelon
Australia on the session has been very positive. A ‘live’ test of the BCP will be conducted
towards the end of 2014.
It is important that the community can be confident in our ability to immediately respond to
any incident that significantly disrupts our operations, and get back to business quickly on
critical services.
STATE AND COMMONWEALTH BUDGETS
As expected, May saw both State and Commonwealth budgets delivered with significantly
‘tightened’ funding to local government directly, and to a range of services that will impact on
our local communities, reflecting tight economic conditions and severe
budgetary
constraints. It is difficult to assess the full year impact of tightened funding, as some impacts
will be through reduced grant availability through the year, and there may be some (as yet
unknown) off-setting gains.
The Shire’s ongoing commitment to Driving Responsiveness, Innovation and Productivity
(‘DRIP’) is the means by which Council seeks to improve service delivery while improving
value for money, to offset the impact of reduced funding.
HIGHER CONTRACTED MAINTENANCE STANDARDS REDUCE CALLOUTS
Higher contracted maintenance standards as part of Council’s ‘SIMS2’ (Sustainable
Infrastructure Maintenance Services) contracts have delivered significant reductions in after
hours callouts.
Comparing the busy November to March 2013-14 period with the prior season:
•
•
•
•
•
•
For callouts related to building matters, they reduced from 491 to 443 – a 10% decrease
For callouts related to cleansing matters, they reduced from 60 to 43 – a 28% decrease
For callouts related to furniture & sign matters, they reduced from 11 to 3 – a 73%
decrease
For callouts related to road maintenance matters, they reduced from 198 to 187 – a 6%
decrease
For callouts related to parks and roadsides matters, they increased from 64 to 79 – a
10% increase. The increase in parks and roadsides callouts is directly related to a
windstorm event late January 2014 resulting in callouts for fallen branches/trees
Overall 830 callouts were received for 2012/13 and 760 for 2013/14. This is a 9%
decrease from 2012/13.
In reviewing data on all maintenance requested related to Foreshore Camping, and
information from a campers satisfaction survey (conducted by the Shire’s Recreation &
Leisure Team), the following results are also evidence of the success of new SIMS2
maintenance contracts:
Monthly Report May 2014
3
•
•
Maintenance requests (during business hours and after hours) over the foreshore
camping season (November to April) reduced from 718 to 602, a 16% decrease
Camper satisfaction level in relation to maintenance services has improved from an
average of 3.6 (out of 5) in 2012/13 to 4.2 in 2013/14. This is a 17% improvement.
DRIVING RESPONSIVENESS, INNOVATION AND PRODUCTIVITY (DRIP)
The Shire is committed to enhancing the responsiveness and value-for-money of all of its
services, through a relentless focus on innovation and improving productivity. Some of this
month’s highlights are summarised here:
Energy Saver Studies
The Shire is undertaking two projects to assist the community in identify ways of reducing
energy use:
• Aged and Disability Clients are involved in a study to identify the most efficient ways
to support vulnerable members of our community to reduce energy bills and live in a
more comfortable and safe environment. The project monitors energy use as well as
providing support and retrofits to reduce energy consumption.
•
Mornington Peninsula sporting clubs are working with the Shire on a project “Save it
for the Game” that aims to identify where clubs can save the most energy and assist
in finding the best way to implement the recommendations.
SMS Reminders
The Shire has implemented an innovative approach in using SMS text messaging to send
animal registration reminders to pet owners. Through this new business channel, we were
able to stage the message delivery to occur at times when we are best positioned to process
responses, and saved considerable resources associated with a traditional mail-out. The
new method has also resulted in an increase of 1,200 pet registrations compared to last
year.
Community Emergency Risk Assessment
The Shire, working closely with the Victorian State Emergency Service (SES) and other
partner agencies, commenced work on a Community Emergency Risk Assessment (CERA)
tool to help inform emergency management planning on the Mornington Peninsula.
The CERA tool represents a significant shift within the emergency management and broader
municipal management sectors towards a shared understanding of emergency hazards and
the plans, actions and activities that are required to ensure the safety and resilience of
Victorian communities. The CERA process provides all parties with a framework that can
help channel complex social, economic, environmental and organisational factors into a
relevant and practical planning format.
In House Collaborative Training
In support of working collegiately with a whole of Shire approach, various teams across the
Shire have worked together to develop relevant and effective in house training programs for
our large community care workforce. Areas of training include pet behaviour and interaction,
road safety and best practice driving, and home fire safety which the CFA and Metropolitan
Fire Brigade also participated in. The good will and vigour with which we can work together
to achieve great outcomes for not only our team members but also the community is
invaluable.
Monthly Report May 2014
4
COMMUNITY ENGAGEMENT
Active, direct engagement with local communities is an essential element of Council’s policy
development and implementation, and service delivery and community support. Some of
this month’s highlights are summarised here:
Reconciliation Week Celebrations
Reconciliation Week 2014 was celebrated
with more than 100 people in attendance.
Dean Stewart for Boon wurrung Foundation,
the Djirri Djirri dance group the Mayor and
Councillors joined in with the celebrations.
Municipal Waste Management Strategy Review
Community input continues
into the Shire’s major review
of our Waste Management
Strategy. Two community
engagement forums were held
on the topic of “How can the
Shire best provide for the
disposal of its waste to landfill
in the short to medium term?”
The first forum was focused
on understanding the context
of the issue and sharing
information on the options for
future
waste
disposal.
Information gaps identified at the first forum were then responded to at the second forum
and the group voted on the option they supported.
Wallaroo Reserve Community Project
A community activation exercise was conducted as part of the Wallaroo Reserve Upgrade
Project. Ideas from previous workshops were tested
with over 80 community members and feedback
was gathered to inform the implementation of those
ideas. The exercise focused on solutions to
negative activities occurring in the park, such as
creating natural barriers to motorised vehicles and
the creation of active, family friendly spaces such
as revamping the old BMX tack, a new BBQ area,
new play equipment and the installation of a
basketball hoop.
Monthly Report May 2014
5
Law Week Seniors Forum
The Law Week Seniors Forum at Dromana
Community Hall was attended by over 100
people.
The Peninsula Advisory Committee for Elders
(PACE),
Mornington
Peninsula
Shire,
Peninsula Community Legal Centre and
Seniors Rights Victoria worked collaboratively
to put together the forum which provided
community members with information about
law issues particular to seniors, a growing
area of concern in Australia and around the
world.
Human Rights Arts & Film Festival
The Shire in partnership with the Human
Rights Arts and Film Festival (HRAFF) hosted
a film on disability, Sons and Mothers at the
Australian Centre for Moving Image (ACMI) in
Federation Square.
More than 160 people attended the screening
and visited the Shire information table as well
as attending a Q&A panel with the film’s
director and a performer.
Cultural Diversity Short Film Festival Opening Night
The Mayor, Councillor Antonella Celi opened the Cultural Diversity Short Film Festival held
on World Day for Cultural Diversity for Dialogue and Development and was a partnership
between the Mornington Peninsula Human Rights Group and the New Hope Foundation. A
selection of short films was showcased that highlighted the successes and challenges of the
migrant experience.
Neighbourhood House Expo
The twelve Neighbourhood Houses held an Expo during Neighbourhood House Week at
Peninsula Community Theatre. Free activities, displays, performances and information were
provided for over 500 people that in attendance. The Expo showcased the diverse range of
activities and learning experiences that are available at Neighbourhood and Community
Houses across the Shire.
National Volunteer Week
The Peninsula has over 30,000 volunteers ranging across an enormous number of areas
such as delivered meals, canteen assistants, bushland reserve volunteers, Red Cross,
community drivers and sporting group committees. The Shire works closely with Volunteers
Mornington Peninsula (VMP) to promote the development of volunteering across the
Peninsula and this month celebrated volunteer contribution during National Volunteer Week;
•
The Shire hosted volunteers from the regional visitor information centres. The volunteers
have accrued over 320 years of voluntary contribution in providing information to our
visitors.
Monthly Report May 2014
6
•
The Frankston and Mornington Peninsula regions six Visitor Information Centres joined
together to celebrate volunteering - the first ever combined event was attended by
volunteers and their centre coordinators, the Frankston and Mornington Peninsula Shire
Mayors, and directors and managers from both municipalities.
•
A series of ecological presentations for volunteers
working in bushland reserves across the Shire
were presented to say thank you for the incredible
work that the volunteers undertake and to provide
an opportunity to build their knowledge.
•
An afternoon at the briars including ECO House
demonstrations and afternoon tea was held to
acknowledge the dedicated delivered meals
volunteers who deliver more than 1,300 meals to clients each week and travel more than
2,500 kms every week.
Friends for Life
The Shire commenced facilitating the Friends for Life Program at Somerville and Dromana
Secondary Colleges. The program, backed by the World Health Organisation has been
specifically developed by world-renowned child psychologist Prof. Paula Barrett for young
people, to assist in fostering a variety of essential life skills and to empower young people
and their families.
Memorial Plantings
A memorial planting at The Briars in conjunction with Peninsula Home Hospice was well
attended by over 360 people, who planted indigenous trees in memory of their loved ones.
This is the third year the event has been held and it continues to increase in popularity.
FINANCIAL
As is the usual practice for this time of the year we have commenced our year end review.
This involves reconciliation of the remaining ‘unders and overs’ in different parts of the Shire
organisation that have come about as a result of responding to priority needs and
circumstances, offset by savings achieved through increased efficiency. Importantly, these
movements, which have been reported throughout the year, will not impact our expected
overall year-end result which remains unchanged. As part of this review, we have also
started to identify projects which will be carried forward into the 2014/15 financial year.
Dr Michael Kennedy OAM
Chief Executive Officer
Monthly Report May 2014
vii
Corporate Performance Statement
For the period ending May 2014
Forecast
Month
$'000
Income
Rates
Grants and Subsidies
User Charges
Grants Commission
Interest Income
Variance
Month
$'000
Forecast
Y.T.D
$'000
Actual
Y.T.D.
$'000
Variance
Y.T.D
$'000
Budget
Y.E.
$'000
Forecast
Y.E.
$'000
Variance
Y.E.
$'000
2
1,328
1,660
846
205
3
1,713
1,811
846
104
2
385
151
(0)
(101)
132,096
11,552
24,877
3,383
1,383
132,132
11,693
24,894
3,383
1,378
37
140
18
0
(5)
131,708
11,712
27,198
6,466
1,700
132,296
12,481
27,603
6,610
1,568
588
769
405
144
(132)
4,041
4,477
436
173,290
173,480
189
178,783
180,557
1,774
1,728
5,749
3,117
2,147
478
0
8
1,782
6,044
3,729
1,052
544
0
1
(54)
(296)
(612)
1,095
(66)
0
7
15,270
60,778
32,391
17,812
4,667
0
1,301
15,231
61,739
32,933
16,961
4,730
0
1,518
39
(961)
(542)
851
(63)
0
(217)
16,268
67,356
34,947
20,713
4,769
(500)
2,480
16,704
67,552
35,469
20,760
5,185
0
2,480
(436)
(196)
(522)
(46)
(416)
(500)
0
13,228
13,153
74
132,220
133,112
(892)
146,033
148,150
(2,117)
(8,676)
511
41,071
40,368
(702)
32,751
32,407
(343)
0
0
(44)
0
(140)
(346)
(2,398)
71
139
26
0
19
0
0
(44)
0
(399)
(183)
(2,450)
27
250
0
0
94
0
0
0
0
(259)
163
(52)
(44)
111
(26)
0
75
11,865
(4,213)
(471)
(10,865)
(3,239)
(4,349)
(28,306)
622
2,592
342
0
37
11,865
(4,224)
(471)
(10,865)
(1,574)
(2,773)
(21,180)
531
2,850
(19)
0
94
(0)
(11)
0
(0)
1,665
1,576
7,126
(90)
258
(362)
0
57
11,865
(4,886)
(515)
(11,335)
(5,381)
(5,395)
(42,791)
1,450
2,651
1,354
0
311
11,865
(4,886)
(515)
(11,335)
(4,938)
(5,761)
(47,354)
4,181
3,901
1,518
0
536
0
0
0
0
442
(366)
(4,563)
2,731
1,250
164
0
225
(2,674)
(2,705)
(31)
(35,984)
(25,766)
10,219
(52,671)
(52,788)
(117)
(11,381)
480
5,086
14,603
9,516
(19,920)
(20,380)
(460)
15
0
12
0
2,294
0
457
(1,837)
0
13,270
0
13,730
0
460
0
562
562
0
(6,088)
(6,088)
(0)
Expenses
Sustainable Environment
Sustainable Infrastructure
Sustainable Communities
Sustainable Organisation
The CEO's Office
Efficiency Savings
Interest Expense
Funds available
Actual
Month
$'000
(9,187)
Capital and priority works and services
New Borrowings
Debt Servicing Principal
Lease Payments
Defined Benefits Superannuation Lia
Priority Projects (Net)
Priority Works (Net)
Capital Expenditure
Capital Grants
Capital Contributions
Special Charge Schemes
Special Charge Schemes
Transfers from reserves
Operating Result
(11,861)
Non-operating
Asset Sales
Transfer to land acquisition reserve
3
0
Projects funded in previous years
Result
(11,858)
Monthly Report May 2014
(11,366)
492
7,380
1
15,059
7,679
STRATEGIC PLANNING
ACTIVITY CENTRE PLANNING
Mornington Activity Centre Structure Plan
The Mornington Activity Centre Structure Plan was adopted by Council in 2007 and is available on
the Council website. The Planning Scheme includes key provisions of the Structure Plan, including
mandatory height limits in different areas of the centre. A Streetscape Framework Plan was
developed in 2009 and further streetscape improvements have occurred in the area, better linking
the commercial centre to the foreshore.
Update: The focus is now on further implementation of the Structure Plan. A major current
implementation project relates to the improvement of the laneways that connect Main Street
with the car parking areas at the rear of the Main Street shops. Refer to the Urban Design
section of this report for further details.
Rosebud Activity Centre Structure Plan
The Rosebud Activity Centre Structure Plan and Urban Design Framework were adopted by
Council at the Council meeting on 24 September 2012, and are available on the Council website.
The Rosebud Structure Plan and UDF include the establishment of a new “heart” precinct, which
extends from Wannaeue Place, through Ninth Avenue and across Point Nepean Road to a new
civic space on the foreshore. The purpose of this element is to provide a clear destination point
within the commercial centre, and improved connections between the centre and the adjoining
foreshore reserve.
Update: At its meeting on 12 March 2013, Council passed a number of resolutions relevant
to the Rosebud Activity Centre Structure Plan and these matters are currently under
investigation.
Hastings Activity Centre Structure Plan
The Hastings Activity Centre structure plan is intended to review and update plans for the Hastings
Major Activity Centre in consultation with the community and stakeholders. Development of the
structure plan is being coordinated with preparation of the Hastings South Coastal Management
Plan.
A Draft Hastings Town Centre Structure Plan has been completed with assistance from planning
consultant firm Planisphere.
Although there have been delays in the preparation of the Structure Plan, work on the Hastings
Centre has already been undertaken through progressive implementation of the long term traffic
management plan and the approval of Amendment C91 which has provided additional land for
commercial development and associated development contributions to provide for improved public
spaces.
Update: On 26 May 2014 Council resolved to commence the public exhibition and
consultation process for the draft Hastings Activity Centre Structure Plan.
Monthly Report May 2014
2
HOUSING, NEIGHBOURHOOD CHARACTER AND SETTLEMENT PLANNING
Housing Growth Requirements Program
The Housing Growth Requirements Program was established by the Department of Planning and
Community Development (now DTPLI) in the context of population growth rates which were
significantly higher than those projected in the Melbourne 2030 strategy. The program was
intended to consist of three main stages:
•
Assessment of the housing capacity of each metropolitan municipality. Consultants acting for
DPCD (SGS Consultants) were appointed to complete a housing capacity assessment for
each municipality in accordance with a standard methodology. This assessment was to
include an analysis of previous housing development patterns, market trends and future
opportunities and constraints. The methodology includes a category for townships and rural
communities (separate from urban Melbourne) that covers the majority of the Peninsula.
Preliminary Housing Development Data (2004 – 2008) was released in April 2011.
•
DPCD setting housing growth requirements for each metropolitan municipality based on the
capacity assessment and demand trends.
•
Development of a framework to deliver on the requirements, including local housing
strategies that facilitate housing development and diversity.
Housing growth requirements were intended to be considered in the preparation of municipal
housing strategies and any associated planning scheme amendments.
It is understood that draft Housing Capacity Assessment Options were produced, which focused on
ways to influence future housing supply and to test the influence of alternative planning frameworks
and changes to infrastructure provision on future housing capacity and supply. However, this work
has not been released.
The new metropolitan planning strategy PLAN MELBOURNE, released on 19 May 2014,
anticipates significant population growth and housing demand over the next 30 years. This
strategy, and the current residential zones conversion project, both highlight the continuing need
for significant work on future housing provision.
Update: DTPLI provided a report on Housing Development Data to the Residential Zones
Standing Advisory Committee in respect of Planning Scheme Amendment C179 –
Residential Zones Conversion. However it did not contain the detailed targets and options
that were originally envisaged under the Housing Growth Requirements Program.
Review of the Low Density Residential Zone (LDRZ)
DPCD previously provided a grant of $35,000 for work on housing related issues. This grant has
been used to support a review of the Low Density Residential Zone (LDRZ) across the Shire.
Update: Consultants have submitted a final draft which will be reviewed in conjunction with
the preparation of the Local Housing and Sustainable Settlement Strategy (see below).
Local Housing and Sustainable Settlement Strategy
The Local Housing and Sustainable Settlement Strategy (LHSSS) was intended to follow on from
the State government’s Housing Growth Requirements project (discussed above), and to provide a
more detailed examination of housing issues, needs and trends at the local level.
However, having regard to the delay in the release of Housing Capacity Assessments, it is
considered appropriate to proceed with work at the local level as part of the background work
required in the introduction of the new residential zones (see below).
Monthly Report May 2014
3
The intention of the overall project is to include a coordinated review of housing with other key
factors which affect the sustainability and livability of settlements, including access to employment,
the availability of transport services, the availability of open space and recreation areas, the
demand for community facilities etc. This is consistent with the approach being taken by the Green
Building Council of Australia’s new (Green Star) rating guidelines on community level sustainability.
The LHSSS will also need to address the key issues of housing availability, appropriate design and
affordability. In practice it will also need to identify areas with greater and lesser capacity to absorb
changes in housing stock, both in terms of infrastructure capacity and neighbourhood character.
Refer to the Shire website for further details: http://www.mornpen.vic.gov.au/files/3fb4993f-56fb4959-9127-a1a500e01b08/Housing_Growth_Sustainability_Fact_File.pdf
Update: The study brief is under review and preliminary data collection has been
commenced.
Neighbourhood Character Program
The neighborhood character program involves a number of elements that are directed towards
increasing the recognition of neighbourhood character and giving effect to the local area character
policy within the planning scheme. The main elements include:
•
Pilot character studies, intended to test character study methodologies. A pilot study for the
Beleura Hill Area in Mornington has commenced.
•
A general policy to complement Clause 54, 55 and 56 (Rescode provisions). A draft has been
completed and will be considered as part of a future planning scheme amendment.
•
Gap analysis/cutting red tape – intended to identify areas under development pressure or
where current provisions require revision. This is an ongoing process.
•
Local Planning Scheme amendments. Amendments for the Crib Point area (C163) have
recently been completed and an amendment for the Mount Eliza Woodland Area (C162) is in
progress – see the Amendment section of this report for details.
•
Investigation Areas – as part of the zone conversion process Council has identified a number
of areas where there is an apparent case for use of the Neighbourhood Residential Zone and
a higher level of control than provided under the statewide Rescode provisions. Initial work
has commenced on a review of these investigation areas.
•
Coordination with the Local Housing and Settlement Strategy. In assessing future housing
capacity, attention will be given to the ability of each area to absorb change without
significant loss of character or the ability to achieve a preferred future character.
•
The preparation of Site Context and Design Response guidelines. The current planning
scheme provisions emphasize the analysis and assessment of the existing context as an
important factor in the design of new development which respects neighbourhood character.
A weakness of the current system is the variability and limited depth of context analysis. The
proposed guidelines aim to address this problem and will provide a more rigorous
assessment framework (see item under Urban Design section of this report).
Update:
Tract Consultants have been appointed to complete the Beleura Hill
Neighbourhood Character Study. The consultants have completed draft Design
Guidelines. The draft Design Guidelines will be presented to Council on 23 June 2014 with
a recommendation to commence a further public exhibition and consultation process.
Monthly Report May 2014
4
Sorrento Township Planning
Following the formation of the Sorrento Township Planning and Consultative Committee (STPCC),
Council officers have provided support for community based planning activities, focused primarily
on the development of a vision for the Sorrento township and an action plan to address a range of
issues, including development and landscaping guidelines which reflect the historic seaside
character of the town, traffic and parking management, and the future of the Morce Avenue area.
The STPCC is also aware of the demographic and population distribution trends which will shape
communities into the future and seeks, in the longer term, to develop policies which will produce a
more balanced and sustainable community profile in Sorrento.
Council has expressed support for the work undertaken to date on a draft streetscape concept plan
(prepared by Hansen Partnership) and has recommended investigation of available implementation
options, emphasising however that there is no commitment to funding capital works outside of the
annual budget assessment process.
Update: The construction of (Stage 1 of) Darling Plaza, one of the key elements of the
streetscape concept plan, has recently been completed and the Sorrento Post Office
building has recently been included in the Sorrento Historic Precinct Policy as a specific
contributory building.
Crib Point Township Plan
Council, in conjunction with Hansen Partnership, Barraco Wright and NMBW Architects has
prepared a township plan and design framework for the Crib Point Township, having particular
regard to:
•
the increasing number of multi-unit applications in the Crib Point area, with the potential to
have an adverse impact on the neighbourhood character of the township;
•
the cumulative loss of vegetation within the township;
•
the limited range of retail and other services within the town;
•
possible changes as a result of the Port of Hastings Strategy;
•
the possible location of the Otama submarine at Crib Point (Stony Point).
Following completion of the draft Township Plan in December 2012, Council considered a
complementary draft planning scheme amendment (C163), which proposes the introduction of
three new Design and Development Overlays (two for residential areas and one for the commercial
area) and a Vegetation Protection Overlay over the whole of the township residential area.
While the VPO has been approved and the DDO provisions have been adopted and referred to the
Minister for Planning for approval, the introduction of the Crib Point Township Plan as a reference
document (C163 part 3) has been deferred pending further consultation with key port planning
agencies, including the Port of Hastings Development Authority (PoHDA).
Update: Discussions with PoHDA are continuing.
Bittern Community Consultation
Council has completed a community consultation project focused on the Bittern township, seeking
community input on local issues and opportunities. Communication consultants, Collective
Possibilities assisted in the project which included a number of focus group sessions, interviews
(vox pops) at the Community Market and a consultation “summit” which was held at the Bittern
Hall. The input received through this project will assist in the development of a number of projects
in Bittern subject to further community consultation.
Update: A report outlining the project and its outcomes was presented to the Council
meeting on 26 May 2014.
Monthly Report May 2014
5
GREEN WEDGE PLANNING
Green Wedge Management Plan (GWMP)
The Green Wedge Management Plan (GWMP) is intended to provide for the integrated land use
planning and land management of the green wedge. The project is supported by a Community
Reference Group and a Technical Reference Group of government agencies. The State
government has also established a Peri-Urban planning unit which is responsible for green wedge
management plans at state level.
In June 2011, Council adopted an interim policy in relation to Dwellings in Rural Areas which is
used to guide decision making by officers under delegation. Recent discussions with the Port
Phillip and Western Port Catchment Management Authority regarding the current preparation of the
Regional Catchment Strategy have also indicated significant opportunities for coordination with the
Green Wedge Management Plan.
In the context of the Minister’s zone reforms (see below), the consultation that has been
undertaken through the Plan Peninsula process and the preparation of the Peninsula Planning
Statement, it was considered appropriate for Council to adopt an interim Green Wedge
Management Plan to reflect Council’s existing policy positions.
Council adopted the Interim Green Wedge Management Plan in September 2012.
Update: The interim Green Wedge Management Plan will be subject to community
consultation and review following release by the Minister for Planning of the Mornington
Peninsula Planning Statement, which is expected to occur by mid 2014.
PORT AREA PLANNING
The Mornington Peninsula Shire Council has consistently supported the further development of the
Port of Hastings in principle. However, this support has been conditional on satisfactory resolution
of the issues raised by the community, particularly ensuring that Hastings is further developed as
an environmentally sustainable “green port”, and that the necessary transport infrastructure is
provided ahead of demand to avoid adverse traffic and rail transport impacts on the Shire’s
townships. The business case should also clearly identify the economic benefits to the Shire and
the south east region.
Further planning for port area development is ongoing, with the Port of Hastings Development
Authority (PoHDA) established in January 2012 as a state owned enterprise, with Mr. Yehudi
Blacher as the inaugural board chair and Mr. Michael Lean as the CEO of the Authority. The
primary role of PoHDA is to advance planning for Hastings as a major container port, including
more detailed environmental, social and economic investigations.
The State government has also indicated that, due to congestion issues affecting the Port of
Melbourne and growing freight demand, it will be necessary to bring forward development of the
Port of Hastings by approx 10 years, with an estimated cost of approx $9.4 billion.
In August, 2013 the State government released the Victorian Freight and Logistics Plan (Victoria –
the Freight State), which emphasizes the importance of freight movement to Victoria’s economy.
This plan confirms the projected growth of containerized imports and exports (quadrupling over the
next forty years), and the critical role of the Port of Hastings in meeting this demand. The report
also highlights the need for significant investment in road and rail infrastructure as part of an
integrated freight and logistics system.
Update: PoHDA are currently undertaking a range of social, economic and environmental
background studies in preparation for development of the Strategy.
Monthly Report May 2014
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PoHDA has also recently announced the establishment of a community consultation
program, referred to as “PORTicipate”, which has included the establishment of three
groups representing the Community, Environment and Business.
The Minister for Planning has approved a new Port Zone for use throughout Victoria and
DTPLI is now considering where it should be applied. A report regarding the new Port Zone
was considered by Council at the meeting on 24 February 2014 and a submission has been
lodged with DTPLI advocating Council’s position.
Peninsula Link (Frankston Bypass)
Peninsula Link, a freeway standard road from the southern end of the East Link freeway which
provides a bypass around central Frankston and connects to the existing Mornington Peninsula
freeway north of Dromana, was opened in January 2013. The road extends through Baxter and
the Moorooduc Plain, with major intersections at Bungower Road and Mornington Tyabb Road.
A Community Advisory Group has been established to provide a forum for ongoing community
input into the project. Representatives on the Community Advisory Group include Councillor Anne
Shaw. Further information is available on the Peninsula Link website:
http://www.peninsulalink.com.au/NewPage.aspx
Update: Large scale vegetation offsets relating to the Peninsula Link project are being
implemented on a 195 ha. portion of a private property at Boneo Park, West Rosebud,
which forms part of the Tootgarook Wetlands, through a Trust for Nature covenant
registered on the property title.
Implementation of the vegetation offsets at Boneo Park is now into year two of a ten year
plan, with associated extensive on ground works and monitoring. The owner of this land is
also negotiating with other town planning permit holders to accommodate further
vegetation offsets arising from approved development nearby.
The Linking Melbourne Authority (LMA) is still to finalise the disposal of surplus land and
prepare the required planning scheme amendment. Council has previously written to the
LMA indicating its position in regard to surplus land i.e. the need to avoid the creation of
additional substandard lots in the Green Wedge.
Peninsula Link twin freeway service centres
The Minister for Planning approved Mornington Peninsula Planning Scheme Amendment C195 to
provide a site specific approval for Peninsula Link twin freeway service centres without public
exhibition. Reports were made to Council about this matter on 24 February 2014 and 28 April
2014 and, in summary, Council resolved to request the Minister to “undo” this approval.
Update: Awaiting the Minister’s response to Council’s requests for amendment of the
Planning Scheme to “undo” Amendment C195.
The applicant has submitted detailed plans for approval under the site specific provisions
introduced by Amendment C195, and these have been included on the Shire’s website.
Monthly Report May 2014
7
PLANNING SYSTEM
Review of the Victorian Planning System
The Minister for Planning has established an Advisory Committee to review the planning system in
Victoria. The Committee report and the Government’s response can be viewed at:
http://www.dpcd.vic.gov.au/ data/assets/word_doc/0014/105611/Govt-Response-toRecommendations-Accessible-Word-version.doc
In summary, the report supports the preparation of a new Planning Act over the longer term and a
review of the Victoria Planning Provisions in the short term, including the roles of the Municipal
Strategic Statement and Local policies.
The report proposes more emphasis on Local Government’s role in strategic planning. It also
supports greater efficiency in the planning scheme amendment process, including the “streaming”
of planning scheme amendments with a review of the number of decision points and earlier advice
in the process from a Panel. The ability of Councils to refuse/abandon planning scheme
amendments is not affected.
The report also seeks to reduce permit triggers and to provide for more delegation and streaming
of permit applications, with revised notice provisions. The use of Code based assessment for
relatively simple proposals appears to be a high priority.
Update: Implementation of the Committee’s recommendations has commenced with:
• The introduction of the Planning and Environment Amendment (General) Act 2012 on
28 October 2013.
• Ministerial Direction 15 - provides timeframes for (some) steps in the planning
scheme amendment process.
• Still outstanding:
• Actions to reduce the backlog of cases and waiting time at VCAT.
• A review of the adequacy of the current schedule of application fees. Code
assessment process for straight forward, low impact permit applications.
• (VicSmart) to be implemented through Planning Scheme amendments.
Melbourne Metropolitan Planning Strategy – PLAN MELBOURNE
In July 2012, the State government commenced the preparation of a new metropolitan planning
strategy to manage Melbourne’s growth and change. Details are available on the dedicated
website: http://www.planmelbourne.vic.gov.au/.
The strategy is intended to “re-shape Melbourne” in response to the issues and pressures that
arise from both an increasing population (growing from 4.5 million to more than 6 million over the
next 30 years) and global economic competition.
The draft Strategy, known as PLAN MELBOURNE, was released for public comment on 9 October
2013, with submissions closing on Friday 6 December 2013.
The draft Strategy is based around ten key themes including people, housing, transport,
environment, economy, communities, freight, infrastructure, regional areas and peri-urban areas.
The strategy indicates an increased focus (both in terms of planning and investment) on key
employment clusters, aiming to achieve a pattern of future development which is both more
sustainable (reducing travel times – as expressed in the aim of a “20 minute city”) and more
economically effective (supporting growth in areas which are already competitive, and promoting
economies of scale and agglomeration). The strategy is also intended to contribute to the overall
vision for the State, complementing and linking with regional growth plans.
In addition to the release of the draft Strategy, the State government has announced the formation
of the Metropolitan Planning Authority, enlarging and expanding the Growth Areas Authority which
Monthly Report May 2014
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has been responsible for planning and infrastructure coordination in Melbourne’s outer growth
areas. The new MPA is intended to work with five sub-regional groups of Councils (with the
Mornington Peninsula in the southern sub-region) to implement the new Metropolitan Strategy.
Update: The Minister released the finalized PLAN MELBOURNE on 19 May 2014.
Review of the State Planning Policy Framework
The State Planning Policy Framework (SPPF) Review Advisory Committee (Advisory Committee)
has been appointed by the Minister for Planning to review the SPPF. The Advisory Committee has
been consulting about a revised format that integrates the SPPF with the Local Planning Policy
Framework (LPPF), so that for each topic the State policy is immediately followed by any related
regional policy and then any related local policy. This would replace the existing format, where the
existing SPPF, containing all State policy, is followed by a separate LPPF (containing the Municipal
Strategic Statement and all Local Policies).
The aim is to put all policy regarding a particular issue or theme, whether State or local, in one
location in the planning scheme rather than to require cross referencing between State and local
sections. It is also intended to introduce additional policy mapping, although this aspect has not
been fully developed at this stage. The revised policy section of the planning scheme will simply be
referred to as the Planning Policy Framework (PPF).
To date the Advisory Committee has mainly sought technical submissions (e.g. in relation to format
rather than policy content) with a number of workshops and forums targeted at various
stakeholders. Council has made an earlier submission on the matter and there has been officer
participation at two workshops.
Update: A report in response to the SPPF Review Advisory Committee’s draft PPF was
presented at the Council meeting on 12 May 2014 and a submission has been lodged in
accordance with the Council resolution.
Zone Reform Program
In July 2013 the Minister for Planning announced the approval of the new “reformed” residential,
commercial and industrial zones. The new commercial and industrial zones were introduced on
15 July (via Amendment VC100), however Councils were given approx 12 months (until July 2014)
to determine most appropriate use of the new residential zones. The new rural and Green Wedge
Zones were released by the Minister on 15 August 2013 and came into effect on 6 September
2013.
Further details are available at: http://www.dpcd.vic.gov.au/planning/theplanningsystem/improvingthe-system/new-zones-for-victoria/reformed-zones-for-victoria
http://www.dpcd.vic.gov.au/planning/planningtoolkit/have-your-say-on-zones-reform
In December 2013 the Minister appointed a Standing Advisory Committee to assist in the
implementation of the new residential zones. A report on the process of residential zone
conversion and a recommended response was reported to Council on 24 February 2014.
Subsequently, Amendment C179, which proposes the conversion of the existing Residential 1
Zone into the two new zones (Neighborhood Residential Zone and General Residential Zone), has
been prepared and exhibited.
Council has determined to refer (21) submissions in relation to Amendment C179 to the Advisory
Committee.
Update: The Standing Advisory Committee conducted its hearing on 5 and 6 May 2014.
Monthly Report May 2014
9
Currently awaiting the Standing Advisory Committee’s report and the Minister’s decision on
Amendment C179.
A further assessment of the implications of the new Commercial zones for the Mornington
Peninsula is being prepared, in conjunction with work on the Mornington Peninsula
Planning Statement.
Review of Aboriginal Heritage Act
The Government released an Issues and Options Paper for comment by 28 May 2012. On 28 May
2012, a report was presented to Council in relation to this Paper and a submission has been
lodged.
Update: Awaiting Government response.
Planning Scheme Review
Under the Planning and Environment Act, the Planning Scheme must be reviewed every four years
unless an extension is granted by the Minister.
Update: The Minister has granted a six month extension for the Planning Scheme Review –
now due by 31 December 2014 and a report on this matter was made to the Council meeting
on 26 May 2014. Council resolved to follow the new timetable for the review.
PLANNING SCHEME AMENDMENTS
REQUESTS FOR AMENDMENTS
The Strategic Planning Team maintains a database recording suggestions and proposals for
changes to the Planning Scheme that may be put forward by Councillors, officers or the
community. A proposal is translated into a formal request for amendment of the Scheme when a
first stage fee is paid by a proponent or when a decision is made to prepare an amendment for
exhibition.
At this time there are 12 formal requests by external proponents and 15 active Planning Scheme
amendments.
CURRENT PLANNING SCHEME AMENDMENTS
Amendment C116 – General amendment
Items include changes to Special Use Zone 1. Council agreed to support a request for exhibition
subject to satisfactory consultation with the Port authority.
Update: The Government has now responded to the Port Environs Advisory Committee and
this matter can now be further progressed with the Port of Hastings Development Authority.
A new report will be submitted to Council in due course.
Amendment C121/C147 - Height Control Policy for all Business zones
This amendment proposes interim and permanent Planning Scheme changes that would limit the
height of development in town centres until such time as township specific planning controls are
introduced e.g. following the preparation of Structure Plans.
Update: This matter was deferred pending the introduction of the reformed commercial
zones. The reformed zones are now in place and so it is now timely for the amendment to
Monthly Report May 2014
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be reviewed and progressed to the next stage with a view to exhibition later in 2014
following the release of the Peninsula Planning Statement.
Amendment C126 Part 3 – Balnarring Civic Court Precinct
This amendment proposes to rezone Council land in Balnarring. Consideration of this item has
been delayed by the need to undertake additional strategic and design investigations. Further
exhibition may be required.
Update: To be reported to Council once further investigations are completed. Consultants
have been appointed to provide a review of land use and development options and have
completed a draft report.
Amendment C130 – Local Planning Policy Framework
This is a Section 20(4) amendment request which provides minor updates in the Local Planning
Policy Framework and reformats the local policy section in accordance with the review of the State
Planning Policy Framework which was introduced in September 2010.
Update: In accordance with a Council resolution on 26 May 2014 this amendment request
will be withdrawn in light of the new integrated State and local Planning Policy Framework
proposal (see PLANNING SYSTEM section above).
Amendment C133 - Green Wedge camping and caravan park local policy
The amendment was exhibited in March 2010 and twenty four submissions were received. These
submissions were referred to an Independent Panel that has now made its report.
Update: The amendment has been adopted by Council and there are continuing discussions
with DTPLI regarding submission for the Minister’s approval.
Amendment C161 – Yaringa
This amendment request proposes a rezoning to introduce a new Special Use Zone and is
combined with a planning permit application to facilitate an inland marina, accommodation,
conference centre, dry boat stack and factory development.
The Minister for Planning previously authorized the preparation of an amendment; however the
proposal was also subject to the need for a report under the Commonwealth Environment
Protection and Biodiversity Conservation (EPBC) Act. Officers of the Commonwealth Department
of the Environment conducted a detailed assessment of the proposed Yaringa Boat Harbour
development site and the adjoining RAMSAR listed Western Port environs by boat and on foot in
late September 2012.
A draft Public Environment Report (prepared by the proponent) was subsequently exhibited for
comment.
A final Public Environment Report was placed on exhibition until mid June 2013. Following the
exhibition period the Federal Minister has made his determination, giving conditional approval to
the proposal.
A report was presented to Council on 22 July 2013. In summary, Council resolved to refer the
Yaringa proposal to the State Government for processing, with the Minister to act as the Planning
Authority in this case, given the significant State issues that are involved. The Minister has
subsequently declined this request. At its meeting on 24 March Council resolved to seek
authorization by 28 March if possible, with a further report to be provided by 28 April 2014.
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Update: A second authorization request has been lodged with the Minister for Planning in
relation to Amendment C161 and an update report was provided to Council at the meeting
on 28 April 2014. DTPLI has advised that it has extended the standard 10 day period for
consideration of the authorisation request in order to provide more time to review the
matter.
Amendment C162 – Mount Eliza Woodland
This amendment proposes new development and subdivision provisions to protect the character of
the area, and is similar to a previous Amendment (C87) which was refused by a former Minister for
Planning. The amendment has been exhibited and submissions have been received. After
considering a report in May 2012 Council determined to refer submissions to an Independent
Panel. The Panel hearing was conducted over three days beginning 27 August 2012.
The Panel report was received in November 2012 and is available on the DPCD website. The
amendment was reported to Council’s Development Assessments Committee for consideration on
20 May 2013 and subsequently presented to Council at a meeting on 11 June 2013.
The amendment was adopted by Council and submitted to the Minister for approval on 21 June
2013. On 30 July 2013, the Minister responded directing Council to give notice of the adopted
changes to C162 under Section 33(1) of the Act by direct written notice to the owners and
occupiers within precinct 1, with a period of at least one month for submissions to be made directly
to the Minister. The closing date for submissions on any changes in the adopted version of the
amendment was 30 September 2013.
Update: Currently awaiting the Minister’s decision.
Amendment C174 - Mornington Peninsula Shire Heritage
Review – Area 1 – Mount Eliza, Mornington and Mount Martha
This amendment is intended to implement the findings of the first stage of a comprehensive review
of heritage controls across the whole municipality, recognising the limitations of the original
heritage studies produced in the 1980’s and changing community values and attitudes.
At its meeting on 9 December 2013 Council adopted both the Mornington Peninsula Thematic
History, which provides a comprehensive framework, identifying key heritage themes across the
Shire, and the Stage 1 Heritage Review - Mount Eliza, Mornington and Mount Martha, which
examines the heritage significance of particular places (usually buildings) and provides appropriate
heritage citations i.e. a summary of the elements of heritage significance and recommendations for
their conservation and management.
The Heritage Review recommends the introduction of new heritage overlays as one of the key
heritage conservation mechanisms. It is important to acknowledge that these recommendations
have previously been subject to an extensive non-statutory consultation process, with direct
consultation with affected land owners.
In this context, at the meeting on 9 December 2013 Council resolved to seek authorisation to
formally exhibit the planning scheme amendment, noting that this process will provide an
opportunity for any opposing landowners to be further heard by an Independent Panel, which will
report to Council before any final decision on the amendment is made.
Update: Authorisation to exhibit the amendment has been received from the Minister and
exhibition of Amendment C174 commenced in April 2014.The closing date for submissions
is 2 June 2014.
Amendment C176 – General amendment
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Amendment C176 consists of six general items that deal with mapping errors and inconsistencies
caused mainly by change of ownership or other changes on the land.
The proposed changes are:
• Rezone 300 Main Street, Mornington (Lot 1, PS 715119) from Public Park and Recreation Zone
to Commercial 1 Zone;
• Rezone 70 Mountain View Road, Mt Eliza (Lot 315, LP 12850, Vol 8651, Fol 953) from
Residential 1 Zone to Commercial 1 Zone and including the land as a ‘convenience centre’ in
Table 1 to Clause 21.07-3;
• Rezone 7A Dellwood Court, 192A High Street (Lot 2, PS336086) and part of the High Street
road reserve, Hastings from Public Park and Recreation Zone to Residential 1 Zone;
• Rezone part 520 Arthurs Seat Road, Red Hill (Crown Allotment 2025 Parish of Kangerong, TP
949185E) from Public Conservation and Resource Zone to Green Wedge Zone and 520A
Arthurs Seat Road, Red Hill (Reserve No. 1, Parish of Kangerong on PS 711847Y) from Green
Wedge Zone to Public Park and Resource Zone;
• Remove part of the Heritage Overlay from 2A Erlandsen Avenue, Sorrento (Lot 1, SP 25647);
• Remove the Heritage Overlay from 2 Parklands Avenue, Somers (Lot 1, LP 39258);
• Apply the Environmental Significance Overlay, Schedule 25 to part of 161 Boundary Road,
Dromana (Reserve No. 1);
Update: Authorisation to exhibit the amendment C176 has been received from the Minister.
The exhibition is currently in progress and the closing date for submissions is 2 June 2014.
Amendment C179 – Introduction of the New Residential Zones
Refer to the commentary under “Zone Reform Program” above.
Amendment C180 – RACV resort, Cape Schanck
Council considered a report on this matter at its meeting on 23 September 2013.
The RACV is seeking an amendment to the existing Incorporated document which applies to the
Cape Schanck resort in order to enable Council to consider a substantial expansion of the resort
facilities including a new conference facility.
The proposed changes to the Incorporated document would also require notice to be given of the
proposed development plan, and any changes relating to the provision of sewerage services, and
consideration of these submissions prior to any decision.
A request has been submitted to the Minister for Planning seeking a planning scheme amendment
under Section 20(4) of the Act.
Update: The Minister determined to give notice of the amendment request to adjoining
landowners, and the notification process was undertaken by DTPLI. The exhibition period
was completed on 2 May 2014. Awaiting the Minister’s decision.
Amendment C184 – General amendment
Amendment C184 consists of eight separate amendment requests. The proposed changes are as
follows:
• Rezone the front part of the land at 101, 103, 105, 107 & 111 Stuart Road, Tyabb from Special
Use Zone, Schedule 3 to General Residential Zone, Schedule 1 and delete the Public
Acquisition Overlay, Schedule 1 from 75, 79, 81, 83, 89, 91 & 95 Stuart Road, 1 & 2 Banksia
Crescent & 2 Kathleen Crescent, Tyabb;
• Rezone 57 Kunyung Road, Mt Eliza from Public Use Zone, Schedule 1 to Neighbourhood
Residential Zone, Schedule 1, apply an Environmental Audit Overlay and introduce a new entry
Monthly Report May 2014
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•
•
•
•
•
in the Schedule to Clause 52.03 Specific Sites and Exclusions and also an associated new
entry in the Schedule to Clause 81.01 Incorporated Documents;
Rezone part 219-257 Main Street, Mornington (Lot 1, TP821260) from Road Zone, Schedule 2
to Commercial 1 Zone;
Delete the Design and Development Overlay, Schedule 7 from the land at 141 &173 Bungower
Road, 61 Baldock Road and part 71 Baldock Road, Mornington. Apply a new Design and
Development Overlay, Schedule 22 and Development Plan Overlay, Schedule 19;
More accurately apply the Public Park and Resource Zone to the Western Port Marina,
Hastings;
Delete the Heritage Overlay, Schedule 152 from the land at 10-12 Hiskens Road, Sorrento (Lot
1, TP252157); and
Rezone 89 Elizabeth Avenue (Reserve 1 on PS401415), 105 Elizabeth Avenue (Reserve 3 on
PS 344605) and part 12 St Elmos Close (Reserve 2 on PS401415), Rosebud West from
Residential 1 Zone to Public Conservation and Resource Zone.
Update: Council resolved at a Council Meeting on 26 May 2014 to apply to the Minister for
authorisation to prepare and exhibit Amendment C184 to the Mornington Peninsula
Planning Scheme.
COASTAL PROJECTS
Victorian Coastal Strategy Review
The draft Victorian Coastal Strategy 2013 (VCS) has been prepared under the Coastal
Management Act by the Victorian Coastal Council (VCC) and was released for public comment at
the Victorian Coastal Awards on 11 September 2013. The draft strategy highlights the following
key points:
-
Building the capacity to adapt to coastal hazards
Financing coastal infrastructure
Managing population growth and its impact on the coast
Better understanding the real value of natural assets on the coast
A more integrated and holistic approach for planning and managing the marine environment
Ensuring a balance between local community, regional and state-wide decision making
authority, reflecting that previous settings may not be appropriate for the future
Visit www.vcc.vic.gov.au for further details.
Submissions in relation to the draft Strategy closed on 4 December 2013. Council considered a
report on the draft VCS at its meeting in December 2013 and subsequently lodged a submission
outlining a number of concerns with the draft VCS and the need for further consultation with local
government and other stakeholders.
Update: The Victorian Coastal Council submitted the Victorian Coastal Strategy to Minister
Ryan Smith in April for approval pursuant to the Coastal Management Act 1995.
Mt Eliza to Point Nepean Coastal Action Plan (CAP)
The Coastal Action Plan was endorsed by the Minister for Environment and gazetted in December
2006. The Shire is working to implement the CAP by the progressive development and review of
Coastal Management Plans. More recently the Central Coastal Board (CCB) prepared an internal
CAP Review Report.
Update: The Minister for the Environment has directed the Central Coastal Board (CCB) to
prepare a new Regional Coastal Action Plan (CAP) for the Central Region.
Monthly Report May 2014
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At this stage it is uncertain where local plans, such as the Mt Eliza to Point Nepean CAP, will
fit in the new system. Coastal Planning officers will continue to liaise with the CCB as the
new CAP is being developed.
Boating Coastal Action Plan
The Central Coastal Board (CCB) is responsible for the preparation of the Boating Coastal Action
Plan (BCAP) which aims to provide a vision for the future use and improvement of the boating
network within the central region. It contains a series of guiding principles and specific policies to
identify immediate priorities for upgrading and management of existing boating facilities and a
planning framework for new facilities. The current BCAP was published in 2007 and reviewed in
2013. MPSC provided input into this review process.
As noted above, the Minister for Environment and Climate Change has directed the CCB to
prepare a new Regional Action Plan and it is proposed that boating issues will now be incorporated
into this plan. Accordingly, the CCB have advised that the Boating CAP will not be further reviewed
or continued as a separate document.
As a transitional measure, the CCB has prepared a Recreational Boating Facilities Framework
(RBFF), which is likely to be included in the Regional CAP at a future date.
Update: In a recent submission to the CCB, MPSC has requested extensive consultation as
part of developing the Regional CAP.
Through this consultation, it is anticipated that MPSC will be able to provide comment on
the information contained in the RBFF and how this information should be incorporated into
the Regional CAP.
Association of Bayside Municipalities Strategic Directions 2012-16
The Mornington Peninsula Shire (MPS) continues to be an active member of the Association of
Bayside Municipalities (ABM). The ABM recently released proposed strategic directions for 201216 which include:
•
•
•
•
•
•
Promoting integrated coastal planning including responses to climate change
Enhancing the management of coastal assets and infrastructure
Promoting the ecological health of marine areas and the coast
Encouraging sustainable and equitable recreation and social uses
Enhanced understanding of economic, social and environmental values and benefits
Refining and improving our organizational approach
These directions are intended to form the basis of a work plan for the ABM.
Update: The Association of Bayside Municipalities was successful in receiving funding
through the Victorian Adaptation and Sustainability Partnership program (VASP)
administered through DEPI to develop an adaptation blueprint for Port Phillip Bay.
Through this project, councils, state government and other key stakeholders will look at
issues facing the Bay now and into the future, including climate change, population
pressures and increased demands for recreation and leisure.
This project aims to equip councillors, planners and other decision makers with the
knowledge and skills to guide adaptive approaches into the future.
Expressions of interest for the Project control group to oversee the project are currently
being sought from Member Councils.
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Coastal Climate Change Challenges
The Shire’s coastal planners and staff from other units are involved in a number of initiatives in this
area with a view to:
•
Improving the information available on the impacts of climate change on our communities, and;
•
Developing tools and guidelines to inform decision making and strategic planning along the
coast.
The key initiative at present is the Western Port Coastal Local Hazards Assessment (formerly
Future Coasts).
While broad level risk mapping and reports have been made available in recent times from the
Federal Government’s “first pass” assessment, more detailed information at the State and local
level is needed.
Under the Future Coasts program, Western Port is one of four chosen study areas for a local
coastal hazard assessment. The project scope affects four local Government areas and
incorporates most of Western Port.
Officers are currently participating on the Western Port Local Hazards Assessment steering
committee and Technical Reference Group. Other partners include DSE, Melbourne Water, South
East Councils Climate Change Alliance (SECCCA), the City of Casey, Bass Coast Shire and the
Shire of Cardinia.
The project consists of two main parts – part A being a general mapping of coastal hazard
vulnerability around Western Port and part B being a more in depth assessment of the potential
impact of climate change in locations that have been selected to represent a range of coastal
conditions.
Update: The consultants have finalized and submitted the Western Port Local Hazard
Assessment to Melbourne Water and Department of Environment and Primary Industries.
The report is currently undergoing independent peer review and it is anticipated that the
Steering Committee will convene in June to consider the final report.
Coastal Management Plans (CMP) – General
Coastal Management Plans (CMPs) are prepared in accordance with the Coastal Management Act
1995 and set out the vision and land management requirements for specific foreshore areas. CMPs
include a three year business plan identifying resources and/or possible sources of income to
complete priority actions.
Coastal Management Plan - Mornington
The area to be covered by this plan extends from Caraar Creek to Linley Point.
The Mornington CMP was adopted by Council on 24 September 2012. The final version was
submitted to DSE for approval by the Minister for Environment and Climate Change under the
Coastal Management Act on 22 November 2012.
The Department of Environment and Primary Industries has provided comments on the Plan,
requesting a number of adjustments. A duly adjusted copy has been provided to the Department to
assist in its consideration and the approval of the Plan.
Update: Awaiting clarification from DEPI of their requirements.
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16
Mornington Harbour Precinct Plan
In order to resolve the long term capacity and safety issues associated with the Mornington
Harbour, Council has resolved to undertake the preparation of a Mornington Harbour Precinct Plan,
with the formation of a Mornington Harbour Precinct Working Group to ensure broad community
consultation.
The working group has held a number of meetings to discuss issues and options, and has also
included other stakeholders in the discussions.
Update: The Working Group discussions will be reported to Council in the near future,
enabling consideration of the options available, including the process of further
consultation.
Coastal Management Plan – Safety Beach
Safety Beach is Council freehold land and therefore a Coastal Management Plan is not formally
required to be submitted to the Minister to accord with the Coastal Management Act. However, a
draft Master Plan was prepared in 1999 for the Safety Beach Foreshore and the community
Foreshore Advisory Committee supports the development of a Coastal Management Plan.
The Safety Beach Visioning Plan – Stage 1 Coastal Management Plan has been commenced with
a comprehensive consultation phase with over 100 public opinion submissions received. The next
stage of this project will be to develop an indicative plan and recommendations for the
management of the Safety Beach Foreshore.
Update: Work has commenced on Stage 2 – Plan Development of the Safety Beach Coastal
Management Plan. The development of the plan will build on the extensive consultation
work undertaken in the Stage 1 – Visioning Plan component of this project.
As part of Stage 2, contact has been made with several schools and child care centres to
elicit the views of parents and children, to broaden the base of consultation. Detailed traffic
management advice has also been sought from traffic management and engineering
agencies.
Rye Recreational Boating Precinct Plan
The Shire received funding for a Boating Precinct Plan for the Rye public boat launching facility
through the State government’s Boating Safety and Facilities Program.
The Plan, including a coastal processes study, was subsequently developed, and included an
extensive consultation process. The Plan includes proposed improvements to both the boating
precinct and to the wider Rye foreshore area. Following a formal exhibition period, and
consideration of submissions, the Rye Recreational Boating Precinct Plan was considered by
Council at its meeting of 25 November 2013 and subsequently adopted with the following
resolution:
•
That Council adopts the Rye Recreational Boating Precinct Plan ‘in principle’ and subject to
funding for its further development and implementation and to input from future consultations
during the detailed design stage of the plan.
•
That Council pursues the implementation of the Rye Recreational Boating Precinct Plan with a
long term investment strategy including seeking funding from State government, as appropriate,
with any Council contribution being assessed as part of Council’s normal Capital Works Budget
process and in the context of other Budget priorities.
•
That an indicative timeframe be brought back to Council early in 2014.
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Update: Council has recently received advice of a successful grant application for design
development of infrastructure associated with the Rye Boating Precinct. Pending the
approval of budget proposals, the design development stage of this plan will be undertaken
through the preparation of a Rye Recreational Boating Precinct Landscape Master Plan.
Further consultation with key stakeholders and agencies will form an integral part of this
process. An outline of the implementation timeframe will be reported to Council as soon as
possible.
Coastal Management Plan – Hastings South
The Hastings South Coastal Management Plan, including a recreational boating precinct plan, has
been prepared, in part utilising funds received from the Department of Transport. A community
survey has also been undertaken to capture boating information on the Hastings foreshore.
Update: The Hastings South Coastal Management Plan was on exhibition until Friday
30 May 2014. Further consultation will now be undertaken with the recently appointed
Hastings Foreshore Advisory Group and Department of Environment and Primary
Industries. A report on submissions and the final Hastings South Coastal Management Plan
recommended for adoption will be presented to Council in August-September 2014.
Major Coastal Works Projects
Mt Eliza - Canadian Bay Car Park Landscape Master Plan
Concept designs for the Canadian Bay car park have been completed. Consultation with the
Foreshore Advisory Group is continuing.
Update: Following consultation with Ward Councillors, it has been decided to develop a
strategic overview of all coastal car parks, in consultation with the Infrastructure Strategy
Unit, with a view to prioritising future works and funding.
Mornington Football Disaster Memorial Park
A draft landscape master plan has been prepared for the picnic/park area at the corner of the
Esplanade and Schnapper Point Drive as well as the public spaces surrounding the old post office
and court house buildings. On 15 March 2011 Council determined to undertake a consultation
process to seek community input on the draft landscape master plan. The masterplan was
considered and endorsed by Council at its meeting on 24 October 2011.
The Infrastructure Unit and Strategic Planning have been working to implement the masterplan.
Stage 1 works including upgrading the monument, lighting and vegetation works.
Update: Stage 2 will focus on the main pathway from the monument to a look-out area over
the harbour, the picnic area at the eastern end of the park and improvements to the side of
the courthouse area. The detailed design and approvals process is near completion and
works are expected to commence later this year.
Mornington – Mills Beach Landscape Master Plan
The community and in particular the Mornington Life Saving Club have requested improvements to
this area, such as the provision of disabled access, improvement to the LSC forecourt area,
reconsideration of the parking layout and safe access for emergency vehicles. A consultant was
engaged to prepare a landscape masterplan for the area.
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Update: The Mills Beach LMP was adopted by Council on 24 September 2012. Detailed
design work is to be undertaken in conjunction with the Mornington Life Saving Club and
the Foreshore Advisory Group.
Mt Martha Life Saving Club/Yacht Club Area
Due to a range of changes and proposals within the Mount Martha Coastal Activity Node, including
a planning permit application by the Mt Martha Life Saving Club for the expansion of the Life
Saving Club, proposed changes to the Yacht Club/Life Saving Club car park and the completion of
the boardwalk from the pedestrian crossing to the YC/LSC car park, it was considered that the
development of a precinct plan was appropriate to assist proper coordination of proposals.
An interim Precinct Plan has been prepared and approval has been granted for reconstruction and
extension of the Life Saving Club extension building in accordance with the interim Plan. Further
consideration of proposals by the Yacht Club is being undertaken.
Update: Coastal Planning recently provided the Mt Martha Yacht Club with further detailed
documentation to assist with their planning permit application.
Safety Beach - Bay Trail
Construction of the trail is complete to a location across from Prescott Street (Safety Beach) and
the footbridge over Sheepwash Creek has been completed. The coastal planners will continue to
assist officers from the Infrastructure Strategy Team on planning for the development of the
missing links of the Bay Trail.
Update: In late February, the Shire’s Traffic Management team undertook the process of
finalising the plans/alignment for the remaining section of Safety Beach Bay Trail prior to
going out to tender.
The alignment for the works was finalised in consultation with the Safety Beach Foreshore
Advisory Group and with consideration of the Safety Beach Coastal Management Plan –
Stage 1: Visioning Plan.
Rosebud – Jetty Road Pier Precinct Landscape Masterplan
A landscape masterplan is to be prepared for this area as a key action from the adopted Rosebud
Coastal Management Plan adopted by Council last year. The plan will include the provision of a
new playground, improved pedestrian movement and open space treatments.
Update: Aspect Studios, the consultants engaged to develop the landscape master plan,
have almost completed the draft master plan for Council’s consideration. A briefing has
been held with Ward Councillors, and officers propose to present the draft to Council and to
commence community consultation later this year.
Portsea Foreshore – Restoration Works
The Shire is working closely with DSE and Parks Victoria to address the erosion at Portsea beach.
Works to date have included the stabilization of the Pier entrance area (which includes the
installation of rock revetment) and the placement of large sand bags on the primary dune (eastern
side of the Pier).
Update: Coastal Planning and Infrastructure officers are working with DEPI to finalise plans
for a concrete retaining wall between the pier and the western seawall which has been
necessitated by the erosion of this site.
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19
Council has considered a report on this matter and has resolved to provide funding to
ensure the inclusion of a walkway along the top of the retaining wall as the most cost
effective means of ensuring ongoing public access. The timing of these works is yet to be
announced by DEPI who are the project managers.
Sorrento Foreshore – DEPI Beach Renourishment Works
Coastal Planning is working with DEPI on a beach renourishment project for Sorrento Foreshore. It
is proposed to renourish a length of 400 metres of foreshore as part of the Victorian Government’s
Protection of Port Phillip Bay Beaches and Foreshores Program (2011 – 2015). The project will
result in approximately 6,000 cubic metres of sand being added to the western end of the beach to
protect the foreshore from coastal erosion and provide improved public amenity.
Update: A public information session in relation to the proposed works was held on 2 May
2014.
Flinders Foreshore
There are currently a number of community based proposals for the Flinders foreshore.
Update: Biosis consultants have completed the Conservation Management Plan for the
Flinders foreshore area in response to on site meetings with key community members and
stakeholders. Shire Officers will continue work with community members to develop and
assess proposals in accordance with Council’s Community Capital Partnerships policy and
to undertake minor improvements.
Mt Eliza and Mt Martha North Foreshore – Erosion and Works
Storm surge wave activity has caused significant damage to land and infrastructure on Mt Eliza
(Moondah) and Mt Martha North foreshores. Both beaches have suffered significant erosion to cliff
faces and a number of bathing boxes have been damaged or destroyed.
Coastal Planning, Statutory Building and Property Operations officers inspected the condition of
bathing boxes at Mt Eliza and Mt Martha Foreshores. In all a total of 14 bathing box licensees
were issued with orders to either re-stump or demolish their boxes.
Update: Coastal Planning continues to work with DEPI and Property Operations to develop
a response to the coastal erosion and Bathing Box issues.
Foreshore Advisory Groups
The Shire has established nine community-based Foreshore Advisory Groups to provide input to
coastal planning for areas where the Shire itself is either the public land manager and/or the
delegated Committee of Management.
• Mt Eliza
• Mornington
• Mt Martha
• Safety Beach
• Rosebud
• Rye
• Sorrento
• Portsea; and
• Hastings
Update: The recent Expression of Interest process for the appointment of members to the
Foreshore Advisory Groups has now been completed. The applications were reported to
Council at its meeting on 19 May 2014. All applicants have been advised of Council’s
decision, with members appointed for a 12 month period.
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20
NATURAL SYSTEMS PROJECTS
Development of the Mornington Peninsula Biodiversity Conservation and Threat Mitigation
Plan
The first stage of this long term project, involving extensive Native Vegetation Mapping, has been
completed. The Mornington Peninsula Fauna Atlas is the second stage and is now also complete.
The Fauna Atlas project involved undertaking a field survey of native fauna on roadside reserves,
targeted private land and Council controlled reserves. The project has resulted in the creation of
over 70,000 fauna records across private and public land. The project has also established a data
base for collection of information associated with native fauna road accidents.
The Arthur Rylah Institute for Environmental Research (ARI) has been consulted extensively in
development of the brief for the next stage of this project – the development of a Biodiversity
Conservation Plan. ARI is a leading centre for applied ecological research in Victoria and provides
the biodiversity research base for the Department of Environment and Primary Industries (DEPI).
By working in partnership with this Institute it is intended to ensure that best practice methods and
strategies are applied to the protection and enhancement of the Shire’s long term biodiversity.
Update: The project brief for the Biodiversity Conservation Plan has been prepared and the
project brief will be advertised no later than mid may 2014.
A document that summarises the outcomes of the Shire biodiversity mapping project is in
preparation for electronic and hard copy distribution to the community. The consultant will
incorporate data from the current 2014 zoological survey of the Tootgarook wetland and
further information regarding strategic shire biodiversity assets. Consultant work is
expected to be completed by end June 2014.
Tootgarook Wetland Management Plan 2013-2014
The Shire has engaged consultants (WBM/BMT) to investigate the feasibility of preparing a
nomination for the Tootgarook Wetland as an internationally significant RAMSAR wetland.
Consultants have also been engaged to facilitate the meetings of the Tootgarook Wetlands
Stakeholder Working Group.
Update: Melbourne Water, Arthur Rylah Institute (ARI) and the Shire have jointly prepared a
draft Memo of Understanding for the development and implementation of a longer term
monitoring program for the Tootgarook wetland.
MW have awarded the contract for the development of a Tootgarook Wetland Ecological
Monitoring program methodology to Jacobs P/L (formerly SKM) who are currently
undertaking other projects for Melbourne Water.
Two Tootgarook wetland fauna surveys are also now underway:
• A Peninsula zoologist is undertaking a targeted survey of threatened vertebrate
species on previously unsurveyed Council lands. A draft report has been received and
reviewed.
• Birdlife Australia has commenced a two year longitudinal significant bird survey at six
sites in the wetland. The methodology of this study is consistent with an existing targeted
bird survey underway at the adjacent Boneo Park property. Survey works continue, with
the initial report due to the Shire in January 2015.
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21
Results of both Shire fauna studies and the Boneo Park property study will help provide a
baseline inventory informing the development of a Tootgarook wetland strategic plan and
potentially supporting a RAMSAR listing application.
Mornington Peninsula Shire Fauna Brochure
This brochure is one of a series that provides “user friendly” information for landowners and
community stakeholders helping to promote sustainable environmental management. The Shire
Fauna brochure was launched in 2003 and has recently been updated and reprinted.
Update: An electronic version of the brochure has been placed on the Shire website.
Reforms to Victoria’s Native Vegetation Permitted Clearing Controls
The Victorian Government is finalizing details of the changes to the regulatory framework
governing the clearing of native vegetation in Victoria. These reforms are focussed on six key
issues:
•
•
•
•
•
•
Clarifying the objective of native vegetation permitted clearing
Improving how biodiversity value is measured and defined
Incorporating risk and proportionality in decision making
Ensuring vegetation offsets provide appropriate compensation to the environment (a
change from the principle of “net gain” to “no net loss”)
Reviewing transitional arrangements from the present Native Vegetation Management
Framework to the new controls, including revised offset crediting arrangements
Developing modeled native vegetation mapping as a basis for the new native vegetation
policy decision making.
Update: The new Permitted Native Vegetation Clearing Controls were gazetted by
Parliament in late December 2013 and changes made to all Victorian Planning Schemes.
The new controls are framed in terms of ensuring No Net Loss of Native Vegetation, in
contrast to the previous controls which required a net gain in the extent and quality of
native vegetation. In addition, the new system relies more on modeling of vegetation
significance, rather than requiring site by site assessment, at least in the initial stage of
an application.
However, the implementation of the new clearing controls remains incomplete, and, the
Minister has sought comment from agencies and local government on changes to
existing modeled mapping of habitat for threatened species.
The timeframe to provide this information is very limited and an extension of the period
for submissions has been sought. In addition the DEPI Bushbroker scheme that enabled
planning permit holders to purchase vegetation offsets from third parties has recently
been closed, reflecting government policy seeking to transfer vegetation trading to the
private sector.
Department of Environment and Primary Industry (DEPI Management) Review of Invasive
Species in Victoria
The Minister for Department of Environment and Primary Industries (DEPI) has announced that
new Invasive Species Management legislation will be developed and a release of draft legislation is
proposed for late 2014. The revised legislation will seek to integrate the management of marine
and plant diseases (pathogens) with that of land based invasive species and more clearly articulate
responsibilities for pest management on private and public land.
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22
The draft bill was introduced to Victorian parliament in May 2013 and provides that local
government will have the responsibility for control of regionally prohibited and controlled weeds and
established pest animals on roadsides of Municipal roads as defined in the Road Management Act.
The draft Act empowers the Minister to require Councils to prepare roadside weed and pest animal
management plans.
No indication has been given as to the availability of state government funds to assist Council in
meeting implementation costs of such plans.
Update: Awaiting update from the Minister for the Environment, including clarification of
landowner responsibilities and associated provision of resources from the state to local
government and the community.
Mornington Peninsula and Western Port Biosphere Reserve Foundation Research
Committee
Council is represented on the Biosphere Research Committee that meets quarterly. The Research
Committee is made up of representatives from Monash University, Chisholm TAFE, Cranbourne
Botanic Gardens, one local government officer and a representative of the Biosphere Board.
The focus of the Biosphere Research Committee continues to be:
• Seeking Federal and state funds for continuation of a Recovery project for Southern Brown
Bandicoot in the Western Port Catchment.
• Development of a Strategic Plan and revised terms of reference for the Research Committee.
• Development of a Recovery Plan for the Southern Brown Bandicoot (SBB) - The research
committee is preparing for a public seminar on the SBB involving researchers, government
officers and landholders.
• Assistance with the implementation of Commonwealth Government NCCARF and Carbon
Grants.
A grant of $2.4 million (over 6 years) has been provided by the Federal government and is
intended to support a number of project activities throughout Casey, Frankston, Cardinia, Bass
Coast and Mornington Peninsula Shire Council Biosphere areas including:• Consolidating, at a regional scale, interim actions for habitat links, associated with a Regional
Biodiversity Plan.
• Immediate re-vegetation of Western Port Heathy Woodland (bandicoot) habitat.
• Building capacity of private landholders to protect and extend habitat.
• Enhancing key high conservation reserves.
• Reviewing and addressing fire and invasive species control.
• Establishing a Western Port Regional Biodiversity Action Plan.
The Western Port Biosphere Research Committee has appointed a project implementation
committee, including representatives from five local governments and state government. Project
funding has been allocated for expenditure in the five Council areas and French Island. A number
of Mornington Peninsula community groups have made applications for bushland rehabilitation
projects on Council and Crown land in 2013/14. Further project funds will be made available in
subsequent years.
The Biosphere Growing Connections Project Manager has nominated the successful tenderers to
the grant scheme across the five Biosphere Councils and French Island. Negotiations are
underway with successful applicants to complete necessary documentation. Successful applicants
to this funding project in the Mornington Peninsula Shire are:• Mornington Tourist Railway Inc for rail reserve works at Mornington-Moorooduc; and
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• Habitat Restoration Fund (a not for profit group) for works at Woods Reserve Devilbend.
Update: Grant project implementation is underway with a number of community grant
recipients withdrawing from funded projects because of perceived shortfalls with the
Commonwealth grant reporting process and the short term nature of each project and its
reporting.
Additional project funding has been directed to the Mornington Peninsula, including the
Moorooduc Plain rehabilitation project being undertaken by the Mornington Tourist Railway
Society.
The UNESCO head office of the Man and Biosphere program is currently undertaking a 10
year survey of the outcomes and programs conducted by stakeholders in each Biosphere
reserve. A response on behalf of the Shire has been substantially completed and will be
submitted to the local Western Port Biosphere Reserve office in early June 2014.
Devilbend Reserve
The Devilbend Natural Features Reserve (NFR) covers an area of 1005 hectares. The reserve
comprises 422 hectares of native vegetation, almost 250 hectares of water surface area associated
with Devilbend and Bittern Reservoirs, 328 hectares of non-native vegetation predominantly in the
form of cleared grazed land. Existing public reserve access is currently limited to a 5 hectare picnic
area known as Devilbend Reservoir Park.
The reserve also includes the largest inland water body on the Mornington Peninsula providing
valuable habitat for water birds and shore birds as well as opportunities for recreation. The
Devilbend Natural Features Reserve Management Plan 2010 was adopted by the Minister in May
2010. Subsequently, in 2011 Parks Victoria prepared the Devilbend Master Plan for the small
component of the park known as Daangaen Point and other visitor nodes. The Shire noted a
number of reserve interface issues including signage, equestrian trail linkages and support for the
provision of reserve visitor parking within both Devilbend and Bittern reserve.
Ongoing reserve management issues include unauthorised public entry to the reserve, continued
dumping of hard waste on road reserves around the reserve perimeter and park fire management
planning and associated on-ground works. Construction of the Graydens Road main entry to
Devilbend Reserve has been delayed in association with construction of Peninsula Link.
Parks Victoria has undertaken planning for Stage two implementation of the Park Master Plan: the
Bittern reserve link.
Update: Parks Victoria continues to implement the reserve Master Plan in terms of trail
completion for development at the Devilbend and Bittern reservoir areas.
Cemetery and Anglers Estate Hastings Review 2011/12
Consultants are presently undertaking a biodiversity survey of land in the vicinity of the Cemetery
Estate (Long Island, Hastings) so as to inform a subsequent report to Council on the future status
and management of the land, which is located adjacent to the ESSO refinery and abutting the
Hastings Cemetery.
Update: A final project report has been submitted by the consultant and is informing
Council priorities for targeted predator (fox and rat) control programs to protect the EPBC
Act, 1999 listed Southern Brown Bandicoot populations. The report will also inform a future
report to Council on the designation of the land under the planning scheme and associated
protection of the natural values in the light of existing and potential future land use.
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Community Waterwatch Program
The 2014 education program involves over 14 Peninsula schools and 10 community Landcare and
Friends groups. The program was originally delivered by Melbourne Water, but, due to changing
priorities within that organization, the Dolphin Research Institute (DRI) has been commissioned to
continue with the delivery of the program.
Update: DRI have commenced the 2013/14 Stage two Waterwatch program. Over ten
Peninsula Shire Primary schools in both Western Port and Port Phillip Bay catchments are
involved. DRI have engaged 12 school and community groups in the implementation of the
2014 program. The program has received very positive feedback from participating schools.
The Balcombe Estuary Rehabilitation Group’s Balcombe Estuary Community Awareness
day has been supported with the provision of funding assistance from the Shire Waterwatch
budget.
Watson Creek Catchment Joint Agency Catchment Project (Baxter/Somerville District)
This is a long term project coordinated by the Western Port Biosphere Committee, which has
focused on landowner engagement in the restoration of a much degraded creek line. The project
vision is to significantly improve community understanding of the values of the catchment and the
opportunities to protect these values while maintaining the economic outputs from the catchment
area.
The Biosphere Committee is currently overseeing the preparation of a Watson Creek Integrated
Catchment Program Achievement Publication in association with Melbourne Water, the Shire and
Watson Creek schools and LandCare group members.
Update: A draft Project report, partially funded by the Shire, is currently in preparation with
assistance from the Shire in GIS and project document editing. Project partners include the
Port Phillip and Western Port Regional Catchment Authority, Western Port Biosphere, City
of Frankston, Parks Victoria, Melbourne Water and Watson Creek Landcare group.
The project report is nearing completion.
A preliminary data gathering exercise is underway to collect information for inclusion in the
publication to summarise the project achievements since inception. The project is being
overseen by the Biosphere Committee Executive Officer.
MPS COMMUNITY PARTNERSHIP GRANT PROGRAM
Community Partnership projects 2011 – 2012
Work is progressing on the Friends of Tanti Creek Interpretational Signage Project.
Update : A most recent draft of the project artwork was submitted for comment in late May
2014.The Strategic Planner Natural Systems and Shire Cultural Officer have met with the
Tanti Creek Friends group to finalise the cultural heritage content in this public signage
project and are currently awaiting feedback.
HERITAGE PROJECTS
Mornington Peninsula Thematic History
The existing municipal heritage studies produced from the 1980’s onward (there are 4, one each
for the 3 pre-amalgamation Shires plus a portion of Frankston City), each contain a “thematic
environmental history”, which sets out the key heritage themes, and provides a reference point in
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the assessment of heritage significance e.g. how important is a particular place in expressing one
of the key heritage themes.
In conjunction with the Shire Heritage Review (see below) the ‘thematic histories’ are being
combined into a new Mornington Peninsula Thematic History. This is a necessary step in
assessment of new heritage places and supporting any new heritage overlays that may be
recommended by the Heritage Review.
Update: The Mornington Peninsula Thematic History was considered by Council at its
meeting on 9 December 2013 and was adopted, along with the Heritage Review – Area 1.
Council also resolved to seek authorization to exhibit the associated planning scheme
Amendment C174 (refer commentary on C174 for further details).
Shire Heritage Review – Area 1 – Mt Eliza, Mornington, Mt Martha
A review of the status of the Shire’s heritage studies and their implementation was completed in
2006. Given the significant resources required to undertake detailed heritage investigations, this
report outlined a staged strategy to review and update heritage studies and recommendations for
new heritage overlays.
As the first stage of this process, an interim Thematic History for the Shire was prepared by
consultant Graeme Butler & Associates (see above).
Funds were allocated in the 2009-2010 budget to commence area based reviews of the previous
heritage studies, with Stage 1 being a review of the Mt Martha, Mornington and Mt Eliza areas
(Area 1). Context P/L were engaged to undertake the Stage 1 review, including community
consultation workshops.
The consultant’s recommendations were received in July 2012. The recommendations were
considered by the project Steering Group and have completed a period of public exhibition. The
Strategic Planner – Heritage & Urban Design inspected all properties and held discussions with
many owners.
Update: The Heritage Review Area 1 was considered and adopted by Council at its meeting
on 9 December 2013. Council also resolved to seek authorization to exhibit the associated
planning scheme Amendment C174 (refer commentary on C174 for further details).
Shire Heritage Review – Area 2 – Dromana, Rosebud, Rye
The planning for Stage 2 of the Shire Heritage Review, being a review of the Dromana to Rye
areas (Area 2) has begun. The study area has been defined and the two major local heritage
groups and the National Trust have been invited to join a new steering committee. These groups
have nominated possible new heritage places for review. A photographic survey of places on the
‘heritage watch list’ within the area has been completed by Council staff.
Update: A brief for the project is being prepared. This will be reviewed in light of the
experience of the Heritage Review – Area 1. It is anticipated that Consultants will be
appointed by mid 2014.
Significant Tree Register
Following a review of trees identified in the Shire’s heritage studies by Lorraine Huddle, Council’s
heritage adviser, the Strategic Planning unit and Open Space & Roadsides unit have developed a
project to use the Asset Management Database as a register of heritage trees on land managed by
Council.
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Once this project is established, a second stage, consisting of a register of heritage trees on private
land is proposed, and public nominations for both lists will be invited. An outline of the proposed
Register has been presented to Council’s Vegetation e-team. Initial consultation with some
stakeholders - National Trust, Mornington & District Historical Society, has occurred.
Update: Until now there has been no reliable mechanism for Councils to heritage list trees,
other than the heritage overlay which is only intended for certain historically significant
trees. Melbourne City Council recently adopted a planning scheme amendment to introduce
a Significant Landscape Overlay in relation to a list of significant trees in the City. This
development will be monitored to determine if this provides a mechanism that MPS could
also adopt.
Mornington Peninsula Heritage Strategy
As part of its obligations under State government funding for Council’s Heritage Advisory Service,
the Shire is required to prepare a Heritage Strategy. The Heritage Strategy will include actions that
address the identification, protection, management and/or promotion of the municipality's heritage,
and will be both a review of Council’s current operations in these areas, as well as setting out
actions to improve aspects where there is scope to do so.
The Heritage Strategy will be a "whole of Council" strategy developed through consultation across
Council units that deal with heritage places and issues. It is proposed to link the Strategy to the
Council Plan and for it to be reviewed every four years.
Update: A draft of the Municipal Heritage Strategy has been received from the consultant.
The document has undergone internal consultation and focused external consultation
(heritage groups). It is expected to present this Strategy to Council in the near future with a
view to public exhibition.
Heritage Input to Projects
Merricks to Red Hill Railway Reserve Conservation Management Plan
A heritage report is required on this former railway alignment and the station grounds at Merricks
and Red Hill as part of the development of a Master Plan.
Update: The consultant (Biosis) has been engaged, and the project inception meeting held.
A public advertisement calling for historical photos and documents has generated a large
response. The consultant has completed preliminary site investigations and historic
research.
Rosebud Sound Shell Heritage Management Plan
The Rosebud sound shell was entered onto the Victorian Heritage Register in 2012 as a significant
example of modern design and the first structure in Australia to be designed with the use of a
computer. The sound shell faces some management challenges due to its reinforced concrete
construction and its vulnerability to inappropriate access, graffiti etc.
There is an urgent need to find a visually sensitive way to prevent access to the roof of the
soundshell by skate boarders etc.
Update: A draft brief for a Heritage Management Plan for the Rosebud sound shell has been
prepared and is under review prior to commencement of the project later this year.
Monthly Report May 2014
27
SECTION 29A APPLICATIONS – REPORT AND CONSENT FOR DEMOLITION
Section 29A of the Building Act requires Council to be notified of proposed demolitions. This in turn
provides an opportunity to assess the heritage significance of the property and to either consent or,
if appropriate, call a halt to proposed demolition pending the assessment under the Planning and
Environment Act 1987. A request under Section 29A must be determined within 15 working days or
there is deemed consent. An average of 30 requests per month has been received over the last 12
months.
.
In January 2014 – 23 demolition requests were received and 22 were completed.
In February 2014 – 25 demolition requests were received and 30 were completed.
In March 2014 – 36 demolition requests were received and 28 were completed.
In April 2014 – 33 demolition requests were received and 31 were completed.
In May 2014 – 27 demolition requests were received and 34 were completed.
URBAN DESIGN PROJECTS
Mornington Laneways Strategy and Empire Mall
Council has engaged Hansen Partnership to prepare a strategy for the seven laneways identified
along Main Street in Mornington, as well as a concept plan to upgrade Empire Mall. The Laneways
Strategy seeks to address Safety, Amenity, Legibility, Access, and Activity in order to improve and
enhance the laneways.
A meeting / workshop to review the Laneways Analysis Report and Empire Mall Concept Plan was
held on 6 February with the consultants and the project team including Briars Ward Councillors,
Mornington Chamber of Commerce, Historical Society, and Council officers. Following this, a
Visioning and Thematic Workshop was facilitated by the consultants with Ward Councilors, key
stakeholders including Chamber of Commerce and Police, and Council officers, on 20 March. The
findings of this visioning workshop were then presented to the Design Advisory Panel on 16 April
2014.
Update: A Design Advisory Panel Workshop to review the draft Laneways Strategy was held
on 16 April 2014. The consultants will now finalise the report based on DAP advice and
review by the project team.
Context Analysis and Design Response Guide
The planning scheme requires developers to submit a Context Analysis & Design Response with
their planning applications. Council’s Design Advisory Panel has for some time expressed concern
over the quality of the Context Analysis & Design Response information provided by development
applicants.
This project involves preparation of a guide which clearly and concisely defines the purpose and
required content of Context Analysis & Design Response documentation, as a guide for architects,
designers and developers.
Update: A draft for Context Analysis and Design Response guide has been prepared for
consultation and is currently under review prior to being reported to Council.
Hastings High Street Streetscape Framework Plan
Council officers have commenced preparation of a project brief to engage consultants for the
preparation of a streetscape framework plan for High Street, Hastings, to guide the implementation
of streetscape improvements.
Update: A Project Brief is currently being prepared to engage consultants for the High
Street Streetscape Framework Plan, with a view to engaging consultants by late June 2014
Monthly Report May 2014
28
Design Advisory Panel
The following planning applications / proposed developments were reviewed by the Shire’s Design
Advisory Panel in May 2014:
•
9 May 2014: Somerville Retirement Village
A follow-up DAP Workshop for the Somerville Retirement Village was held in Melbourne to
review the amended drawings. The revisions were based on a previous DAP Workshop held
on site on 26 March 2014. The DAP Report has been provided to the attending Team Leader
Statutory Planning for his consideration and further action.
•
9 May 2014: Wellbeing Centre & Retirement Village, Racecourse Road, Mornington
A DAP Workshop for a proposed Wellbeing Centre and Retirement Village was held in
Melbourne with panel members and the applicant team. The DAP Report has been provided to
the attending Team Leader Statutory Planning for his consideration and further action.
STATUTORY PLANNING REFERRALS
In January there were 16 referrals received and 10 responses provided.
In February there were 11 referrals received and 13 responses provided.
In March there were 12 referrals received and 10 responses provided.
In April there were 10 referrals received and 8 responses provided.
In May there were 18 referrals received and 21 responses provided.
Financially, the positive year end variance results primarily from lower than anticipated
expenditure on legal costs, heritage advice, printing and stationery, which have more than offset
higher than anticipated expenditure on advertising, catering, parking and travel. Some significant
accounts payable in May/June are likely to reduce the overall variance.
$'000
Operating Surplus / (Deficit)
Monthly Report May 2014
Forecast Actual Variance Forecast
Month
Month
Month
Y.T.D
(204)
(190)
14 (1,594)
29
Actual Variance Budget Forecast Variance
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(1,525)
69 (1,815) (1,745)
70
STATUTORY PLANNING
Planning Applications
Council received 227 planning applications this month - the highest number of planning
applications received this financial year – and decided 197 planning applications. Of the
applications decided, 76% were decided within the statutory timeframe, with a low percentage of
applications decided outside the statutory timeframe.
As at the end of this month, 676 planning applications remain in-hand, which continues a relatively
stable number of in-hand applications over the past 12 months.
Planning S72 Amendment Applications
Council received 39 applications to amend a planning permit (under Section 72) and decided 37
applications. This is demonstrated by the graph below which shows that at the end of May, 86
applications remain in hand. This in-hand number has been stable for the past 7 months.
Monthly Report May 2014
30
Planning Permit Amendments
160
140
136
128
120
100
83
82
80
60
80
78
80
86
86
71
68
52
64
58
62
39 37
40
26
21
14
20
21
22 24
27
17
19
24
20
25
18
23
29 27
20 20
7
0
Jun-13
Jul-13
Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14
Received
Decided
No. in han d at end of month
Secondary Consent Applications
Council received 40 applications to amend a planning permit and decided 52 applications. This is
also demonstrated by the graph below which shows that the number of applications in hand per
month has varied greatly since the start of this financial year (when officers began recording this
data separately to the s72 applications).
Monthly Report May 2014
31
Planning Areas Map
Team North:
Team North received 46 applications and decided 24 applications this month. The number
received is third highest for the past 12 months and up from 29 planning applications received last
month. Of the applications decided, 54% were decided ‘in time’, which is similar to last month’s
performance. There are 134 planning applications in-hand in this team at the end of May 2014,
which is 1 application less than this time last year. This reflects increased application activity in the
area and fewer ‘older’ (in terms of statutory days) applications not decided within the team.
Council’s Design Advisory Panel (DAP) met this month to consider a proposed development for a
retirement village; the planning application is yet to be lodged.
• Applications of interest:
P14/0709: 16 Vale Street, Mornington (Craig Smith)
The proposal is for 2 double storey and 2 single storey dwellings on a site with an area of 941
square metres. The dwellings are side by side pairs with the rear dwellings seeking access from
the adjacent multi-dwelling development site.
P14/0739: 25 Main Street, Mornington (Kym Umbers)
The application is for a Beer café, on premises licence and outdoor seating (70 seats) on the
corner of Queen Street at the premises formerly known as Gloria Jeans.
P14/0863: 1132 Nepean Highway & 21 Bungower Road, Mornington (James Bryan)
‘Satellite’ building within the Bungower Road end car park with floor area of 551 square metres and
children’s play area. Two restricted retail premises tenancies each with a floor area of 150 square
metres and a convenience restaurant providing 100 indoor seats, 65 outdoor seats and operating
7.1 am to 11.00 pm. The on-site car parking provision will reduce from 840 spaces to 776 spaces.
Weekday and weekend peaks measured in early December 2013 were 331 and 308 spaces
respectively.
P14/0899: 136 Bentons Road, Mt Martha (James Bryan)
The proposal is a veterinary clinic using the existing building almost diagonally opposite Bentons
Square shopping centre. An earlier version of the proposal (P13/1921) was refused by Council
and an appeal to VCAT (Ref No. P795/2014) has been recently received. The key issue is
compliance with non-residential uses in residential zones policy. As a repeat application - why is
Monthly Report May 2014
32
the use appropriate now – what has changed? Other issues include parking layout, proximity to
roundabout and residential amenity.
• Amendments of interest:
P12/1672: 40 Green Island Avenue, Mt Martha (Nick Jay)
The proposed permit amendment is from 9 single storey dwellings to fourteen dwellings (two
double storey and twelve single storey). The site area is 4048 square metres.
• Update on VCAT appeals
P13/0915: 3 Roy Court, Mount Eliza
The Tribunal disallowed an appeal against Council’s refusal to grant a planning permit for 2 double
storey, four-bedroom attached side by side dwellings and subdivision. The site has an area of
706.5 square metres. It has a street frontage of 12.9 metres with a wider rear boundary of 27.4
metres. Roy Court is located on the periphery of the Mount Eliza Commercial Centre.
In relation to impact on the amenity of abutting properties, the Tribunal concluded that the
development extends deeply into the site in a two storey form and proximate to the open space of
the dwelling to the north and the residential properties to the rear. There is limited scope for
planting on the review site to soften the interfaces because of the shallow area available and,
potentially, because of the location of a drainage easement.
•
The impacts would be most significant for No. 2 Roy Court and No. 7 Viewpoint
Avenue, both of which have open rear yards facing the review site.
•
Removal of vegetation along the rear of the review site will expose the proposed
substantial form of the development to the backyards to the east.
•
The development would present significant bulk to the properties to the south
notwithstanding there is an existing brick wall abutting Unit 2/4 Roy Court and taking
into account the position of the existing dwelling on the review site.
•
The shadow diagrams indicate significant shadowing to the properties to the south
including open space associated with No. 1/4 Roy Court.
The decision is useful as it provides further guidance to the assessment of the key issues in the
consideration of these increasingly common proposals.
• Community Consultation
Officers conducted a range of consultation meetings during the month, including:
•
•
•
12 pre-application meetings,
2 meetings relating to VCAT proceedings; and
14 other meetings with parties as part of the normal application consultation process.
Team East:
Team East received 61 applications and decided 62 applications. Of those applications decided,
70% were decided ‘in time’ which exceeds the team’s target of 65%. The team currently has 158
planning applications in-hand, which is 8 applications higher than the team’s average of 150
planning applications in hand over the last 12 months.
• Update on VCAT appeals
P06/1112.06 269 Myers Road, Balnarring (Krystal Blizzard)
This application sought to lodge an appeal to VCAT against Council’s refusal to extend the
operating hours of the restaurant on the land (Veraison). The appeal was lodged 7 months outside
the 60 day timeframe for appeals to be lodged at VCAT. Council did not consent to the application
being made so far outside of the required time limit, and the matter was heard at a Practice Day
hearing on 2 May 2014. The member refused to allow the application to be made out of time,
noting that approval of such an application would have a significant impact on established
Monthly Report May 2014
33
practices of the Tribunal. The member also emphasised the need for permit applicants to act
diligently and in a timely way to protect their interests.
• Community Consultation
A pre-application Design Advisory Panel workshop was held for a large 2 and 3 storey residential
development with basement car parks. At the meeting, the Panel was of the view that there should
be greater diversity in the dwelling types, and that the proposal should be more responsive to the
significant adjoining site, which is under common ownership with the subject site. A further
meeting of the Panel is to be held to consider a revised proposal.
Officers also conducted a range of consultation meetings during the month, including:
• 2 meetings with residents (1 held onsite) regarding the Freeway Service Centres in Baxter.
• Attendance at an accompanied site visit with a VCAT member following a recent hearing for
a residential development in Somers.
• 3 meetings specific to Martha Cove matters, held both on site and in Shire Offices.
• 29 informal meetings with applicants and/or objectors as part of the usual assessment
process.
• 17 pre-application meetings.
Team South:
Team South received 42 applications and decided 26 applications. Of those applications decided,
65% were done within time, closely followed by 12% of applications decided between 61 and 80
statutory days. Over the past 12 months, Team South has averaged 51% of applications decided
within time. The performance increase in May, while slightly lower than the equivalent result in
April, is a reflection of stable staff numbers as well as a focus on processes and procedures to
ensure timeliness of decision-making.
• Applications of interest:
P13/1671: 78 Leonard Street, Tootgarook, (Kym Umbers)
P13/1689: 464 Melbourne Road, Blairgowrie (Katelyn Nash)
P13/1623: 125-129 Hotham Road, Sorrento (Stephen Powell)
Each of these planning applications seeks planning permission for the erection of
Telecommunications Facilities comprising free-standing monopoles of 20m height (Leonard Street
and Melbourne Road) and 25m height (Hotham Road).
All of the applications have attracted objections (18 objections for Leonard Street, 7 objections for
Melbourne Road and 6 objections for Hotham Road) and Planning Application Conferences have
been held for the Leonard Street and Melbourne Road applications.
In all applications, the applicant (Aurecon P/L) has prepared photomontages of the proposed
towers from various vantage points. This assists in determining how the towers will visually sit
within the respective landscapes, which in turn helps address some of the key concerns raised in
the objections.
The three proposed sites have been identified to cover the “gap” in Telstra’s coverage for the
southern part of the Mornington Peninsula and, in particular, to provide a network that can deliver
the Emergency Alert Message in the case of an emergency.
Delegate approvals have been issued for the sites at Melbourne Road and Hotham Road, and a
decision is expected on the Leonard Street site by mid June 2014.
P14/0659: 2339 Point Nepean Road, Rye (Katelyn Nash)
The application is for the alterations and additions to the existing buildings and the use for mixed
medical, retail and accommodation. The additions will create a 3-storey building form with road
abuttals to both Point Nepean Road and Campbells Lane at the rear. The ground floor and part of
the first floor is proposed to accommodate 2 medical clinics and 1 retail shop (chemist), while the
Monthly Report May 2014
34
remainder of the first floor and entire second floor levels will accommodate 3, 2-storey dwellings. A
carparking variation is also proposed.
A request for further information has been sent to the applicant to provide additional details on the
operational components of the medical clinics and shop, a traffic engineer’s assessment of
available off-site car parking, a waste management plan and various design aspects of the
building.
The proposed building form is significant in the Rye township due to the 3 storey form and has
been referred to Council’s Urban Design Planner. The key issues (at this stage) to be considered
are:
- The building design aspects of 3-storey form,
- The amenity for the occupants of the 3 dwellings,
- Carparking availability on-site for dwelling occupants, and off-site for customers of the
clinics and shop, and
- The storage on-site, and collection, of waste from each separate use.
Upon receipt of satisfactory response to the further information request, the application will be
advertised.
• Update on VCAT appeals
P13/1470: 15 St Johns Wood Road, Blairgowrie (Stephen Powell)
This application was for the subdivision of 4 existing dwellings into 4 separate lots. Council refused
the application under delegation in December 2013, principally on the grounds that the proposed
lots would be considerably smaller than the surrounding lot sizes and that the subdivision would
lead to the entrenchment and intensification of the development density. The proposed lot sizes
were to range from 511sqm to 178sqm, compared to the required planning scheme average lot
size being 650sqm.
The decision of the Tribunal was to affirm Council’s decision and order that no permit should issue.
The Tribunal drew upon a number of recent VCAT cases within the southern parts of the Shire that
reinforced the importance of maintaining a consistent neighbourhood character. It also confirmed
the relevance of Council avoiding the entrenchment of historic building patterns that originated in
the 1950’s and 1960’s where the typical building was a small fibro-cement holiday cottage. This
historic building pattern is in direct contrast to the current expectations of dwellings intended for
permanent living, comprising typically 4 bedrooms, multiple bathrooms, living areas and outdoor
living/recreation areas.
This is an important decision insofar that it adds further weight to Council’s desire to see such
historic building pattern anomalies being brought into line with current planning scheme objectives
and requirements.
• Community Consultation
Officers conducted a range of consultation meetings during the month, including:
• 1 Planning Application Conference involving 10 people,
• 13 informal meetings with applicants and/or objectors involving a total of 30 people, and
• 2 pre application meetings involving a total of 2 people.
Team Central:
Team Central received 72 applications and decided 67 applications. Of those applications decided,
90% were done within time. The percentage of applications decided ‘in time’ is substantially above
the team target (72%) and is the second highest percentage achieved by the team over the 12
months. The number of applications received and decided by the Team in May 2014 is both above
the monthly average of 60 applications received and 57 applications decided for the past 12
months. These results have been achieved while managing the highest number of applications the
team has in hand (180 applications) over the past 12 months.
Monthly Report May 2014
35
• Applications of interest:
P13/1801 – 278 Eastbourne Road, Rosebud (Lauren Lain)
The application proposes the staged subdivision of the land into 18 lots. The existing building
adjacent to Tea Tree Place is being retained on a large lot of 6695sqm. Council Officers have
significant concerns with the access and visual bulk associated with the lots fronting Eastbourne
Road; the applicant is currently seeking to address officers’ concerns via amended plans.
• Update on VCAT appeals
P13/0104 - 4 Byron Street, Blairgowrie (Nick Jay)
The Tribunal upheld Council‘s permit conditions which required screening to the deck and upper
level balcony and a reduction in the floor area of the upper level balcony and associated support
beams. During the Tribunal proceedings, the legitimacy of council’s condition requiring screening
to the ground floor deck was questioned as the deck did not trigger the need for a planning permit.
Council maintained that the deck formed part of the planning application (as it was shown on the
proposed plans) and as such required planning approval. Ultimately the Tribunal agreed and
decided that Council’s approach was correct and the conditions were appropriate in order to
protect the amenity and privacy of the nearest habitable rooms of the adjoining dwelling.
• Community Consultation
Officers conducted a range of consultation meetings during the month, including:
• 1 meeting related to VCAT proceeding;
• 1 Planning Application Conference;
• 5 pre-application meetings; and
• 11 other meetings with parties as part of the normal application process.
Subdivision Applications:
Fifteen planning permits were issued this month resulting in the creation of 81 net new lots across
the Peninsula. Forty-three plans were certified and 39 Statements of Compliance were issued.
Planning Support:
The Planning Support team received a total of 3051 telephone calls in the month of May. Of these,
91% (target is 80%) of calls were answered within twenty seconds and 99% (target is 95%) of calls
were answered within two minutes. The team also serviced approximately 962 counter enquiries
this month.
This month, the team experienced a high level of unexpected sick and carer’s leave. Of the 23
working days in May, the team experienced 32 working days of Sick and Carer’s Leave. Despite
this level of absenteeism, the team were able to complete 91% (target is 80%) of all work within
timeframes.
During May, the Planning Support team held a series of expectations sessions that were aimed at
seeking feedback from team members about the efficiencies and also any areas of improvement
for the roles within the team. These sessions also included a review of the set timeframes for
completing each task. This information has been further discussed with the leadership group and a
set of findings and action plan will be discussed further with the team at an upcoming team
meeting. The purpose of this exercise is to further streamline the way the team operates and
remove any duplicate and non-value adding steps from the various functions within the team.
General Business:
On 28 May 2014 the Minister for Planning, Matthew Guy, announced that reforms would be made
to the Bushfire Management Overlay and native vegetation requirements. The reforms include
allowing private bushfire bunkers to be used as an alternative safety measure, allowing vegetation
removal to achieve defendable space and allowing homes to be built on "infill" lots surrounded by
other dwellings. While not part of the official media release, it has also been reported that the
Country Fire Authority’s ability to 'veto' planning permits is also being reviewed. The exact form of
the changes - and how it might impact on the Shire - is not yet known, but it is expected that the
state wide amendment will be implemented shortly.
Monthly Report May 2014
36
Financially, the unit has returned a monthly favourable variance of $7k. The unfavourable year to
date variance is primarily due to lower planning application fees than forecast.
$'000
Operating Surplus / (Deficit)
Monthly Report May 2014
Forecast Actual Variance Forecast
Month
Month
Y.T.D
Month
(557)
(550)
7 (3,798)
37
Actual Variance Budget Forecast Variance
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(3,878)
(80) (3,990) (3,892)
98
ENVIRONMENT PROTECTION AND COMMUNITY
SAFETY
FIRE PREVENTION AND EMERGENCY MANAGEMENT
Fire Prevention Statistics for End of Fire Season 2013/2014
Indicator
Number of Inspections
Fire Prevention Notices
Infringements
Compulsory Clearances
2012/2013 Season
2013/2014 Season
3116
1605
115
17
4769
1760
147
45
% Change
Increase of 53.0%
Increase of 9.6%
Increase of 28.7%
Increase of 164.7%
There has been a significant increase in all indicators relating to fire prevention efforts on private
property for the 2013/2014 fire season in comparison to the previous season. This is primarily due
to a drier and longer fire season with more significant grass growth in Spring and early Summer
than we had the year before. The Shire saw a significant increase of property owners not
complying with fire prevention notices, which is disappointing when we consider how important it is
that all property owners, including those with vacant blocks, keep their properties in a fire ready
condition over the fire season. As such, the Shire will be further strengthening its education
initiatives in the lead up to next fire season with a particular focus on the Southern Peninsula. This
will include:
•
•
A pre fire season letter to residents in high risk locations in Blairgowrie, Portsea and Sorrento
indicating that the fire season is nearly upon us.
Accompanying the letter with a multi-agency bushfire flier which would promote messages
around the following:
• upcoming educational programs
• how to report fire hazards to the Shire
• promotional material of any nearby relevant agency doing fire prevention work.
This initiative has the support of the Mornington Peninsula Municipal Fire Management Planning
Committee and the Country Fire Authority (CFA).
Telecommunications on the Mornington Peninsula
The Shire continues its advocacy to the State and Federal Government concerning the $100m
Commonwealth Government’s Mobile Coverage Program. The Victorian Government’s response
reflects many of the comments made in the Mornington Peninsula Shire’s submission. Some of
the key points reflected in our submission are listed below:
• The Victorian Government has also consulted widely with regional communities and local
governments on their specific issues and problems with mobile communications. The
Government has received feedback from representatives of 27 rural and regional councils.
Their comments reflect widespread concern at the impact of black spots on community safety,
particularly bushfire risk, effectiveness of emergency alerts and coverage of transport links.
The councils also raised issues of the economic and social impact of black spots on local
communities, with the impact on tourism a consistent concern.
• Improved mobile communication is required to better inform decision making in the event of an
emergency and to support the Victorian Government’s principle of adopting a shared
responsibility and shared obligation with communities and businesses to manage emergency
events and disasters such as bushfires.
• The Victorian Government does not support a single carrier solution that provides no service to
a large portion of the population, particularly where public safety is a factor. For example,
emergency alerts are half as effective if they can only reach the customers of one network.
Monthly Report May 2014
38
•
•
Better estimates of transient and travelling population are required. Transient populations along
the Victorian coastline have been analysed by the Department of Transport, Planning and
Local Infrastructure and categorised as including: weekend populations, holidaymakers, daytrippers, festival attendees, seasonal workers, working populations, mobile skilled workers and
construction crews (the link referring to Population and Settlement along the Victorian Coast is
http://www.vcc.vic.gov.au/assets/media/files/Final_report_population_and_settlements_Aug_20
13.pdf). The methodology developed to calculate peak population estimates takes into account
potential population should unoccupied dwellings and tourist accommodation be fully utilised.
The critical drivers for improved mobile coverage ought to be better public safety and economic
development through digital communications, meaning a focus on disaster prone area
coverage, busy transport corridors and populated blackspots.
The next ‘Network Coverage on the Mornington Peninsula’ meeting has been postponed from
27 May 2014 to 30 June 2014. The Parliamentary Secretary to the Minister for Communications,
the Honourable Paul Fletcher MP, will be attending. The Minister has indicated he will be able to
provide an update with respect to the implementation of the Commonwealth Government’s Mobile
Phone Coverage Program at this meeting.
Exercise Warringine
Exercise Warringine was held on Friday 30 May 2014. The exercise was planned to practice the
arrangements around a simulated hazardous materials (hazmat) event that has the potential to
affect an environmentally sensitive area close to Westernport Bay. The Mornington Peninsula
Shire hosted the exercise at the request of Victoria Police on behalf of the Port of Hastings Oil Spill
Response and Port Emergency Committee of which the Shire is a member. This provided an
opportunity for delegates to gain knowledge and/or clarity around current Victorian emergency
management procedures and processes. It also involved a discussion exercise in response to an
event that has the potential to impact upon the local community.
Exercise Warringine objectives:
• Enhance stakeholder knowledge with respect to emergency management arrangements within
Victoria, in particular the command, control, coordination and relevant legislation, response and
recovery plans.
• Evaluate a multi-agency response to an emergency incident (hazmat) which also results in an
environmental risk/impact to Westernport Bay. This is to include the integration of control and
support agencies within the Emergency Management Team process and the documentation of
appropriate structures to support the response at incident level.
• Document the discussion with a view to identifying best practice, and/or barriers to inform the
Mornington Peninsula Shire Municipal Emergency Management Plans (MEMP) and effective
ways of knowledge transfer to partner agencies.
A larger scale simulated exercise involving all emergency services and the Mornington Peninsula
Shire is planned for 24 June 2014 and is known as ‘Exercise Moonah’.
ENVIRONMENTAL HEALTH
Food Safety
Food Complaints
This month the Shire received 12 complaints from the public in relation to food or the condition of a
food business. These complaints have been or are currently under investigation.
The complaints were primarily about dirty premises, poor food handling practices, food poisoning
and gastrointestinal illness outbreaks.
Food Recalls
There were eight food recalls issued by Food Safety Australia and New Zealand or the Department
of Human Services over the month which were followed up by the Environmental Health Team.
Monthly Report May 2014
39
Five recalls were due to undeclared allergens, two recalls were due to microbial contamination and
one recall was for the presence of prescription medication.
Food Safety Assessments
The Environmental Health Team has undertaken 155 assessments of fixed food business and 20
of temporary food businesses.
The Team have also undertaken 30 new registrations/notifications and 124 Statements of Trade
were processed through the online registering system known as Streatrader.
Food Act Prosecution
The proprietor of a bakery was fined $20k without conviction and ordered to pay Council costs of
$7k.
The proprietor pleaded guilty to 20 charges under the Food Act 1984 and Food Safety Standards,
including the handling of food in an unsafe manner, at the Frankston Magistrate Court on 27 May
2014.
Since January 2014, a food sampling program and food safety assessment of the premises
identified ongoing non-compliance and food safety breaches. A number of food samples collected
from the food business showed a high level of enteric bacteria, indicative of contamination through
poor hygiene and post processing contamination.
Subsequent inspections revealed the condition, along with handling procedures at the premises
had deteriorated. Council Officers observed nests of live cockroaches in the premises, temperature
abuse of foods, deteriorated equipment, broken hand wash facilities, lack of food safety knowledge
and skills, food handlers not washing hands, inadequate cleaning and sanitising of food contact
surfaces and the absence of adequate pest control and food safety program being implemented.
In sentencing, the Magistrate was mindful that the proprietor had undertaken process and
procedural changes to prevent recurrence of food safety breaches, had been cooperative with
authorities and had entered a guilty plea early into the proceedings. However, in justifying a
serious penalty, the Magistrate was of the opinion that the proprietor should have known better
given his 25 years of experience in operating food business, that the length of time to comply with
the Council’s requirements was concerning and overall that the community expect food for sale to
be safe and suitable to eat.
Merit Requests
The Environmental Health Team received 39 complaints for the month. These complaints were in
relation to smoky chimneys, asbestos, rubbish, odours and hoarding. All have been investigated by
the Environmental Health Team.
Mornington Beach Risk Assessment Update
In July 2013 the Environment Protection Authority (EPA), through its Yarra and Bay Action Plan,
granted the Shire $20k in funding to complete an environmental risk assessment for Mornington
Beach, focusing on sources of high bacterial levels in the beach water. This assessment includes a
water sampling program for stormwater drains within the Mornington commercial district.
Phase three of the water sampling program is being completed by CAPIM (Centre for Aquatic
Pollution Investigation and Management) at Melbourne University during May and June. The aim of
the program is to find the source/s of the human E. Coli that was found in the Cook Street and
Pearson Street stormwater drains in March and April (phase two).
Water sampling has detected high E. Coli levels in the stormwater drains at three locations. The
Shire’s Environmental Health Team is investigating the source of the E. Coli, assisted by South
East Water and EPA.
Monthly Report May 2014
40
COMMUNITY ANIMAL SHELTER
Dogs
The Community Animal Shelter had a total of 92 dogs come and visit in the month of May and it
was pleasing to see that 80 of them were microchipped; this gives the pets a great chance of being
reunited with their owners quickly. Only 24 dogs were registered prior to entry, which is
disappointing, as Shire registration also speeds up the reuniting process.
It is disappointing that animal owners are waiting to find out that failing to register an animal ($289)
is far more expensive than animal registration ($36 for de-sexed or $167.50 for entire).
Forty-seven of the dogs were reunited with their owners and 14 made their way to one of the
following rescue groups: Australian Working Dog Rescue, Paw Prints, New Beginnings, Forever
Friends, Magic Paws and The Australian Animal Protection Society.
Only three dogs were required to be euthanised this month, which is an exceptional effort by the
staff and volunteers who devote an incredible amount of energy into giving every animal a second
chance where possible.
Pictured from left to right Esther, Mandy and Sam
Thanks to Mandy from New Beginnings Rescue
Group who ‘rescued’ Tina, Cooper and Boo Boo
from our Shelter.
Meet Sophie (pictured left), another success story from our
partnerships with rescue groups. Sophie came in to the Shelter
after being found hiding in the bushes, pregnant and
malnourished. Now Sophie is happily living in foster care with
Magic Paws, having just given birth to 12 pups.
Cats
A total of 72 cats came to visit the Community Animal Shelter, but only 12 were microchipped.
Twenty were de-sexed and four were registered prior to entry. Twelve of these cats were able to
be reclaimed by their owners and a fantastic total of 28 were taken by the rescue groups.
The rescue groups take the cats and arrange for them to be vaccinated, de-sexed and
microchipped before placing them up for adoption to a permanent home. We would like to
recognise the following groups for the month of May: Rescue-a-Cat, Peninsula Cat Rescue, Paw
Prints, Australian Animal Protection Society and New Beginnings.
Unfortunately 13 cats had to be euthanised under the Code of Practice.
Monthly Report May 2014
41
Direct Adoptions
The Community Animal Shelter Team (staff and volunteers) are continuing to do some fantastic
proactive work towards direct adoptions from the Shelter. PetRescue (Australia’s most visited
charity website) is our preferred choice for putting suitable animals up for adoption and we
encourage you to take a look at the animals that are up for adoption. The website is
http://www.petrescue.com.au/groups/10803
The response to the animals that have been placed on the website has been amazing, with
enquiries coming from far and wide and at all times of the day and night.
Livestock
A surprise came along last week in the Community Animal Shelter livestock paddock where one
goat was being kept after wandering the roads on the Mornington Peninsula. Staff doing their
afternoon check discovered one goat had become three with the birth of very cute twins. The
Mother and kids spent a few more days at the Shelter before being transported to Edgars Mission,
a not for profit sanctuary for rescued farm animals. Check out further details on this link:
https://www.facebook.com/edgarsmission/posts/10152800669680130
Pictured left: Jillian and Jacob looking
very cute after arriving at Edgars Mission.
National Volunteer Week (12–18 May 2014)
The Community Animal Shelter Team would like to thank all the volunteers who give much of their
valued time to help achieve the best outcome for the animals that come into the shelter’s care.
Some of the animals arrive at the shelter looking exhausted, particularly if they have been roaming
and they get some great attention whilst at the Community Animal Shelter. The animals that are in
the shelter for more than a couple of days may need extra attention, exercise and care and this is
made possible with the help of the volunteers at the shelter.
SHIRE RANGERS
The Shire Ranger Team dealt with approximately 1000 reactive cases over the past month.
The following table provides a breakdown of the main case types received over the past 12 months
with the associated increases in the main work types. Overall this is a higher workload than the
same time last year.
Monthly Report May 2014
42
Domestic Animals Act
Senior members of the Shire Ranger Team attended Department of Environment and Primary
Industry (DEPI) forums this month to discuss and work through the current amendment to the
Domestic Animals Act.
The amendments incorporate a number of changes which come directly from recommendations
made by the coroner and focus on dog attacks, animal aggression and further legislation relating to
restricted breed. In addition, there are changes which increase the reporting to the Secretaries
DEPI of certain matters relating to animal aggression.
Domestic Animal Businesses
The Shire Ranger Team has completed the domestic animal business inspections this month. The
intent of these inspections is to ensure compliance with the relevant codes of practice is achieved.
All businesses inspected are complying with the code.
Cases of interest
Case One
Two dog owners in Mount Eliza and Tuerong were summoned to appear in court in respect of
ongoing concerns about their dogs wandering at large. Both dog owners were charged with
multiple dog at large offences over several dates where they both pleaded guilty to all charges.
The court found the charges proven and fined both dog owners $300, ordered them to pay $110.40
in statutory costs and placed them both on a good behavior bond for a period of 12 months.
Case Two
Shire Rangers attended a location in the Cemetery Estate, Hastings, in response to a burning off
concern. After an initial visual assessment of the property and discussions with the elderly owner
and his carer, it was apparent that there was some cause for concern regarding the state of the
property (due to hoarding) and the occupant’s ability to clean up.
Opposed to utilising enforcement mechanisms, the investigating Ranger sought assistance from
the Shire’s Aged and Disability Services Team, which resulted in the matter being referred to an
assessment officer that same day.
Whilst the issue is not completely resolved, the Shire Ranger Team will continue to work with Aged
and Disability Services Team with a view to reaching an amicable outcome for the property owner
and the adjoining residents.
STATUTORY BUILDING
The Building Team attended two incidents on the Peninsula this month. One was a fire that
destroyed a boatshed on Rosebud foreshore and the other a vehicle accident impacting on a
dwelling at Dromana which claimed two lives.
Monthly Report May 2014
43
Building Legislation Amendment Bill 2014
The Statutory Building Team is working through the 480 page Building Legislation Amendment Bill
2014 which had its second reading in parliament on 7 May 2014. The Bill contains the most
significant reforms to the Building Control Scheme in Victoria since the introduction of the Building
Act 1993.
PLANNING COMPLIANCE
Home Occupation
The Planning Compliance Team has been called out to a higher than usual number of businesses
operating from home (home occupation) over the month. The businesses have come to our
attention through complaints received about the movement of vehicles and customers to and from
the properties. Our investigations have resolved that some of these businesses are simply too big
to fit within the allowance of a “home occupation” and need to be relocated to a business or
industrial zoned area.
Many of these businesses start out small in scale and most likely complied with the guidelines
initially. However, due to increases in the number of employees or volume of movement at the
premises, they are no longer able to comply with the guidelines.
People thinking of running a business from home, or who are currently running a business from
home, are encouraged to follow the link below to the fact file to see if they are complying or can
comply with the guidelines.
www.mornpen.vic.gov.au/Building_Planning/Planning/Planning_Fact_Files
COMMUNITY ENGAGEMENT
World No Tobacco Day
Every year on 31 May the World Health Organisation and partners mark World No Tobacco Day,
highlighting the health risks associated with tobacco use and advocating for effective policies to
reduce tobacco consumption. Tobacco kills nearly six million people each year, of which more than
600,000 are non-smokers dying from breathing second-hand smoke.
Through the Best Bites program and with the support of Peninsula Health, Rosebud Plaza
Shopping Centre and Western Port Chamber of Commerce, the Shire’s Environmental Health
Team arranged for food businesses with outdoor dining areas in Rosebud Plaza and Hastings to
voluntarily make these areas smoke free for a day in the lead up to World No Tobacco Day. All
Rosebud Plaza food businesses and six Hastings cafés and restaurants supported this initiative
and went smoke free for a day.
Display stands were also set up in the Hastings
Library and Rosebud Plaza shopping centre from
26 – 31 May inclusive to celebrate World No
Tobacco Day.
Pictured Right: The World No Tobacco Day
stand at the Rosebud Plaza
Monthly Report May 2014
44
Financially, the favourable variance is due to greater than predicted income from infringements
and greater than predicted recovery of penalties. This is reflected in the favourable year end
forecast.
$'000
Operating Surplus / (Deficit)
Monthly Report May 2014
Forecast Actual Variance Forecast
Month
Month
Y.T.D
Month
(771)
(590)
181 (4,555)
45
Actual Variance Budget Forecast Variance
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(4,197)
358 (5,262) (5,072)
190
ECONOMIC DEVELOPMENT
TOURISM
Membership
Membership renewal notices have been sent to 350+ members. Encouragingly we have received
11 new members plus 40 memberships renewed for the 2014-2015 financial year.
Accommodation
Bookings made during May are down by 35% when compared to the same time last year. When
looking at Google analytics for the tourism website www.visitmorningtonpeninsula.org, page views
for accommodation are only down by 13%. Website Page visits to events, packages and special
offers have jumped significantly (for example 360%). This suggests that people are still coming to
the site to view accommodation but are ‘shopping’ and buying elsewhere for the best package
deals.
Mornington Peninsula ‘Alley’ at Melbourne’s Good Food and Wine Show
MPT coordinated a full ‘Alley’ of Mornington Peninsula food and wine enterprises in a bespoke
regional area at the Melbourne Good Food and Wine Show held from 30 May until 1 June. The
Show’s core theme was ‘regionality’ with a key focus on boutique producers. MPT team manned a
regional tourism stand alongside: Peninsula Fudge, Bass and Flinders Distillery, Lindenderry at
Red Hill, T’Gallant Winemakers, Horseback Winery Tours and Flinders Hotel.
National Volunteer Week Celebration
During National Volunteer Week (12-19 May), the Frankston and Mornington Peninsula regions six
Visitor Information Centres joined together to celebrate the power of volunteering. The first ever
combined event highlighted the amazing hard work of our volunteers and was a great opportunity
to network with like-minded individuals. In total there were 64 volunteers with their centre
coordinators present and a number of dignitaries. These included the Frankston and Mornington
Peninsula Shire Mayors, Economic Development Managers, CEOs and Mornington Peninsula’s
Director of Sustainable Environment.
Biggest Morning Tea
Mornington Peninsula Visitor Information Centre hosted a Biggest Morning Tea event on 21 May
to help raise money for the Cancer Council. Over $200.00 was raised as the team of volunteers
and staff (new and old) enjoyed the culinary delights.
Training Familiarisations
Eighteen Visitor Information Centre volunteers participated in a training familiarisation tour this
month visiting several local member businesses including: Mock Orchards, Hummingbird EcoRetreat, The Long Table, Terre Restaurant and The Eco-Living Display Centre.
Wine Food Farmgate Trail Map
MPT launched the second edition of the Wine Food Farmgate Trail Map at the Melbourne Good
Food and Wine Show. Sixty tourism businesses purchased advertising on the map and these sales
funded new display materials to create the Mornington Peninsula ‘Alley’ at the Show.
Winter Discovery 2014
MPT has created 39 special offers, packages and mini events with participating tourism
businesses to inspire people to visit Mornington Peninsula over winter. Packages have been
loaded onto the regional tourism website and included in a printed brochure (10,000 copies) to be
distributed across the region to visitor information centres and local businesses, and into
neighbouring regions and Melbourne’s Federation Square Visitor Information Centre. The full
program, as well as the individual events, activities and accommodation packages can be
downloaded from www.visitmorningtonpeninsula.org. The program will also feature in regular
social media promotions.
Monthly Report May 2014
46
International Media Marketplace
A new element was introduced to the Australian Tourism Exchange (ATE) for 2014, the
International Media Marketplace (IMM). The event was a program of one-on-one appointments,
networking sessions and workshops that were designed to put Australian destinations and
products in front of key media from across the globe. Traditionally the media were dispersed
among ATE appointments along with the trade. This event allowed each of the appointments and
discussions to be completely media focused.
This format allowed Mornington Peninsula as a destination to pitch stories that were relevant to
each of the journalists’ publications during our 1:1 appointments. Day one was a session of 22
one-on-one appointments. During this time we were able to highlight the key offerings of the
region, as well as introduce the Wine Food Farmgate campaign as a key media proposition as part
of Tourism Australia’s ‘Restaurant Australia’ promotion. Day two was an extremely informative
workshop session which gathered speakers from the world of social media and online tourism
marketing to present new trends in this ever changing marketing space.
Conference Bureau Familiarisation Tour
As an extension of the recent conference bid for the 2015 Australian Coastal Councils (ACC)
Conference, the event organisers/convenors (Alan and Susan from ACC) were taken on a site
inspection familiarisation across the region. The purpose of this visit was to determine whether the
region’s venues and facilities had the capacity to host the conference in relation to the sessions
and the overnight accommodation for delegates. The familiarisation tour consisted of site
inspections for seven properties in the region, from Frankston through to the southern end of
Mornington Peninsula. The day concluded with a Councillor reception in Mornington. A decision
on the host destination for the conference will be made in early June.
Dromana Visitor Information Centre [DVIC]
The refurbishment of the DVIC is scheduled for late July/August and during works the Tourism
Team will be co-located with the Rosebud Foreshore Camping Office. The foreshore office will
undergo minor fit out works, which will expand the building’s versatility for business and community
use.
BUSINESS SUPPORT
Peninsula Explorer Bus
Economic Development Unit [EDU] has met with the owners of the Peninsula Explorer Bus to look
at joint marketing opportunities. The two ‘open double decker’ buses arrived in Australia on 28 May
and will be trialling in October for commencement of a November service.
Western Port Chamber of Commerce and Industry [WCCI]
EDU has been working closely with WCCI following the resignation of their President Lisa Dixon.
An interim committee has been installed till the next Annual General Meeting.
International Cool Climate Wine Show
550 entries this year is slightly down on last year, however the extremely poor local vintage of this
year is the main reason for the decline. Four local producers were awarded Gold Medals, Elgee
Park, Montalto, Jones Road and Capella, which is a great result when considering competitors
were from NSW, South Australia, Tasmania and New Zealand.
EVENTS
EDU is working with the Mornington Racing Club and MP Kids Expo to host a 2 day and potentially
4 day festival for children. Any event will be in 2015 and early discussions are positive for the event
to proceed.
EDU will again sponsor the biggest basketball tournament in regional Victoria, the Southern
Peninsula Basketball Tournament in November. Over 350 teams with their parents, friends and
Monthly Report May 2014
47
family will descend on the peninsula’s basketball courts and provide a great family spectacle for
everyone. The tournament sees many teams stay two nights at local accommodation, thereby
providing a strong fillip to our local economy.
BlueScope Steel
EDU met with Bob Pullein, General Manager, and Peter Fitsioris, Manager Marine Logistics, to
discuss plant operations. On a very positive note BlueScope have re hired 70 workers since the
last round of retrenchments and overall production is running efficiently at 650,000 tonnes per
annum.
StreetLife
The final training session for the ‘Business Skills Development and Mentoring’ program was held
this month. The theme for the session was Marketing, with 35 businesses participating. The
mentoring component of the program will continue until early June.
Commercial Activities on Footpaths
Monthly permits for Commercial activities are:
Approved Permits
5 Licences with
Liquor
Permits Pending
Expired
2
0
Digital Enterprise workshops
These monthly workshop sessions will help small–medium size businesses improve their online
presence, take full advantage of greater digital engagement and realize benefits enabled through
participating fully in the digital economy. The May session covered the Benefits and Risks of
Digital Marketing for 20 businesses.
Women in Business
The fifth Women In Business session of this business training program was held on 14 May with all
16 business operators participating. This program has been very successful to date with very
positive feedback from all participants and from the program coordinators.
Small Rural Landholder Network (SRLN)
Two ‘Understanding your Soil’ workshop series have been delivered with the final workshop to be
undertaken on Saturday 31 May. The attendance and feedback from participants has been
positive, citing the interactive “hands on” delivery methods used to assist participants better
understand their soil properties on their agricultural lands across the shire.
An extensive soil coring program was undertaken to gather samples of various soil mapping sites
to raise broad awareness of the diversity of land classes across the shire and to better understand:
• General soil formation across the Peninsula
• Physical properties of soils
• Biological life in the soils
• Microbial activity
• Nutrient cycling
• Soil chemistry
• Texturing and analysis
A learning resource will be developed from this activity series to enable other regions to deliver
tailored workshops around localised soil themes.
Monthly Report May 2014
48
Local Food Strategy
The second Food Industry Advisory Body (F.I.A.B) meeting was held on 6 May. The FIAB
members unanimously decided on the development of a Provenance program to promote
Mornington Peninsula Produce. Actions associated with this process are currently being
undertaken, including reviewing patent legalities, logo design, registration of a website domain and
recruitment of 20 businesses to participate in the ‘pilot’ program. The next FIAB meeting is
scheduled for 13 June.
The recent launch of “Know Your Food Bowl’ project by the Victorian Food Alliance aims to raise
awareness of the importance of peri-urban food production zones around metropolitan Melbourne.
The Shire is one of the project’s case studies which will be promoted over the coming months,
profiling the importance of its agricultural capacity, proximity and value to an adjoining urban
centre.
Agricultural Analysis
The 2014 Agricultural Analysis draft report is being finalised after receiving internal feedback. The
report provides a quantitative overview of key primary industries across the Shire and highlights
significant values of production, land use trends and opportunities for action to provide focus for
further agribusiness engagement across the shire.
Planning support
The Rural Business Officer continues to provide internal referral support to statutory planners
regarding green wedge dwelling applications through the assessment of farm management plans.
Some site visits have been necessary and further discussions with landholders to clarify additional
information is routinely requested.
Landholder business support
The Rural Business Officer has received a number of requests from shire landholders to provide
support to access relevant information regarding small business opportunities on their property.
Soil maps, industry contacts and technical fact notes are provided to support awareness of
pathways for individual action to follow up on issues and opportunities.
MPS Careers and Jobs Expo
The careers expo for 2014 has been rescheduled and will now be held in May 2015 (exact date
TBC) at the Mornington Racing Club. The expo will now be run as a joint event with Frankston City
Council and be known as the FMP Careers and Jobs Expo. The aim of this joint partnership is to
combine multiple careers events within the region, to assist the needs of students and people
returning to the workforce or looking for a career change, ultimately making it easier by attending
one event. The venue itself is larger, making it ideal for exhibitors to promote career and training
opportunities to attendees.
New sponsorship and exhibitor opportunities are being sought over the coming weeks along with
ways to promote the new event.
Financially, the unfavourable variance of $114k is directly attributable to clerical errors in phasing
of Tourism Salaries. This will correct itself by year end and will not impact on the unit’s result.
$'000
Operating Surplus / (Deficit)
Monthly Report May 2014
Forecast Actual Variance Forecast
Month
Month
Y.T.D
Month
(103)
(216)
(114) (1,394)
49
Actual Variance Budget Forecast Variance
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(1,553)
(160) (1,652) (1,643)
9
DIRECTOR - SUSTAINABLE ENVIRONMENT
The Minister for Planning released the finalised Plan Melbourne on 19 May 2014. Plan
Melbourne contains a range of initiatives which should bring benefits for the Mornington
Peninsula, and include:
•
•
•
•
•
•
•
•
Localised planning statement for the Mornington Peninsula
Port of Hastings operation as major container port with road and rail link to Dandenong
achieved by 2025 – 2050
Frankston the nearest “Metropolitan Activity Centre” and Hastings, Mornington and
Rosebud to remain as “Activity Centres” and smaller centres to be reviewed in context of
“Neighbourhood centres”
No short or medium term removal of level crossings on the Mornington Peninsula although
supported in principle over long term
20 minute neighbourhoods
Management of main road system
Role for Metropolitan Planning Authority in reporting and implementing Plan Melbourne
Sub-regional planning emphasis
For further information on Plan Melbourne, please visit:
http://www.planmelbourne.vic.gov.au/Plan-Melbourne
Council submitted its response to the State Planning Policy Framework (SPPF) Review Advisory
Committee’s draft Policy Planning Framework (PPF).
The Neighbourhood Character Program involves a number of elements that are directed towards
increasing the recognition of character in giving effect to the local area character policy within the
planning scheme. Tract Consultants have been appointed to complete the Beleura Hill
Neighbourhood Character Study. Draft design guidelines will be presented to Council in June.
Council has approved the appointment of members to the community based Foreshore Advisory
Groups, to provide input to coastal planning. Members have been appointed for a 12 month period.
A strategy is currently being developed for the seven laneways identified along Main Street in
Mornington, as well as a concept plan to upgrade Empire Mall.
Council received 227 planning applications this month, the highest number of planning applications
received in a month this financial year, with 197 planning applications decided this month.
Pleasingly, 76% of the planning applications were decided within the statutory period (our target is
65%). Council received 40 applications to amend a planning permit and decided 52 applications.
The Planning Support team received 3,051 phone calls and serviced approximately 962 counter
enquiries this month.
Three planning applications have been received and processed for the erection of
telecommunication facilities to cover the “gap” in Telstra’s coverage for the southern part of the
Mornington Peninsula.
Despite the significant increase in all indicators relating to fire prevention efforts on private property
for the 2013/2014 season, the Shire saw a significant increase in property owners not complying
with fire prevention notices, which is disappointing when we consider how important it is that all
property owners keep their properties in a fire ready condition over the fire season. In the lead up
to the 2014/2015 fire season Council will further strengthen its education initiatives with a particular
focus on the Southern Peninsula.
The Shire continues its advocacy concerning telecommunications and mobile coverage on the
Mornington Peninsula. The Victorian government’s response to the Federal government’s $100M
Monthly Report May 2014
50
Mobile Coverage Program reflects many of the comments made in the Mornington Peninsula
Shire’s submission.
A large-scale simulated exercise involving all emergency services and the Mornington Peninsula
Shire is planned for 24 June 2014 and is known as ‘Exercise Moonah’.
During National Volunteer Week (12-19 May) the Frankston and Mornington Peninsula region’s six
visitor information centres joined together to celebrate the power of volunteering. 64 volunteers
with their centre coordinators were presented with an Appreciation Certificate. Council greatly
appreciates the amazing work of our volunteers.
This year’s International Cool Climate Wine Show received 550 entries. Four local producers were
awarded gold medals - Elgee Park, Montalto, Jones Road and Capella.
Financially, the budget is tracking to forecast, with a minor unfavourable variation that is not
expected to impact on year end.
$'000
Operating Surplus / (Deficit)
Monthly Report May 2014
Forecast Actual Variance Forecast
Month
Month
Y.T.D
Month
(46)
(50)
(3)
(412)
51
Actual Variance Budget Forecast Variance
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(424)
(11)
(458)
(457)
2
INFRASTRUCTURE STRATEGY
Infrastructure Planning and Policy
Footpath Construction Strategy
Special Charge Schemes – total length over 5.6km
The recommendations in a report to Council to advance 10 footpath special charge scheme
projects in Sorrento, McCrae, Rosebud, Dromana, Mount Martha and Mornington were adopted by
Council on 28 April. Detailed work on these schemes has now begun with further reports to Council
for the individual schemes expected in June and July 2014.
Baden Powell Place Footpath Scheme, Mt Eliza – length 300m
Construction of this footpath is complete with landscaping works, to replace the vegetation
removed to accommodate the path, to be installed shortly.
Fully Funded Path Works
Lempriere Avenue Footpath, Mt Martha – length 50m
Quotes are being sought for the construction of this short length of path with construction expected
to begin during June. Construction of this path will provide safer access to existing paths
connecting residents to the beaches and Mt Martha Village shops.
Watts and Coolstore Roads Footpath, Hastings – length 550m
The tender for these works has been awarded and construction is expected to begin in the second
week of June 2014.
Nepean Highway Shared Path, Mount Eliza – length 350m
This path will complete a missing link in the shared path network in the vicinity of The Peninsula
School, Mount Eliza. The relevant planning and environmental approvals are being sought with
construction expected to be completed by the end of the current financial year.
The Loop/Point Nepean Road Shared Path, Blairgowrie – 1.5km
Contract documents are expected to be signed in the next few weeks, allowing works to
commence by the end of this month. Works are anticipated to be completed by the end of the
financial year.
Traffic and Road Safety
Disabled Access Improvement Works
Works are continuing across the Peninsula to improve disabled access particularly around existing
disabled parking bays. Construction works associated with disabled access improvements
progressed in Hastings, Blairgowrie, Somerville and Flinders.
Photo showing disabled access improvement in Flinders.
Monthly Report May 2014
52
Hastings West Park Reserve Project
Members of CoDesign undertook the second community design workshop with respect to the West
Park Reserve development on Saturday 17th May in the Reserve. The workshop was a great
success with approximately 80 members of the community, local business operators and
contractors attending to discuss ideas for works in the Reserve. The scope of works for the
projects is now being developed by CoDesign.
Some photos from the workshop day:
Monthly Report May 2014
53
Alfred St road closure -Streetscaping project
Stage 1 of the Alfred St landscaping works has been awarded to A&V Creative Concrete P/l a
Carrum Downs based contractor for the lump sum of $564,431. Work will commence in June.
Peninsula SaferSpeeds
A Council briefing was held on the 14th May on the final analysis report undertaken by ARRB
Group and Monash University Accident Research Centre (MUARC) of the Peninsula SaferSpeeds
trial project with the following outcomes highlighted;
Community responses:
-
The overwhelming community support for the trial that grew even stronger after the trial ended.
-
Significant number of positive uninvited letters of support along with 2 petitions.
Travel speeds:
-
Overall travel speeds reduced and these were greatest in the residential area.
Road safety benefits:
-
Even small travel speed reductions translate to significant reduction in casualty crashes.
Projected results are up to an 11% reduction in fatalities and a 6% reduction in serious injuries.
Vehicle travel times:
No statistical evidence of an increase in travel times as a result of lowering the speed.
The next phase of Peninsula SaferSpeeds is now being developed with Mornington Park and
surrounding residential areas to be considered for a holistic approach with a 40 Area speed limit in
conjunction with a Place Making program. To ensure that the community views and ideas are
understood a Community engagement event is planned at the Currawong Community hall on
Saturday 14th June at 12:00pm – 2:00pm where the residents can meet the Briars ward Councillors
and officers. A community survey is also being planned to provide a basis for an evaluation of this
holistic approach. .
Monthly Report May 2014
54
Peninsula RideSafe
Bike lanes have been installed along Humphries road Mt Eliza in conjunction with Frankston City
Council. Humphries road is identified in the bike strategy as a very popular road for on road cyclists
and is very busy on the weekends with groups of cyclists riding from Melbourne and surrounds to
tackle the climb.
This Month the Shire’s Bike Ed Trailer has been at St Pauls Catholic Primary school allowing the
students to use the bikes and equipment in their Bike Ed training sessions at the school
Bike lanes have been installed along Charles Street Dromana to service the residential area
allowing for walkers and riders to use alternative transport to the Shops. The road will also form
part of an alternative cycling route through Dromana allowing cyclists to avoid the narrow and busy
area passed the town centre along Point Nepean Road, route signage will be installed to guide
cyclists using the alternative route.
Peninsula DriveSafe
The official Launch of the Arthurs Seat Challenge was held at Arthurs Restaurant on Wednesday
the 21st. The event is the annual fundraiser for the Fit 2 Drive year 11 young driver programs that
seeks to provide skills to young people to help them avoid road trauma as drivers and passengers.
This year’s event will on Sunday the 9th of November.
Local Area Traffic Management
Local Area Traffic Management (LATM) projects have been designed and are planned to be
constructed throughout June. Community consultation is scheduled to take place in the coming
weeks prior to construction. The three LATM to be constructed in June include the following:
Glen Shian Lane, Mount Eliza
We are planning to install kerb outstands at three locations. As well as this a 0.8m – 1.0m lane will
be installed to allow for cycling/walking down the length of Glen Shian Lane.
Monthly Report May 2014
55
South Road, Rosebud
In South Road we are planning to install a painted centre median strip between Parkmore Road
and Lonsdale Street. As part of this project we will also provide car parking lanes in this area and
also some concrete islands within the median strip to reinforce the median strip.
Illaroo Street, Rosebud West
In Illaroo Street we are planning to install two sets of Speed Cushions in the vicinity of the shops
between Mawarra Avenue and Allambi Avenue.
Charles Street, Dromana
In Charles Street Speed Cushions have been installed to address the high travel speeds of
Motorists in the section Between Pier Street and Solander Street. Traffic team members have
received phone calls from the neighbouring residents thanking the Shire for slowing down the
vehicles and letting the team know that the speed cushions are very quiet.
Tourism signage upgrade
The Briars Park Mt Martha
Upgrades to the Nepean Highway signage and the park entrance signs have been completed to
bring all the signage in to line with the Shire’s signage policy. This removes the clutter and makes
the signage easy to understand and clear to read for all residents and visitors travelling along
Nepean Highway and in to The Briars.
Park Entrance sign
Directional sign placed on the Nepean Highway
TAC Community Road Safety Grants
The TAC offers community groups in Victoria the opportunity to apply for road safety projects
under their Community Road Safety grants Program. Three have been successfully obtained and
works have been progressing with the three school involved. The following are the projects being
worked on:
Monthly Report May 2014
56
Student Safety and Accessibility to Bentons Junior College
This project was to improve safety and access to Bentons Junior College through the provision of a
footpath on the eastside of Sherlock Dve and the installation of additional disabled parking bays
and kerb ramps in Longwood Dve. The footpath was recently completed and installation of street
trees and reinstatement of the nature strip will commence shortly.
It is also proposed to work further with the school as part of this project to look at encouraging
more students to walk and that walking part way is ok. Maps have been developed showing where
students live so that we can target those who live within walking distance and find suitable drop off
location that allow students to walk part way for those who live further away.
Park and Stride Program to improve Student Safety and Accessibility to Boneo Primary School
This project aims to increase safety and access around Boneo Primary School and to provide
greater ability for students to walk for part of their journey to school through the installation of a
path around the Boneo Recreation Reserve, installation of picnic tables to create meeting points
for parents and children.
Meetings have been held with the school and the Boneo Reserve Committee of Management to
finalise locations for the path and tables to ensure all users can benefit from them. Works on the
path will commence shortly.
Following installation of the path, the new parking and walking arrangements will be promoted with
the school and school parents.
Student Safety – McLaurin Drive Footpath and Drop Off Area
This project was to provide a safe continuous accessible path of travel for students and school
community members to/from vehicles parked remotely in McLaurin Drive Tyabb. Tyabb Primary
School has very limited parking on their grounds or in front of the school and therefore many
parents used the unsealed shoulder to park and the students walked to school even though there
was no footpath.
Monthly Report May 2014
57
The footpath and shoulder sealing has been completed and reports from the school indicates that
the area is continuing to be used and the parents are very happy with the upgrades.
Asset Management
Safer Local Roads – Pavement Performance Measurement
Work is continuing within the Asset Management unit to progress Safer Local Roads contract
Pavement Condition Index (PCI) improvements.
Preparation of a detailed PCI Quality Plan is ongoing in order to provide documented direction in
ensuring consistency in future PCI methodologies and calculations. Included in the document will
be an improvement plan and guidelines to address potential future emerging issues.
Analysis of road pavement condition assessments is about to commence from digital images taken
during the last pavement assessment in 2012. The photographs below show typical images
available from the digital methods now in use. The defect measurement outcomes derived from
this method will be compared to those achieved from manual site inspections conducted at the
same time. At the completion of the assessment an agreed adjustment will be made to Target
PCI’s to be achieved in 2014-2015 to ensure consistency in outcomes despite the change of
assessment method.
Monthly Report May 2014
58
Financially, the year to date variance is favourable primarily due to capital recovery and the
phasing of the program. In addition some minor corrections are to be made to salaries due to
backfill of vacant positions in the team. Overall the team is on target to meet forecast at year end.
$'000
Operating Surplus / (Deficit)
Monthly Report May 2014
Forecast Actual Variance Forecast
Month
Month
Y.T.D
Month
(156)
(204)
(48) (2,070)
59
Actual Variance Budget Forecast Variance
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(2,041)
29 (2,279) (2,273)
6
INFRASTRUCTURE MAINTENANCE
COMMUNITY ENGAGEMENT
For the month of May while there was numerous informal engagements onsite with the
community (typically 1:1’s which occur whilst delivering customer service as part of managing
Objective and MERIT), formally the Infrastructure Maintenance Team and the service providers
were involved in the following specific formal engagement with the community:
•
The Natural Systems Team met with the Mornington Peninsula Youth Enterprises Nursery
(MPYEN) to share ideas and practices and to understand what we have in common,
particularly in terms of Nursery operations. (see later item)
•
This month the Shire Nursery has given several thousand indigenous trees away to
residents who have experienced possum damage to their existing trees (see later item
and photographs). The give-away will continue into winter until stocks run out.
•
During the months of May (and June) the Natural Systems Team are hosting a series of
ecological presentations for volunteers working in bushland reserves across the Shire in
an effort to say thanks for all the incredible work that they undertake protecting the
biodiversity values within their patch as well as giving them an opportunity to skill up in
their knowledge.
•
The Nursery Coordinator assisted with a memorial planting at The Briars in conjunction
with Peninsula Home Hospice on the 18th May. The day was hugely successful, with over
360 people attending to plant indigenous trees in memory of their loved ones. This is the
third year the event has been held, becoming more popular and well attended each time.
CLEANSING & DRAINAGE CLEANING.
Building Waste & Recycling Services
A new initiative rolled out under SIMS2 is the provision of waste & recycling services for users
groups at Shire buildings, including sporting pavilions. Prior to SIMS2 user groups / clubs were
typically responsible for management of their waste. Provision of this service under SIMS2 allows
for a consistent approach for Shire buildings.
However, contaminated cardboard bins (in particular) have been a recent hot topic. Following a
productive meeting with key people from Recreation & Leisure, Asset Management, the
Mornington Peninsula Regional Waste Management Group Education Officer and Service
Provider, plans are in place to educate the tenants of these sites in the sustainable use of the
various litter receptacles that have been provided to them. A positive outcome here will be well
received by all.
Linked to this is the introduction of bin cages at certain sites to discourage inappropriate use and
contamination.
Monthly Report May 2014
60
Bin Cage – Balnarring Hall
PARKS & ROADSIDES, BUILDINGS AND FURNITURE & SIGNS
Mornington Cemetery Expansion
The Parks and Roadsides team have been striving to deliver the Cemetery Expansion project in
order to achieve a good grass strike prior to winter. The project consisted of the removal of
remnant vegetation on the eastern border of the Cemetery and grounds preparation for seeding
of the finished surface. A 15 metre buffer of vegetation has been retained along Nepean Highway
and Inga Parade.
Due to the intended
future use of the area
as
a
cemetery,
particular attention had
to be paid to the
removal of all root
matter and debris from
surface
layers.
Following
vegetation
removal, shaping and
seeding, the roadways
and drainage including
a small wetland feature
were
constructed.
Projections
indicate
that the soon to be
opened area will extend
the life of the Cemetery
by 20 – 25 years.
Monthly Report May 2014
61
The existing treed SE corner of the Cemetery has been cleared for the expansion.
Monthly Report May 2014
62
Tree Banding for Possum Control
The Parks and Roadsides Tree Maintenance team have been installing possum bands in
bushland and urban areas to prevent possum access and save large native trees. The two
locations represented by the attached photos are Earimil Creek Bushland Reserve and
Moorooduc Quarry Bushland Reserve. Both these reserves are on the residential fringes of
Mount Eliza. Many of the trees in the reserves are under environmental stress due to
overgrazing by possums.
There are two types of bands being used, clear perspex bands and metal bands. In areas where
part of the bushland management may include Fire Management burns the metal bands are
used. Otherwise the clear bands are preferred because they are less visually obtrusive. The key
to the success of Possum Banding is the ability to isolate impacted tree canopies from the
possums by strategically locating bands on impacted and neighbouring trees denying possum
access to tree canopies. In addition, pruning is required to remove smaller subordinate
vegetation under trees and/or pruning to separate canopies of trees to prevent access.
Possum Band to Bushland Reserves
Monthly Report May 2014
63
Toilet Floor Refurbishments
Floor refurbishments as part of the Public Toilet Strategy have commenced at 17 public toilet
blocks to improve the amenity and serviceability of the toilets.
Floors have been coated with a durable epoxy non-slip finish with works being carried out in a
manner that minimises inconvenience for patrons. This includes the erection of signs in advance
of toilet block closure advising of the pending closure and advising of the closest alternative
facility.
Monthly Report May 2014
64
NATURAL SYSTEMS TEAM
Fire Management Planning
During May the Natural Systems Team continued to develop plans for fire management. The
draft Municipal Roadsides Fire Management Plan was taken to the Municipal Emergency
Management Planning Committee and endorsed by that committee. The Roadsides Fire Plan
has now received considerable agency consultation and support. In coming months the plan will
be reported to Council for formal adoption. In addition, fire management plans for individual
bushland reserves have now been fully revised with input from the Country Fire Authority (CFA)
at regional and brigade level. It is important to continue to review fire plans as local conditions
change in regard to development, road access, and neighbour involvement, and fire science
continues to develop. In June the Natural Systems Team will participate in further review of the
Victorian Fire Risk Register for the Mornington Peninsula.
Ecological Presentations to Volunteers
During the months of May (and June) the Natural Systems Team are hosting a series of
ecological presentations for volunteers working in bushland reserves across the Shire in an effort
to say thanks for all the incredible work that they undertake protecting the biodiversity values
within their patch as well as giving them an opportunity to skill up in their knowledge. In May Ed
McNabb, a wildlife ecologist with a special interest in nocturnal fauna, briefed the volunteers on
how to survey at night for owls. The owl the group was particularly interested in the State
Endangered Powerful Owl which was identified by call in the Main Ridge Equestrian Grounds.
We also had Robert Bender sharing the success stories of the bat box program he has been
running for 20 years at the Organ Pipes National Park. In late May, botanist and geologist Leon
Costermans provided a guided bus trip across the Peninsula looking at how the geology relates
to soils and vegetation. All of the presentations have been well attended and there are more to
come in the month of June.
The Briars
Late in May The Briars hosted a well attended, two day heritage skills workshop, organised by
Heritage Victoria and the National Trust, on dealing with damp and an introduction to mortars and
repointing. Many of The Briars’ heritage buildings are hand-made (soft) brick with lime mortar
and have significant issues with damp and salt damage, therefore workshop was of particular
interest for the Team.
Monthly Report May 2014
65
Memorial Planting and other Works at The Briars
The Nursery Coordinator assisted with a memorial planting at The Briars in conjunction with
Peninsula Home Hospice on the 18th May. The day was hugely successful, with over 360 people
attending to plant indigenous trees in memory of their loved ones. This is the third year the event
has been held, becoming more popular and well attended each time.
This month has again illustrated the importance of The Briars as a place of outdoor
environmental education and engaging with the community. Numerous school groups, bush
kinder, vocational training groups, Briars trainees and university students were engaged in
activities around the Wildlife Sanctuary, broad acres and Heritage gardens. The use of The Briars
as a resource for learning and engagement continues to grow in importance.
Stocklys Creek also continues to improve, in partnership with Melbourne Water, with this month
over 2000 seedlings being planted along its banks. This will aid the stabilisation of the creek
bank and improve biodiversity outcomes. Balcombe Grammar and Osborne Primary both were
involved in plantings just last week.
Rabbit control works are continuing as we progress towards total elimination of the pest within the
boundary of the Wildlife Sanctuary. External exclusion fencing is almost complete, working
together with Mt. Martha Rotary and The Briars outdoor volunteers, and once this is complete no
rabbits will be able to get into the Sanctuary from the outside. Now that the 1080 bait programs
have been completed, action within the Sanctuary is focusing on warren destruction. It is hoped
the elimination of all the rabbits within the Sanctuary by can be achieved by October this year, but
there will need to be constant pressure on the population to make this occur.
Warden Training
In May all Natural Systems Team members working at The Briars undertook Warden refresher
training so as to be able to manage an emergency should it occur. While the Team already has
an emergency management plan for The Briars, the training will be used by team members to
review the emergency management plan and to make any required changes / enhancements to
emergency management at The Briars.
Nursery Outreach
The Natural Systems Team met with the Mornington Peninsula Youth Enterprises Nursery
(MPYEN) to share ideas and practices and to understand what we have in common.
Considerable training to young people is provided both at The Briars and at MPYEN through the
two organisations. Ideas on the development of programs were discussed and communication
channels opened for future combined works such as on seed collection and propagation of
indigenous species.
Plant Distribution
This month the Shire Nursery has given several thousand indigenous trees away to residents
who have experienced possum damage to their existing trees (see earlier item and photographs).
The giveaway will continue into winter until stocks run out.
The Nursery supplied 108 native plants for the Citizenship Ceremony held at Peninsula
Community Theatre on the 14th May.
Training on the Job
Franklin Scholar students have been working in the garden adjacent to the Nursery. This large
area was planted out by Conservation Land Management trainees several years ago and is now
in need of some weed control, maintenance and re-planting. The Franklin Scholar students have
planned the different aspects of undertaking the works, including safety requirements, weed
treatments and plant selection. They will complete the implementation in coming weeks, resulting
in the inclusion of some rarer grassy woodland herbs and small shrubs that can then be
propagated by the Nursery team in the future.
Monthly Report May 2014
66
SAFER LOCAL ROADS (SLR)
DRAINAGE
Panorama Drive, Mount Martha
After investigating a sink hole at the rear of property number 87, it exposed a separated storm
water drainage line. Repairs have been completed.
Monthly Report May 2014
67
Perrot Court, Hastings
After viewing the CCTV footage as part of the reseal program, the footage identified a separated
storm water drainage line at Perrot Court, Hastings. The appropriate repairs where undertaken
before asphalt reinstatement. The road resurfacing sealing works were then completed.
Monthly Report May 2014
68
FORESHORE FACILITIES
Hawkers Beach, Mount Martha
A section of the old bluestone retaining wall collapsed at Hawkers Beach, requiring the section to
be replaced with a new timber structure. The works where extremely labour intensive due to the
old concrete footings. The area was stabilised on completion with geo matting, and the planting of
indigenous tube stock.
Monthly Report May 2014
69
Hawkers Beach, Mount Martha (Cont’d)
Monthly Report May 2014
70
North Beach, Mount Martha
The lower and upper section of the stair case opposite Alice Street was recently dismantled and
new timber stairs constructed.
Monthly Report May 2014
71
LATM PROGRAM
Charles Street, Dromana
6 new speed cushions (humps) have been installed at 77 & 95 Charles Street, between Pier and
Slander Streets.
Monthly Report May 2014
72
Barkly Street & Tanti Avenue Mornington
Reinstated the concrete spike down kerb, removed and relayed existing pavers.
Monthly Report May 2014
73
Monthly Report May 2014
74
ACCELERATED WORKS PROGRAM (AWP)
Shands Road, Main Ridge/Red Hill South
All tree removal in preparation for road construction is now complete between Red Hill Shoreham
Road and Mornington Flinders Road. Weather permitting, drainage and earthworks will now
commence.
Monthly Report May 2014
75
After Hours Services:
Many hours of assistance to the community and emergency service agencies after hours, often
throughout the night, are undertaken. Over the past 12 months the average number of after-hours
callouts per week was 34 compared to 39 for the previous 12 months.
In reviewing in more detail the call out data for the period November to March 2013/14 (5 months
covering the summer busy period for the Shire), and comparing it with the same period 12
months ago (2012/13) the following can be concluded for the 5 months:
•
•
•
•
•
•
Overall 830 call outs were received for 12/13 and 760 for 13/14. This is a 9% decrease from
12/13
For callouts related to building matters, they reduced from 491 to 443 – a 10% decrease
For callouts related to cleansing matters, they reduced from 60 to 43 – a 28% decrease
For callouts related to furniture & signs matters, they reduced from 11 to 3 – a 73% decrease
For callouts related to parks & roadsides matters, they increased from 64 to 79 – a 10%
increase. The increase in parks & roadsides callouts is directly related to a windstorm event
late January 2014 resulting in call outs for fallen branches / trees.
For callouts related to road maintenance matters, they reduced from 198 to 187 – a 6%
decrease.
These reductions in the number of call outs are of significance. In April 2013 with the rollout of
new 10 year maintenance contracts under SIMS2, a range of new initiatives and service
enhancements came into operation. It is considered these improvements in service standards
delivered by Council for maintenance of its built and natural assets are the primary driver of
reduced call outs after hours.
In reviewing data on all maintenance requests related to Foreshore Camping, and information
from a campers satisfaction survey (conducted by the Shire’s Recreation & Leisure Team), the
following results are also evidence of the success of new SIMS2 maintenance contracts:
•
•
Maintenance requests (during business hours and after hours) over the foreshore camping
season (November to April) reduced from 718 to 602, a 16% decrease
Camper satisfaction level in relation to maintenance services has improved from an average
of 3.6 (out of 5) in 12/13 to 4.2 in 13/14. This is a 17% improvement.
Financially, the YTD unfavourable is primarily due to variables in the timing of delivery
of maintenance activities (and therefore expenditure) procured outside the contract lump sums.
An example of this is the supply and placement of crushed rock on unsealed roads which is
rolling out now in ready for upcoming winter.
In addition, the team have recently received additional funding from the Victorian Government
towards infrastructure damage caused by extreme storms. The income has offset expenditure
incurred from these events.
While these variables in timing of expenditure create an unfavourable YTD, there are no
expected YE unfavourable expected.
$'000
Operating Surplus / (Deficit)
Monthly Report May 2014
Forecast Actual Variance Forecast
Month
Month
Y.T.D
Month
(3,531) (3,474)
57 (37,548)
76
Actual Variance Budget Forecast Variance
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(37,661)
(113) (40,707) (40,731)
(24)
INFRASTRUCTURE PROJECT MANAGEMENT
SUBDIVISIONS
12 – 18A Walter Street, Safety Beach
This is a 28 lot residential subdivision and pavement preparation and concrete works are
progressing.
SEWERING THE SOUTHERN PENINSULA
South East Water are in the progress of delivering the Southern Peninsula ECO Project, providing
16,200 lots in Tootgarook, Rye, Blairgowrie, St Andrews Beach, Sorrento and Portsea with sewer
connection points. The project will cost $357M and will involve the installation of 230km of pipe.
The project will be accelerated from the 16 year program to be delivered in 30 months and is being
tendered as four separate packages.
Package A – Portsea, Sorrento & St Andrews Beach
The contract has been awarded to Zinfra to install 80km of pipe. Works are scheduled for
completion in June 2015.
Works in Portsea have been completed and it is expected that property owners will be able to
connect from 1 July 2014. Works in Sorrento are progressing in the Westmore Avenue area,
progressing toward Hughes Road.
Package B – Rye & Tootgarook
The contract has been awarded to Interflow to install 98km of pipe. Works are scheduled for
completion in June 2015.
Works are nearing completion in Tootgarook and are progressing in the Weeroona Street area of
Rye.
Package C – Blairgowrie
The contract is planned for commencement June 2015 and completion April 2016.
Transfer System
The contract has been awarded to Fulton Hogan to install the transfer main linking Portsea to the
Boneo treatment plant along with associated pump stations.
Works are progressing on the Hughes Road/ Melbourne Road pump station in Sorrento and works
are planned to commence on the French Street Reserve pump station in July.
Directional drilling is progressing for the transfer pipe in Browns Road, Boneo.
CCTV COMMUNITY ENGAGEMENT
The Unit has been working closely with the Environment Protection and Community Safety Unit to
support it in the development of a CCTV Policy. There has been good public support for this and
the draft is due to go back to Council next month for adoption.
MELBOURNE WATER METROPOLITAN REGION FLOOD STRATEGY ENGAGEMENT
WORKSHOP
The Shire accepted the Melbourne Water invitation to participate in this workshop and was well
represented across engineering and building disciplines. The Shire’s relationship with Melbourne
Monthly Report May 2014
77
Water in the collaborative flood mapping and drainage strategy development was quite distinct and
of great interest to the participants.
DRIVING RESPONSIVENESS, INNOVATION & PRODUCTIVITY
The Shire’s use of the State Government’s Construction Supplier Register (CSR) to assist delivery
of its capital works program continues to yield great competitive results and this was recognised
recently when the Shire featured on the front page of the CSR Newsletter.
Financially, the team have largely achieved the program budget in May, with capital and priority
works (salary cost) recoveries remaining on target. Subdivision external professional is reported as
over, due to additional specialist skills employed. This over expenditure has been offset with
income from drainage points of discharge which should exceed the budgeted year end forecast.
The year end position remains on target.
$'000
Operating Surplus / (Deficit)
Monthly Report May 2014
Forecast Actual Variance Forecast
Month
Month
Y.T.D
Month
(207)
(172)
35 (1,186)
78
Actual Variance Budget Forecast Variance
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(1,162)
24 (1,258) (1,265)
(7)
RENEWABLE RESOURCES
During May the team continued to undertake a significant amount of work in relation to the review
of the Shire’s Municipal Waste Management Strategy including hosting two community
engagement forums – Let’s Talk Waste on the 13th and 29th May 2014.
COMMUNITY ENGAGEMENT
A review of the Municipal Waste Management Strategy is presently underway. Key activities during
the month included:
•
Maintaining the online engagement forum, visited by over 1,000 residents
•
Running two community engagement forums, attended by approximately 90 residents from
across the Peninsula to inform the decision: How can the Shire best provide for the
disposal of its waste to landfill in the short to medium term?
ECO LIVING DISPLAY CENTRE
Workshops
On Saturday 10th May eighteen people attended a workshop on ‘Backyard composting and worm
farming’. The presenter, Michelle Wattus, showed participants how to successful maintain a
variety of worm farms and compost bins.
‘Little helpers’ at the composting workshop – Sat 10th May
Tours
During May, staff and volunteers ran a number of organised tours. These were: Holy Trinity
Primary School (65 children); Peninsula Visitor Information Centre volunteers (20 adults); and
Shire Meals on Wheels volunteers (40 adults).
Monthly Report May 2014
79
Community Meeting and Regular Groups
The Eco Centre Carers Group use the Centre on a weekly basis. The group, comprising of
parents, their disabled adult children and carers, use the Centre for a range of activities including
gardening, cooking, singing and dancing.
The Collaborative Garden Group, a group of disabled clients from Konnections and Kankama,
have met at the Centre twice over May and participated in gardening and cooking.
Volunteer Training
On the 21st May, the Eco Living Display Centre volunteers attended a training session to learn
about the new technologies installed at the Centre over the last few months. Daniel Merrony, from
Energy Makeovers, trained the volunteers in the use of the new energy monitor.
‘Are You Ready? Victorian Adaptation and Sustainability Partnership Project
The Mornington Peninsula Shire, in conjunction with Kingston and Bayside City Councils, have
been successful in receiving a $200,000 grant from the Department of Environment and Primary
Industries (DEPI) through their Victorian Adaptation and Sustainability Partnership to develop a
climate change adaption website and community engagement program.
The project will assist residents to plan for the impacts of climate change through developing a
thorough understanding of their climate change risks and through the development of
individualised Action Plans.
This month the following steps were achieved: DEPI Funding Agreement signed, Project Plan
finalised, Letters of Agreements signed with partner Councils, Tender documents finalised,
Tenders advertised on 10th May and eleven submissions received on 27th May. Tenders will be
short listed by 5th June.
South East Councils Climate Change Alliance
Mornington Peninsula Shire is working with SECCCA to deliver a range of innovate projects
including the Energy Saver Study and the Save it for the Game, sporting clubs project. Both
projects are progressing exceptionally well and have identified some key issues for the Shire to
address.
Energy Savers Study
The Study looks at identifying the most efficient ways to support vulnerable members of our
community reduce their energy bills and live in a more comfortable and safe environment. The
project seeks participation from current Aged and Disability Clients and monitors energy use and
well and providing support and retrofits to reduce consumption.
The project is being implemented in partnership between the Renewable Resources Team and the
Aged and Disability Team. The partnership means that both teams are able to contribute to the
implementation of the project and improve the energy saving opportunities along with the health
and wellbeing for the participants. For information on the social and wellbeing benefits to clients,
please see the Aged and Disability Teams section in this Monthly report.
The Mornington Peninsula Shire has had a great response to our invitation to be a part of the study
with all 56 places filling quickly. The Shire has employed an Energy Liaison Officer, Michelle
Wright, who has been working closely with each client to make sure the project will work for them.
There have been some significant findings in these early stages, including understanding the
energy needs of the clients. Energy bills range quite a lot depending on the circumstances, but
some simple solutions are proving to be practical in many homes. Draught sealing is a low cost,
simple solution that will improve the efficiency of older homes.
Monthly Report May 2014
80
Save it for the Game
Six Mornington Peninsula sporting clubs have signed up the project that aims to identify where
clubs can save the most energy and assist the clubs in finding the best way to implement the
recommendations. As the audits are conducted across the member councils’ clubs, there are
some clear opportunities for our clubs to make significant reductions on their energy bills:
• Installing simple timers on appliances so they are not running when not in use
• Consolidate refrigerated goods into one fridge. The project has found many fridges running
all year round, keeping some long life milk cool!
• Upgrade inefficient lighting in clubs rooms
• Using sensors to switch the lights off when no-one is around.
A formal workshop with the clubs will conducted in August to present the audit results and
recognise the club champions for their involvement so far.
ENERGY MANAGEMENT
Energy and Greenhouse Management and Improvement Plan
Since the adoptions of the Plan in March 2013, Shire officers have been identifying and
implementing a range of energy efficiency projects across the Shire buildings. Projects that have
seen significant savings include LED lighting upgrades, implementing timers for hot water systems
and appliance and draught exclusion.
The Shire is well on track to achieve its target of 5% emissions reduction in the first 12 months.
WATER MANAGEMENT
The Shire was successful in receiving a further four projects funded through the Melbourne Water
Living Rivers Program. Officers are currently developing the project plans, but all will contribute to
improvements in waterway and bay health in both Port Phillip Bay and Western Port.
The January to March quarter saw a rise in water consumption across the Shire. Detailed
investigations have been conducted and identified some major leaks and inefficiencies that have
been resolved.
CLIMATE CHANGE
Climate Change Policy
Council has been addressing climate change for over a decade and the Shire has been recognised
for its embedded approach whereby climate change responsibilities are reflected both ‘vertically’
from Our Vision, to the Shire Strategic Plan, to Business Plans, to Position Descriptions and PDRs,
and ‘horizontally’ (in a joined-up way) across the entire organisation.
The Shire is presently developing a climate change policy to express Council’s ongoing
commitment to addressing Climate Change implications and impacts in a succinct statement. The
Policy will capture and confirm the effectiveness and appropriateness of Council’s approach and
set a course for future action.
Further to the workshop held with Councillors in April, officers prepared for a second workshop
scheduled for early June to further develop the direction of the Shire’s Climate Change Policy. The
objective of the workshop will be:
•
To articulate the overall Vision for the Policy
What is it that we want things to look like; what the Policy is working towards
Monthly Report May 2014
81
•
To consider elements of the Policy
To provide comment on, or add to, different elements of the proposed Policy drafted from
previous consultation data
•
To clarify next steps
To clarify the steps required to complete a draft of the proposed policy and develop an
implementation action plan
WASTE MANAGEMENT
Municipal Waste Management Strategy Review
The Mornington Peninsula Shire‘s Municipal Waste Management Strategy reflects the Shire’s
commitment to providing the community with sustainable and cost effective waste management
and recycling services. A major review of the Strategy is presently underway: Let’s talk waste
Key activities during the month include:
• Management of the online engagement forum. During the month approximately 1,400
residents visited the online space and approximately 110 additional surveys have been
completed.
•
The Traffic Impact Assessment and Visual Impact Assessment of the proposed options for
the Rye landfill were completed during the month;
•
An external organisation also commenced a random survey of 300 residents to help inform
the Strategy review. The process will ensure that we have responses from across our
demographics and geographic locations; and
•
The Shire hosted two Community Engagement Forums to help inform the decision How can
the Shire best provide for the disposal of its waste to landfill in the short to medium term?
The first forum was focused on understanding the context of the issue and sharing
information on the options for future waste disposal. Information gaps identified at the first
forum were responded to at the second forum and then the group had to vote on which
option they supported.
1.
The forums were held on Tuesday 13th of May and Thursday 29th of May and were
attended by approximately 90 residents from across the Mornington Peninsula
community, State Government and the waste industry.
2.
A report on the first Forum is available at: yoursay.mornpen.vic.gov.au
3.
One piece of feedback from the first forum was that there were not enough young
people present. The Shire responded to this feedback by recruiting a group of people
aged under 40 for the final forum to ensure the views of this segment of the community
were captured in the process
4.
The report from the second Forum is presently being produced and the outcomes from
this component of the engagement processes will be shared in the next monthly report.
Monthly Report May 2014
82
Photos from the Let’s Talk Waste Community Forums
No-Charge Green Waste Weekend
A no-charge green waste weekend was held on the 17th and 18th May 2014. In the past the nocharge green waste weekends have been well utilised by residents. The latest weekend was no
different.
Approximately 4,680 cubic metres of domestic green waste was disposed at waste disposal
centres across the peninsula (a decrease of 500 cubic metres from the same time last year) with
around 3,400 residents using this opportunity to clean up their properties.
After the initial rush at 8.00am traffic moved well through the sites and no significant delays were
experienced. Traffic management was in place at all three waste disposal facilities.
All the green waste collected over the weekend will now be chipped and processed into a final
mulch product. The mulch should be ready in a few weeks time for residents to purchase at the
sites.
Monthly Report May 2014
83
Free Disposal of Televisions
Dispose of your old television or computer at the Shire’s Resource Recovery Centres (tips) for
free.
The Federal government introduced a National Television and Computer Product Stewardship
Scheme which passes the responsibility of recycling back to the manufacturers when television
and computer equipment has reached the end of its life.
The Shire is pleased to confirm that the scheme is still operating at the Shire’s waste disposal
facilities at Rye, Mornington and Tyabb.
Residents and small businesses are able to drop off televisions, computer equipment and
computer monitors for free. To discourage large businesses and corporations from exploiting
this service a limit of 15 items per drop applies.
In operation since late 2012 the Shire has received to date 25,147 televisions which have been
recovered and recycled.
Financially, overall the Unit is tracking in line with the forecasted position, which is consistent with
the midyear budget review However during May the Waste disposal tipping expenditure is over
forecast, which is offset from improved tipping fee income.
$'000
Operating Surplus / (Deficit)
Monthly Report May 2014
Forecast Actual Variance Forecast
Month
Month
Y.T.D
Month
(1,450) (1,262)
188 (11,247)
84
Actual Variance Budget Forecast Variance
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(11,079)
168 (13,514) (14,072)
(558)
DIRECTOR – SUSTAINABLE INFRASTRUCTURE
As reported in last month the Peninsula SaferSpeeds project was recognised as one the State’s
best road safety initiatives at the inaugural Towards Zero Road Safety Awards. Council has
now also received the final reports from ARRB Group and Monash University Accident
Research Centre (MUARC) on the results of the trial.
As detailed in the Infrastructure Strategy Units part of the this report the final analysis of the
project showed significant community support for the trial and the success of the project in
reducing travel speeds on the trial roads with the greatest success occurring in the residential
areas where speed limits were reduced to 40 kph. Successfully reducing travel speeds
results in a significant reduction in casualty crashes and it is projected these reduced speeds
will result in a 11% reduction in fatalities and a 6% reduction in serious injuries.
It is also interesting to note that reducing speed limits and achieving the reduction in vehicle
travel speeds does not result in a significant reduction in travel time. While this seems
counterintuitive it actually illustrates that there are many factors outside speed limits that
dictate the time it takes to undertake any journey. Traffic volumes, weather conditions and
road conditions are all examples of factors that impact on travel times. Mornington Park and
the surrounding residential areas will be the next location where the SaferSpeeds approach will
be undertaken with the introduction of 40kph speed zone. To ensure that the community views
and ideas are understood there will be a Community engagement event held along with a
community survey.
In relation to the installation of CCTV cameras in Hastings this project is now progressing with the
installation of the required electrical wiring and cameras having now reached near completion.
Regrettably this project continues to be plagued by a range of delays caused by United Energy.
Recent changes in requirements by United Energy have necessitated some re-work to be
undertaken by the Shire’s contractor. At this stage commissioning of the system is still on track for
June although finalisation of all documentation by VicPol is still to be agreed. On a brighter note
the exhibition of a draft CCTV policy by Council appears to have attracted good public support and
this matter will shortly be reported to Council for final approval of the policy.
On a different matter entirely the second ‘no-charge’ green waste weekend was held this month
and once again was utilised by a large number of residents to dispose of approximately 4,680
cubic metres of domestic green waste. Around 3,400 residents used this opportunity to clean up
their properties and operations at the three sites were successful conducted with no significant
delays experienced on the day.
Financially, there is a small favourable variance to report in May, which is due a number of minor
variations. Overall the forecast year end remains on target.
$'000
Operating Surplus / (Deficit)
Monthly Report May 2014
Forecast Actual Variance Forecast
Month
Month
Y.T.D
Month
(60)
(60)
0
(489)
85
Actual Variance Budget Forecast Variance
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(482)
6
(551)
(540)
11
CHILD, YOUTH AND FAMILY CARE
EARLY YEARS
•
Planning for the annual Referral Pathways event is well progressed. This is a partnership event
with Frankston City Council and this year Medicare Local will also join the partnership. The
event provides valued support to the broader Early Years sector around the importance of early
identification of possible developmental delays in children and the process of referring to a
range of specialist and support services.
•
Families Week in may was celebrated by inviting local early years service providers to engage
children and young people up to the age of 12 in a drawing and/or writing exercise to capture
their voice on four key areas of interest. The topics were:
• My favourite thing about living on the Mornington Peninsula is...
• I feel healthy when...
• I feel safe when...
• I feel happy when...
•
Some of the pictures and words provided by local children will be
used as artwork for the Municipal Early Years Plan and State of
Mornington Peninsula Children’s report which are currently under
development.
•
It has been highlighted that the current funding for fifteen hours of
kindergarten is not secure after the end of the 2014 calendar year as
the State and federal governments have not yet reached agreement
over the ongoing federal contribution of five hours of funding to top up the State’s ten hours.
Council has been briefed and advocacy letters have been sent on behalf of the Mayor and
Council to the key State and federal MPs. Early analysis of the federal budget indicates that
funding will be continued for the 2015 calendar year. A decision on securing the funding as
ongoing will not be made until July 20144 at the earliest following the conclusion of the Federal
enquiries into the National Reforms to the early years that are currently underway.
•
The Early Years strategic review project continues to progress well with a third meeting of the
sectoral advisory group scheduled for 20 May.
YOUTH SERVICES
April School Holiday Program
This month saw the conclusion of the April/Easter School Holiday Program. Both Drop-In Centres
were open each day from 10am to 5pm, providing a number of activities, food and a safe place for
young people to catch up with friends. The Shed 11 Youth Centre also provided breakfast each
day to young people that attended the Drop In Centre. This was offered as many of the young
people had expressed that they did not have breakfast each day. Poor diet and nutrition (including
not eating breakfast) has been identified as an area of concern by the Communities That Care
data.
The final excursion for the Program was a trip to ‘Sidetracked’ Centre in Oakleigh. This was a
successful activity, with many of the young people that attended expressing that they would love to
attend this activity again on a future School Holiday Program. The young people participated in:
laser tag, mini golf, bowling and the go karts activity. Due to the popularity of this activity, and the
responses of young people, there are plans to run this activity in the July School Holiday Program.
Monthly Report May 2014
86
Rebound:
June saw the beginning of the Rebound program kick off. We had three impressive workshops that
young people could choose from- Juggling/circus skills, DJ mixing and hip hop dancing workshop.
The young people all said they all learnt new skills and were able to showcase their talents to an
audience.
Some parents came and had a dinner with the young people at the end.
The program was heavily supported by the Balnarring Village common volunteers who turned up
on the night to support and engage with their local young people which was positive to see.
The young people engaged well with the volunteers.
Monthly Report May 2014
87
Friends for Life:
This month Youth Service’s began facilitating the Friends for Life Program at both Somerville and
Dromana Secondary Colleges, with year 7 students. The Friends for life program has been
specifically developed by world-renowned child psychologist Prof. Paula Barrett for young people
between 12 to 15 years old, to assist with:
•
Increasing social and emotional skills and resilience
•
Decreasing and preventing worry and emotional distress for young people
•
Teaching cognitive behavioural strategies that correspond to several areas of social and
emotional learning
•
Implementing preventative strategies and increases protective factors around anxiety and
depression
The Friends for Life program also assists young people too:
•
Develop life skills to effectively cope with challenging situations
•
Normalise states of emotional distress
•
Build life-long emotional resilience
•
Build life-supporting social networks and positive role models
•
Promote self-confidence and empathy
•
Reduce bullying and teach constructive peer relationship skills
•
Develop friendship skills
•
Empower young people and their families
The Friends for Life program is backed by the World Health Organisation and Youth Services staff
attending a 2 day training course on how to facilitate the program. This program fits in perfectly
with CTC priorities around assisting young people with depressive symptoms and helping to
develop a range of protective factors.
Bright Sparks:
The Bright Sparks program is a personal development program that aims at helping grade 6
students in transitioning period into high school. Over the past month The Mornington Shire Youth
Services Team has facilitated the program at Mt Eliza Primary School which has finished it’s 1st 2nd
and 3rd sessions and also Boneo Primary School which has finished all 4 sessions.
Throughout the program workers reiterate to the students the importance of community
engagement and why it is important to be involved in our communities. These discussions are
supported by CTC (Communities That Care) data regarding Low Community Attachment.
Session 3 is based around a healthy lifestyle which includes healthy eating, exercise and healthy
relationships. The discussions around healthy relationships and what is, and what is not
acceptable are an important topic of discussion. Workers discuss with the students the importance
of a healthy relationship. This supports CTC data regarding Family Conflict which is a risk factor
across the Mornington Peninsula.
L2P:
L2P has had a successful month, with 3 young people having gained their Probationary Licences.
This is fantastic for these young people to gain more educational and career/employment
opportunities. Many young people on entering the program, state that apart from more
independence, education and employment opportunities are the most mentioned reasons for
gaining their licence.
Without the help of many generous volunteers mentoring these young people, the program would
not be what it is today. It helps provide young people with a connection to their community and to
another generation of people within the community.
Monthly Report May 2014
88
Shed 11
This month the Hanging with Dad program commenced from Shed 11 as a partnership between
Good Shepherd Youth and Family Services and the Youth Services team. Hanging with Dad is a
four week program for fathers and sons that aims to strengthen relationships and provide personal
development opportunities. The program is structured informally with a meal and activities in the
youth centre followed by discussions around various topics. The most recent session was based
around anger management and brain development. This program works to address CTC evidence
around family conflict and intergenerational activity.
Community Linkages:
Youth Services in partnership with the Brotherhood of St Laurence launched their new youth
support program at Willam Wurrain on the 14th of May with Indigenous artist Yaya. Yaya, the
young people and staff sat around and yarned and learnt some of the symbolism and skills
involved with forms of contemporary Indigenous art. It was amazing to see the young people
welcomed to their ‘Gathering Place’ and made to feel like it was their cultural home. The young
people produced some really effective art and while they were busy getting creative Yaya shared
some of her stories as a member of the Stolen Generation. The next session will involve Emu egg
carving with Baluk Arts artists.
Peninsula Pride
Over the last month Peninsula Pride has been based at the Rosebud YLounge, hosting our weekly
QSA (Queer Straight Alliance) drop in groups every Tuesday afternoon. One noteworthy thing that
occurred over the last month is the celebration of International Day Against Homophobia (IDAHO
Day). In recognition of this worldwide celebration Peninsula Pride held a ‘Working Together with
Pride’ workshop facilitated by special guest Joel from Safe Schools Coalition Victoria at headspace
Peninsula. This workshop had representatives from 5 different schools across the Frankston
Mornington Peninsula region including Somerville Secondary College. Additionally the Mornington
Peninsula Shire Council showed support by raising rainbow flags on the weekend of IDAHO day.
Monthly Report May 2014
89
Adopt-a-Hotspot:
During Term 2 Primary and Secondary school students from the Hastings area have been
completing workshops as part of the ‘Adopt-a-Hotspot’ program. This program looks at reducing
the incidents of graffiti in the Westernport Catchment. A number of schools are currently involved,
with students from St Mary’s Primary School, Wallaroo Primary School and Westernport
Secondary College already completing Workshops with Artist Brett Cardwell.
Year 8 students from Westernport Secondary College have also participated in the Education
Workshops that form an important component of the Program. Many of the students that
participated commented that they were not aware of some of the consequences of graffiti, for
themselves, their friends and the wider community. These education workshops were run by the
Mornington Peninsula Shire’s Youth Services Team and Youth Resource Officers from Hastings
Police.
In the coming weeks the Hastings VCAL group will design a Mural for their site with artist Brett
Cardwell and Westernport Secondary College students will continue to complete both the
Education and Mural Design Workshops. Councillor Garnock has continued to work on his
adopted site in Hastings, working closely with business owners and the Westernport Chamber of
Commerce.
YOUTH STRATEGIC OUTCOMES
Communities That Care (CTC)
A total of 54 people responded to the CTC Local Area Information Sessions expressing an interest
in getting involved in Local Area Groups. The CTC team in responding to this level of interest
commenced the re-establishment of Local Area Groups. The “Rosebud to Portsea” and “Hastings /
Crib Point / Bittern / Cerberus” groups have now convened and “Mornington Communities”, “Mount
Eliza”, “Two Bays and Somerville / Tyabb / Baxter” are re-commencing in June.
The CTC team is now in the process of finalising the draft of a new CTC training program for the
new recruits.
COMMUNITY LIASION
The twelve Neighbourhood Houses held an Expo during Neighbourhood House Week at Peninsula
Community Theatre. Free activities, displays, performances and information were provided all day
for approximately 500 people that attended. The Expo showcased the diverse range of activities
and learning experiences that are available at Neighbourhood/Community Houses across the
Shire.
CHILD & FAMILY HEALTH SERVICES
The new branding - Child & Family Health Services - incorporating Immunisation Services,
Universal and Enhanced Maternal & Child Health programs was officially launched at a joint Child
Youth & Family Care workshop. Team members from Youth, Education & Care, and Child &
Family Health came together to celebrate National Families Week - May 15th to 21st. The
workshop was an opportunity to explore synergies in service provision and to plan future joint
learning and development opportunities.
Child & Family Health have met with representatives from Peninsula Health Social Work
department to develop improved referral pathways for families in the antenatal and postnatal
periods. In a new initiative the Enhanced team will start to engage with vulnerable families
antenatally. The team have also connected with the Koori Maternity services worker.
Although Maternal & Child Health services rates very highly on customer satisfaction surveys and
the team complete over 18,000 consultations per annum it is still rare for parents to give unsolicited
feedback to the team. A parent completed this on line feedback earlier this month.
Monthly Report May 2014
90
“Child maternal health care nurses – fantastic asset to the shire. Please pass my comments onto
the respective manager.
Over the past 15 months I have been attending Waterfall Gully child health care facility with my 2
children for there (sic) scheduled health checks. The warm welcome, support, knowledge and
assistance has been outstanding. So much thanks to Lara, Carmel, Zoe and Rosemary.
EDUCATION & CARE SERVICES
Playgroup
Playgroup and Youth Services worked together to
ensure the smooth transition of the Nourish and
Nurture supported playgroup from Pelican Park to
Wallaroo Community House.
Work is continuing on exploring the supported
playgroups move to a brokerage model in 2015.
Meetings have taken place with our current
stakeholders to ensure a smooth process for all
involved. The meetings have also included exploring
the use of “Small Talk” within all future playgroups.
More information on the small talk model is currently
being gathered with the plan to assimilate this into
all our early education and care services.
Our playgroup development team attended the “Laying the Foundations” conference by Playgroup
Victoria which provided excellent networking opportunities and collaboration with other
municipalities and services delivery options including successful playgroup models for fathers
across the state.
Family Day Care
Family Day Care provides so many fantastic opportunities to extend on children’s learning and
here is a great example of this from our Educator Francine’s home.
We were having morning-tea together when Stella (4yrs) pondered, “I wonder how they make
cheese out of milk?” She was eating Babybel cheese at the time. Harry (3yrs) declared he had
seen cheese being made on T.V. So later in the week,
after a trip to the library where a very helpful librarian
helped me find a great book, “From Farm To You;
Cheese” by Carol Jones, we read together how the milk
from cows is used for cheese.
“Maybe we could make some” suggested Stella eagerly
and luckily on the last page was a recipe for cottage
cheese!
We all became very excited and made a plan to make it
the following week. There was a trip to the shops to buy
junket and a litre of milk and then we set about following
the recipe. It took time but eventually each child had some
cottage cheese to take home. We also tried some for
afternoon tea mixed with honey on toast. Darcy (4yrs)
didn't really like it although Harry and Keira's parents said
Monthly Report May 2014
91
they enjoyed theirs and Stella's mum thought she might try the recipe out at home.
A recipe book came with the junket and after reading it together the children were eager to make
the ice-cream. So this then became our next activity; it was very cold but yummy!
As an Educator I enjoyed these activities as much as the children and it reminded me why I like
being a Family Day Care Educator; you just never know where a child's interest will lead you and
what journey it will entail! Today Stella asked how candles are made and straight away my brain
began ticking over....
Financially, the monthly variation relates primarily to grants paid prior to that forecast, as well as
additional costs incurred in the Outside School Hours Program. The impact of these factors will
see by year end some negative variation from revised budget forecast more in line with original
adopted budget.
$'000
Operating Surplus / (Deficit)
Monthly Report May 2014
Forecast Actual Variance Forecast
Month
Month
Y.T.D
Month
(90)
(107)
(16) (4,447)
92
Actual Variance Budget Forecast Variance
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(4,573)
(126) (5,137) (5,062)
75
AGED & DISABILITY SERVICES
Law Week Seniors Forum
On Wednesday 14 May 2014 over 100 Mornington Peninsula residents attended a Law Week
Seniors Forum at Dromana Community Hall.
Peninsula Advisory Committee for Elders (PACE) ,Mornington Peninsula Shire, Peninsula
Community Legal Centre and Seniors Rights Victoria worked collaboratively to put together a Law
Week forum which provided community members with information about elder law issues; a
growing area of concern in Australia and around the world.
One of the key recommendations of the Shire’s recently adopted Positive Ageing Strategy,
Mornington Peninsula, A Community For All Ages, is for PACE and the Shire to conduct regular
community information forums where residents can learn about age related issues from local
service providers.
This forum linked with Law Week, which is a festival held annually in May each year and aims to
make learning about the law easier. The Law Week Seniors Forum addressed two vital aspects of
elder law that can help to ensure residents are protected in their later years:
• Assets for Care; money, ageing and family, and
• Lifetime Planning; Wills and Powers of Attorney.
Residents in attendance provided great feedback about the forum, but did complain that they now
had to go away and do some homework.
PACE Law Week Forum – a collaboration between MPS, PACE, Seniors Rights
Victoria and Peninsula Legal Community Centre.
From left: Saskia Rijfkogel and Saskia W eerheim, Peninsula Community Legal
Centre, Gary Ferguson and Carol Stuart, Seniors Rights Victoria, Cr Antonella Celi,
Mayor MPS, and Jeanette Lane, PACE Forums Committee
Monthly Report May 2014
93
Ageing Population….Not Doom and Gloom
The ageing of the Australian population does not, and will not, impose unmanageable strains on
society, according to a new study. The report finds Australia is coping well with its ageing
population and should be able to keep on doing so throughout the 21st century.
Written by Swinburne University of Technology Adjunct Associate Professor Katharine Betts, the
study reveals the average age of Australians increased from 28.9 in 1978 to 37.3 in 2013. Despite
this, the proportion aged 15 and over and in the labour force grew from 61.7% in February 1978 to
64.2% in January 2014.
Despite the increase in the average age, the number of people aged 15 plus who were not in the
labour force, for every 10 who were, fell from 6.2 in February 1978 to 5.6 in January 2014.
If present rates of labour force participation continue, the proportion of the total population in the
labour force will fall from its current, unprecedented, level of 53% to about 44% in 2061. In 1966,
the proportion was lower (42%) and still the nation prospered.
There is scope for age specific labour force participation rates to rise; in 2012 the Netherlands,
Switzerland, Norway and Canada all had older populations than Australia together with higher
labour force participation rates.
A comparison of data from 31 economically developed countries in 2012 shows no association
between their age structure and rates of labourforce participation, so a range of futures is possible.
Baby boomers do not form a unique bulge in the population python. There are more baby boomers
(born between 1946 and 1961) than there are people born between 1930 and 1945, but the 16
year cohorts younger than the baby boomers (Generation X, Generation Y, and Generation Z) are
larger.
Fears that a dwindling proportion of taxpaying workers will be unable to support a growing
proportion of age pensioners are unfounded. Even with no further growth in labour force
participation rates, the proportion of workers will not fall as low as it was in the 1960s.
Moreover, only 39% of all taxes are based on paid labour. The remaining 61% are unlikely to be
affected by demographic ageing.
The cost of the age pension has been growing faster than GDP but this is not due to demographic
ageing. It is due to successive government changes in the size of the pension and in access to it.
Today, a couple aged 65 and over can have an annual income of up to $72,000 plus $1.1 million in
assets (apart from the family home) and still be eligible for a part pension.
Data on 31 OECD countries in 2011 show no association between the proportion of a country’s
population aged 65 and over and the percentage of money on health care.
America has one of the younger populations in the OECD but spends 18% of its health care; Japan
has the oldest population in the OECD but spends only 9% on healthcare.
Can mass immigration cure ageing? Mass immigration leads to a temporary marginal decrease in
the average age. It does, however, add large numbers of extra people: as many as an extra 21
million by 2061 or an extra 44 million by 2101 (taking the total to 70 million). This total would
include an extra 10 million older people (18 million instead of eight million).
“Demographic ageing results from family planning and better health. The only way to avoid it over
the long term is to have large families and die young,” Adjunct Associate Professor Betts says.
“Attempts to make Australia younger by making it bigger are no more rational than a middle aged
person trying to look younger by gaining 40 kilos.”
The report is published by the Monash Centre for Population and Urban Research.
Monthly Report May 2014
94
In House Collaborative Training….
In the spirit of working collegiately with a whole of council approach, the Aged & Disability Services
team has worked with “specialists” in their fields from other teams across Council to develop
relevant and effective in house training programs for our large community care workforce. The
good will and vigour with which we can work together to achieve great outcomes for not only our
team members but also the community is invaluable.
Pets
Aged & Disability Services team members have worked with the Environment Protection and
Community Safety (EPACS) unit to develop and deliver a more flexibly responsive service to
clients which may include their pets. With over 60% of households having a pet, Australians have
the highest rate of pet ownership in the western world. Working with the specialists in their field
we have received support and advice to assist us in updating our policies and procedures to
enhance service delivery outcomes for clients. From a risk management strategy we encourage
clients to “contain” their pets whilst we are delivering services such as home care to keep both the
pet and the community care worker safe. When delivering services which align to active service
principles (maximising independence and wellness) we seek to encourage safely incorporating a
client’s pet into service delivery such as respite care or socialisation. The EPACS team, primarily
Shire Rangers have provided information and training to all assessing officers and community care
workers in our unit on pet behaviours and how to identify risks in regard to assessment and service
delivery in the home. Where we have identified some concerns with a client’s pet we seek further
input from Shire Rangers to develop an appropriate response plan to deliver the best outcomes for
the client while maintaining a safe work environment for our team members.
Road Safety Awareness
As the majority of our team members deliver community services in residents’ homes we have also
engaged the specialist skills of the Shire’s Road Safety team to develop an awareness raising
program for all assessing officers and community care workers. The training provides up to date
information and statistical evidence on best practice when driving. The importance of reiterating
road safety to our team members is imperative as they spend a considerable time “on the road”.
Home Fire Safety
Last year Aged & Disability Services team members worked with our Emergency Management
colleagues to develop a training program on Bushfire Awareness. We utilised the skills in our
Communications team to film the training for future use. Aged & Disability Services is a large team
of approximately 250 members so logistically it can be difficult to have all team members attend
arranged sessions. By having the DVD available we can ensure all team members have received
this training and we can provide the information to new employees on commencement.
This year we have continued on the theme of fire safety and with assistance again from
Emergency Management, collaborated with the Country Fire Authority and the Metropolitan Fire
Brigade to deliver a training program on Home Fire Safety, so that Aged & Disability Services team
members can better support our 5,000 clients to prepare and respond to home fire safety issues
including correct smoke alarm placement and maintenance, home fire safety plans, regular
checking and servicing of appliances and heaters, etc.
National Volunteers Week
National Volunteer Week celebrated 25 years of volunteering in Australia this year. Mornington
Peninsula Shire Delivered Meals has 150 dedicated volunteers who deliver more than 1,300 meals
to clients each week and travel more than 2,500 kms every week.
This year to celebrate the fantastic and valued contribution these volunteers make to the
community, the Shire arranged a special thank you event for our amazing Delivered Meals
volunteers who enjoyed an afternoon at The Briar’s including demonstrations at the ECO house
followed by Devonshire tea at Joesphine’s Restaurant. Volunteers were also presented with a
2014 National Volunteers Week Lapel pin.
Monthly Report May 2014
95
During the afternoon tea at Josephine’s restaurant, one of our volunteers was asked by a lady
sitting at another table “what group are we?”, the volunteer replied “we are Delivered Meals
Volunteers”. The lady then stated that she had always wanted to deliver meals but was
unfortunately not able to, and she thought the volunteers did a spectacular job.
The lady and her group left the restaurant and shortly after the owner came and told us that
“someone” had offered to buy all the volunteers in the room a drink. The owner indicated that it
was the lady who had just left and that she wished to remain anonymous. The volunteers were
delighted to accept and were amazed at the show of generosity; a fitting gesture for National
Volunteers Week.
What we did in May…
As usual, team members of Aged & Disability Services were kept busy with plenty of demand for
support from our ageing population. The following services were delivered to support 5,000 older
people and people with a disability to stay living at home safely, actively and independently:
• 1,439 hours of “living at home” assessment
• 12,832 hours of home/personal/respite care
• 5,654 delivered meals
• 538 hours of home maintenance/modifications
• 750 hours of activity program
• 888 Dial A Bus passenger trips
Financially, the month to date unfavourable variance was impacted by only part of anticipated
HACC growth funding received during May, with the remainder to be received in June. It is
anticipated that the growth funding will cover the majority of the increased demand, leaving a slight
unfavourable variance at year end.
$'000
Operating Surplus / (Deficit)
Monthly Report May 2014
Forecast Actual Variance Forecast
Month
Month
Y.T.D
Month
(601)
(819)
(218) (4,856)
96
Actual Variance Budget Forecast Variance
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(5,131)
(275) (5,131) (5,146)
(15)
RECREATION AND LEISURE
SPORT & LEISURE
Operation
Pelican Park Recreation Centre
WET Swimming Program
The importance of swimming lessons and the education/skills program provided by the Shire are
highlighted in recently received correspondence for Pelican Park:
“At a recent family holiday, Bethany went camping along a river site shortly after
participating in an intensive swimming program at Pelican Park, with instructor
Noeleen. Whilst swimming in the river out of her depth, Bethany fell off her noodle,
went under, came to the surface, grabbed her noodle, turned on her back and kicked to
the river edge.”
An elated Grandma said that there was no way that Bethany would have been able to
do that prior to those swimming lessons. Bethany is now partaking in regular lessons
at Pelican Park Recreation Centre.”
Crib Point Pool
Season in Review
Overall attendance for 2013/2014 season was 8,522 visitations. The facility saw an increase in
casual entry and member attendances this season of approximately 39.5% (5,154 compared to the
2012/2013 season of 4,456).
Ten Schools from the Western Port District conducted swimming carnivals at Crib Point Pool this
season which included schools from Rosebud through to Balnarring and north to Somerville.
Primary Schools from across the Westernport District returned to Crib Point Pool for their annual
Triathlon Event conducted in November 2013, with over 300 students attending. Another 367
students took part in the District Swimming Carnival held in February 2014. Three schools (St
Josephs, St Mary’s & Balnarring Primary Schools) this season choose to hold after school hours
training sessions at the pool to prepare their students for the event, compared to only 1 school last
season. There were 112 students that attended training for the event this season, which doubled
the previous 12/13 season attendance.
The Annual Mornington Peninsula Shire WET Novice Carnival was held again in March 2014 at the
Crib Point Pool with 60 students, from 20 schools across the Peninsula, competing in the event.
RECREATION COMMUNITY PARTNERSHIPS
Operations
Community Halls
What’s happening in the Community Halls this month?
The Community Halls were busy this month with private functions, workshops, public meetings,
personal training and fundraisers. Minor halls recorded 73% occupancy, secondary halls 68%
occupancy and township halls recorded over 85% occupancy rates. The occupancy rates indicate
all facilities are well utilised by the local community.
Hall enquiries continue to increase through word of mouth from satisfied hirers, guests at hall
events and the information provided on the Mornington Peninsula Shire website.
Monthly Report May 2014
97
Regular user groups
New regular bookings have commenced at Baxter, Mornington Park Pavilion, & Mount Martha
House Community Centre this month. New bookings include personal training for over 55’s, yoga &
birthing classes.
Hall improvements
• Dromana Community Hall had a ceiling mounted projector and pull down screen installed
this month. An Av trolley was also purchased to assist with DVD and Computer
presentations.
• Dromana Old Shire Office – Room 8 had the pull down projector screen replaced.
• 4 trestle table trolleys have been ordered for Currawong, Boneo, Blairgowrie and Baxter
Community Hall. The trolleys will assist hirers to wheel the tables and be stored safely.
Foreshore Camping
The month of May has seen the Foreshore Camping team begin preparation for next season. The
following key actions took place:
•
•
•
•
•
•
Staff-end of season review
Renewal and balloted waiting list applications reviewed and processed
SIMS Building review
SIMS Parks and Open Space review
SIMS Roads review
SIMS Cleansing review.
The above reviews will provide information for the upcoming Camping Liaison Committee 2014/15
planning meetings. Using the information from the reviews, the Foreshore team can plan and
develop appropriate capital works programing and operational improvements.
RECREATION PLANNING
Operations
Playground Strategy Implementation Program
A range of improvement works have been completed this month:
The new ‘Gyro’ basket swing installed at Mechanics Institute Reserve, Balnarring is being very well
utilised, with reserve neighbours reporting families and children spending between 30 minutes and
an hour on the swing. This is significant given many pieces of play equipment only occupy children
for a matter of minutes. A new seating and a picnic table has also been installed.
New play equipment has been ordered for D.R. Morell Reserve, Mornington to replace 24 year old
equipment, and will be installed in June. New pieces of equipment include a flying saucer spinner
and basket swing.
A ‘concord’ and a ‘tornado swing’ have been ordered for Shoreham Hall Reserve in Shoreham.
A timber ‘basket swing’ will be a welcome addition to the playground at Rotary Park Reserve,
Mount Eliza. The existing play structure has good play value and the Shire’s Parks and Roadsides
and Mount Eliza Rotary Club are involved in further works at the reserve.
An information sign has been erected at Jones Road Reserve in Somerville to seek local input
from residents and suggestions for new play equipment at the reserve. Community consultation will
take place in the first week of June where preference of equipment will be discussed. It is hoped
that installation will take place this financial year.
Monthly Report May 2014
98
Balnarring Skate Park
The Skate Park was officially opened by Mayor Antonella Celli on Saturday 24th May. A skate and
BMX competition took place on the day with the event attracting over 100 people from the local
area and other parts of Melbourne. Community consultation is currently underway to seek
feedback about proposed lighting. To date the response has been overwhelmingly in favour of
lighting running on a timer system. Additional seating and upgrading the adjoining BBQ area are
planned in the draft Civic Court Reserve Master Plan.
Long Term Master Plans
The draft plan for Balnarring Civic Court Reserve remains on hold pending the completion of the
broader Precinct Study by the Shire Strategic Planning team.
Final changes are being made to the draft plans for Citation and Ferrero Reserves in preparation
for presentation to Council and public exhibition. The draft plan for Olympic Park Reserve has been
prepared and will be presented to stakeholders for initial review in June.
The community consultation period closes at the end of May for the development of the Red Hill
and Merricks reserve master plans. One to one stakeholder discussions were held on 20th May for
the Merricks Recreation Reserve plan. Preliminary plans will be prepared in June.
Flinders Park
Implementation of this master plan has commenced with the Flinders Community Association
undertaking two highly successful tree and shrub planting days as a ‘community capital’ initiative.
Mount Martha Parade Grounds Master plan implementation
John Patrick Landscape Architects have been engaged to prepare detailed design drawings for
Mount Martha Parade Grounds. John Patrick has experience in working with historical landscapes.
The drawings are to include tennis court, picnic, BBQ and Skate Park.
Police Point Shire Park Recreation and Conservation Plan implementation
Works are now well underway for the demolition and replacement of attendant cottages fences.
Most steel sheds will also be removed as part of this work and woody weeds currently covering
fences. Works are expected to be completed by the end of June.
A brief for an overarching Cultural Heritage Management Plan has been drafted and will be sent for
quotations, with the work commencing in June. Consultants are continuing to assist with the design
of the proposed picnic and play space, interpretation and ’Calling Ground’ fence, and preparation
of a Heritage Impact Statement for a heritage permit to cover these works. A concept design is
being developed for Cottage 6 and will be reviewed by the working groups in June.
COMMUNITY & SPECIAL EVENTS
Operations
There were 26 events and six weddings held on the Peninsula during May with an estimated 7,450
event participants. There were two Shire funded events – the Taste of Sorrento and the Art Red
Hill event.
The numbers of Mother’s Day Classic events on the Peninsula are growing, with a total of three
walk/runs held on Sunday 11 May 2014 to raise awareness and much needed funds for breast
cancer research. A record 1,837 participants walked from Dromana Pier to McCrae Lighthouse,
Monthly Report May 2014
99
raising over $30,000. First time events at Coolart Homestead & Wetlands attracted 500
participants and Flinders attracted 326 walkers in total.
All the event organisers reported that they were overwhelmed with the overall participation and
support for these events this year, and expect the numbers to grow in the future.
The Hastings Foreshore was selected for the Mornington Peninsula component of the state-wide
RSPCA Million Paws Walk on May 18 and saw over 500 residents and visitors participate with their
much loved pets. The 2km Walk, which is the Mornington Animal Shelter’s biggest annual
fundraiser, is not only an opportunity to have a good walk with like-minded dog owners and their
animals, it also helps raise awareness of the Animal Shelter’s work and is a day of family fun.
Highlights of the day include vet advice, stalls, a BBQ, dog washes, refreshments and prizes.
Funds raised through walk registrations, merchandise sales and online fundraising are donated to
the RSPCA for use with its animal programs, adoptions, veterinary services and awareness
campaigns.
Financially, the year to date variance is unfavourable for the unit. This is mainly attributable to
lower income than forecast for Community Halls and Pelican Park.
$'000
Operating Surplus / (Deficit)
Monthly Report May 2014
Forecast Actual Variance Forecast
Month
Month
Y.T.D
Month
(647)
(823)
(176) (4,437)
100
Actual Variance Budget Forecast Variance
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(4,769)
(332) (5,031) (4,979)
52
LIBRARIES, ARTS AND CULTURE
Library Services
Community Engagement and Programs
•
Swap your Fines for Food –
Our
Library
encouraged our members with overdue library items
to return them during our library fines amnesty from
14 April to 17 May 2014. Library members had their
overdue fines waived in exchange for donated nonperishable food items. During the four week period
Our Library members donated 5,368 food items
which were passed on to the following organisations:
Library member Diane Keeler with Shire Mayor
Antonella Celi, and Tayla and Angela
at Rosebud Library.
-
Western Port Community Centre
-
Mornington Community Information and Support Centre Inc.
-
The Southern Peninsula Food for All Inc.
Over 1500 overdue items identified prior to the Amnesty were returned to Our Library.
•
Our Library was pleased to take part in the State Library of Victoria’s High Road to
Reading program this May. This initiative brings authors to public libraries across Victoria
for readings, talks and workshops. The program is funded by the State Library of Victoria
and delivered in partnership with Public Libraries Victoria Network and supported by a grant
from Copyright Agency Limited:
-
Andrew Rule is one of Australia’s most successful crime writers and has written and
co-written many books, including Underbelly true crime series and the Chopper series.
Rosebud Library hosted guest speaker Andrew Rule on 1 May, with 38 enthusiastic
audience members.
-
John Safran, award-winning documentary maker and radio broadcaster, visited
Mornington Library for an ‘in conversation’ style presentation which was greatly
received by the 59 attendees. Geoff Carson, Manager Libraries Arts and Culture
interviewed John about his first book Murder in Mississippi, a true-crime story about the
murder of white supremacist Richard Barrett with whom John had previously crossed
paths while filming John Safran’s Race Relations.
-
Children’s Book Council of Australia award winner Scot Gardner held a ‘Write like a
Wildthing’ workshop at the Hastings Library. Scot’s workshop was aimed at
strengthening students’ understanding and use of authentic detail in their writing, with
25 enthusiastic year 9 students from Western Port Secondary were highly engaged in
Scot’s workshop, all participating in writing and discussion.
Monthly Report May 2014
101
•
Education Week 18-24 May - Our Library hosted four free events as part of Education
Week. Grades 4 and 5 children from local schools were invited to attend sessions at the
Mornington, Rosebud, Hastings and Somerville Libraries. Over 160 children were
entertained and mesmerised by Professor Bunsen performing intriguing science tricks.
•
National Simultaneous Storytime 21 May – Our Library once again took part in the
National Simultaneous Storytime. This year’s title was Andrew Joyner’s Too many
elephants in this house. Over 90 children and 63 adults attended across our Hastings,
Mornington, Rosebud and Somerville libraries.
•
Mornington Library 10th Birthday – Our Library team and library visitors, along with the
Mayor Cr Celi celebrated the 10th anniversary of the opening of the Mornington Library on
29 May. Everyone was entertained by Comedian Monica Dullard (aka Moira the Cruise
Ship Librarian).
Cultural Planning
• Mornington Library Foyer Exhibition Space hosted the BERG (Balcombe Estuary Reserves
Group) exhibition of photos, sculptures and original artwork by local artist Annie Dowd.
Annie was commissioned as part of an Arts Stream grant given to BERG to produce a
brochure of the 52 birds in the Estuary.
•
The Shire’s Artsblog promoted 38 peninsula arts and cultural events held during the month.
Since linking to Facebook and Lindedin in April subscriptions have increased by 180
•
The Mornington Winter Jazz Festival was launched on 29 May at The Social Hotel in
Mornington.
Local History
• The Local History Coordinator visited the Hastings-Western Port and the Mornington &
District Historical Societies to assist with cataloguing, training and management issues.
•
Preparation for the Postcards - Stories from the Mornington Peninsula travelling exhibition,
have been finalised. The exhibition is due to commence in June at the Nepean Historical
Society.
•
A scoping document for the Local History website continues to be developed and
designer has been engaged to produce the Local History Trail brochure.
Monthly Report May 2014
102
a
•
The Digitisation Program continues with the following works:
-
Scanning of a historical diary and photograhs from the Coolart Homestead.
-
Nepean Historical Society- 462 photos scanned, cassette tape conversions, 856
negatives scanned, and over 100o objects photographed.
-
Selection and provision of over 200 images for the Postcards exhibition audio visual
display for the Historical Societies
-
Provided Parks Victoria with scanned files of the Point Nepean and Quarantine Station.
Mornington Peninsula Regional Gallery
Exhibitions
• Most excitingly, as three exhibitions concluded during the month two fabulous new ones
commenced. The 2014 National Works on Paper exhibition and Paul Kelly and the
Portraits were officially opened on 24 May. Cr Shaw gave the official welcome and Roger
Gilchrist (Tallis Foundation) and Karen Vickery (National Portrait Gallery) officially opened
the aforementioned exhibitions. A very large crowd comprising many artists and Gallery
supporters was in attendance. Nine works were selected from the 2014 NWOP by the
judges and acquired for the Gallery’s Permanent Collection. The major acquisitive award
went to Jess Johnson for her work Mysteria Mystica Maxima. The other acquired works
were by Catherine Cassidy, Andrew Hazewinkel, Louise Jennison, Nongirrnga Marawili, Viv
Miller, Jennifer Mills, John Nixon and Lisa Waup. The support of the Mornington Peninsula
Shire, Beleura House Garden (Tallis Foundation), Ursula Hoff Institute and the Friends of
the MPRG was integral to the success of the Gallery’s very important biennial acquisitive
exhibition.
STATISTICS AND REPORTING
KPI
Library membership
Library Loans
Home Library Service Loans
Library Visits
Library Enquiries
Library Events
Library Event Attendance
Gallery Attendance
This month
78,581
121,916
971
52,251
4,882
103
2,667
3,200
Last Month
82,493
121,194
1,099
50,241
4,494
75
1,760
2,850
2013
76,551
129,234
1,233
61,717
4,452
81
1,306
3,201
Financially, at the end of May the unit has an unfavourable year to date variance of $126k. This is
primarily due to phasing of salaries and is expected to resolve in June. There remains a favourable
year end forecast of $33k to the adopted budget.
$'000
Operating Surplus / (Deficit)
Monthly Report May 2014
Forecast Actual Variance Forecast
Month
Month
Y.T.D
Month
(440)
(657)
(217) (4,628)
103
Actual Variance Budget Forecast Variance
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(4,754)
(126) (5,288) (5,255)
33
SOCIAL PLANNING AND COMMUNITY DEVELOPMENT
ABORIGINAL CULTURE, SUPPORT AND DEVELOPMENT
Reconciliation Week 2014 was celebrated with more than 100 people at Council meeting on 26
May at the Hastings Hub. Dean Stewart for Boon wurrung Foundation, the Djirri Djirri dance group
and Councillors Lynn Bowden, David Garnock, Hugh Fraser, Anne Shaw and Mayor Antonella Celi
were some of the participants that joined in with the celebrations.
Shire Nominated For Hart Award!
The HART (HELPING ACHIEVE RECONCILIATION TOGETHER) Awards are a partnership
between Victorian Local Governance Association and Reconciliation Victoria and they aim to
recognise the great and varied work happening in local governments and community organisations
to contribute to local reconciliation outcomes.
The Shire’s has been shortlisted for the first-ever Community HART Awards with winner
announced on Thursday 5 June In its inaugural year, 24 nominations were received with 5 local
governments and 5 community organisations shortlisted.
Willum Warrain in Action
Since the opening in March, Willum Warrain (Aboriginal gathering place),
has been planning the implementation of a number of programs in line with
the Koolin Balit strategy and Department of Health funding. Willum Warrain
has also been hosting successful ukulele workshops with members (we
might get to see and hear the first ever Aboriginal Ukulele band!) and they
also held a special event for reconciliation on the 30 May.
Monthly Report May 2014
104
ACCESS AND EQUITY
Promoting Human Rights through Film
Human Rights Arts & Film Festival (HRAFF)
The Shire is a partner with the Human Rights Arts and Film
Festival (HRAFF) and this year hosted the film, Sons and
Mothers on Saturday 17th May at 3 the Australian Centre
for Moving Image (ACMI) in Federation Square. Aileen
Burgess, a local Peninsula resident, introduced the film and
talked about her own experience of living with a son who
has a disability.
More than 160 people attended the film and the Shire
information table was well visited. After the film a Q&A
panel with the film director and one of the performers
ensued. The Shire is hoping to screen the film in a local
venue in the next 6 months so keep a look out on our
website and face book page.
Celebrating World Day of Cultural Diversity
To celebrate cultural diversity the Mornington Peninsula Shire in partnership with Mornington
Peninsula Human Rights Group and New Hope Foundation hosted a short film festival
commencing on World Day of Cultural Diversity for Dialogue and Development with a selection of
diverse Australian films.
World Day for Cultural Diversity for Dialogue and Development, Wednesday May 21, is held
annually to help deepen people’s understanding of what cultural diversity and harmony means.
The festival screened a selection of Colorfest films showcasing the success, challenges and
nuances of migrant communities in Australia and the world. Culture is important because it is the
foundation on which communities are built and friendships are forged.
According to the Australian Bureau of Statistics Census 2011, 18.1% of our resident population are
born overseas. 5.9% of this group is from a non-English speaking background, with the dominant
non-English speaking population groups from Italy, Greece, Germany, the Netherlands, Croatia,
France, Spain, and China.
You may also be aware; the Peninsula also has the second-fastest growing Aboriginal & Torres
Strait islander population in Victoria.
In supporting cultural diversity, the Shire has made a commitment of support towards cultural
diversity with the endorsement of a “Cultural Diversity Statement of Commitment” in March 2013.
The Cultural Diversity Statement of Commitment comprises of:
a) Support for the Australian Human Rights Commission (AHRC) ‘Racism. It Stops with Me’
Campaign (130 participating orgs and growing), and
b) Support for the Refugee Council of Australia’s ‘Refugee Welcome Zones’ initiative (85 local
govt. supports and growing).
Council recognises that local government has an important role to play towards the development
and support of harmony and inclusion of ‘all cultures’ within our community.
Monthly Report May 2014
105
COMMUNITY DEVELOPMENT
Volunteer Opportunities
The Volunteering Mornington Peninsula online Volunteer Opportunities Directory was launched in
conjunction with National Volunteering Week. The new searchable directory is the culmination of
the VMP Online Volunteering Resource update project. People seeking a volunteer role can find
information about what is involved in being a volunteer, their rights and responsibilities and how to
find a volunteer role. The Volunteer Opportunities Directory will make it easier for potential
volunteers to search for organisations that have volunteering opportunities by the type of
volunteering role they are interested in, the type of service or activity the organisation delivers and
the location of the volunteer role. Volunteer Involving Organisations providing services and
activities on the Mornington Peninsula can find information about how to register for inclusion in the
Volunteer Opportunities Directory online and managers or co-ordinators of volunteering programs
can access information about the MP Managers of Volunteers Network and professional
development resources. Visit www.volmornpen.com.au to find out more about volunteering.
Wallaroo Reserve Community Project
On Saturday 17th May, The Wallaroo Reserve
Upgrade Project conducted a community activation
exercise. Community design workshops conducted
in April involved young people and residents from
West Park in Hastings. The workshops explored
solutions to concerns on the negative activities
occurring in the park, such as creating natural
barriers to motorised vehicles and the creation of
active, family friendly spaces such as revamping the
old BMX tack, a new BBQ area, new play
equipment and the installation of a basketball hoop.
The purpose of the activation day was to test these
ideas with the community and gather feedback on positioning and layout. A BBQ lunch was
provided and approximately 80 community members participated in the event. The next phase of
the project will be in June, when concept drawings will be finalised with the West Park Residents
Group and the Shire Infrastructure team, so planning for community working bees can begin.
DISABILITY & SOCIAL INCLUSION
Accessible Mobility Path Planning for Somerville
Mornington Peninsula Shire is planning a forum in Somerville to look at and identify accessible
paths of travel, accessible parking and accessible toilets for users of mobility devices in the town.
The forum is the first process in developing a mobility map for Somerville. A ‘mobility map’ has
already been developed for Rosebud, and the Shire has published a ‘Practical Guide to your
Mobility Scooter’ and a ‘Scooter Information Booklet’. These are available from Shire Offices or
the Shire website at: www.mornpen.vic.gov.au/scooters.
Shire Access Officer Xiaoli Ma with Gordon Trott encourages Somerville locals to attend the
Somerville Accessible Pathways Forum, June 4 at the Somerville Mechanics Hall.
Monthly Report May 2014
106
HEALTH AND WELLBEING
Food Security Presentation to the MAV Healthy Eating Forum
The Shire was invited by the Municipal Association Victoria (MAV) to present its work addressing
food security including Connecting Local People to Local Food on the Mornington Peninsula. The
shire is keen to progress the dietary wellbeing of residence on the peninsula and this includes
encouraging residents to eat healthy, local, fresh and affordable produce. To date there have been
a number of initiative supported and developed by the Shire including the development of the local
produce farmgate map, the running of the food sensitive planning workshop by Kirsten Larsen,
supporting the enhancement of the second bite program and development of the fresh food
resources, such as a easy read booklet and nutritional food posters. The latest addition to this work
will include a fresh food round table forum, inviting local producers to meet with local food
business in the pursuit of coming the Peninsula produce as local as possible, not only supporting
the local food economy, but also reducing food miles. This event is scheduled for the 15th of July
from 2-4.30pm at the Peninsula Community Theatre.
Say ‘NO’ to Family Violence
Family Violence is an issue which impacts upon people in everyday life. Whether you know
someone personal who have been affected, have been a victim yourself or perhaps even a
perpetrator, family violence is a matter which concerns everyone. In line with its Health and
Wellbeing Plan (Health, Hope and Happiness II), the Shire is committed to raising awareness and
working towards reducing the incidence of family violence. Family violence can happen to anyone
at any time, and sadly the statistics are too high - with 1658 family violence incidents recorded on
the Mornington Peninsula with police in attendance during 2012-13
The Mornington Peninsula Shire Mayor Cr Antonella Celi, joined local community members who
appear in the ‘Say No to Family Violence’ video to raise awareness of family violence.
The Shire has produced a short video; a range of posters and a roadside banner have been
produced to help raise awareness of family violence in the community.
Mornington Peninsula Shire worked with film maker, Sian Darling, Peninsula Advisory Committee
for Elders (PACE) and Peninsula Health to develop the awareness campaign.
The video is being shown at local cinemas, and posters with images from the video are available to
download from the Shire’s website and will be provided to local community groups to display. The
roadside banner is currently located on Nepean Highway, Mount Martha.
To view the short film or to download a poster, visit www.mornpen.vic.gov.au/family_violence
The short film also screened at Human Rights Arts and Film Festival in Melbourne Thursday 8
May. www.hraff.org
Monthly Report May 2014
107
Helpful contacts
If you are in immediate danger contact the Police on: 000.
Women’s Domestic Violence Crisis Service: 1800 015 188
Talk it over Men’s Line Australia: 1300 78 99 78
Kids Helpline: 1800 55 1800
Peninsula Family Violence Program: 5971 9454 (business hours)
For free professional support and information 24/7, the ‘Ask Someone’ website is
www.asksomeone.org.au . The ‘Ask Someone’ app is available for free for iPhone and iPad,
Android and BlackBerry – links from Ask Someone website.
*http://www.vichealth.vic.gov.au/Programs-and-Projects/Freedom-from-violence/Preventingviolence-framework.aspx
HOUSING RIGHTS AND ISSUES
Coordinated Response to Homelessness on the Rosebud Foreshore
Work with Shire Rangers and Emergency Housing Providers is paying dividends with much
improved cooperation in responding to up to 30 incidents of homelessness on Rosebud foreshore
since Christmas. This has considerable benefits to vulnerable families and individuals, assists the
operations of Crisis Housing Services and is very good for Council Officers and Councils reputation
in being responsive to homelessness!
SOCIAL PLANNING
Responsible Gambling Awareness Week: The Changing Face Of Gambling
Responsible Gambling Awareness Week 2014 (RGAW) was held from May 26 – June 1 and the
theme was ‘the changing face of gambling’. RGAW is an initiative of the Victorian Responsible
Gambling Foundation in partnership with the Victorian Government, local councils, Gambler’s Help
services, industry and community groups
The initiative seeks to raise awareness about responsible gambling practices and encourages
individuals to seek help to learn how to minimise gambling-related harm.
RGAW 2014 focused on the changing environment of gambling and the prevalent increase in the
many new forms and ways to gamble, exposing our community to gambling-related harm. RGAW
aims to build awareness of gambling behaviours and positively build resilience in the community by
informing them about gambling, emerging trends and technology.
Gambler’s Help – Southern set up a static display at our local Libraries in Hastings, Mornington
and Rosebud and also at Frankston library in collaboration with the Shire’s Responsible Gaming
Committee, which includes Council representatives, gaming operators and community agencies,
Useful contacts
Gamblers Help. Phone: 95755353 or 1800 858 858 http://www.gamblinghelponline.org.au/
Gamblers Help – Southern: http://gamblershelpsouthern.org.au/
Responsible Gambling Guide http://www.rgaw.com.au/images/rgg.pdf
Monthly Report May 2014
108
WHAT’S ON
• Wednesday, 4 June, 2014, 11 am – 2:30 pm, Somerville Mechanics Hall, 66 station St,
Somerville Accessible Pathways Forum
• Thursday 5 June 6,30pm Law of the Jungle film screening SPAC, Rosebud Secondary College
• Saturday June 14th 12 to 2 pm Safer Speeds Program community consultation Currawong
Community Centre, Mornington Park
•
Art About project on Saturdays: June 21 & 28, July 5, August 2, 16 & 30, September 27,
November 15 & 29.
For details on SP&CD events and activities see the Shire’s website www.mornpen.vic.gov.au
under events or call Kerri-Ann or Leisa on 5950 1685.
Monthly Report May 2014
109
DIRECTOR – SUSTAINABLE COMMUNITIES
May has been a very busy month with much to celebrate including Reconciliation Week and
National Volunteers Week. At the Community Council meeting in Hastings, the Mayor read out a
Statement acknowledging the extremely valuable work done by volunteers across the Mornington
Peninsula. It is believed these number in excess of 30,000 and range across an enormous number
of areas including, delivered meals, canteen assistants, bushland reserve volunteers, red cross,
community drivers, sporting group committees to name but a few. The Shire works closely with
Volunteers Mornington Peninsula (VMP) Committee to promote the development of volunteering
across the Peninsula and part of this focus includes the changing patterns of volunteers,
recognising the traditional ‘roster based’ volunteering does not suit many people who are only
available for part of the year or are working longer with limited free time availability.
The Communities that Care (CTC) program provides a major evidence based framework from
which a strategic focus can be applied to supporting young people in our community. Area based
Local Advisory Groups (LAGS) consider data that identifies protective behaviours and risk factors
and develop local strategies to deal with these. The Shire’s Youth Services team also use this data
to construct programs and services to optimise effective outcomes and a number of examples are
outlined in the preceding report.
The Balnarring Skate Park was officially opened by the Mayor in late May with over 100
enthusiastic people on hand to witness the opening and participate in a BMX competition. On a
recent visit to the site I spoke with a young person enjoying the facility and asked him what he
thought…..he indicated he had been a regular participant in the consultation process leading up to
final design and thought it was, “ace”! Additional seating and improved lighting for the area are now
being considered as the daylight hours reduce.
As we approach the end of the financial year, many of our peak summer services are reviewed
including Foreshore Camping. It is extremely pleasing to get much positive feedback and
continue to see an increase in the number of bed nights which this year approached 98,000. The
contribution of a Camper Advisory Group goes a long way towards helping us communicate with
the campers and identify issues at an early stage so they can be addressed before they become a
problem. Camping fees are set to maintain affordability and to keep facilities in order. Any surplus
funds are redirected into improvements for the following year and this enables ongoing benefit for
visitors and locals alike without any impost on ratepayers.
Finally, I draw your attention to the details of some of the Master Planning projects that are being
undertaken by our Recreation and Leisure team. These provide for effective and timetabled
improvements with recent works commencing at Police Point, Mount Martha and Flinders Park.
Financially, the month to date unfavourable variation of $24k is largely due to phasing of
employee costs not taking into consideration the three pay periods in May. This is not expected to
impact on year end.
$'000
Operating Surplus / (Deficit)
Monthly Report May 2014
Forecast Actual Variance Forecast
Month
Month
Y.T.D
Month
(136)
(160)
(24) (1,147)
110
Actual Variance Budget Forecast Variance
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(1,317)
(170) (1,289) (1,271)
18
CORPORATE PLANNING AND PROJECTS
Local Government Performance Reporting Framework (LGPRF)
Local Government Victoria (LGV) is working closely with councils to deliver a new performance
reporting framework for local government. The framework will become mandatory for
implementation by councils as part of the 2014-15 planning and reporting cycle. CP&P and
Finance staff attended further LGV information sessions on the now mandatory regulations during
May.
Ongoing discussions with the units involved in the LGPRF have continued with the recent release
of a revised (version 4) workbook by LGV. These discussions have ensured the organisation is in
a strong position to report against the framework as of the 1 July 2014 mandatory timeframe. An
analysis of 2013-2014 end-of year data will be undertaken.
Customer Responsiveness
Ongoing monitoring of merit and correspondence continues. Our team has continued to provide
input and advice to further align our corporate systems with Council and community expectations.
We have also fully participated in the more detailed, shire-wide customer service charter and
workflow initiatives.
Demographics – review of ‘small areas’
CP&P have worked across the teams to revise and update the geographical ‘small areas’ for the
Shire’s demographic data. The review now results in Mornington being designated as a distinct
‘small area’, with Tuerong and Moorooduc sharing demographic commonalities and subsequently
grouped together. This small area change allows improved research methodology to assist with
strategic decisions making.
Shire Grant Model
The team is coordinating the review and establishment of a future grant model that responds to the
requirements of the draft Local Government Amendment (Governance & Conduct) Bill 2014,
specifically the administrative arrangements of the current Councillor Discretionary Fund.
The review also presents an opportunity to revisit the current Community Grant and Community
Partnership Programs to determine a model that best delivers grants to our community. An
internal officer workshop and presentation to executive took place in May. Based on early
feedback, further refinement will take place prior to consideration by Council.
Policy Support
The team has assisted in the early background work to assist officers framing the draft Smoking
Policy and Public Arts Policy.
Community Engagement
The team is coordinating the Community Engagement module as part of the Shire’s Learning &
Development program. To complement this session and to showcase best practice engagement
(including social media) to our teams in an informal setting, our team is organising two ‘lunch time
tool box’ sessions for interested staff. These lunchtime showcase sessions will be presented by
Keith Greaves (Chit Chat) and are planned for August/September.
Financially, the budget is on track for the month. There are some small salary variations due to
extended annual leave taken during the year.
$'000
Operating Surplus / (Deficit)
Monthly Report May 2014
Forecast Actual Variance Forecast
Month
Month
Y.T.D
Month
(63)
(63)
0
(572)
111
Actual Variance Budget Forecast Variance
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(522)
50
(606)
(628)
(22)
COMMUNICATIONS
The State Government’s Plan Melbourne initiative was released during May, and was welcomed by
the Mayor Cr Antonella Celi, as “Good news for the Peninsula”.
“The new Plan Melbourne is very positive for the Mornington Peninsula”, Cr Celi said.
“We worked closely with our local communities in informing the government about our future
aspirations, and all that hard work has been worthwhile.
“There is a firm commitment to the introduction of the Mornington Peninsula Planning Statement
that recognises the distinct role and importance of the Peninsula to the whole of Melbourne.
“Council has approved the draft Planning Statement, which expresses our community’s vision of
the Peninsula being ‘near to, but not part of, Melbourne and its accelerating growth’, as reflected
by community input during Council’s Plan Peninsula consultation program.
“The Peninsula plays a range of complementary roles in tourism, recreation, agriculture and
manufacturing, but our community is clear that we are not ‘suburbia’, and don’t want to be.
“Council’s input into Plan Melbourne reflected what the community told us.”
The Communications team is currently preparing information to disseminate information about Plan
Melbourne and what it means to the Peninsula. There will be an article in the July edition of
Peninsula Wide as well as information on the Shire’s website.
Other activities of the Communications team for the month included:
Peninsula-Wide
May issue was issued, and preparation for the July issue is underway.
Media and News
A number of media releases and web news items were issued throughout May, including:
• Road works and closures
• Peninsula Link Freeway Service Stations
• Waste Strategy Review
• The changing face of gambling
• Mornington Library Birthday
• Heritage Awards nominations
• Retirement of Red Hill Ward Councillor, Frank Martin
• Briars Ward Community Expo
• Accessible path planning Somerville
• World Environment Day
• Balnarring Skate Park Opening
• Volunteering Week
• Reconciliation Week
• New look business website
• Art program workshop
• Cultural Diversity Film Festival
• Say NO to family violence
• Stories from the Mornington Peninsula (postcards)
• Neighbourhood House Week
• Cerberus Ward Meeting Media Release
• Author Tour Rosebud Media Release
Monthly Report May 2014
112
Communications Support
In May the team provided communications assistance to:
• Library Services: Literacy Village project
• Traffic & Roads: place making project
• Recreation: Mornington Civic project
• Rangers: illegal dumping project, boat ramp project, rec vehicle project
• Wellbeing: tobacco day project, food security booklet, community gardens booklet
• Rates: rates information project
• Corporate events guidelines
• Environment protection: CCTV policy
• Events: Aus Day project, Signage blades project
• Renewable resources: waste contracts project
Photography and Video
• Youth Film Event – Cr Bev Colomb
• Mayoral Headshots – Cr Antonella Celi
• Arts Talk II Forum
• Family Violence Roadside Sign – Cr Antonella Celi
• Somerville Mobility Map
• Waste Strategy Review – Cr Antonella Celi
• Mornington CCTV – Cr Bev Colomb
• Smoke Free Charter Rosebud and Hastings – Cr Antonella Celi, Cr David Garnock
• Bill Hansen Photo
• Sorrento Senior Citizens Funding – Cr Tim Rodgers, Cr Hugh Fraser
• New Roundabout Canterbury Jetty & Melbourne Road – Cr Tim Rodgers, Cr Hugh Fraser
• Mornington Library 10th Birthday Celebration
Graphic Design and Images
Design projects and support throughout May included
• Annual Report preparation
• Rates/Budget documents
• World Day for Cultural Diversity posters
• A number of promotional banners for the web
External Website
External website stats for May 2014 - Visits: 54,823 and Page Views: 209,178. Mobile is 26% of
visits and tablet 15%.Top content was Home, Search, Current Vacancies, Lost Pets, Contact Us,
Markets, Advertised Planning Applications, Planning and Events.
Thinking of Volunteering?
The new Volunteering Mornington Peninsula online Volunteer Opportunities Directory now makes it
easier to find volunteering opportunities. You can use the Directory to search for an organisation
seeking volunteers by the type of service or activity, the location, and the type of volunteering role
you are interested.
Financially, the favourable variance is a result of the phasing of invoices for Peninsula Wide and
is not expected to significantly impact on the year end forecast.
$'000
Operating Surplus / (Deficit)
Monthly Report May 2014
Forecast Actual Variance Forecast
Month
Month
Y.T.D
Month
(166)
(98)
68 (1,006)
113
Actual Variance Budget Forecast Variance
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(955)
50 (1,153) (1,148)
4
TEAM SUPPORT AND DEVELOPMENT
Traineeships
There are 18 trainees acquiring skills in the workplace. Four secondary school students also
undertook a week long work experience this month. Of interest was the variety of the experience
requested. The Shire was able to provide meaningful work for these students in Information
Technology, Building, Recreation and Maternal & Child Health. It’s a great example of the breadth
of work undertaken in local government and the variety of career choices available to those who
choose a career in local government.
As a result of reading an article in ‘Peninsula Wide’ relating to the Briars Traineeship program, a
community member rang Team Support and Development to discuss the possibility of
commencing a career in conservation or land management. Whilst it was pointed out that the
Briars Traineeships are geared to Year 10 students participating in the school based VCAL
education initiative for their final two years of secondary school, the advice provided focused the
community member to think about study given that she was currently seeking to move out of the
retail industry. She was also was directed to possible tertiary institutions that may be able to assist
in terms of career and study options.
Additionally, the community member was encouraged to register on the Shire’s ‘e-recruit’ website
as a job candidate, nominating the careers that best matched her current skills and experience.
She was extremely appreciative of the advice provided which she said gave her a plan to work
towards. It was evident from her tone of voice nearing the conclusion of the conversation that she
felt more confident to pursue her career aspirations.
Corporate Learning and Development
A great variety of programs were provided to team members during May, ranging from corporate
compliance (workplace behaviour) to internal systems (CIS). The “Influencing Skills” program is
designed to assist staff in their day to day work with the community, enabling them to provide
advice in a positive and ‘influential’ way. The program was well regarded by participants, with 88%
of participants agreeing that they will receive support from their manager to implement their
learning and 98% of participants agreeing that the facilitator exhibited a thorough understanding of
the topic. A sample of comments:
“Thank you for a very valuable 2 days of learning. The ideas and concepts were delivered in a way that was
clear, relevant and I feel I can implement in the workplace right away. I enjoyed the videos to show the
different styles”
”The course was well presented. I felt like I got a lot out of the material and there was plenty of useful
techniques that could be implemented in the workplace”
Another important training program for people managers was the “Managing the Generations in the
Workplace” session, designed to assist in the management of the different ‘types’ of people in the
workplace.
The first “How to Train Others” program commenced. This program is aimed at those required to
train small groups in their roles, to enable them to understand different learning styles and ways of
delivering content. Participants were able to present on a topic and receive feedback on their “mini
training session”. All participants chose subject matter they can use back in the workplace.
The current focus is on reviewing programs and consulting with people managers on the content of
the 2015 Corporate Learning and Development Program.
Monthly Report May 2014
114
Financially, the year to date unfavourable variance is made up mostly of job advertising ($79K)
and paid parental leave ($52K). This is offset in part by favourable variances in salaries ($35K) and
staff training ($51K).
$'000
Operating Surplus / (Deficit)
Monthly Report May 2014
Forecast Actual Variance Forecast
Month
Month
Y.T.D
Month
(124)
(239)
(115) (1,690)
115
Actual Variance Budget Forecast Variance
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(1,828)
(138) (1,542) (1,888)
(346)
GOVERNANCE AND CORPORATE SUPPORT
GOVERNANCE
Governance has recently provided training to staff who regularly prepare reports for Council
meetings in the use of Objective Committees. This product is used by Governance to prepare and
compile the agendas for Council and Committee meetings. Training was provided to 42 team
members during the month with further training sessions scheduled for June and October.
VCAT Hearing – Dangerous Dog Declaration
During May, members of the Shire Ranger Team and Governance Team attended a VCAT hearing
for the appeal of a dangerous dog declaration following a serious dog attack in the Shire some
months earlier. The dangerous dog declaration had previously been the subject of an internal
review by the Shire’s Local Law Permit and Domestic Animals Act Review Panel. The Review
Panel provides a right of appeal against an Authorised Officer’s decision in relation to Local Law
permit applications and decisions made under the Domestic Animals Act. Following consideration
of the matter, the Review Panel upheld the Authorised Officer’s original decision. The dog owner
subsequently appealed to VCAT for a review of the decision.
Local Government Amendment (Governance and Conduct) Bill
As reported last month, the Local Government Amendment (Governance and Conduct) Bill 2014
was introduced into the Victorian Parliament on 2 April. The Bill proposes changes to the Local
Government Act 1989 to promote good conduct by elected councillors and to support effective
governance by councils. It is expected that further debate on the Bill will occur during June.
Red Hill Ward By-Election
Following the recent resignation of Cr Frank Martin, a by-election for the Red Hill Ward will be held
to fill the extraordinary vacancy. The date for the by-election is fixed by the Minister and must be
held on a Saturday not later than 100 days after the date of resignation. It is anticipated that
Election Day will be scheduled in mid-late August. The new Councillor to be elected will hold office
until the next General election to be held in October 2016.
Cultural Diversity Short Film Festival Opening Night
The Mayor, Cr Antonella Celi opened the Cultural Diversity Short Film Festival on Wednesday 21
May 2014. The event was held on World Day for Cultural Diversity for Dialogue for Development
and was a partnership between the Mornington Peninsula Human Rights Group and the New Hope
Foundation. A selection of short films were showcased that highlighted the successes and
challenges of the migrant experience.
Afternoon Tea for Thomas Lopes from Lospalos
Chair of the Friends of Lospalos Committee, Nepean Ward Councillor Tim Rodgers held an
afternoon tea at the Municipal offices, Rosebud to celebrate visiting Lospalos resident Thomas
Lopes. Thomas is in Australia studying English and Health promotion until June 2014. Thomas is
involved with Many Hands International, a not-for-profit organisation that works with disadvantaged
communities to empower through a cultural assets approach to community development.
Anzac Commemorative Naming Project
As reported in March, the Office of Geographic Names is conducting an Anzac Commemorative
Naming Project in partnership with naming authorities, primarily Councils, to mark the 100 year
anniversary of the Anzac forces landing at Gallipoli. The community can become involved and take
part in the project by researching appropriate names which may be used in a new name or
renaming of a road, reserve or other feature. The historical information obtained will then be
recorded online in VICNAMES – Victoria’s register of geographic names.
Eight local primary schools expressed an interest to participate in the project and research
appropriate names for possible use as road or feature naming. Appropriate names could include
Monthly Report May 2014
116
individual Anzacs who were born or lived within the Shire or other significant items of military
history. A total of nine commemorative names have been submitted by four primary schools for
consideration. All names submitted comply with the Office of Geographic Names’ guidelines and
will be retained for possible use for official naming purposes.
Freedom of Information Requests
Requests in progress at start of the month
New requests during the month
Withdrawn requests
Non valid requests
Requests resolved
Requests in progress at end of the month
7
9
1
1
2
14
Customer Service
The 20 second telephone call answering performance for May in the first response (switchboard)
was 81%, which was above the target of 80%. This indicator means that callers who phone the
Shire’s main telephone number receive a personal greeting in less than 20 seconds. The total for
all of customer service, which includes transfers to customer service operators from the
“switchboard”, was 78.7 % which was below the target of 80%. It should be noted that the second
indicator measures the transfer from the “switchboard” to the customer service officer who
manages the enquiry from the caller.
The two minute performance was 97.6%, which was above the target (target 95%), and the
customer call abandon rate was excellent at 1.1%, which is significantly better than the target of
3.0%. Abandoned calls, sometimes called lost calls, are callers that hang up before answer. These
are expressed as a percentage of total calls offered, and generally range in many large volume call
centres up to 4%.
The number of calls during May was 22,232 compared to the April call rate of 21,505, an increase
of 727.
Statutory Planning Administration Telephones
The call answering performance for within 20 seconds was 92.8% (target 80%) and the two minute
performance was 99.3% (target 95%). The customer abandon rate was 0.6% (target 7%). These
results are similar to last month and meet all targets. Calls regarding current applications are
directed to the particular planner handling the application and are therefore not included in this
report.
Environment Protection and Community Safety Unit Telephones
The call answering performance for the 20 second and the two minute performance targets (target
95%) were met. The customer abandon rate was excellent at 1.9% (target 7%).
Extended Hours Call Service
Calls during the Shire’s extended telephone hours (before and after normal operating hours) were
25 calls per day and 549 for the month, this is 106 less than April. The customer abandon rate
during the extended hours was 3.5%, above the target of 3.0%. Of those extended hours callers,
over 90% were able to be resolved immediately by Customer Service Officers. Most calls were of a
routine nature and dealt with by Customer Service staff by the raising of Service Requests or the
provision of general information.
After Hours Contact Service
This is the call service to the Shire’s external service provider for calls received after 6pm and
before 8am. There were 306 calls for the month, a decrease of 143 on April.
Service Requests
Monthly Report May 2014
117
Service requests raised during May numbered 7,012 compared with 6,595 in April. This is an
increase of 417 on April and an increase of 130 when compared to last May.
The number of overdue requests at the end of May numbered 369, a decrease of 178 when
compared with April and a decrease of 116 when compared to May of last year.
Community Engagement Activities
A Citizenship Ceremony was held at the Peninsula Community Theatre on 14 May where 105 local
residents became Australian citizens.
A local township Council meeting was held at the Hastings Community Hub on 26 May with many
local residents and representatives from community groups in attendance. Prior to the formal
meeting, an Aboriginal traditional welcome, smoking ceremony, didge and dancers and art display
were provided to celebrate Reconciliation Week. An update on the progress of the Bittern
Township Plan and Crib Point Township Plan was also provided to the community.
Financially, the year to date variance is favourable by $80k, which is due to photo copier and
equipment hire not being expensed in accordance with the budget phasing.
Animal Registrations income has increased by $75k over the year end forecast, due to an
increase in registrations recorded. This additional income has offset additional casual salaries in
Customer Service which have been required in recent months to meet service deliverables.
$'000
Operating Surplus / (Deficit)
Monthly Report May 2014
Forecast Actual Variance Forecast
Month
Month
Y.T.D
Month
(430)
(427)
2 (4,615)
118
Actual Variance Budget Forecast Variance
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(4,534)
80 (5,132) (5,084)
48
PROPERTY AND VALUATIONS
PROPERTY
Proposed Sale – 130 Wilsons Road, Mornington
Jacobs & Lowe-Bennetts have been appointed as agents for the sale of the abovementioned
property which will be auctioned on the 27th June, 2014. The funds generated from the sale will be
put towards the cost of the redevelopment of premises at Civic Reserve, the new home for the
Club.
Expression of Interest – 4 Hotham Road, Sorrento
The advertising period for expression of interest submissions closes on the 12th June 2014. CRE
Brokers, real estate agents acting on Council’s behalf in the marketing of the premises, have
advised that there has been significant interest in this unique site.
Submissions received will be considered by Council in August 2014.
4 Hotham Road, Sorrento
Hastings and Westernport Historical Society
A request has been received from the Society to construct a new shed at their premises at 7-9
Marine Parade, Hastings. Consent has been granted subject to the Society obtaining appropriate
building approval.
Arthurs Seat Binoculars
A licence was recently issued to Mrs Davidson for the coin-operated binoculars at Arthurs Seat.
Monthly Report May 2014
119
VALUATIONS
General Valuation 2014
Task
Description
Due Date
Progress to Date
Stage 1
Statistical Analysis of 2012 Revaluation &
all sales since 01/01/2012
28/02/2013
Approved by VGV 12 February 2013
Stage 2
Residential & Rural Preliminary
Valuations
31/10/2013
83% completed
Stage 3A
Specialised Valuations
31/08/2013
Not applicable
Stage 3B
Commercial, Industrial Valuations
31/01/2014
Lodged with VGV
Stage 4
Final Residential & Rural Valuations
31/03/2014
Final submission sent to VGV for
certification
Stage 5
Valuation Return
30/04/2014
Completed and will be reported to
Council on 30/06/2014
Supplementary Valuations
The Valuation Officers completed 6 supplementary valuations during May 2014.
Committal of supplementary valuations ceased for 2013/2014 rating year 30 March 2014.
Now that Stage 5 of the Revaluation has been completed, staff will work full-time on
clearing the outstanding supplementary valuations.
Mornington Peninsula Shire Valuation Objections
06/07
2006
Reval
07/08
2006
Reval
08/09
2008
Reval
09/10
2008
Reval
10/11
2010
Reval
11/12
2010
Reval
12/13
2012
Reval
13/14
2012
Reval
Formal Objections
74
24
75
36
43
10
159
53
Disallowed, withdrawn & invalid
43
6
53
11
18
6
64
16
Completed – changes recommended to VGV
31
18
22
24
20
3
95
35
0
0
0
0
0
0
0
2
2008
(2006
level
Reval)
2009
(2008
level
Reval)
2010
(2008
level
Reval)
2011
(2010
level
Reval)
2012
(2010
level
Reval)
2013
(2012
level
Reval)
2014
(2012
level
Reval)
Formal Objections
37
152
17
50
13
187
48
Disallowed, withdrawn & invalid
27
106
7
38
7
118
1
Completed – changes recommended to VGV
10
46
10
12
6
69
2
0
0
0
0
0
0
45
Incomplete as at 30/04/2014
State Revenue Office Objections – Land Tax
Incomplete as at 30/07/2013
Shire Appeals
There are no VCAT applications at this time.
Monthly Report May 2014
120
Financially, the team is reporting an unfavourable year to date result of $104k which is mainly
due to the payment of the Fire Services levy for Council properties being earlier than expected
($278k). Favourable outcomes include Property Operations Maintenance (+50k fav), and
Valuations Fees and Charges (+65k fav). The year end result is on target.
$'000
Operating Surplus / (Deficit)
Monthly Report May 2014
Forecast Actual Variance Forecast
Month
Month
Y.T.D
Month
436
400
(36)
4,247
121
Actual Variance Budget Forecast Variance
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
4,143
(104)
4,925
4,898
(27)
INFORMATION SERVICES
May has been a particularly productive month for the Information Services Unit with key highlights
described below.
Information Technology
• Upgraded CI (Property and Rating) to the latest release that addresses some bugs identified
but also some refinements to functionality and system performance;
• Completed the rollout of Windows 7 to all candidate PC’s. Some have not been upgraded as
they are due to be replaced and will be preinstalled with Windows 7.
• Completed refurbishment of IS area in Rosebud resulting in a more efficient office layout and a
better working environment.
• Testing of Trapeze software has commenced. Trapeze allows electronic stamping and
approval of plans, permits, etc. It will reduce the need to manually stamp a hardcopy
document saving time and printing resources (paper, toner, etc.).
• Developed detailed project plan for the implementation of TimeTarget (Rostering) and
established a test/training environment ready for on-site implementation.
• Ordered the upgrade of reliable high speed network links (Mornington Depot, Rosebud Visitor
Information centre and Rosebud Foreshore) to replace existing microwave links.
GIS
• Initial maps and consultation with Community Planner regarding the mobility map for
Somerville.
• Data extraction for drainage project mailouts for Drainage consultant
• Land Under Roads (LUR). The values of two new roads have been added to the Shire’s
Property and Rating system to update valuation information.
• Plotting of additional maps for the Tootgarook Wetland project.
• Design of maps of major evacuation routes for Emergency Services
Records Management
• Commencement of new staff member, Amy Packer, as a Records Officer in Rosebud and
Mornington;
• Team Leader – Records Management has been appointed as Chief Fire Warden for Rosebud
as well as being appointed to the Shires’ Emergency Management Team.
Financially, the variance for month and year to date is favourable primarily due to the timing of
payments in IT operations. The unit is expected to meet the year end favourable forecast to the
adopted budget.
$'000
Operating Surplus / (Deficit)
Monthly Report May 2014
Forecast Actual Variance Forecast
Month
Month
Y.T.D
Month
(232)
(187)
44 (2,121)
122
Actual Variance Budget Forecast Variance
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(2,028)
92 (2,672) (2,548)
124
FINANCE
Revenue Management
The focus this month has primarily been on the normal activities of the team, i.e. the collection of
outstanding annual rates and sundry debtors. We have endeavoured to contact as many
ratepayers as possible by telephone, encouraging payment arrangements prior to issuing
complaints (legal action). Although this is a time consuming process the results have been very
positive.
As a number of our ratepayers are non-residents, our focus has been on investigating recently
purchased properties with unpaid rates, to ensure accurate information is obtained from Solicitors/
Conveyancers acting on behalf of vendors and purchasers at the time of settlement.
Direct debit payments finished this month and are proving a reliable payment method. This
completes the fourth year that direct debit has been available as a rate payment method with 2,750
rate payers using this option.
We sent flyers out this month with the fourth instalment notices offering registration for electronic
delivery of rate notices for the 2014-2015 year. Currently we have had 860 register.
Rate modelling was completed this month for budget purposes and preparation commenced for the
printing of rate notices for the next financial year.
Accounting Services
The proposed 2014/15 budget was on exhibition until 21 May. Council will, following consideration
of budget submissions adopt (with or without amendment) the 2014/15 budget at the Council
meeting scheduled for 30 June 2014.
Preparation for the 2013/14 year-end financial statements and audit has continued during May.
Financially, the favourable $425k YTD variance is primarily due to timing of employee overheads
which will balance out at year end.
$'000
Operating Surplus / (Deficit)
Monthly Report May 2014
Forecast Actual Variance Forecast
Month
Month
Y.T.D
Month
(564)
442
1,005 (1,682)
123
Actual Variance Budget Forecast Variance
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(1,257)
425 (2,369) (2,466)
(98)
DIRECTOR – SUSTAINABLE ORGANISATION
14/15 Budget
Preparations for the 14/15 Budget continued to be a key focus this month with team members
working towards finalisation of the budget document for Council’s formal consideration on 30th
June 2014. This work has included final processing and analysis of the revaluation results and a
review of the financial implications of the recent State and Federal Government budget
announcements. A comprehensive summary of these issues will be provided to Council in the
coming weeks.
The formal public exhibition period for the draft 14/15 budget document concluded on the 24th May
with 18 formal submissions received for consideration. The Section 223 Budget Hearing has been
scheduled for 4pm on Thursday 12th June at the Rosebud Council Chamber where submitters will
have the opportunity to speak to their submissions.
This Section 223 process is a statutory obligation under the Local Government Act. It follows
Council’s pre-budget community engagement initiative which resulted in 48 submissions from
individuals, community and sporting groups being considered as part of the development of the
draft 14/15 budget.
Customer Service
We have continued to surpass key customer service targets this month whilst at the same time
accommodating increases in telephone calls and service requests. 81% of telephone calls were
answered within 20 seconds (above the target of 80%) and our abandoned call rate was only 1.1%
of the total calls received (positively exceeding our target of 3%). For a more comprehensive
discussion of these results, including in the area of Service Requests, please refer to the
commentary included within our Governance and Corporate Support section.
Information Services
It is worth noting two key initiatives that have progressed this month within the Information
Services Unit that are likely to result in productivity improvements to business processes across
the organisation.
The first is the introduction and testing of ‘Trapeze’ software. This software allows electronic
stamping and approval of plans and permits. It will significantly reduce the need to manually
stamp a hardcopy document, saving time and printing resources (paper, toner, etc.) in a range of
processes. The first focus area for this software will be our Statutory Planning Unit. Further
reporting on the outcomes of the initial testing phase will be provided in subsequent months.
The second is the upgrade of network links to remote Shire sites (Mornington Works Depot,
Dromana Visitor Information Centre and Rosebud Foreshore). The network connection to these
sites, currently achieved via microwave, will be upgraded to reliable high speed network links
specific to each site. This will enable business processes at these sites reliant on corporate
network information to occur more reliably and efficiently. This is expected to ultimately increase
productivity and reduce ‘down time’ due to connectivity issues.
Financially, there is a small favourable variance for the month due to reduced expenditure in the
salaries area.
$'000
Operating Surplus / (Deficit)
Monthly Report May 2014
Forecast Actual Variance Forecast
Month
Month
Y.T.D
Month
(46)
(30)
15
(505)
124
Actual Variance Budget Forecast Variance
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
(466)
39
(528)
(527)
1
CAPITAL WORKS OVERVIEW
7444 – Alfred Street, Hastings – Streetscape Works
A contract has been awarded to A & V Creative Concrete Pty Ltd for streetscape works for Alfred
Street, Hastings. The works will incorporate exposed aggregate concrete paving, to match existing
treatment on High Street, this will create continuity with the surrounding public space in Hastings
while forming a contrasting effect with the paved fingers. The paved fingers will be finished in 3
varying shades, arranged to resemble the ephemeral tidal movements of Western Port, with
planting to provide for an enclosed green space. Public lighting will also be provided, allowing for
continual illumination throughout the public space.
Image: Proposed new Streetscape Works within Alfred Street
Works are anticipated to be completed by late August 2014.
D418 – Millbank Drive Drainage Upgrade, Mount Eliza
Drainage works are now nearing completion for the drainage upgrade works to alleviate current
flooding issues associated with eighteen properties located within Millbank Drive and Bellbird
Road, Mount Eliza. The works will provide for the upgrade of the existing drainage system, by
duplicating the current pipe network and providing a surcharge path through the Council Reserve
located within Millbank Drive to Kackeraboite Creek. Drainage works are being undertaken by
Civilmech Pty Ltd.
The proposed drainage improvements include the following:
• Installation of a new, high flow pipe network including pipes and pits
• Upgrade of existing pipes
• Replacement of road pavement
• Concrete kerb & channel
• Re-grading of driveways
• Rock outfall, and
• Other associated works
The drainage works are being funded from the Shire’s Local Integrated Drainage Strategy.
S603 – Shanns Avenue, Mount Martha – Special Charge Scheme
Civil works are now nearing completion with asphalting works being undertaken the construction of
Shanns Avenue special charge scheme. Works are to improve access, safety, residential amenity
and to reduce the impacts of storm water runoff and maintenance costs. The works involve the
construction of Shanns Avenue and Jeannine Court, for a total length of 500 metres. A contract
has been awarded to Maw Civil Pty Ltd.
Monthly Report May 2014
125
The objective of the works is to improve access, safety, residential amenity and to reduce the
impacts of storm water runoff and maintenance costs. The Shire has been successful in
establishing a Special Charge Scheme agreement with the residents of Shanns Avenue and
Jeannie Court, Mt Martha.
The proposed new road reconstruction includes the following key elements:
• 5.5m wide road for both Shanns Avenue & Jeannine Court
• Three Raised Platforms with 50km/hr speed limit throughout the whole length
• Kerb and Channel on both sides
• Concrete footpath (Exposed Aggregates type), and
• Drainage networks improvements
Photo of asphalting works undertaken
Monthly Report May 2014
126
7665 Road Reconstruction Works, Shands Road, Main Ridge
Tree removal has been undertaken with drainage works now commencing for the construction for
the reconstruction of Shands Road, from Mornington-Flinders Road to Shoreham Road, Main
Ridge. The project is currently being assessed for net gain offsets for vegetation removal with
Department of Environment and Primary Industries. There has been extensive community
consultation through the development of this project.
These works are being funded by the Federal Government through the National Black Spot
Program through VicRoads and under the Safer Local Roads contract with Downer Edi.
Photo of trees being removed
7677 Melbourne Road & Canterbury Jetty Road, Roundabout Construction
Civil works for the new roundabout at the intersection of Melbourne Road and Canterbury Jetty
Road, Blairgowrie is now completed, with landscaping works now to be undertaken. The works are
to improve intersection functionality and safety for road users. Civil works are being undertaken
Maw Civil.
Over a 5-year period there have been 12 reported crashes over a 3.2 km section of Melbourne
Road from Dundas Street to Canterbury-Jetty Road. Construction of the roundabout will
significantly improve traffic flow, improve road safety reducing the likelihood of vehicle collisions
and improve the overall functionality of the intersection for through traffic of the industrial precinct.
The intersection upgrade works are being funded by the Federal Government through the National
Black Spot Program.
D426 - Wetlands and Shared User Path Construction, Nepean Highway, Dromana
A contract has been awarded to Maw Civil Pty Ltd for the construction of wetland and shared path.
The wetlands (south side of the Nepean Highway) are a by-product of its low level position and
inadequate drainage. The Shire aims to improve pedestrian access by constructing a surface that
allows for easier pedestrian and cyclist movement.
Monthly Report May 2014
127
Image of newly constructed path and wetland
D416 - Mount Eliza Village Flood Mitigation Project
The Shire is currently working towards reducing flooding to the Mount Eliza shopping precinct as
part of its Local Integrated Drainage Strategy (LIDS).
In the past the precinct has been subject to serious flooding during severe wet weather. This
means drainage infrastructure must be improved to reduce the likelihood of future flooding to
businesses and surrounding homes.
Works will be undertaken in stages to reduce any disruption to shops and local traffic. It is
envisaged that road closures and driveway access restrictions will be kept to a minimum and that a
safe environment will be maintained for community members and contractors at all times.
The Shire is committed to keeping the community informed at all times throughout the project and
will be seeking input from residents and business owners to minimize any disruptions. A contact
has been award to Jaydo Construction Pty Ltd for $1.289M to construct the works.
Image of area to be protected by the mitigation works
Monthly Report May 2014
128
S603 – McLeod Road Group, Road and Drainage Construction, Mount Martha
A contract has been awarded to Maw Civil Pty Ltd for the road construction of McLeod Road, Hall
Street, Stiles Street, Hender Street, Barrow Street and Spencer Street, Mount Martha
The objective of the works is to improve access, safety, residential amenity and to reduce the
impacts of storm water runoff and maintenance costs. The Shire has been successful in
establishing a Special Charge Scheme agreement with the residents of McLeod Road Group,
Mount Martha.
The contract works involve the construction of McLeod Road, Hall Street, Stiles Street, Hender
Street, Barrow Street and Spencer Street, for a total length of 2 kilometres.
The proposed new road reconstruction includes the following key elements:
• 5.5m wide road (back of kerb to back of kerb) for all roads
• At least five Raised Platforms with 50km/hr speed limit throughout the whole length
• Slow points with narrowing of road pavement
• Threshold treatments at road intersections
• Kerb and Channel on both sides
• Drainage networks improvements and
• Water sensitive urban design for stormwater discharge into Sunshine Creek
McLeod Road Group property owners together with Council will pay for the cost of these works
under the provisions of McLeod Road Group Special Charge Scheme. Council will contribute 34%
of the cost of works and property owners the other 66%.Council resolved to declare the special
charge at its meeting on 10th October 2011.
There has been extensive community consultation through the development of the McLeod Road
Group Special Charge Scheme, including posting of notices under the relevant statutory
processes.
7708 – Shands Road and Main Creek Road, Roundabout, Main Ridge
Tenders are currently being called for the construction of roundabout at the intersection of Shands
Road and Main Creek Road, Main Ridge. The project is being funded via VicRoads through the
National Blackspot program.
The upgrade will provide for improved safety to motorists and pedestrians, and will include the
following key components:
• Central island construction
• Kerb and channel returns
• Splitter Islands with pedestrian refuges
• Pavement widening
• Drainage improvements
• Removal of trees
• Relocation of existing bus stop, and
• Other associated works
Works are currently in the Preliminary stage with the aim of having works scheduled for September
to December 2014.
Monthly Report May 2014
129
Image of proposed roundabout
7401 - Building Program – Major Building Works
Mornington Civic Reserve Redevelopment Project
David Collings Leisure Centre is being expanded to provide new and improved recreation and
leisure programs at Civic Reserve. Mornington Tennis Club will relocate to their new clubrooms
and outdoor courts. Mornington Youth Club will be accommodated in a new purpose built
gymnastics hall. An expanded table tennis facility has been designed for Mornington Peninsula
Table Tennis Association. The existing entry foyer will be reconfigured to include an expanded
program room, kiosk, administration offices, amenities, crèche and small gym room. Services
infrastructure to the building is being upgraded and a new car park constructed.
The building works will effectively double the size of David Collings Leisure Centre and consists of
the following components:
Tennis
• Clubrooms including social room, tournament office, kitchen, storage, change rooms and
amenities.
• 12 outdoor tennis courts (Conipur Pro-Clay surfacing) with lighting
Gymnastics
• Gymnastics hall including multi-purpose room, office, coach’s room, store and change room
and amenities.
Table Tennis
• Options for up to six international competition size table tennis courts (Core works consist
of two courts with capacity to expand to six courts by agreement with Mornington Peninsula
Table Tennis Association).
Program Rooms and Entry Foyer
• Group fitness room, administration office, reception desk and kiosk, crèche, gym room (45
square metres), store and new and refurbished amenities.
Supporting Infrastructure
• Upgraded electricity supply, new gas supply, recycled water supply and car park (175
spaces) and associated landscaping.
Significant progress has been made with the project construction works since works commenced
on July 2013 with the project now more than 60 percent complete. The current focus of building
works is completion of external cladding, internal partition walls and hydraulic, electrical and
mechanical services. Tennis court playing surfaces and car park pavements are being finalised.
Monthly Report May 2014
130
Tennis facilities at Civic Reserve
Car park construction at Civic Reserve
Bentons Square Community Centre Preschool Additions
A contract was awarded to building contractor Mackie for additions to the preschool at Bentons
Square Community Centre, Mornington East. The building additions include a playroom with
capacity for 33 preschool children, toilets, kitchen, office, store-room and entry foyer. Playground
facilities will be expanded and modernised in conjunction with the building works.
This development will significantly increase places available for preschool students in Mornington.
The project costing $1 million has attracted a State Government grant of $600,000.
Works have commenced on site with demolition and concrete slab preparation works underway. It
is anticipated building works will be completed in September 2014.
Image – Preschool Additions
Mount Martha Life Saving Club Clubrooms
A contract ($1.74 million) has been awarded to Lloyd Group for the construction of new clubrooms
for Mount Martha Life Saving Club. The existing club-rooms will be demolished to make room for
the facility, which will be double the size. Included in the new facility are three training rooms, a
larger first aid communications room, an office which state and district officers can work from, as
well as space to store emergency equipment, some of which is currently stored off site due to lack
of space. Public toilets will be included within the new clubrooms.
Project funding is being provided over two financial years by the Victorian Government ($900,000),
Mount Martha Life Saving Club ($400,000) and the Shire ($250,000 plus cost of new public toilets).
The builder has established on site and commenced demolition activities.
Monthly Report May 2014
131
Image: Mount Martha Life Saving Club Clubrooms
Streetscape Improvement Works Package (Mount Eliza, Portsea, and Sorrento)
The Shire’s capital works program includes funding for implementation of a number of minor
streetscape improvement projects throughout the municipality consistent with adopted streetscape
master plans. The streetscape works will improve the sense of place, amenity and pedestrian
safety in various villages through the provision of quality landscaping and urban infrastructure.
A contract has been awarded for works at the following locations:
1. Mount Eliza Village (south side of Mount Eliza Way service road, from Old Mornington
Road roundabout to Davies Avenue)
a. Reconstruction and widening of the footpath and kerb and channel in front of
service road shops;
b. Landscaping of the median strip between Mount Eliza Way and service road;
c. Re-alignment of the pedestrian crossings on the service road entrance off Old
Mornington Road roundabout;
d. Rationalisation of confusing traffic islands at car park entrance off Old Mornington
Road roundabout.
2. Portsea Village (north side of Point Nepean Road service road, from Newton Reserve to
Portsea Hotel)
a. Reconstruction of the existing footpath and kerb and channel in front of Newton
Reserve and commercial premises;
b. Enhanced pedestrian linkages to the entrance of Portsea Pier access road;
c. Provision of a small pedestrian plaza on Newton Reserve outside Portsea Pier Café
including provision of quality street furniture (seating, lighting, rubbish bins, bicycle
hoops and drinking fountain);
d. Quality landscape planting on Newton Reserve with native coastal trees, shrubs and
grasses and protection of existing Drooping Sheoaks;
3. Ocean Beach Road, Sorrento (completion of Darling Square works outside Manyung
Gallery)
Monthly Report May 2014
132
a. Exposed aggregate paving, provision of curved seat facing location of future street
sculpture, planting and street tree consistent with landscape theme delivered on
northern side of Darling Square;
4. Ocean Beach Road, Sorrento (entrance from Old Melbourne Road roundabout)
a. Installation of a raised pedestrian crossing platform, including associated timber
bollards and landscape planting, consistent with pedestrian crossing recently
installed at Darling Square.
Baxter Preschool, Baxter
Williams Kaye Hofer Architects has been engaged to provide the detailed design and specification
for the refurbishment and additions to Baxter Preschool. A number of meetings have been held
with the project steering committee to develop the design to cater for increased enrolments and
changing regulatory requirements.
The works include additional classroom, staff offices/meeting room, toilets, disabled toilet and a
new enlarged entry foyer.
The proposed works will significantly increase places available for preschool students in Baxter.
Project costing of $1.2 million has attracted a State Government grant of $300,000.
Council awarded a contract to Mackie for all construction activities at its 16 September 2013
meeting. The preschool will operate and remain on site during the staged construction work with
new services in 2014 housed in a temporary portable building onsite for the first two terms.
Construction works commenced November 2013
Photo of window frames and plastering in new playroom
Elsie Dorrington Netball Pavilion, Mornington – Pavilion Strategy
MSM Architects has been engaged to provide the detailed design and specification for the
refurbishment and additions to Elsie Dorrington Netball Pavilion. The design includes time
keepers/office, unisex change and toilet facilities, umpires change room, store rooms, bin store,
internal disabled toilet, external public toilets, first aid room, disabled access, new kitchen and
social areas.
The proposed works will significantly assist the Mornington Netball Association in providing
adequate facilities to cater for their existing seven playing courts. $1.2 million has been budgeted
for this project.
Monthly Report May 2014
133
Tenders for the building works close 13th November 2013. Construction works commenced 20th
January 2014 and is anticipated to be completed in August 2014.
Photo of undercover viewing area
Citation Reserve, Mount Martha – Pavilion Strategy
This project will involve the demolition/relocation of the existing pavilion with a new facility to cater
for both senior and junior football.
The design will include unisex change and toilet facilities, umpires change room, store rooms, bin
store, internal disabled toilet, external public toilets, first aid room, disabled access, new kitchen
and social areas. Provision will also be made for new energy efficient lighting, heating, ventilation
and cooling systems, insulation, water saving fixtures and water tanks for capture of roof water for
toilet flushing.
Architectural firm Mantric Architecture has been appointed to develop the detailed design and
documentation. A meeting has been held 20th November 2013 with Council’s Design Advisory
Panel (DAP) to review the concept and overall master plan for Citation Reserve. The advice from
the DAP has influenced the design and location of the concept plan. A further meeting with the
DAP was held on the 11th April 2014. The schematic design has been completed and detailed
design has commenced.
Image of schematic design elevations
Monthly Report May 2014
134
Martha Cove Fish Passage
The Shire has completed a series of ponds on Brokil Creek to link the Martha Cove waterway
development with the upper reaches of Brokil Creek. These works enable native fish to migrate
upstream as part of their annual breeding cycle. Funding for this project was provided by the
Martha Cove developer.
Image: Fish Passage works at Martha Cove development site
F023 CCTV Hasting
The contract for the installation of CCTV cameras in the Hastings Commercial Centre was
awarded to Omnivision Pty Ltd. The installation works are now completed and awaiting powering
up by United Energy. The cameras to will then be tested before commissioning
Coles Carpark
Monthly Report May 2014
Corner Salmon and High St
With control box on ground
135
Mothers Beach Toilet
The design for the new Mothers Beach Toilet is underway. The Architects are Baade Harbour
Australia Pty Ltd.
The design is based on 6 unisex family units designed to the Disability Code requirements and will
also have external showers and 1 ambulant toilet
Monthly Report May 2014
136
CAPITAL WORKS
Financially, there have been no changes to capital in the May report
The following list is comprised from April’s report, where the program has been revised by $67k
(unfavourably).
Please note projects are shown net of income (cost to Council).
Projects with additional income:
•
17031 - Provision of Library Books/Materials – (nil) Premiers Reading Challenge funding
received towards books for pre-schoolers ($21k).
•
17263 - Implementation of Recreations Master Plan – (nil), Contribution from Recreation
Reserve development, Bunguyan Reserve Tyabb +$155k.
•
17665 – B/Spot Shands Rd Mornington Flinders Rd Shoreham – +$125k, contribution from
residents received towards road/drainage works/additional to Vic Road blackspot funding .
•
17622 – R2R 3 Hodgins Road Frankston Flinders Rd – (nil), project reallocation from
R2R 3 Bungower Road/Tyabb Tooradin Road +$528k. (project to be finalised December
2014)
•
17549 – Bicycle Strategy (nil), Contribution from Recreation Reserve development, Bicycle
Strategy works +$40k.
•
17584 – Activity Centre Structure Plan (nil), Developer contribution received towards
streetscape works +$27k.
Projects with additional costs:
•
17038 - Traffic Management Treatments - Somerville Pedestrian Strategy Implementation
($50k): Additional cost associated with Shire contribution/construction of intersections
lights.
•
17362 – Footpath Strategy Implementation – SCS Old Mornington Rd Stage 2 William
Road ($70k): Additional cost to complete works, shire contribution.
•
17403 – Municipal Building Improvements – Rosebud Central Shopping Lights ($55k): Risk
management issue, to make safe lighting fixtures at shopping centre.
•
17618 – R2R Racecourse Rd ($47k) Additional Shire contribution towards completion of
works.
•
17673 – Sporting Facilities Lighting Program – Fruit Growers Reserve ($50k) Increase cost
of lighting due to higher specifications of engineered works.
•
17606 – Tyabb/Tooradin Road – ($53k) additional funding to address urgent traffic
management issues including bridge works.
•
17558 Kerb and Channel – Rehabilitation: Emergency Repairs ($54k), additional cost of
repairs from service requests.
Monthly Report May 2014
137
Savings have been achieved in the following projects (which offset other items):
•
17401 Building Renovations – Major Building, Toilet Strategy Implementation $30k, offset
funding towards Mornington Transit Centre (works included toilet works).
•
17644 B/Spot Melbourne Rd and Hughes - $75k, Shire contribution no longer required,
project complete.
•
17707 B/Spot Boes Rd/Graydens Road - $150k, Shire contribution re-prioritised to other
capital projects/project funding to be reviewed 2014-15.
•
17552 B/Spot Program Council Contribution - $35k, Offset savings towards urgent works.
(Rosebud lighting works)
•
17708 B/Spot Shands/Mains Creek Roundabout, $50k Shire contributions reviewed and
decreased.
•
17710 B/Spot Sandy Road Fingal, $50k Shire contributions reviewed and decreased.
•
17665 Somerville Needs Strategy $50k, funding reallocated to Somerville pedestrian
signals.
Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance
Month Month Month Y.T.D
Y.T.D.
Y.T.D
Y.E.
Y.E.
Y.E.
$'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000
Capital Works Area
Internal Expenses
Land
Buildings
Infrastructure - Roads
Infrastructure - Drainage
Infrastructure - Other
Plant
Information Technology
Artworks
Library Bookstock
0
0
931
965
219
234
1
0
0
11
0
1
1,113
730
284
156
22
7
0
118
0
(1)
(182)
235
(65)
78
(21)
(7)
0
(107)
0
532
7,970
12,536
2,897
2,706
392
3
15
1,007
1
497
8,596
6,607
2,576
1,538
146
63
0
1,036
(1)
35
(626)
5,929
321
1,168
246
(60)
15
(28)
0
50
14,167
18,570
3,989
4,018
406
0
20
1,320
0
532
16,310
20,275
4,032
4,173
410
3
20
1,341
0
(482)
(2,143)
(1,704)
(43)
(155)
(3)
(3)
0
(21)
2,398
2,450
(52)
28,306
21,181
7,125
42,791
47,354
(4,563)
Total Capital Works
Monthly Report May 2014
138
Capital Works Third Quarter
Program No
Program Description
Activity
Activity/
Description
Forecast
Proposed
Annual
Forecast
Net Change
Comment
Fav(Unfav)
Funded within program
17028
Replacement of Office Furniture
Z100
Office Furniture: Annual Provision
30,000
25,000
17028
Replacement of Office Furniture
Z117
HACC Oven Equipment
19,129
24,129
17050
Rehab - Walkways/bike paths/footpat
E540
Horse Trail Upgrade for Maintenance
0
10,000
(10,000) Additional cost
17050
Rehab - Walkways/bike paths/footpat
E579
Eramosa Rd (Graf Rd - Pembrooke Drive
70,266
77,321
(7,055) Additional cost
17050
Rehab - Walkways/bike paths/footpat
E580
Milne Rd ( Martin Rd - Governor Rd)
120,000
100,000
20,000 Offset urgent works
17050
Rehab - Walkways/bike paths/footpat
E582
Mornington Tyabb Rd (Yuilles Rd)
162,234
157,000
5,234 Offset urgent works
17050
Rehab - Walkways/bike paths/footpat
E523
Balcombe Creek Boardwalk
300,000
246,000
17050
Rehab - Walkways/bike paths/footpat
E542
Footpath Replacement for Risk Management
150,000
220,000
(70,000) Reinstatment of original budget, due to
the urgent nature of works
17053
Drainage Rehabilitation
E101
Emergency Repairs From Maint Program
340,000
439,528
(99,528) Additional cost to complete outstanding
works
17053
Drainage Rehabilitation
E102
Drainage Rehab Enhancement
140,000
100,000
40,000 Offset within program
17053
Drainage Rehabilitation
E103
Intersection Drainage and Soak Pit
90,000
30,000
60,000 Offset within program
17053
Drainage Rehabilitation
E107
Pit Lid Replacement
50,000
20,000
17054
Drainage Upgrades
D028
Investigation & Design Development
100,000
94,000
17054
Drainage Upgrades
D055
TBD: Drainage Upgrade
160,000
180,000
17054
Drainage Upgrades
D064
Installation of Soak Pits
100,000
64,000
17054
Drainage Upgrades
D085
Minor Works Shirewide Upgrades
40,000
62,000
17401
Building Renovations - Major Build
K023
Mount Martha House
6,641
14,000
17401
Building Renovations - Major Build
K048
Program Design Cost
60,080
57,680
17401
Building Renovations - Major Build
K066
Sorrento Pre School (Income)
0
(19,629)
Monthly Report May 2014
139
5,000 Offset urgent works
(5,000) Urgent works HACC oven
54,000 Offset urgent works, Rehab Walkways/bike paths/footpath
30,000 Offset within program
6,000 Offset within program
(20,000) Additional cost to complete outstanding
works
36,000 Additional cost to complete outstanding
works
(22,000) Offset within program
(7,359) Additional cost to complete outstanding
works
2,400 Offset final stage of Sorrento Strategy
Boardwalk 17368 Sorrento Boardwalk
Strategy
19,629 Contributions received
Program No
Program Description
Activity
Activity/
Description
Forecast
Proposed
Annual
Forecast
17401
Building Renovations - Major Build
K066
Sorrento Pre School
200,000
219,629
(19,629) Additional works
17401
Building Renovations - Major Build
K084
Sports Pavilion Strategy Implementation
264,000
247,843
16,157 Offset funding
17401
Building Renovations - Major Build
K094
Office Pound Rd Hasting
2,561
3,850
17401
Building Renovations - Major Build
K096
Mt Martha Tennis Pavilion
20,582
45,000
17401
Building Renovations - Major Build
K102
Hastings Municipal Office - Refurbishment
200,000
197,223
17401
Building Renovations - Major Build
K105
Minor Urgent Works
100,000
93,435
17554
Skate & BMX Strategy
S500
Balnarring Skate Park, Balnarring
267,000
403,400
17554
Skate & BMX Strategy
S501
Mt Martha Skate Park
254,000
117,600
17593
Integrated Flood Management and Dra
D401
The Eyrie McCrae
238,000
257,000
17593
Integrated Flood Management and Dra
D412
Dromana Catchment
22,000
25,200
17593
Integrated Flood Management and Dra
D416
Ballar Catchment
1,047,800
1,008,100
17593
Integrated Flood Management and Dra
D419
McCrae Catchment
40,000
52,000
17593
Integrated Flood Management and Dra
D421
Flood Mitigation Unsealed Rds
6,000
6,500
17593
Integrated Flood Management and Dra
D427
Dorio Regraded Drain Baxter (Income)
0
(73,472)
17593
Integrated Flood Management and Dra
D427
Dorio Regraded Drain Baxter
0
73,472
17362
Footpath Strategy - Impl
H366
Wooralla Dr (Tower Rd to Emil Madse
275,265
223,320
4,875,558
4,801,129
Total
Projects deferred
Monthly Report May 2014
149
Net Change
Comment
Fav(Unfav)
(1,289) Additional cost to complete outstanding
works
(24,418) Mt Martha Tennis Pavillion offset from
Sports Pavillion Strategy
2,777 Offset
6,565 Offset
(136,400) Additional cost to complete outstanding
works
136,400 Design stage still being completed due
to heritage advice, transfer funding to
Balnarring Skate Park, for additional
scope of works increase
(19,000) Additional cost to complete outstanding
works
(3,200) Additional cost to complete outstanding
works
39,700 Program offset, funding offset toward
program over expenditure
(12,000) Design stage
(500) Additional cost to complete outstanding
works
73,472 Offset funding from LMA Linking
Melbourne Authority (Pen Link Linking
works)
(73,472) Offset funding from LMA Linking
Melbourne Authority (Pen Link Linking
works)
51,945 Delayed project due to planning issues
74,429
Program No
Program Description
Activity
Activity/
Description
Forecast
Proposed
Annual
Forecast
17701
Active Sports Strategy - Impl
7701
Active Sports Strategy - Implementation
100,000
50,000
100,000
50,000
90,000
70,000
90,000
70,000
9,500
59,500
(50,000) Additional cost to complete outstanding
works (Somerville intersection)
(13,000) Additional cost of Emergency Repairs
Total
Net Change
Comment
Fav(Unfav)
50,000 Velodrome Study deferred for current
year (and next), offset toward over
expenditures
50,000
Projects funding priority works
17699
Unmade Carpark Construction Strateg
7699
Unmade Carpark Construction Strategy
Total
20,000 Offset funding towards 56833 Rye
Pocket Park (prioirty works)
20,000
Projects with additional expenditure
17038
Traffic Mgt Treatments
C129
Somerville Pedestrian Strategy Implementation
17065
Rehab-Foreshore Fac/Boat Ramps/Jett
E980
Emergency Struct Repair Boat Ramp
50,000
63,000
17272
Hall Improvements Asset Replacement
J506
Hall Building Works (Various)
30,000
32,692
(2,692) Additional cost to complete outstanding
works (offset from T032)
17362
Footpath Strategy - Impl
H335
SCS Walkers Rd/ Millbank Dr to Humphries
30,000
33,400
17362
Footpath Strategy - Impl
H347
Pt Nepean Rd Wattle Pl to Bartels
101,300
109,000
17362
Footpath Strategy - Impl
H350
SCS Old Mton Rd Stage 2 -William Rd
202,000
272,000
17362
Footpath Strategy - Impl
H353
Jetty Rd (Pt Nepean Rd Keogh St)
264,132
269,000
17368
Sorrento Strategy - Boardwalk
7368
Sorrento Strategy - Boardwalk
9,920
12,320
17400
BBQ Upgrade Program
O031
Quarry Reserve (No 1)
13,000
16,239
17403
Municipal Building Imp
J026
Rosebud Central Shopping Ctre Light
0
55,000
(3,400) Refund to residents
(7,700) Additional cost to complete outstanding
works
(70,000) Additional cost to complete outstanding
works
(4,868) Additional cost to complete outstanding
works
(2,400) Additional cost to complete outstanding
works
(3,239) Additional cost to complete outstanding
works
(55,000) Urgent works to make safe
17606
B/Spot Tyabb Tooradin Rd Bungower
7606
B/Spot Tyabb Tooradin Rd Bungower
0
53,000
Monthly Report May 2014
141
(53,000) Urgent works to make safe/bridge
works
Forecast
Proposed
Annual
Forecast
R2R Racecourse Rd M/ton Tyabb Rd
0
46,884
7658
Gateway Park Development
0
9,180
Morington Transit Precinct
7666
Mornington Transit Precinct
346,000
376,000
17673
Sporting Facilities Lighting Program
L201
Fruit Growers Reserve
40,000
90,000
17558
Kerb and Channel - Rehabilitation
M516
Kerb and Channel Replacement
200,000
316,000
17665
B/Spot Shands- Mton Flind Shoreham
7665
B/Spot Shands- Mton Flind Shoreham (Income)
0
(105,392)
17665
B/Spot Shands- Mton Flind Shoreham
7665
B/Spot Shands- Mton Flind Shoreham
551,600
781,992
4,834,320
2,268,423
Program No
Program Description
Activity
Activity/
Description
17618
R2R Racecourse Rd M/ton Tyabb
7618
17658
Gateway Park Development
17666
Total
Net Change
Comment
Fav(Unfav)
(46,884) Project finalisation.
(9,180) Additional cost/offset Mornington
Structure Plan
(30,000) Additional works, including public toilet
facility, funded from toilet strategy
(50,000) Additional lighting/increased lighting
(116,000) Funding revised due to urgent works
105,392 Contribution towards works/associated
at Tucks Rd/Shands Rd
(230,392) Additional external and Shire
contribution towards project works
(642,363)
Projects with additional income
17031
Provision of Library Books/Material
L919
Premier's Reading Challenge (Income)
0
(20,752)
17031
Provision of Library Books/Material
L919
Premier's Reading Challenge
0
20,752
17038
Traffic Mgt Treatments
C142
Tyabb Primary School (Income)
0
(25,000)
17038
Traffic Mgt Treatments
C142
Tyabb Primary School
0
50,000
17263
Implementation of Recreation Master
T030
Bunguyan Reserve (Income)
0
(126,635)
126,635 Funding received from developer
17263
Implementation of Recreation Master
T030
Bunguyan Reserve
120,000
246,635
(126,635) Funding received from developer
Monthly Report May 2014
142
20,752 Premiers Reading Challenge: to fund the
developemnt of reading skills amongst
the young.
(20,752) Premiers Reading Challenge: to fund the
developemnt of reading skills amongst
the young.
25,000 Contribution received
(50,000) Contribution received/Council blackspt
funding.
Forecast
Proposed
Annual
Forecast
Mt Martha Junior Football Lights (Income)
0
(13,500)
13,500 Contribution Department of Transport
and Local Infrastructure
T039
Mt Martha Junior Football Lights
0
13,500
(13,500) Contribution Department of Transport
and Local Infrastructure
Implementation of Recreation Master
T040
South M/ton Junior Football Club (Income)
0
(15,700)
15,700 Contribution Department of Transport
and Local Infrastructure
17263
Implementation of Recreation Master
T040
South M/ton Junior Football Club
0
15,700
17362
Footpath Strategy - Impl
H350
SCS Old Mton Rd Stage 2 -William Rd (Income)
(61,200)
(81,200)
(15,700) Contribution Department of Transport
and Local Infrastructure
20,000 Contributions Special Charge Scheme.
17362
Footpath Strategy - Impl
H357
SCS Victoria St-Marine Pd/Seaview A ((Income)
0
(14,023)
14,023 Contributions Special Charge Scheme.
17549
Bicycle Strategy
7549
Bicycle Strategy (Income)
0
(40,000)
17549
Bicycle Strategy
7549
Bicycle Strategy
298,777
338,777
17559
Drainage - Soak Pit Refurbishment
7559
Drainage Rehabilitation Program (Income)
0
(1,818)
17584
Activity Centre Structure Plan - Im
7584
Activity Centre Structure Plan - Improvements (Income)
0
(27,000)
27,000 Developer Contribution
17584
Activity Centre Structure Plan - Im
7584
Activity Centre Structure Plan - Implemenation
726,000
753,000
(27,000) Developer Contribution
17622
R2R 3 Hodgins Road Frankston Flinde
7622
R2R 3 Hodgins Road Frankston Flinders (Income)
0
(528,895)
528,895 R2R 3 allocation of funding
17622
R2R 3 Hodgins Road Frankston Flinde
7622
R2R 3 Hodgins Road Frankston Flinders
0
528,895
(528,895) R2R 3 allocation of funding
17690
Sorrento Early Leaning Facility
7690
Sorrento Early Learning Facility (Income)
0
(10,000)
17690
Sorrento Early Leaning Facility
7690
Sorrento Early Learning Facility
267,000
277,000
17695
RTR - Bungower Rd / Tyabb-Tooradin
7695
RTR - Bungower Rd / Tyabb-Tooradin (Income)
(1,000,000)
(210,427)
10,000 Contribution Department of Early
Childhood
(10,000) Contribution Department of Early
Childhood
(789,573) Reallocation of funding
17695
RTR - Bungower Rd / Tyabb-Tooradin
7695
RTR - Bungower Rd / Tyabb-Tooradin
1,000,000
210,427
1,350,577
1,339,736
0
4,730
Program No
Program Description
Activity
Activity/
Description
17263
Implementation of Recreation Master
T039
17263
Implementation of Recreation Master
17263
Total
Net Change
Comment
Fav(Unfav)
40,000 Developer Contribution
(40,000) Developer Contribution
1,818 Contribution towards works
789,573 Reallocation of funding
10,841
Projects with offsets from Operations
17010
Plant & Equipment Replacement
Monthly Report May 2014
Y522
Trailer
143
(4,730) Funded operations budget
Program No
Program Description
Activity
Activity/
Forecast
Description
17010
Plant & Equipment Replacement
Y550
Proposed
Annual
Forecast
Cat and Dog Cages
Total
Net Change
Comment
Fav(Unfav)
0
3,600
(3,600) Funded operations budget
0
8,330
(8,330)
98,900
83,000
938,000
908,000
5,000
6,340
Projects with savings
17263
Implementation of Recreation Master
T032
Sports Lighting Graham Reserve SRV
17401
Building Renovations - Major Building
K085
Toilet Strategy Implementation
17066
Signage - safety warning on Reserves
7066
Signage - safety warning on Reserves
17483
Signage Directional
7483
Signage Directional
25,000
23,660
17552
Blackspot Program (Council contributions)
7552
B/Spot Program Council Contribution
75,000
40,000
35,000 Offset Rosebud Lighting (Muncipal
17558
Kerb and Channel - Rehabilitation
M514
Emergency repairs from service requirements
100,000
38,000
62,000 Offset footpath rehab program/urgent
after asset reviews.
17593
Integrated Flood Management and
D424
Southern Peninsula Catchment
150,000
155,000
(5,000) Additional cost to complete outstanding
149,000
133,000
works
16,000 Project finalisation, transfer of funding
75,000
0
Drainage
15,900 Offset toward lighting projects17673
30,000 Offset funding towards 17666
(1,340) Offset funding from 17483 Signage
1,340 Offset towards signage 17066 Signage
17641
B/Spot Elizabeth St & Herring St
7641
BSpot Elizabeth Street Herring St
17644
B/Spot Melb Rd and Hughes Rd
7644
BSpot Melbourne Rd and Hughes Road
17655
Somerville Needs Strategy
7655
Somerville Needs Strategy - Implementation
189,000
139,000
17696
Hastings Activity Centre Structure
7696
Mornington Structure Plan Traffic Management
100,000
90,820
17707
BSpot Boes/Graydens Roundabout
7707
BSpot Boes/Graydens Roundabout
250,000
100,000
17708
BSpot Shands/Main Creek Roundabout
7708
BSpot Shands/Main Creek Roundabout
930,000
880,000
50,000 Project re-prioritised
17710
BSpot Sandy Road Fingal
7710
BSpot Sandy Road Fingal
415,000
365,000
50,000 Project re-prioritised
17711
BSpot Point Leo Road Red Hill
7711
BSpot Point Leo Road Red Hill
135,000
110,000
25,000 Offset funding towards 17665
3,634,900
3,071,820
563,080
14,885,355 11,609,438
67,657
Total
Grand Total Changes
Monthly Report May 2014
144
75,000 Reallocation of funding/project
50,000 Offset towards additional cost of
Somerville traffic lights works
9,180 Offset toward bottom line
150,000 Shire funding re -prioritised
Capital Works
Forecast
Y.T.D
Program
17010. Plant & Equipment Replacement
17012. Acquisition (splays, easements & sm
17016. Oval Rehab - Drainage & Sprinklers
17028. Replacement of Office Furniture
17030. Corporate IT System
17031. Provision of Library Books/Material
17032. Acquisitions - M'ton Pen Reg Galler
17038. Traffic Mgt Treatments
17042. Unsealed Rds - Intersection Safety
17050. Rehab - Walkways/bike paths/footpat
17053. Drainage Rehabilitation
17054. Drainage Upgrades
17062. Signage - Traffic/Parking Areas
17063. Signage - General
17065. Rehab-Foreshore Fac/Boat Ramps/Jett
17066. Signage - safety warning on Res & F
17067. Signage - Local Laws on Reserves
17082. Sale of Roads
17187. Fruitgrowers Reserve Machinery Shed
17260. Playground developments
17263. Implementation of Recreation Master
17272. Hall Improvements Asset Replacement
17273. Reserve Improvements/ Asset Replace
17313. Equestrian Strategy Implementation
17362. Footpath Strategy - Impl
17363. Photocopier Replacement
17368. Sorrento Strategy - Boardwalk
17371. Portsea Strategy - Impl Stage 1
17400. BBQ Upgrade Program
17401. Building Renovations - Major Build
Monthly Report May 2014
364,138
50,000
145,381
49,813
2,882
1,007,306
15,000
337,188
22,500
1,422,429
709,518
396,980
11,250
15,000
60,496
4,806
11,250
0
0
365,976
779,284
35,446
75,292
1,000
2,358,604
37,530
11,972
300,000
37,129
5,633,267
145
Actual
Y.T.D.
Variance
Y.T.D
Budget
Y.E.
Forecast
Y.E.
124,135
240,003
376,300
383,130
2,092
47,908
50,000
50,000
13,970
131,411
147,000
147,000
45,082
4,731
30,000
49,129
2,882
0
0
2,882
1,035,518
(28,212) 1,320,000 1,340,752
0
15,000
20,000
20,000
688,604
(351,416)
329,300
759,300
7,373
15,127
30,000
30,000
1,074,952
347,477 1,410,000 1,317,821
647,073
62,445
700,000
669,528
356,612
40,368
400,000
400,000
16,292
(5,042)
15,000
15,000
6,641
8,359
20,000
20,000
62,984
(2,488)
50,000
63,000
7,173
(2,367)
5,000
6,340
11,287
(37)
15,000
15,000
11,876
(11,876)
0
0
368
(368)
0
0
218,478
147,498
447,000
457,000
192,460
586,824 1,322,100 1,150,835
32,692
2,754
50,000
32,692
0
75,292
90,000
90,000
0
1,000
100,000
1,000
846,005 1,512,599 2,770,982 2,844,605
9,980
27,550
50,040
50,040
12,223
(251)
0
12,320
43,265
256,735
400,000
400,000
48,739
(11,610)
40,000
43,239
7,068,348 (1,435,081) 11,935,000 12,268,098
Variance
Y.E.
(6,830)
0
0
(19,129)
(2,882)
(20,752)
0
(430,000)
0
92,179
30,472
0
0
0
(13,000)
(1,340)
0
0
0
(10,000)
171,265
17,308
0
99,000
(73,623)
0
(12,320)
0
(3,239)
(333,098)
Forecast
Y.T.D
Program
17402. Recreation Building Imp
17403. Municipal Building Imp
17444. Hastings Com Area Parking & TMT Imp
17464. Plant & Equip Replace't Rec Facil
17465. LT - Coastal Mgt/Master Plan Impl
17473. St Mitchell Circuit, M'ton Railway
17482. Safer Local Roads Program
17483. Signage Directional
17486. Southern Peninsula Aquatic Recreati
17489. Rye Traffic Man Strategy Implementa
17490. Police Point Park Improvements
17496. LATM Shire Wide
17504. Signage Township Corporate
17522. Enterprise Content Management Syste
17549. Bicycle Strategy
17552. Blackspot Program (Council contribu
17554. Skate & BMX Strategy
17555. Gateway Park, Mornington
17556. Soccer Strategy - Implementation
17558. Kerb and Channel - Rehabilitation
17559. Drainage - Soak Pit Refurbishment
17584. Activity Centre Structure Plan - Im
17586. Bus Shelter Rehabilitation
17593. Integrated Flood Management and Dra
17594. Dromana Visitors Centre - Major Upg
17606. B/Spot Tyabb Tooradin Rd Bungower
17618. R2R Racecourse Rd M/ton Tyabb
17622. R2R 3 Hodgins Road Frankston Flinde
17626. Foreshore Camping Areas - Amenity B
17629. Safety Beach CC - Path to Lift Acce
17630. Peninsula DriveSafe
17641. B/Spot Elizabeth St & Herring St
Monthly Report May 2014
130,000
58,994
220,000
32,829
0
65,697
0
22,692
152,125
37,500
7,275
0
37,500
120,000
213,940
31,664
377,298
0
57,125
323,976
100,000
516,950
9,998
1,690,693
0
8,830
7,810
88,114
196,875
19,875
50,000
107,158
146
Actual
Y.T.D.
2,866
52,344
80,092
29,778
0
81,920
0
14,071
168,659
3,486
170
600
30,124
59,980
31,947
51,877
470,359
3,220
0
352,831
85,156
343,645
22,176
1,487,587
1,840
680
46,884
6,801
255,291
2,333
28,534
102,214
Variance
Y.T.D
127,134
6,650
139,908
3,051
0
(16,223)
0
8,621
(16,534)
34,014
7,105
(600)
7,376
60,020
181,993
(20,213)
(93,061)
(3,220)
57,125
(28,855)
14,844
173,305
(12,178)
203,106
(1,840)
8,150
(39,074)
81,313
(58,416)
17,543
21,466
4,945
Budget
Y.E.
130,000
50,000
220,000
30,000
80,000
65,697
4,000,000
25,000
188,500
50,000
9,700
0
50,000
120,000
315,000
500,000
521,000
0
109,500
300,000
100,000
726,000
20,000
2,788,800
0
0
0
0
262,500
26,500
50,000
149,000
Forecast
Y.E.
130,000
105,000
220,000
34,072
80,000
81,920
4,000,000
23,660
188,500
50,000
9,700
0
50,000
120,000
338,777
40,000
521,000
0
209,500
354,000
100,000
753,000
22,200
2,862,272
0
53,000
46,884
528,895
262,500
26,500
50,000
133,000
Variance
Y.E.
0
(55,000)
0
(4,072)
0
(16,223)
0
1,340
0
0
0
0
0
0
(23,777)
460,000
0
0
(100,000)
(54,000)
0
(27,000)
(2,200)
(73,472)
0
(53,000)
(46,884)
(528,895)
0
0
0
16,000
Forecast
Y.T.D
Program
17644. B/Spot Melb Rd and Hughes Rd
17655. Somerville Needs Strategy
17657. Former M'ton Sec.College Classrooms
17658. Gateway Park Development
17659. Urban Rd Contibutory Scheme Strateg
17660. Pavillion Strategy Implementation
17664. B/Spot MelbRd Dundas-Canterbury RD
17665. B/Spot Shands- Mton Flind Shoreham
17666. Morington Transit Precinct
17667. Sorrento Seawall
17668. Mount Martha Park Viewing Tower
17671. Sorrento Policemans Point Strategy
17672. Neighbourhood Activity Centre Struc
17673. Sporting Facilities Lighting Progra
17674. Ticketing System Foreshore B/Ramp
17675. Tennis Strategy
17676. Netball Strategy
17677. BSpot Melb Rd (Canterbury Jetty Rd)
17678. BSpot Browns Rd/Boneo Rd-Flders Rd
17679. BSpot Marine Pd/Western Port/Skinne
17681. Safety Beach - Buckley's Rest
17682. Taxi Rank Safety Program
17683. Tootgarook Wetlands Bird Hide
17684. Bay Trail Path
17685. Disabled Parking
17686. SCS - Project Dromana Shire Road
17689. Land Acq - 23 Ninth Ave, Rosebud
17690. Sorrento Early Leaning Facility
17692. Bentons Square Preschool Additions
17695. RTR - Bungower Rd / Tyabb-Tooradin
17696. Hastings Activity Centre Structure
17697. Rosebud Activity Centre Structure P
Monthly Report May 2014
56,250
212,158
75,000
1,530
1,474,900
32,175
220,000
681,880
408,642
154,700
73,000
18,750
150,000
64,992
41,700
25,000
60,000
832,545
306,500
605,500
20,000
0
18,000
63,000
69,375
75,000
21,933
313,148
455,475
635,058
85,130
80,000
147
Actual
Y.T.D.
345
12,391
34,968
9,180
935,360
38,117
211,124
16,714
375,715
18,312
36,969
0
33,401
187,582
32,498
8,050
82,158
334,372
258,699
76,143
170
436
0
14,938
74,974
0
21,999
264,617
69,116
210,427
11,114
1,440
Variance
Y.T.D
55,905
199,767
40,032
(7,650)
539,540
(5,942)
8,876
665,166
32,927
136,388
36,031
18,750
116,599
(122,590)
9,202
16,950
(22,158)
498,173
47,801
529,357
19,830
(436)
18,000
48,063
(5,599)
75,000
(66)
48,531
386,359
424,631
74,016
78,560
Budget
Y.E.
75,000
189,000
100,000
0
2,401,900
42,900
220,000
551,600
346,000
154,700
73,000
25,000
200,000
100,000
41,700
100,000
119,000
832,545
306,500
655,500
20,000
0
18,000
92,000
92,500
100,000
0
267,000
581,900
1,000,000
100,000
100,000
Forecast
Y.E.
0
139,000
100,000
9,180
2,301,900
42,900
220,000
781,992
376,000
154,700
73,000
25,000
200,000
212,335
41,700
100,000
119,000
832,545
306,500
655,500
20,000
0
18,000
92,000
92,500
100,000
21,933
277,000
581,900
210,427
90,820
100,000
Variance
Y.E.
75,000
50,000
0
(9,180)
100,000
0
0
(230,392)
(30,000)
0
0
0
0
(112,335)
0
0
0
0
0
0
0
0
0
0
0
0
(21,933)
(10,000)
0
789,573
9,180
0
Forecast
Y.T.D
Program
17699. Unmade Carpark Construction Strateg
17701. Active Sports Strategy - Impl
17702. MP Regional Gallery Climate Control
17704. Land Acq. - 65 Skinner Street
17705. Alfreed Street Roundabout
17706. Alfreed Street Streetscape Works
17707. BSpot Boes/Graydens Roundabout
17708. BSpot Shands/Main Creek Roundabout
17709. BSpot Jetty/McDowell Signals
17710. BSpot Sandy Road Fingal
17711. BSpot Point Leo Road Red Hill
17712. West Park Open Space
17714. Mt Martha Life Saving Club
17715. Mens Shed Somerville
17716. Mens Shed Mornington
17717. Rosebud Library - Air Conditioning
77,431
8,330
400,000
460,000
92,304
185,000
216,660
146,608
62,476
60,808
18,326
0
300,000
0
0
0
Actual
Y.T.D.
8,705
0
440,992
460,858
170
8,784
96,810
77,005
26,979
6,900
95,962
23,102
16,775
2,775
0
138,826
28,305,639 21,180,542
Monthly Report May 2014
148
Variance
Y.T.D
68,726
8,330
(40,992)
(858)
92,134
176,217
119,850
69,603
35,497
53,908
(77,636)
(23,102)
283,225
(2,775)
0
(138,826)
Budget
Y.E.
90,000
100,000
400,000
0
100,000
185,000
0
0
0
0
0
0
0
0
0
0
Forecast
Y.E.
Variance
Y.E.
70,000
20,000
50,000
50,000
400,000
0
460,000
(460,000)
100,000
0
185,000
0
100,000
(100,000)
880,000
(880,000)
375,000
(375,000)
365,000
(365,000)
110,000
(110,000)
80,000
(80,000)
1,700,000 (1,700,000)
90,000
(90,000)
60,000
(60,000)
0
0
7,125,097 42,790,664 47,353,923 (4,563,259)
PRIORITY WORKS OVERVIEW
Financially, there have been no changes to Priority Works in the May report
The following list is comprised from April’s report, where the program has been revised by $67k
(favourably), and reported.
Major variations include:
Projects with additional expenditure:
•
56044 – Dredging of Boatramps ($20k) Additional works at Safety Beach (urgent works)
•
56107 – Building Renovations- William Warrain Centre ($13.5k) Urgent air condition works
required.
•
56167 – Special Charge Scheme Design ($40k), additional cost of investigations
•
58322 - Rye Pocket Park ($20k), works to create pocket park/parking area.
Projects with savings (used to offset other items)
•
56146 Infrastructure Upgrades – Landfills Rye Landfill $30k: project works funded 2014-15
•
56275 Long Term Coastal Management Master Plans $20k: Offset funding 56044 V907
Foreshore dredging Safety Beach works.
•
58306 Long Point Reserve – Connection to Sewerage $18k, Offset towards 56170 T521
Balnarring Recreation Reserve, additional cost to complete
Projects with additional funding
The following have received additional income from grants, and have no net cost to the Shire.
•
58308 Briars Feral Exclusion Fence (nil), funding received from the RE Ross Trust fund.
•
56123 Sustainable Energy Fund Initiative (nil), funding transferred from reserves to fund
sustainable initiatives (as per Council resolution)
•
56067 Coastal Reserves Biodiversity (nil), funding received from Westernport Ramsar.
•
56228 Corporate Water Conservation Program (nil), funding received from Melbourne Water
for land management and water quality projects.
Monthly Report May 2014
149
Priority Works Third Quarter
Program
No
Activity/
Program Description
Activity
Description
Posting Account
Forecast
Proposed
Annual
Forecast
Net Change
Comment
Fav(Unfav)
Funded within program
56012
56012
56108
56108
56112
56112
56171
56171
56228
Building Demolition.
Building Demolition.
Street Furniture.
Street Furniture.
Risk Mgt Initiatives former Landfill
Risk Mgt Initiatives former Landfill
IT Systems Upgrades and Development
IT Systems Upgrades and Development
Corporate Water Conservation Program
K909
K919
L750
L751
L807
L821
Y107
Y108
W102
TBD: Building Demolition
Fuel Tanks 782 Esplanade /Mton
Street Furniture Refurbishment
New Furniture/Bike Rack Install
TBD (Risk Mitigation)
Landfill Gas Monitoring
Microwve Link Upgrade: Mornington/S
Project Pro Implementation
Monitoring and Research
01 K909 2282
01 K919 2282
01 L750 2282
01 L751 2282
01 L807 2282
01 L821 2282
01 Y107 2282
01 Y108 2282
01 W102 2282
36,728
85,000
22,500
50,000
35,800
44,563
35,000
15,000
10,000
38,200
83,528
23,185
49,315
39,541
40,822
34,125
15,875
20,000
(1,472)
1,472
(685)
685
(3,741)
3,741
875
(875)
(10,000)
56228
Corporate Water Conservation Program
W107
Integrated Catchment Management
01 W107 2104
0
40,000
(40,000) Funded within program/cost of salary
56228
Corporate Water Conservation Program
W107
Integrated Catchment Management
01 W107 2282
145,000
105,000
40,000 Funded within program (offset contract
expenditure)
56228
Corporate Water Conservation Program
W112
L/Rivers Sub-surface WSUD Trial
01 W112 2282
80,000
70,000
10,000 Funded within program (offset to W10
Monitoring and Research)
56275
Long Term Coastal Management Master
Z075
Coastal Infrastructure Minor Works
01 Z075 2282
9,850
13,206
(3,356) Funded from within program (offset
Z078 Strategic Plans)
56275
Long Term Coastal Management Master
Z078
Strategic Plans (Coastal/Landscape/
01 Z078 2282
205,000
201,644
774,441
774,441
Total
Funding offset within program
Funding offset within program
Offsetting within program
Offsetting within program
Offsetting within program
Offsetting within program
Offset within program
Offset within program
Funded within program (offset W107
L/Rivers Sub-surface WSUD Tiral)
3,356 Funded from within program (offset to
Z075 Strategic Plans)
0
Projects with additional expenditure
56006
Rehab - Foreshore Facilities.
V000
Emergency Fac Rehab
01 V000 2282
55,779
70,500
(14,721) Additional cost of repairs to
infrastructure prior to holiday season
(risk managment)
56013
56044
Street Lighting Improvements.
Dredging of Boatramp at Hastings
V503
V907
Street Lighting Imp Urgent Request
TBD Boatramps Dredging
01 V503 2282
01 V907 2282
65,000
30,000
69,898
50,000
(4,898)
(20,000) Urgent works at Mothers Beach, not
yet complete
56067
56067
Coastal Reserves Biodiversity Conservation.
Coastal Reserves Biodiversity Conservation.
X057
X099
Warrangine Creek Veg Quality Improv
Frankston Spider Orchid Monitoring
01 X057 2282
01 X099 2282
0
0
4,750
8,000
56107
Building Renovations Misc.
K535
Willum Warrain Centre
01 K535 2282
0
13,500
(13,500) Replacement of air-condition units
56109
Minor Traffic Improvements.
6109
Minor Traffic Improvements
01 6109 2282
50,000
66,000
(16,000) Offset from Council Contribution
Blackspot program 17641 Elizabeth St
Herring St Hastings
Monthly Report May 2014
150
(4,750) Finalisation of works
(8,000) Finalisation of works
Priority Works Third Quarter
Program
Activity/
56167
Special Charge Schemes Design.
H032
TBD Special Charge Scheme Design
01 H032 2282
40,000
80,000
58320
Portsea F/shore West Beach Closure
8320
Portsea F/shore West Beach Closure
01 8320 2282
68,000
75,500
(7,500) Additional works funded mid year, now
complete. Funding required
58322
Rye Pocket Garden
8322
Rye Pocket Garden
01 8322 2282
0
20,000
(20,000) Creation of pocket park and additional
parking facility, funded from capital
(17699 Unmade roads/carparks)
308,779
458,148
Description
Total
Forecast
Net Change
Comment
Fav(Unfav)
Activity
No
Posting Account
Proposed
Annual
Forecast
Program Description
(40,000) Special charge scheme investigations
(149,369)
Projects with savings
56146
56146
56170
Infrastructure Upgrades - Landfills
Infrastructure Upgrades - Landfills
Open Space Strategy - Implmentation
L614
L615
T521
Rye Waste Disposal Centre - Hard St
Improved Signage & Traffic Flow
Balnarring Recreation Reserve
01 L614 2282
01 L615 2282
01 T521 2282
30,000
45,000
10,000
0
40,000
21,009
56228
Corporate Water Conservation Progra
W106
Water Sensitive Urban Design
01 W106 2282
50,000
45,000
56275
Long Term Coastal Management Master
Z079
Open Space (Signage/Roadside/Vegeta
01 Z079 2282
50,000
30,000
20,000 Offset 56044 V907 Foreshore
Dredging Safety Beach Project
56275
Long Term Coastal Management Master
Z082
Coastal Infrastructure Renewal
01 Z082 2282
25,000
10,279
14,721 Offset funding towards Emergency
Fac Rehab Programme
58306
Long Point Reserve - Connection to
8306
Long Point Reserve - Connection to
01 8306 2282
60,000
42,000
18,000 Offset 56170 T521 Balanarring Rec
Reserve
56149
Signage - Bushland/Roadside Reserve
X548
To be determined
01 X548 2282
20,000
15,500
56067
Coastal Reserves Biodiversity Cons.
X098
Briars Heritage Gardens
01 X098 2282
Total
0
4,500
290,000
208,288
30,000 Offset towards bottom line
5,000 Offset towards bottom line
(11,009) Offset from 8306 Long Point Reserve
(Investigations)
5,000 Offset provided/scope of works revised
4,500 Offset towards over expenditure
signage
(4,500) Addiitional cost to complete
81,712
Projects with additional income
56123
Sustainable Energy Funds Initiative
6123
Sustainable Energy Funds Initiative
01 6123 1974
0
(225,000)
225,000 Funding from Sustainable Energy
Fund (funded operational budget
Renewable Resources 2014-15)
56123
Sustainable Energy Funds Initiative
6123
Sustainable Energy Funds Initiative
01 6123 2282
0
225,000
(225,000) Funding from Sustainable Energy
Fund (funded operational budget
Renewable Resources 2014-15)
56228
Corporate Water Conservation Progra
W104
Living Rivers Projects (Melb Water)
01 W104 1201
0
(65,000)
65,000 Melbourne Water Funding Received
56228
Corporate Water Conservation Progra
W104
Living Rivers Projects (Melb Water)
01 W104 2282
4,000
69,000
(65,000) Melbourne Water Funding Received
58308
The Briars Fera Exlcusion Fence
8308
The Briars Feral Exclusion Fence
01 8308 1311
0
(20,000)
Monthly Report May 2014
151
20,000 Funding from Ross Trust towards feral
animal contol
Priority Works Third Quarter
Program
Activity/
58308
The Briars Fera Exlcusion Fence
8308
The Briars Feral Exclusion Fence
01 8308 2282
0
20,000
(20,000) Funding from Ross Trust towards feral
animal contol
56067
Coastal Reserves Biodiversity
Conservation. (Income)
X072
Kackeraboite Creek Restoration Proj
01 X072 1201
0
(8,805)
56067
Coastal Reserves Biodiversity Conservatio X072
Kackeraboite Creek Restoration Proj
01 X072 2282
0
8,805
56067
Coastal Reserves Biodiversity
X096
Conservation. (Income)
Coastal Reserves Biodiversity Conservatio X096
Arthurs Seat Urban Fringe Wed
01 X096 1201
0
(36,364)
8,805 Melboune Water Kackeraboite Ck
(Restorations Project No5
Corridores of Green)
(8,805) Melboune Water Kackeraboite Ck
(Restorations Project No5
Corridores of Green)
36,364 Melbourne Water Project funding
Arthurs Seat Urban Fringe Wed
01 X096 2282
0
36,364
(36,364) Melbourne Water Project funding
Coastal Reserves Biodiversity
Conservation. (Income)
Coastal Reserves Biodiversity
Conservation. (Income)
Coastal Reserves Biodiversity
Conservation. (Income)
X100
Vic Roads Esplanade Landslip Reveg
01 X100 1311
0
(10,249)
X100
Vic Roads Esplanade Landslip Reveg
01 X100 1555
0
10,249
X102
Tanti Creek Restoration Project C/G
01 X102 1201
0
(9,477)
56067
Coastal Reserves Biodiversity
Conservation. (Income)
X102
Tanti Creek Restoration Project C/G
01 X102 1311
0
(6,700)
10,249 Vic/DSE funding Esplande Landslip
Revegetation Works
(10,249) Vic/DSE funding Esplande Landslip
Revegetation Works
9,477 Melbourne Water Grant (Tanti
Creek Restoration Works,
(Coridors of Green Program)
6,700 Australian Unity Property Limited
(Contribution to Tanti Creek
Restoration Project Melbourne
Water Corriodors of Green Grant)
56067
56067
Coastal Reserves Biodiversity Conservatio X102
Coastal Reserves Biodiversity
X103
Conservation. (Income)
Tanti Creek Restoration Project C/G
Protecting Ecological Westernport
01 X102 2282
01 X103 1201
0
0
16,177
(45,000)
56067
Coastal Reserves Biodiversity Conservatio X103
Protecting Ecological Westernport
01 X103 2282
0
45,000
4,000
4,000
0
1,377,220
1,444,877
(67,657)
56067
56067
56067
56067
Description
Total
Grand Total Changes
Monthly Report May 2014
152
Forecast
Net Change
Comment
Fav(Unfav)
Activity
No
Posting Account
Proposed
Annual
Forecast
Program Description
(16,177) Works
45,000 Additional funding (Protecting the
Ecological Values of the
Westerport Ramsar Site)
(45,000) Additional funding (Protecting the
Ecological Values of the
Westerport Ramsar Site)
Priority Works
Forecast
Y.T.D
Program
56001. Installation of New Fire Plugs.
56001. Installation of New Fire Plugs. (Inc)
56002. Resurfacing of Cricket Pitches.
56002. Resurfacing of Cricket Pitches. (Inc)
56003. Developer Wks - Drainage Upgrades.
56003. Developer Wks - Drainage Upgrades. (Inc)
56004. Upgrade Disabled Fac - Rds Res & Ca
56004. Upgrade Disabled Fac - Rds Res & Ca (Inc)
56006. Rehab - Foreshore Facilities.
56006. Rehab - Foreshore Facilities. (Inc)
56007. N/Ball Crt Resurf (Sport Club Fund)
56007. N/Ball Crt Resurf (Sport Club Fund) (Inc)
56009. Conservation Works-MPRG.
56009. Conservation Works-MPRG. (Inc)
56012. Building Demolition.
56012. Building Demolition. (Inc)
56013. Street Lighting Improvements.
56013. Street Lighting Improvements. (Inc)
56015. Half Cost Fencing
56015. Half Cost Fencing (Inc)
56030. Implement Dog free & leash areas
56030. Implement Dog free & leash areas (Inc)
56036. Office Renovations (3 Offices).
56036. Office Renovations (3 Offices). (Inc)
56039. Disabled Facilities Council Buildin
56039. Disabled Facilities Council Buildin (Inc)
56044. Dredging of Boatramp at Hastings
56044. Dredging of Boatramp at Hastings (Inc)
Monthly Report May 2014
50,000
50,000
15,000
15,000
40,000
40,000
30,000
30,000
67,525
67,525
25,000
25,000
20,000
20,000
97,008
97,008
60,396
60,396
20,000
20,000
20,000
20,000
30,000
30,000
344,500
344,500
8,330
8,330
153
Actual
Y.T.D.
32,108
32,108
13,750
13,750
50,044
50,044
36,671
36,671
71,546
71,546
29,778
29,778
11,665
11,665
102,764
102,764
70,059
69,898
12,535
12,535
10,887
10,887
27,801
27,801
113,513
113,513
13,903
13,903
Variance
Y.T.D
17,892
17,892
1,250
1,250
(10,044)
(10,044)
(6,671)
(6,671)
(4,021)
(4,021)
(4,778)
(4,778)
8,335
8,335
(5,756)
(5,756)
(9,663)
(9,502)
7,465
7,465
9,114
9,114
2,199
2,199
230,987
230,987
(5,573)
(5,573)
Budget
Y.E.
50,000
50,000
15,000
15,000
40,000
40,000
50,000
50,000
50,000
50,000
50,000
50,000
25,000
25,000
30,000
30,000
65,000
65,000
20,000
20,000
25,000
25,000
30,000
30,000
374,500
374,500
50,000
50,000
Forecast
Y.E.
50,000
50,000
15,000
15,000
40,000
40,000
47,800
47,800
70,500
70,500
50,000
50,000
25,000
25,000
121,728
121,728
69,898
69,898
20,000
20,000
25,000
25,000
30,000
30,000
345,500
345,500
50,000
50,000
Variance
Y.E.
0
0
0
0
0
0
2,200
2,200
(20,500)
(20,500)
0
0
0
0
(91,728)
(91,728)
(4,898)
(4,898)
0
0
0
0
0
0
29,000
29,000
0
0
Priority Works
Forecast
Y.T.D
Program
56001. Installation of New Fire Plugs.
56001. Installation of New Fire Plugs. (Inc)
56064. Minor Streetscape Works- Commer Cnt
56064. Minor Streetscape Works- Commer Cnt (Inc)
56065. Sewerage Connection- Council Buildi
56065. Sewerage Connection- Council Buildi (Inc)
56067. Coastal Reserves Biodiversity Cons.
56067. Coastal Reserves Biodiversity Cons. (Inc)
56105. Tree Removal Program
56105. Tree Removal Program (Inc)
56107. Building Renovations Misc.
56107. Building Renovations Misc. (Inc)
56108. Street Furniture.
56108. Street Furniture. (Inc)
56109. Minor Traffic Improvements.
56109. Minor Traffic Improvements. (Inc)
56112. Risk Mgt Initiatives former Landfil
56112. Risk Mgt Initiatives former Landfil (Inc)
56123. Sustainable Energy Funds Initiative
56123. Sustainable Energy Funds Initiative (Inc)
56146. Infrastructure Upgrades - Landfills
56146. Infrastructure Upgrades - Landfills (Inc)
56147. Infrastructure Invest/Studies/Analy
56147. Infrastructure Invest/Studies/Analy (Inc)
56149. Signage - Bushland/Roadside Reserve
56149. Signage - Bushland/Roadside Reserve (Inc)
56151. Main Roads - Improvement Works
56151. Main Roads - Improvement Works (Inc)
Monthly Report May 2014
50,000
50,000
91,667
91,667
5,000
5,000
58,432
52,374
45,828
45,828
75,250
75,250
64,578
64,578
60,996
60,996
361,151
361,151
37,484
0
86,664
86,664
36,500
36,500
2,582
2,582
30,000
30,000
154
Actual
Y.T.D.
32,108
32,108
93,817
93,817
0
0
163,740
34,245
45,833
45,833
67,106
67,106
28,694
28,694
65,676
65,676
180,083
180,083
94,170
170
1,660
1,660
45,839
45,839
2,530
2,530
5,986
5,986
Variance
Y.T.D
17,892
17,892
(2,150)
(2,150)
5,000
5,000
(105,308)
18,129
(5)
(5)
8,144
8,144
35,884
35,884
(4,680)
(4,680)
181,068
181,068
(56,686)
(170)
85,004
85,004
(9,339)
(9,339)
52
52
24,014
24,014
Budget
Y.E.
50,000
50,000
100,000
100,000
20,000
20,000
60,500
60,500
50,000
50,000
78,000
78,000
70,000
70,000
50,000
50,000
458,563
458,563
0
0
125,000
125,000
50,000
50,000
20,000
20,000
30,000
30,000
Forecast
Y.E.
50,000
50,000
100,000
100,000
0
0
184,096
77,750
50,000
50,000
91,500
91,500
72,500
72,500
66,000
66,000
358,563
358,563
225,000
0
90,000
90,000
50,000
50,000
15,500
15,500
30,000
30,000
Variance
Y.E.
0
0
0
0
20,000
20,000
(123,596)
(17,250)
0
0
(13,500)
(13,500)
(2,500)
(2,500)
(16,000)
(16,000)
100,000
100,000
(225,000)
0
35,000
35,000
0
0
4,500
4,500
0
0
Priority Works
Forecast
Y.T.D
Program
56001. Installation of New Fire Plugs.
56001. Installation of New Fire Plugs. (Inc)
56152. Parks & Reserves (Passive) Rehab Pr
56152. Parks & Reserves (Passive) Rehab Pr (Inc)
56167. Special Charge Schemes Design.
56167. Special Charge Schemes Design. (Inc)
56170. Open Space Strategy - Implmentation
56170. Open Space Strategy - Implmentation (Inc)
56171. IT Systems Upgrades and Development
56171. IT Systems Upgrades and Development (Inc)
56172. Asbestos Removal Program.
56172. Asbestos Removal Program. (Inc)
56226. Landfill Cell Capping Provision
56226. Landfill Cell Capping Provision (Inc)
Monthly Report May 2014
50,000
50,000
59,600
59,600
63,328
63,328
106,500
106,500
476,830
476,830
0
0
200,000
200,000
155
Actual
Y.T.D.
32,108
32,108
48,255
48,255
95,959
95,959
69,602
69,602
202,106
202,106
100,000
100,000
200,000
200,000
Variance
Y.T.D
17,892
17,892
11,345
11,345
(32,631)
(32,631)
36,898
36,898
274,724
274,724
(100,000)
(100,000)
0
0
Budget
Y.E.
50,000
50,000
59,600
59,600
30,000
30,000
113,100
113,100
424,500
424,500
100,000
100,000
200,000
200,000
Forecast
Y.E.
50,000
50,000
59,600
59,600
90,000
90,000
124,109
124,109
521,500
521,500
100,000
100,000
200,000
200,000
Variance
Y.E.
0
0
0
0
(60,000)
(60,000)
(11,009)
(11,009)
(97,000)
(97,000)
0
0
0
0
PRIORITY PROJECTS OVERVIEW
Financially, there have been no changes to Priority Projects in the May report
Reported in April, the net cost of priority projects increased by $17k. Overall the program has
received additional funding of $122k (project related) which has been matched with additional
expenditure (mostly salaries) in project outlays. Other changes are of a minor nature.
Major variations include:
Projects with additional cost:
•
8811 WOL Universal Access Planning - $20k: additional cost of contract expenditure.
•
8955 WOL Tourism Advertising - $9k: additional cost of contract expenditure.
Projects with additional funding:
•
8803 WOL Freeza - $24k: funding received 2013-14.
•
8877 WOL Smalltalk Program - $16k: Additional annual funding received.
•
8878 WOL Willum Warrain - $34k: Additional annual funding received
Monthly Report May 2014
156
Activity
Activity Description
Posting Account
Forecast
Proposed
Net Change
Comment
Fav/(Unfav)
Projects with offsets
8619
Triple Housing Policy
01 8619 2103. Triple Housing Policy - Salaries & Wages - Priority Project
10,000
15,000
8619
Triple Housing Policy
01 8619 2281. Triple Housing Policy - Contracts - Priority Projects
17,705
12,705
5,000
8811
WOL Universal Access Planning & Cha
01 8811 2103. WOL Universal Access Planning & Cha - Salaries & Wages - Priority Project
3,000
20,000
(17,000)
8811
WOL Universal Access Planning & Cha
01 8811 2281. WOL Universal Access Planning & Cha - Contracts - Priority Projects
43,713
23,713
20,000
8914
Place Planning
01 8914 2103. Place Planning - Salaries & Wages - Priority Project
0
58,000
(58,000)
8914
Place Planning
01 8914 2281. Place Planning - Contracts - Priority Projects
60,000
2,000
58,000
8957
WOL Tourism Directional Signage App
01 8957 2281. WOL Tourism Directional Signage App - Contracts - Priority Projects
23,000
27,400
(4,400)
157,418
158,818
(1,400)
Projects with additional funding
8762
Police Point Houses (Income)
01 8762 1312. Police Point Houses - Contributions Priority Projects
8762
Police Point Houses
01 8762 2103. Police Point Houses - Salaries & Wages - Priority Project
8803
WOL FREEZA (D&A Free Entertainment) (Income)
01 8803 1202. WOL FREEZA (D&A Free Entertainment) - Grants & Subsidies Priority Project
8803
WOL FREEZA (D&A Free Entertainment)
01 8803 2281. WOL FREEZA (D&A Free Entertainment) - Contracts - Priority Projects
8877
WOL Smalltalk Program (Income)
8877
0
(4,200)
18,000
22,200
0
(24,000)
38,645
62,645
01 8877 1202. WOL Smalltalk Program - Grants & Subsidies Priority Project
0
(16,720)
WOL Smalltalk Program
01 8877 2103. WOL Smalltalk Program - Salaries & Wages - Priority Project
0
16,720
8878
WOL Willum Warrain (Income)
01 8878 1202. WOL Willum Warrain - Grants & Subsidies Priority Project
0
(29,490)
8878
WOL Willum Warrain (Income)
01 8878 1312. WOL Willum Warrain - Contributions Priority Projects
8878
WOL Willum Warrain
01 8878 2103. WOL Willum Warrain - Salaries & Wages - Priority Project
8899
WOL Schoolies Week Project (Income)
01 8899 1202. WOL Schoolies Week Project - Grants & Subsidies Priority Project
8899
WOL Schoolies Week Project
01 8899 2281. WOL Schoolies Week Project - Contracts - Priority Projects
8918
Community Playgroup Initiative
01 8918 2103. Community Playgroup Initiative - Salaries & Wages - Priority Project
8918
Community Playgroup Initiative
01 8918 2281. Community Playgroup Initiative - Contracts - Priority Projects
8921
ANZAC Commemorative Naming Project (Income)
8921
0
(5,000)
10,000
44,490
0
-11400
6296
7863
0
20,000
28,700
8,700
01 8921 1202. ANZAC Commemorative Naming Project - Grants & Subsidies Priority Project
0
(1,000)
ANZAC Commemorative Naming Project
01 8921 2281. ANZAC Commemorative Naming Project - Contracts - Priority Projects
0
3,000
8951
WOL Tourism Public Relations (Income)
01 8951 1556. WOL Tourism Public Relations - External Revenue Priority Projects
(12,000)
(7,000)
8951
WOL Tourism Public Relations
01 8951 2281. WOL Tourism Public Relations - Contracts - Priority Projects
100,000
95,000
8963
WOL Streetlife (Income)
01 8963 1202. WOL Streetlife - Grants & Subsidies Priority Project
0
(8,500)
8963
WOL Streetlife
01 8963 2281. WOL Streetlife - Contracts - Priority Projects
0
8,500
8964
WOL Smoking Bans Childrens Playground (Income)
01 8964 1202. WOL Smoking Bans Childrens Playgrou - Grants & Subsidies Priority Project
0
(5,500)
Monthly Report May 2014
157
(5,000)
4,200
Offset within program
Offset within program
Offset within program
Offset within program
Offset within program
Offset within program
additional expenditure
Additional funding
Additional
funding/expenditure
24,000 Additional funding
(24,000) Additional
funding/expenditure
16,720 Additional funding
(16,720) Additional
funding/expenditure
29,490 Additional funding
5,000 Additional funding
(34,490) Additional
funding/expenditure
11400 Additional
funding/expenditure
committed previous
financial period
-1567 additional funding
(20,000) Additional funding
20,000 Additional
funding/expenditure
1,000 Additional funding
(3,000) Additional
funding/expenditure
(5,000) Additional funding
5,000 Additional
funding/expenditure
8,500 Additional funding
(8,500) Additional
funding/expenditure
5,500 Additional funding
(4,200)
0
5,500
-59376
223030
-65000
228381
01 8950 1556. WOL Tourism Brochure Development - External Revenue Priority Projects
(50,000)
(59,000)
WOL Tourism Advertising (Income)
WOL Tourism Advertising
01 8955 1556. WOL Tourism Advertising - External Revenue Priority Projects
01 8955 2281. WOL Tourism Advertising - Contracts - Priority Projects
-103100
276718
-100500
286000
WOL Tourism Exhibitions & TS (Income)
01 8952 1556. WOL Tourism Exhibitions & TS - External Revenue Priority Projects
(6,000)
(10,000)
-2600 reduced funding/minor
-9282 additional expenditure
4,000 additional expenditure
470,913
461,689
9,224
(177,900)
(178,800)
900
150,000
164,959
(14,959)
(27,900)
(13,841)
(14,059)
65,000
58,500
6,500
8964
WOL Smoking Bans Childrens Playground
01 8964 2281. WOL Smoking Bans Childrens Playgrou - Contracts - Priority Projects
8956
8956
WOL MPT Industry (Income)
WOL MPT Industry
01 8956 1556. WOL MPT Industry - External Revenue Priority Projects
01 8956 2281. WOL MPT Industry - Contracts - Priority Projects
8950
WOL Tourism Brochure Development (Income)
8955
8955
8952
Projects with additional cost
8959
WOL Destination Mornington Peninsula (Income)
01 8959 1556. WOL Destination Mornington Peninsul - External Revenue Priority Projects
8959
01 8959 2281. WOL Destination Mornington Peninsul - Contracts - Priority Projects
WOL Destination Mornington Peninsula
Total
(5,500)
Additional
funding/expenditure
5624 additional income
-5351 additional
income/expenditure
9,000 additional funding
received/works completed
previous period
additional income
additional
funding/expenditure
Projects with saving
6502
Community Partnerships
01 6502 2281. Community Partnerships - Contracts - Priority Projects
8954
WOL Tourism Design & Artwork (Income)
01 8954 1556. WOL Tourism Design & Artwork - External Revenue Priority Projects
-75932
-81000
8954
WOL Tourism Design & Artwork
01 8954 2281. WOL Tourism Design & Artwork - Contracts - Priority Projects
100900
88900
Total
Grand Total
Monthly Report May 2014
158
Projects with saving
5068 additional income/for
works completed in
previous financial year
12000 reducation of forecast
expenditure/project
completion
89,968
66,400
23,568
718,299
686,907
17,333
Priority Projects
Forecast
Y.T.D
Program
1520. IT Operations (Inc)
3350. Project Management (Inc)
4980. M'ton P'sula Shire Nursery (Inc)
6459. Hastings Promotional Fund
6581. Events (Inc)
6615. Tobacco Education
6679. Rosebud Promotional Fund
6680. Mt Eliza Promotional Fund
6736. Careers Expo
6931. Contract Document Review
8641. Road Safety Program Shire Wide (Inc)
8642. Sorrento Promotional Fund SCS (Inc)
8654. Early Home Learning P'ship (PRC)
8707. Opt-in Green Waste Kerbside Collect
8755. Mornington S/Centre Promotional Sch (Inc)
8762. Police Point Houses
8777. Arts & Culture Strat Project (Inc)
8803. WOL FREEZA (D&A Free Entertainment)
8807. Electoral Review
8829. Local Landcare Facilitators Initiat
8830. WOL Community Safety Fund
8841. Rye Recreational Boating Precinct P
8847. Peninsula Planning Statement (Inc)
8874. WOL Backyard Blitz (DPCD)
8875. WOL Postcards from the Mton Peninsu
8877. WOL Smalltalk Program
8878. WOL Willum Warrain
Monthly Report May 2014
0
0
0
0
0
25,962
11,100
5,500
58,500
163,097
0
0
22,171
0
0
0
0
7,500
7,712
0
26,250
22,500
0
62,268
20,056
8,000
18,526
159
Actual
Y.T.D.
(7,800)
(10,637)
(59)
64,739
(51,317)
0
19,800
0
62,926
143,446
(2,750)
(8,863)
14,122
79,115
(77,931)
39,025
(53,376)
580
0
19,636
1,000
30,913
(1,950)
71,233
24,299
0
21,860
Variance
Y.T.D
7,800
10,637
59
(64,739)
51,317
25,962
(8,700)
5,500
(4,426)
19,651
2,750
8,863
8,049
(79,115)
77,931
(39,025)
53,376
6,920
7,712
(19,636)
25,250
(8,413)
1,950
(8,965)
(4,243)
8,000
(3,334)
Budget
Y.E.
0
0
0
0
0
51,924
22,200
11,000
65,000
178,000
0
0
30,000
0
0
0
0
10,000
15,425
0
35,000
30,000
0
83,025
20,056
8,100
20,000
Forecast
Y.E.
0
0
0
0
0
51,924
22,200
11,000
58,500
178,000
0
0
27,000
0
0
0
0
10,000
15,424
0
35,000
30,000
0
83,025
20,056
8,100
20,000
Variance
Y.E.
0
0
0
0
0
0
0
0
6,500
0
0
0
3,000
0
0
0
0
0
1
0
0
0
0
0
0
0
0
Forecast
Y.T.D
Program
8880. WOL Fire Information Message Traile
8885. Archibald Prize Exhibition
8887. WOL PEN-Step
8888. WOL SPARCS
8889. Fire Services Property Levy-Imp
8899. WOL Schoolies Week Project (Inc)
8921. ANZAC Commemorative Naming Project
8950. WOL Tourism Brochure Development
8951. WOL Tourism Public Relations
8952. WOL Tourism Exhibitions & TS
8954. WOL Tourism Design & Artwork
8955. WOL Tourism Advertising
8956. WOL MPT Industry (Inc)
8957. WOL Tourism Directional Signage App
8959. WOL Destination Mornington Peninsul (Inc)
8960. Low Income Energy Efficiency Prgm
8961. WOL Adopt A Hot Spot - Hastings
8962. WOL Walk To School
8963. WOL Streetlife (Inc)
8964. WOL Smoking Bans Childrens Playgrou
8965. WOL Are You Ready?
6459. Hastings Promotional Fund
6482. Rosebud Activity Centre Struct Plan
6483. Hasting Activity Centre Struct Plan
6496. Business Development Plan for Morni
6502. Community Partnerships
6581. Events
6674. Health & Well Being Plan Implementa
6679. Rosebud Promotional Fund
6680. Mt Eliza Promotional Fund
Monthly Report May 2014
20,500
18,288
17,376
31,467
37,500
0
5,395
40,124
24,122
24,529
0
37,500
(10,000)
0
0
0
13,376
18,750
0
20,000
15,000
1,536
16,500
5,000
7,500
7,450
52,438
1,873
17,214
7,500
169
Actual
Y.T.D.
0
0
0
27,433
32,089
1,977
5,143
0
0
21,118
0
58,588
(4,000)
86,699
(90,164)
0
0
8,343
(6,510)
0
0
0
0
0
0
0
1,620
0
0
0
Variance
Y.T.D
20,500
18,288
17,376
4,034
5,411
(1,977)
252
40,124
24,122
3,411
0
(21,088)
(6,000)
(86,699)
90,164
0
13,376
10,407
6,510
20,000
15,000
1,536
16,500
5,000
7,500
7,450
50,818
1,873
17,214
7,500
Budget
Y.E.
41,000
36,576
34,750
41,955
50,000
0
8,839
80,250
48,244
32,405
46,713
50,000
(10,000)
0
0
200,000
26,750
25,000
0
40,000
30,000
2,050
72,000
10,000
15,000
14,900
105,750
1,873
22,950
15,000
Forecast
Y.E.
41,000
36,576
34,752
41,955
50,000
0
8,839
80,248
48,244
27,705
0
50,000
(10,000)
0
0
0
26,752
25,000
0
40,000
30,000
2,050
22,000
10,000
15,000
14,900
105,750
1,873
22,950
15,000
Variance
Y.E.
0
0
(2)
0
0
0
0
2
0
4,700
46,713
0
0
0
0
200,000
(2)
0
0
0
0
0
50,000
0
0
0
0
0
0
0
Forecast
Y.T.D
Program
6716. Interface Research Project
6718. Green Wedge Action Plan
6724. Water Conserv Local Action Plan
6727. Aerial Photography
6736. Careers Expo
6766. Geotechnical Investigations
6779. Flinders Village Landscape Masterpl
6911. Somerville Community Needs Assessme
6915. Men's Shed
6923. Red Hill Character Assessment and D
6926. Parking Precinct Plans
6927. Port Phillip Urban Design Framework
6930. Stream Watch/Water Watch Program
6931. Contract Document Review
6938. WOL Comty Arts-Metro Access Project
8603. Local Housing and Settlement Strate
8606. Character Assessment and Design Gui
8619. Triple Housing Policy
8638. WOL GCTC Planning
8641. Road Safety Program Shire Wide
8642. Sorrento Promotional Fund SCS
8646. Provision - Matching Grant Applicat
8649. Parking Precinct Plan Mornington To
8653. Friends Group Training and Support
8669. Spatial Employment Strategy
8670. Mount Eliza Town Centre Plan
8671. Somerville Town Centre Plan
8674. Biodiversity Action Plan Modelling
8675. Stony Point Coastal Management/Fram
8676. Hastings Port Land Use and Transpor
Monthly Report May 2014
0
0
12,933
30,000
25,000
20,000
0
7,500
18,750
3,000
79,397
0
0
1,350
15,000
0
37,500
31,644
20,168
(4,200)
10,000
10,050
85,000
1,500
5,802
0
51,154
30,500
13,140
19,088
161
Actual
Y.T.D.
44
6,897
7,416
0
0
28,500
5,283
0
32,734
0
77,575
80,397
(104,917)
0
17,720
24
51,650
1,549
16,997
(4,200)
0
3,512
92,488
0
12,276
(1,925)
40,826
38,789
11,419
8,172
Variance
Y.T.D
(44)
(6,897)
5,517
30,000
25,000
(8,500)
(5,283)
7,500
(13,984)
3,000
1,822
(80,397)
104,917
1,350
(2,720)
(24)
(14,150)
30,095
3,171
0
10,000
6,538
(7,488)
1,500
(6,474)
1,925
10,328
(8,289)
1,721
10,916
Budget
Y.E.
0
0
15,000
60,000
50,000
6,000
0
10,000
25,000
7,168
279,195
0
0
1,971
20,000
14,488
50,000
42,192
19,004
0
10,000
13,400
95,000
1,500
23,208
0
68,260
40,000
31,091
26,290
Forecast
Y.E.
0
0
13,500
60,000
50,000
20,000
0
10,000
25,000
7,168
279,195
0
0
1,971
20,000
14,488
50,000
42,192
23,204
(4,200)
10,000
13,400
95,000
1,500
24,898
(1,690)
68,260
40,000
27,991
23,690
Variance
Y.E.
0
0
1,500
0
0
(14,000)
0
0
0
0
0
0
0
0
0
0
0
0
(4,200)
4,200
0
0
0
0
(1,690)
1,690
0
0
3,100
2,600
Forecast
Y.T.D
Program
8678. Township Design Guideline Brochures
8679. Heritage Review - Stage 2 Analysis
8681. 3D Visualisation computer model upd
8701. Bittern Traffic Management Strategy
8706. Land Management Overlay Implementat
8711. Validation of Infrastructure Assets
8714. Disability Action Plan
8724. Public Recreation Space Strategy
8726. Dromana Activity Centre Structure P
8728. Review of Coastal Mgt Plans S/Beach
8729. Water Saving Urban Design
8731. Local Coastal Vulnerability Assessm
8732. Climate Change Community Engagement
8742. Community Engagement Policy & Guide
8751. WOL Rosebud West Family Access Proj
8755. Mornington S/Centre Promotional Sch
8757. WOL Iron Bar Project
8758. Peninsula Link Implications Study
8759. WOL Equipment Pilot
8760. Visitor Information Ctre Staffing
8761. M/ton Peninsula Branded Produce
8762. Police Point Houses
8764. Mobility Maps
8767. Review Ticket Machines
8768. Implementation Positive Ageing
8771. Indigenous Playgroups
8777. Arts & Culture Strat Project
8778. Literacy Villages Project
8780. Local History Digitisation Project
8782. Reconciliation Action Plan
Monthly Report May 2014
13,377
45,000
30,000
15,000
11,250
22,500
9,000
12,911
24,000
(24,000)
18,750
26,250
0
10,000
61,755
4,725
37,000
10,275
9,222
12,375
11,400
11,400
10,275
12,525
9,804
12,525
12,225
12,525
0
11,000
162
Actual
Y.T.D.
10,435
0
0
12,139
0
0
0
6,060
24,648
(27,981)
16,343
35,000
(110,721)
0
35,533
0
31,228
12,200
5,499
5,000
5,960
11,700
10,916
17,200
32,500
0
3,200
17,200
797
5,000
Variance
Y.T.D
2,942
45,000
30,000
2,861
11,250
22,500
9,000
6,852
(648)
3,981
2,407
(8,750)
110,721
10,000
26,222
4,725
5,772
(1,925)
3,723
7,375
5,440
(300)
(641)
(4,675)
(22,696)
12,525
9,025
(4,675)
(797)
6,000
Budget
Y.E.
16,563
60,000
60,000
20,000
15,000
45,000
18,000
25,876
38,645
0
25,000
35,000
0
20,000
82,341
6,300
0
13,700
12,296
16,500
15,200
15,200
13,700
16,700
13,070
16,700
16,300
16,700
0
13,600
Forecast
Y.E.
14,963
60,000
60,000
20,000
15,000
45,000
18,000
25,903
62,645
(24,000)
25,000
35,000
0
12,000
82,341
6,300
43,713
13,700
12,296
16,500
15,200
15,200
13,700
16,700
13,070
16,700
16,300
16,700
0
13,600
Variance
Y.E.
1,600
0
0
0
0
0
0
(27)
(24,000)
24,000
0
0
0
8,000
0
0
(43,713)
0
0
0
0
0
0
0
0
0
0
0
0
0
Forecast
Y.T.D
Program
8783. Food Access Plan
8785. Music & Social Change Workshops
8787. Legal Advice-Waste Contract Develop
8789. Biodiversity Action Plan
8790. Music Bursary Program
8793. Land Subject to Inundations Overlay
8795. Heart of R/Bud Precinct Plan
8799. Ranelagh Conservation Man Plan Impl
8802. External Website
8803. WOL FREEZA (D&A Free Entertainment)
8805. Youth Services Replace Internet
8806. Community Grant-ArtsStream
8808. Shire Strategic Plan
8809. Marketing MPS to Nat Conference
8810. WOL Bushfire Planning Provision
8811. WOL Universal Access Planning & Cha
8812. WDF - Briars - Cr A.Shaw
8813. WDF - Cerberus - Cr D.Garnock
8814. WDF - Seawinds - Cr G.Pittock
8815. WDF - Briars - Cr B.Colomb
8816. WDF - Briars - Cr A.Dixon
8817. WDF - Red Hill - Cr F.Martin
8818. WDF - Nepean - Cr H.Fraser
8819. WDF - Seawinds - Mayor Cr A.Celi
8820. WDF - Watson - Cr L.Bowden
8821. WDF - Seawinds - Cr D.Gibb
8822. WDF - Nepean - Cr T.Rodgers
8824. WOL Koorie Women Taking Charge
8825. WOL Koories in the Kitchen
8826. WOL Faces in Our Mob
Monthly Report May 2014
6,000
22,500
10,719
0
1,302
0
12,270
18,906
0
(60,000)
15,000
0
12,183
25,806
(25,000)
23,154
69,543
17,916
40,000
20,000
6,222
45,000
53,420
46,500
11,523
7,398
4,707
33,750
16,206
18,750
163
Actual
Y.T.D.
9,650
12,000
60,256
(49,088)
0
2,000
16,362
20,004
11,950
(60,000)
7,980
0
0
0
0
0
50,390
68,627
39,570
0
9,638
60,017
19,600
73,788
1,509
10,041
2,212
486
10
0
Variance
Y.T.D
(3,650)
10,500
(49,537)
49,088
1,302
(2,000)
(4,092)
(1,098)
(11,950)
0
7,020
0
12,183
25,806
(25,000)
23,154
19,153
(50,711)
430
20,000
(3,416)
(15,017)
33,820
(27,288)
10,014
(2,643)
2,495
33,264
16,196
18,750
Budget
Y.E.
9,650
30,000
14,291
0
1,734
0
16,362
25,209
0
0
20,000
8,974
16,243
51,612
0
46,307
92,725
23,887
14,226
40,000
8,298
60,000
23,420
62,000
15,363
9,865
6,277
45,000
21,607
25,000
Forecast
Y.E.
9,650
30,000
14,291
0
1,734
0
16,362
25,209
0
(60,000)
20,000
8,974
16,243
51,612
(25,000)
46,308
92,725
23,887
40,000
40,000
8,298
60,000
73,420
62,000
15,363
9,865
6,277
45,000
21,607
25,000
Variance
Y.E.
0
0
0
0
0
0
0
0
0
60,000
0
0
0
0
25,000
(1)
0
0
(25,774)
0
0
0
(50,000)
0
0
0
0
0
0
0
Forecast
Y.T.D
Program
8828. Smart Phone App
8829. Local Landcare Facilitators Initiat
8830. WOL Community Safety Fund
8831. WOL Community Transport Network
8832. WOL Get Me To Class
8841. Rye Recreational Boating Precinct P
8842. Olympic Park Master Plan
8844. WOL Flamingo Road Project
8845. WOL History of Rosebud West
8847. Peninsula Planning Statement
8848. Port Strategy Implications Study
8849. Tootgarook Wetland Management Plan
8850. Boating Capacity & Facilities Revie
8851. Mornington Harbour Precint Plan
8852. Coastal Geotechnical Risk Assessmen
8853. Best Bites
8854. Marine Industry Land Use Planning
8856. Biodiversity Surveys
8857. Bushland Contracts Review
8858. Tidy Town Awards - Gala Dinner
8859. Peninsula Wide Sus Community Engage
8862. Bulk Energy Tender - Comm Groups
8863. Climate Adaption Plan Priorities
8864. Street Lighting Upgrade Investigati
8865. Park Lighting Pilot Project
8867. Ten Year Kindergarten Strategy
8868. Rosebud West Comm Hub Cntr Mmnt
8869. Indigenous Artefacts Assessment Pro
8870. Human Rights Arts & Film Festival
8871. Sus Communities Planning Framework
Monthly Report May 2014
21,798
20,000
11,250
6,861
10,125
21,000
0
0
1,400
(7,273)
16,720
(16,720)
67,112
(34,490)
6,453
0
7,500
37,500
33,542
141,000
(180,000)
3,918
33,807
0
1,746
0
51,012
(50,000)
2,500
4,500
164
Actual
Y.T.D.
17,735
20,000
0
9,431
400
22,528
107
(455)
3,853
(8,000)
18,148
(16,270)
84,185
(62,217)
0
(2,679)
0
17,264
33,805
146,258
(180,129)
3,052
37,199
8,500
5,417
(3,482)
46,602
(160,508)
48
4,340
Variance
Y.T.D
4,064
0
11,250
(2,570)
9,725
(1,528)
(107)
455
(2,453)
727
(1,428)
(450)
(17,073)
27,727
6,453
2,679
7,500
20,236
(263)
(5,258)
129
866
(3,392)
(8,500)
(3,671)
3,482
4,410
110,508
2,452
160
Budget
Y.E.
21,798
20,000
15,000
8,000
13,500
28,000
0
0
5,600
0
0
0
35,826
0
8,605
0
10,000
50,000
33,805
0
0
5,224
45,075
0
2,328
0
102,026
(50,000)
5,000
6,000
Forecast
Y.E.
21,798
20,000
15,000
7,200
12,150
28,000
0
0
12,873
(7,273)
16,720
(16,720)
70,316
(34,490)
8,605
0
10,000
50,000
33,805
141,000
(180,000)
5,224
45,075
0
2,328
0
102,026
(161,000)
5,000
6,000
Variance
Y.E.
0
0
0
800
1,350
0
0
0
(7,273)
7,273
(16,720)
16,720
(34,490)
34,490
0
0
0
0
0
(141,000)
180,000
0
0
0
0
0
0
111,000
0
0
Forecast
Y.T.D
Program
8872. Arts & Culture Facilities Audit
8874. WOL Backyard Blitz (DPCD)
8875. WOL Postcards from the Mton Peninsu
8877. WOL Smalltalk Program
8878. WOL Willum Warrain
8880. WOL Fire Information Message Traile
8881. Packaged Liquor Licences Research
8882. Road Safety Initiative Research an
8884. WOL Hastings(Hub) Neighbourhood Ren
8885. Archibald Prize Exhibition
8886. Econ Benefits - Port of Hastings
8887. WOL PEN-Step
8888. WOL SPARCS
8889. Fire Services Property Levy-Imp
8892. WOL Metro Access Inclusive Respite
8893. WOL Equine Industry Study
8894. WOL MP Food Industry Reference Grp
8895. WOL Indigenous Health and Wellbeing
8896. WOL - Mornington Beach Water Assess
8897. Climate Discussion Presentation
8899. WOL Schoolies Week Project
8900. Oral History Preservation Project
8901. Mornington Structure Plan
8902. Tyabb Airfield Precinct Plan
8903. Heritage Review - Area 3
8904. Harrap Creek Cultural Heritage Mgt
8905. David Collings LC Business Plan
8906. Slope Stability Inclinometers
8907. Management of Closed Landfills
8908. Green Innovations
Monthly Report May 2014
22,500
7,500
18,700
0
6,722
(11,400)
11,250
60,000
15,000
45,000
15,000
15,000
15,000
75,000
7,500
75,000
12,500
22,500
37,500
15,700
51,000
9,000
4,500
18,750
26,700
46,000
9,000
2,000
(1,000)
40,400
165
Actual
Y.T.D.
16,092
0
2,240
10,173
4,550
(11,400)
13,636
0
0
0
13,832
8,970
0
0
170
60,732
0
6,559
296
10,988
47,579
2,917
5,603
1,025
15,086
24,713
2,680
0
(1,000)
66,908
Variance
Y.T.D
6,408
7,500
16,460
(10,173)
2,172
0
(2,386)
60,000
15,000
45,000
1,168
6,030
15,000
75,000
7,330
14,268
12,500
15,941
37,204
4,712
3,421
6,083
(1,103)
17,725
11,614
21,287
6,320
2,000
0
(26,508)
Budget
Y.E.
30,000
15,000
20,000
0
6,296
0
15,000
80,000
30,000
90,000
20,000
20,000
20,000
100,000
10,000
100,000
25,000
30,000
50,000
20,000
60,000
10,000
6,000
25,000
28,700
50,000
10,000
0
0
0
Forecast
Y.E.
30,000
15,000
20,000
0
7,863
(11,400)
15,000
80,000
30,000
90,000
20,000
20,000
20,000
100,000
10,000
100,000
25,000
30,000
50,000
19,000
60,000
9,000
6,000
25,000
28,700
50,000
9,000
3,000
(1,000)
97,000
Variance
Y.E.
0
0
0
0
(1,567)
11,400
0
0
0
0
0
0
0
0
0
0
0
0
0
1,000
0
1,000
0
0
0
0
1,000
(3,000)
1,000
(97,000)
Forecast
Y.T.D
Program
8909. Bay Trail Missing Links
8910. Safety Beach CMP - Stage 2
8911. Relief & Recovery Centre Plan
8912. Mton Park Local Area Traffic Strate
8913. Prevention of Violence Charter & AP
8914. Place Planning
8915. Let's Talk About Alcohol
8916. Heritage Postcards Travelling Exhib
8917. Emergency Management Training
8918. Community Playgroup Initiative
8919. Community Arts Project
8920. Access & Equity Policy Implementati
8921. ANZAC Commemorative Naming Project
8950. WOL Tourism Brochure Development
8951. WOL Tourism Public Relations
8952. WOL Tourism Exhibitions & TS
8954. WOL Tourism Design & Artwork
8955. WOL Tourism Advertising
8956. WOL MPT Industry
8957. WOL Tourism Directional Signage App
8958. WOL Tourism Brochure Freight & Dist
8959. WOL Destination Mornington Peninsul
8960. Low Income Energy Efficiency Prgm
8961. WOL Adopt A Hot Spot - Hastings
Monthly Report May 2014
(12,495)
24,990
(3,000)
37,695
(1,500)
25,215
(18,975)
69,153
(25,764)
154,654
(206,610)
5,748
(415)
10,497
164,959
(178,800)
0
0
9,000
(13,926)
7,520
(10,000)
8,500
(8,500)
166
Actual
Y.T.D.
(50,645)
53,763
(8,582)
42,204
(11,690)
26,432
(74,832)
185,387
(95,231)
105,167
(374,095)
10,164
(225)
31,725
164,951
(170,708)
32,969
(22,572)
1,442
(13,926)
7,880
(10,000)
10,307
(17,000)
Variance
Y.T.D
38,150
(28,773)
5,582
(4,509)
10,190
(1,217)
55,857
(116,234)
69,467
49,487
167,485
(4,416)
(190)
(21,228)
8
(8,092)
(32,969)
22,572
7,558
0
(360)
0
(1,807)
8,500
Budget
Y.E.
0
0
0
0
0
0
0
0
0
277,840
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Forecast
Y.E.
(59,000)
95,000
(7,000)
90,500
(10,000)
88,900
(81,000)
286,000
(100,500)
228,381
(405,000)
27,400
(1,000)
42,000
164,959
(178,800)
0
0
17,408
(17,408)
10,000
(10,000)
8,500
(8,500)
Variance
Y.E.
59,000
(95,000)
7,000
(90,500)
10,000
(88,900)
81,000
(286,000)
100,500
49,459
405,000
(27,400)
1,000
(42,000)
(164,959)
178,800
0
0
(17,408)
17,408
(10,000)
10,000
(8,500)
8,500
ASSET CONVERSION PROGRAM
2013/2014 Approved Asset Sales
Property
Type of Sale
10 Knox Road, Blairgowrie
192 High Street, Hastings
31 Marine Drive, Safety Beach
1 Kerry Avenue, Mount Martha
21a Thomas Street Baxter
(part of discontinued road) Foreshore Aveune Hastings
2A Murray-Anderson Road, Rosebud
Land
Land
Land
Roads
Land
Roads
Land
Total
Monthly Report May 2014
Status
Date of Sale
24 Oct 2013
31 Jul 2013
31 Jul 2013
23 Dec 2013
31 Dec 2013
28 Feb 2014
12 May 2014
Net Sale
Proceeds
$'000
358
17
8
5
23
20
16
447
167
STANDARD FINANCIAL STATEMENTS
INCOME STATEMENT COMMENTARY
The year to date favourable variance is due to a number of variances across the organisation. The
tables below list some larger items (generally over/under $50k) that have contributed to the year to
date variances.
REVENUE
Rates and Charges
•
Year to date variance is favourable, by $37k primarily due to:
Item
YTD
Variance
Fav / Unf
General Rates/Supplementary
Valuations
+ $37k
Fav
Reason
Additional Supplementary Valuations.
Statutory Fees
•
Year to date variance is unfavourable, by $106k primarily due to:
Item
Planning Applications Statutory Planning Fees
Environmental Health
Animal Control
Fire Preventions
Subdivision Plan Checking
YTD
Fav / Unf
Reason
Variance
Unf
Less applications received than forecast
-$197k
Unf
Fav
Fav
Fav
Number of fines issued to date.
Additional income from fines
Additional fines
Plan checking income
DAA Subdivision Certification
-$27k
+ $21k
+ $13k
+ $17k
+ $17k
Fav
Directional Sign Applications
+ $21k
Fav
Additional certificitions, above year end
forecast.
Additional income
Monthly Report May 2014
168
User Fees
•
Year to date variance is unfavourable, by $36k primarily due to:
Item
Pelican Park
YTD
Fav / Unf
Reason
Variance
Unf
Reduced Income Pelican Park membership
- $244k
School Holiday Fees
Family Day Care
- $52k
- $50k
Unf
Unf
Animal Registrations
Valuations Fees
+ $73k
+ $65k
Fav
Fav
Waste Disposal Tipping
+ $203k
Fav
Customer Services
+ $81k
Fav
income/Pelican Park W et and Learn Program/
and Pelican Park Gymnasism
School holiday program - timing
Reduced demand over holiday period
Additional registrations over budget.
Valuation fees above forecast budget. No
bottom line change at year end
Waste income during the months of April/May
have increased. The outcome of which will be
favourable to forecast budget.
Increased animal registrations
Contributions
•
Year to date variance is favourable, by $780k primarily due to:
Item
Priority Projects
Priority W orks
Recreation Land Contribution
YTD
Fav / Unf
Variance
+ $630k
Fav
- $97k
Unf
+ $257k
Fav
Reason
Mornington S/Centre Promotional Scheme/
Electoral Review/Fire Services Levy
Timing of work completion/carry forward works.
(Martha Cove Fisher ladder)
Greater than expected contribution, recreation
land contributions.
Grants - Recurrent
•
Year to date variance is favourable by $617k, primarily due to:
Item
YTD
Fav / Unf
Comment
Variance
HACC Funding
- $133k
Unf
School Crossing Subsidy
Beach Cleaning Subsidy
After School Hours Program
+ $114k
- $36k
- $41k
Fav
Unf
Unf
Roads (Schedule of Rates)
+ $301k
Fav
Priority W orks
+ $240k
Fav
Priority Projects
+ $235k
Fav
Monthly Report May 2014
Timing difference, no bottom line effect year
end
Annual grant funding received in full, timing.
Annual funding not yet received, timing
Fee relief income is below forecast due to the
entitlement of families being less than expected
Disaster relief funding received towards storm
damage. Additional expenditure incurred as
part of schedule of rates
Unbudgeted funding received from Melbourne
Water
Various projects includng MPT Industry/ Local
Landcare Facilitatior/ Freeza
Program/Roadsafety Program
169
Grants - Capital
•
Year to date variance is unfavourable by $90k, primarily due to:
Item
YTD
Fav / Unf
Variance
Reason
R2R 3 Bungower Rd
- $224k
Unf
Bungower Road works not yet progressed,
timing
Hodgins Road, work not yet commensed,
timing
Mens Shed, income received
Mens Shed, income received
Additional funding received towards traffic
management issues in and around schools
Additional funding towards pre school age
childrens books
Subdivisonal contribution towards footpath and
kerb construction in High Street Hastings
R2R 3 Hodgins Rd
- $88k
Unf
Mens Shed Somerville
Mens Shed Mornington
Tyabb Primary School
+ $51k
+ $51k
+ $20k
Fav
Fav
Fav
Premiers Reading Challenge
+ $17k
Fav
Activity Centre Structure Plan
+ $27k
Fav
Mt Martha Junior Football
Lights
+ $10k
Fav
Department of Transport Planning and Local
Infrastructure Upfron payment Sport Lighting
Boneo Primary School
+ $20k
Fav
Additional funding received towards traffic
management issues in and around schools
Interest
•
Year to date variance is unfavourable by $5k, primarily due to:
Item
Rates Interest
Monthly Report May 2014
YTD
Fav / Unf
Variance
- $5k
Unfav
170
Reason
Timing difference
EXPENDITURE
Employee Costs
•
Year to date variance is unfavourable by $180k primarily due to:
Item
YTD
Fav / Unf
Variance
Employee Overheads
+ $604k
Fav
Fringe Benefit Expenditure
+ $499k
Fav
Project Management- Capital
Recovery
Tourism
- $140k
Unf
- $119k
Unf
HACC Program Salaries
- $111k
Unf
Employee Overheads
(Maternity)
Councillor Support
- $52k
Unf
- $58k
Unf
Financial Adminstration
Project Management- Casual
Salary
Library
- $44k
- $52k
Unf
Unf
- $119k
Unf
After School Program
Pelican Park
Aboriginal Cultural Heritage
Priority W orks (Employee Cost
- $95k
- $75k
- $69k
- $81k
Unf
Unf
Unf
Unf
Priority Projects (Employee
Cost
Briars Salaries
- $194k
Unf
- $66k
Unf
Reason
Employee overhead cost favouable due to
timing and phasing of budget
Timing of payment, the year end position will be
unfavourable due to statutory changes
Timing of capital works project recovery, no
year end effect
Budget phasing, year end expenditure will
match forecast
Additional cost of hours supplied, offset from
additional income/grant funding support
Additional cost of maternity leave,, over the
year end forecast
Agreed additional hours, and additional cost of
back fill for long term sick leave position
Redundancy cost
Additional cost of salary offset from capital
project works
Phasing of budget issues, across Libarry
General, Rosebud and Mornington Libarry
Increased salary costs
Increased salary costs
Capital recovery to be journalled in June
Direct labour cost, offset from within the
program budget, no bottom line effect
Direct labour cost, offset from within the
program budget, no bottom line effect
Additional cost offset
Materials and Services
•
Year to date variance is favourable by $1.573m, primarily due to:
Item
Governance - Equipment Hire
YTD
Fav / Unf
Variance
+ $75k
Fav
Priority W orks
+ $1.51m
Fav
Priority Projects
State Government Fire Levy
Safer Local Roads - Crushed
Rock
Waste Disposal Tipping
Contract
+ $802m
- $278k
- $215k
Fav
Unf
Unf
- $355k
Unf
Reason
Equipment hirer, favourable due to timing of
budget phasing
Variety of projects/Timing difference/No bottom
line effect/Proposed Carry Forward Program
2014-15
Program progressing, budget on track
Payment made ahead of budgeted forecast
Timing difference, program role out ahead of
forecast budget
Additional cost to be offset from savings in
reduced levy/due to reduced volumes
Finance Costs
•
Year to date variance is unfavourable by $217k, primarily due to:
Monthly Report May 2014
171
Item
Loan interest
YTD
Fav / Unf
Variance
- $217k
Unf
Reason
Loan schedule/timing
Other Costs
•
Year to date variance is unfavourable by $27k, primarily due to:
Item
YTD
Fav / Unf
Variance
Reason
Community Renewal Program
- $138k
Unf
Timing difference/Prepayment 2014-15
Community Grant CAB
HR/Training Support
Plant Insurance
Family Support Services
- $93k
+ $51k
+ $42k
+ $24k
Unf
Fav
Fav
Fav
Timing difference/no year end impact
Training and Support
Timing of payments made.
Timing of payments made.
Monthly Report May 2014
172
Standard Statement of Financial Performance (Income Statement)
For the period ending May 2014
Forecast
Month
$'000
Actual Variance Forecast
Month Month
Y.T.D
$'000
$'000
$'000
Actual
Y.T.D.
$'000
Variance Budget Forecast Variance
Y.T.D
Y.E.
Y.E.
Y.E.
$'000
$'000
$'000
$'000
Revenue from ordinary activities
Rates and Charges
Statutory Fees and Fines
User Fees
Contributions
Contributed Assets
Grants - Recurrent
Grants - Capital
Interest
2
285
1,400
150
0
2,211
71
205
3
210
1,670
343
5
2,669
27
104
2
(75)
270
193
5
459
(44)
(101)
132,096
3,898
21,793
2,799
1,221
15,336
622
1,383
132,132
3,793
21,756
3,579
1,239
15,952
531
1,378
Total revenues
4,323
5,031
6,636
6,866
1,856
8
250
0
6,574
7,215
1,856
1
217
0
15,616
15,863
0
(1)
(1)
0
180
180
0
0
0
11,293
10,833
460
18,118
20,661
2,543
11,924
15,802
3,878
(11,293) (10,833)
460
18,118
20,661
2,543
11,924
15,802
3,878
708 179,146 180,360
37
(106)
(36)
780
18
617
(90)
(5)
131,708
3,916
24,623
2,827
6,500
18,188
1,450
1,700
132,296
4,259
25,520
4,238
6,500
19,841
4,181
1,568
588
343
897
1,411
0
1,653
2,731
(132)
1,213 190,912 198,402
7,491
Expenses from ordinary activities
Employee Costs
Materials and Services
Depreciation and Amortisation
Finance Costs
Other Expenses
Asset Revaluations and Adjustments
Total expenses
Net Gain/(Loss) on Sale/Disp Assets
Surplus/(deficit) for the year
62
(348)
0
7
33
0
57,594
77,692
20,416
1,301
4,025
0
57,774
76,119
20,416
1,518
4,052
0
(247) 161,028 159,878
(180)
1,573
0
(217)
(27)
0
60,738
88,887
22,281
2,480
4,603
0
62,862
90,335
22,281
2,480
4,642
0
(2,125)
(1,448)
0
0
(39)
0
1,150 178,988 182,600
(3,612)
Other comprehensive income
Other
Total comprehensive income for the year
Monthly Report May 2014
173
Income Statement (Net Cost)
For the period ending May 2014
Unit
Forecast
Month
$'000
Actual
Month
$'000
Variance
Month
$'000
Forecast
Y.T.D
$'000
Actual
Y.T.D.
$'000
Variance
Y.T.D
$'000
Budget
Y.E.
$'000
Forecast
Y.E.
$'000
Variance
Y.E.
$'000
Recurrent
Strategic Planning
(204)
(190)
14
(1,594)
(1,525)
69
(1,815)
(1,745)
70
Statutory Planning
(557)
(550)
7
(3,798)
(3,878)
(80)
(3,990)
(3,892)
98
EPACS
(771)
(590)
181
(4,555)
(4,197)
358
(5,262)
(5,072)
190
Economic Development
(103)
(216)
(114)
(1,394)
(1,553)
(160)
(1,652)
(1,643)
9
(46)
(50)
(3)
(412)
(424)
(11)
(458)
(457)
2
(156)
(204)
(48)
(2,070)
(2,041)
29
(2,279)
(2,273)
6
(3,531)
(3,474)
57
(37,548)
(37,661)
(113)
(40,707)
(40,731)
(24)
(207)
(172)
35
(1,186)
(1,162)
24
(1,258)
(1,265)
(7)
(1,450)
(1,262)
188
(11,247)
(11,079)
168
(13,514)
(14,072)
(558)
Director Sustainable Infrastructure
(60)
(60)
0
(489)
(482)
6
(551)
(540)
11
Child Youth and Family Care
(90)
(107)
(16)
(4,447)
(4,573)
(126)
(5,137)
(5,062)
75
Aged and Disability Services
(601)
(819)
(218)
(4,856)
(5,131)
(275)
(5,131)
(5,146)
(15)
Recreation and Leisure
(647)
(823)
(176)
(4,437)
(4,769)
(332)
(5,031)
(4,979)
52
Libraries Arts and Culture
(440)
(657)
(217)
(4,628)
(4,754)
(126)
(5,288)
(5,255)
33
Director Sustainable Communities
(136)
(160)
(24)
(1,147)
(1,317)
(170)
(1,289)
(1,271)
18
Governance and Corporate Support
(430)
(427)
2
(4,615)
(4,534)
80
(5,132)
(5,084)
48
436
400
(36)
4,247
4,143
(104)
4,925
4,898
(27)
Information Services
(232)
(187)
44
(2,121)
(2,028)
92
(2,672)
(2,548)
124
Finance
(564)
442
1,005
(1,682)
(1,257)
425
(2,369)
(2,466)
(98)
(46)
(30)
15
(505)
(466)
39
(528)
(527)
1
Communications
(166)
(98)
68
(1,006)
(955)
50
(1,153)
(1,148)
4
Team Support and Development
(124)
(239)
(115)
(1,690)
(1,828)
(138)
(1,542)
(1,888)
(346)
Corporate Planning & Projects
(63)
(63)
0
(572)
(522)
50
(606)
(628)
(22)
The CEO's Office
(44)
(48)
(4)
(514)
(499)
15
(553)
(568)
(15)
(10,230 )
(9,585 )
646
(92,264 )
(92,493 )
(229) (102,992 ) (103,361 )
(370)
0
846
0
846
0
(0)
129,846
3,383
129,875
3,383
30
0
129,531
6,466
130,046
6,610
515
144
(1,856)
(1,856)
0
(20,416)
(20,416)
0
(22,281)
(22,281)
0
0
0
0
0
0
0
500
0
(500)
198
104
(94)
106
1,745
1,639
(755)
(887)
(132)
(11,043 )
(10,491 )
552
20,655
22,095
1,440
10,470
10,126
(343)
71
26
27
0
(44)
(26)
622
342
531
(19)
(90)
(362)
1,450
1,354
4,181
1,518
2,731
164
139
250
111
2,592
2,850
258
2,651
3,901
1,250
0
(1)
(1)
0
180
180
0
0
0
Priority Projects (Net)
(140)
(403)
(263)
(3,239)
(1,612)
1,628
(5,381)
(4,938)
442
Priority Works (Net)
(328)
(126)
201
(4,311)
(2,922)
1,389
(5,395)
(5,536)
(141)
Non-Recurrent Surplus / (Deficit)
(231 )
(253 )
(21)
(3,995 )
(992 )
3,003
(5,321 )
(874 )
4,446
(11,274 )
(10,744 )
530
16,660
21,103
4,443
5,149
9,252
4,103
0
(19)
5
(94)
5
75
1,221
238
1,239
181
18
57
6,500
275
6,500
50
0
225
(11,293 )
(10,833 )
460
18,118
22,523
4,405
11,924
15,802
3,878
Director Sustainable Environment
Infrastructure Strategy
Infrastructure Maintenance
Infrastructure Project Management
Renewable Resources
Property and Valuation
Director Sustainable Organisation
Unit Budgets
Rates
Grants Commission
Depreciation
Efficiency Savings
Interest (Net)
Recurrent Surplus / (Deficit)
Non-Recurrent
Capital Grants
Special Charge Schemes
Contributions
Profit/(Loss) on Sale of Assets
Surplus / (Deficit) before Adjustments
New Subdivisions
Transfers From / To Reserves (Net)
Surplus / (Deficit)
Priority Projects (Net) and Priority Works (Net) include internal expenditure.
Monthly Report May 2014
174
CASH FLOW STATEMENT COMMENTARY
In summary, the total cash used on a year to date basis for Operating Activities is $4.4m favourable
to forecast. This is primarily as a result of a favourable variation in net cash flows operating
activities, due to income received earlier than anticipated and lower expenditure payments to date
than anticipated. Further detail can be found in the Standard Statement of Financial Performance
Section (operating result) of this report.
A number of variances between Year to Date forecast and actual have arisen as a result of:
General Rates
Year to date General Rates is $36k more than year to date target, primarily due to more rate
revenue being received than anticipated.
User Charges and Other
Year to date user charges is favourable to budget with a $1.7m favourable variance primarily due to
the timing of income received.
Cash Contributions
Year to date contributions is favourable to budget with a $780k favourable variance, primarily due to
additional funding received for priority projects.
Government Grants
Year to date Government Grants is favourable to budget with a $526k variance due to additional
grant funding received for funded projects.
Interest on Investments
Year to date interest is unfavourable to budget with a $5k variance due. This is merely a timing
issue.
Employee Costs
Actual payments made to employees is $179k unfavourable to forecast.
Materials and Contracts
Payments to suppliers is less than anticipated by $1.6m mainly due delays in priority works and
priority projects programs.
Other Expenses
Payments to suppliers is less than anticipated by $28k.
CASH FLOWS FROM INVESTING ACTIVITIES
In summary, total cash used on a year to date basis for investing activities is favourable $5.5M to
forecast. Expenditure on some capital works projects has occurred as anticipated at this point in
time.
CASH FLOWS FROM FINANCING ACTIVITIES
Year to date finance costs are $216k unfavourable to budget. This is attributed to phasing of the
budget.
For the period ending 31st May 2014, the reported cash/investments balance was $38.953m. Refer
to the Balance Sheet Section Commentary of this report for more detail. It is anticipated that at year
end cash and investments will total $23.702M.
Monthly Report May 2014
175
Standard Statement of Cash Flows
for the period ending 31 May 2014
Cash Flows from Operating Activities
Receipts (inclusive of GST, wherever applicable)
General Rates
7,711
User Charges and Other
2,921
7,711
3,115
194
125,732
29,940
125,768
31,659
36
1,719
131,708
28,539
132,296
29,779
588
1,240
150
1,916
257
807
13,762
343
2,331
156
807
14,463
193
415
(101)
701
2,799
17,448
1,347
6,628
183,894
3,579
17,974
1,342
6,628
186,950
780
526
(5)
3,056
2,827
19,638
1,700
8,000
192,412
4,238
24,022
1,568
8,000
199,903
1,411
4,384
(132)
7,491
Payments(inclusive of GST, wherever applicable)
Employee Costs
6,965
Materials and Contracts
8,336
Other Expenses
246
15,547
6,902
8,684
214
15,800
63
(348)
32
(253)
59,542
96,874
4,018
160,434
59,721
95,300
4,046
159,067
(179)
1,574
(28)
1,367
60,738
95,996
4,603
161,337
62,863
97,444
4,642
164,949
(2,125)
(1,448)
(39)
(3,612)
(1,785)
(1,337)
448
23,460
27,883
4,423
31,075
34,954
3,879
964
1,418
49
25
2,456
1,143
1,169
166
25
2,503
(179)
249
(117)
(47)
8,478
18,372
1,678
(5)
28,523
8,885
10,954
1,365
(5)
21,199
(407)
7,418
313
7,324
42,791
42,791
47,355
47,355
(4,564)
(4,564)
-
16
(3)
13
2,243
32
428
11
2,275
439
(1,815)
(21)
(1,836)
13,270
50
13,320
13,730
50
13,780
(34)
(26,248)
(20,760)
5,488
(29,471)
(33,575)
(8)
(1,840)
(2,056)
(2,480)
(2,480)
-
11,865
(4,885)
(515)
(10,865)
-
11,865
(4,885)
(515)
(10,865)
-
-
(6,880)
(6,880)
-
(5,276)
(5,501)
29,203
29,203
23,927
23,702
Cash Contributions
Government Grants
Interest
Net GST Refund
Net Cash Inflows / (Outflows)
from Operating Activities
Cash Flows from Investing Activities
Payments for
Land and Buildings
Infrastructure Assets
Plant, Furniture and Equipment
Sundry Payables
Proceeds from
Sale of Land and Buildings
Sale of Plant, Furniture and Equipment
Sundry Receivables
Net Cash Inflows / (Outflows)
from Investing Activities
(16)
3
(13)
(2,469)
(2,503)
460
460
(4,104)
Cash Flows from Financing Activities
Finance Costs
Proceeds from Borrowings
Repayment of Borrowings
Repayment of Finance Leases
Repayment of Unfunded Superannuation
Movement in Deposits and Bonds
(8)
-
(216)
(45)
635
(44)
635
1
-
11,865
(4,224)
(471)
(10,865)
276
11,865
(4,224)
(471)
(10,865)
276
582
591
9
(5,259)
(5,475)
423
(8,047)
1,648
9,695
Cash at Beginning of Period
33,305
33,305
-
Cash at End of Period
25,258
34,953
Net Cash Inflows / (Outflows)
from Financing Activities
Net Increase / (Decrease)
in Cash Held
(3,672)
(3,249)
-
(216)
9,695
(225)
-
(225)
Monthly Report May 2014
176
BALANCE SHEET COMMENTARY
Current Assets
As at the end of May the balance of current assets was $78m including:
•
Cash/Investments $38m and includes:
Item
Balance
Investments
$36m
Cash
($1.2)m
Reason
General $35.6m and Hillview Quarries $477k.
Cash $(1.2)m Cash Floats and Petty Cash
$17.6k.
Total Cash/Investments has decreased by $3.2m during May.
•
Receivables $19.4M and includes:
Item
Balance
Rates Debtors
Other Debtors
$15.1m
$867k
Special Charge Schemes
Sundry Debtors
$303k
$2.2m
GST
Land Sales
$895k
$16k
Reason
Rates.
Perin Court $927k less provision for doubtful
debts $743K, and Pensioner Rates $805k
Various Special Charge Schemes.
Grants & Subsidies $1m, Aged Care $52k
Tipping $220k, and Infrastructure Maintenance
$116k and General $167k
GST
Various Property Sales. Refer to Asset
Conversion Program for more detail.
Total Receivables have decreased by $8.2m during May.
•
Other Current Assets $12M and includes:
Item
Balance
Inventories
$122k
Other
$960k
Assets Held for Sale
$10.9m
Reason
Delivered Meals $26k, Nursery $69k, Golf
Course $26k.
Valuations $390k, Tipping $160k, Sport and
Leisure $15k and Interest $138k
Properties ready for sale.
Total other has decreased by $45k during May.
Non-Current Assets
As at the end of May the balance of Non-Current Assets was $1.978m
Item
Investments - Non-Cash
Receivables
Land and Buildings
Plant Furniture and Equipment
Reason
$8k
Shares in MAPS $2k and Rye Community Bank
$5.5k
Special Charge Schemes.
Land and Buildings.
Plant, furniture, library bookstock, Artworks and
IT equipment.
Roads, Drains and Other Infrastructure Assets.
$614k
$952m
$6.6m
Infrastructure
$1,018m
Intangibles
Monthly Report May 2014
Balance
$1.3m
177
Information Technology.
Current Liabilities
As at the end of May the balance of current liabilities was $24.8m including:
Item
Balance
Reason
Payables
$12m
Employee Costs ($347)k,Creditors Control
$1.4m, Fire Services Levy $3m, Deposits and
Bonds $4.2m and expenditure accruals $3m
Interest - Bearing Liabilities
$822k
Provisions
$11.4m
Borrowings Loans $265M, Waste Leases
$88K and Unfunded Superannuation $469K
Long Service Leave $7.1M, Annual Leave
$4.1M and other Provisions $181K.
Non-Current Liabilities
As at the end of May the balance of non-current liabilities was $43million. This amount represents
Council’s long term liabilities including borrowings leases and employee provisions that are not
required to be repaid during 2013/2014.
Item
Balance
Interest Bearing Liabilities
Provisions
$38m
$5m
Reason
Borrowings $37.8m, and Bins Lease $74Kk
Long Service Leave $3m, Cell Capping $1.5m
and Net Gain $605k
Equity
As at the end of May the balance of equity was $1.988M. This amount is represented by:
Item
Accumulated Surplus
Asset Revaluation Reserve
Other Reserves
Monthly Report May 2014
178
Balance
Reason
$897m
$1,079m
$931m
Accumulated Surplus.
Asset Revaluation Reserve.
Sustainable Energy Fund $181k
Recreation Land Reserve $350k and Municipal
Emergency Fund $400k
Standard Statement of Financial Position
(Balance Sheet)
as at 31st May 2014
as at
Jun 12
$ '000
as at
Jun 13
$ '000
as at
Feb 14
$ '000
as at
Mar 14
$ '000
as at
Apr 14
$ '000
as at
May 14
$ '000
Month
Movement
$'000
Budget
Y.E.
$'000
Forecast
Y.E.
$'000
Current Assets
Cash and Cash Equivalents
30,242
33,305
59,087
47,663
38,202
34,953
3,249
23,927
23,702
Trade and Other Receivables
11,824
12,840
42,568
30,007
27,673
19,378
8,295
10,686
10,686
146
122
122
122
122
122
-
184
184
Other
1,684
1,399
643
729
1,005
960
45
1,225
1,225
Assets Held for sale
7,871
11,121
10,904
10,904
10,904
10,904
-
-
-
51,767
58,787
113,324
89,425
77,906
66,317
11,589
36,022
35,797
8
8
8
8
8
8
-
8
8
1,318
887
892
892
614
614
-
787
787
937,693
945,422
947,530
950,340
951,091
952,012
(921)
-
-
7,395
7,086
6,850
5,992
6,768
6,634
134
-
-
974,320
1,021,850
1,018,226
1,019,194
1,017,973
1,017,776
197
1,961,531
1,961,531
1,263
1,333
1,273
1,265
1,258
1,250
8
1,200
1,200
Total Non-Current Assets
1,921,997
1,976,586
1,974,779
1,977,691
1,977,712
1,978,294
1,963,526
1,963,526
Total Assets
1,973,764
2,035,373
2,088,103
2,067,116
2,055,618
2,044,611
1,999,548
1,999,323
13,884
22,735
22,981
13,525
12,186
12,754
(568)
13,777
13,777
5,207
16,339
2,268
951
822
778
44
5,186
5,186
Provisions
11,527
12,469
11,598
11,564
11,430
11,269
161
11,814
11,814
Total Current Liabilities
30,618
51,543
36,847
26,040
24,438
24,801
(363)
30,777
30,777
42,991
26,060
37,925
37,925
37,925
37,925
32,883
32,883
3,092
3,599
4,762
4,875
4,993
5,088
(95)
2,763
2,763
Total Non-Current Liabilities
46,083
29,659
42,687
42,800
42,918
43,013
(95)
35,646
35,646
Total Liabilities
76,701
81,202
79,534
68,840
67,356
67,814
(458)
66,423
66,423
856,720
874,333
928,457
918,164
908,150
896,779
11,371
898,062
897,837
1,038,830
1,079,087
1,079,087
1,079,087
1,079,087
1,079,087
-
1,035,063
1,035,063
1,513
751
1,025
1,025
1,025
931
94
-
-
Total Equity
1,897,063
1,954,171
2,008,569
1,998,276
1,988,262
1,976,797
11,465
1,933,125
1,932,900
Total Liabilites and Equity
1,973,764
2,035,373
2,088,103
2,067,116
2,055,618
2,044,611
11,007
1,999,548
1,999,323
Inventories
Total Current Assets
Non-Current Assets
Other Financial Assets
Receivables
Land and Buildings
Plant, Furniture and Equipment
Infrastructure
Intangibles
(582)
11,007
Current Liabilities
Payables
Interest-bearing Liabilities
Non-Current Liabilities
Interest-bearing Liabilities
Provisions
-
Equity
Accumulated Surplus
Asset Revaluation Reserve
Other Reserves
Monthly Report May 2014
179
Standard Statement of Capital Works
For the period ending May 2014
Forecast
Month
$'000
Actual
Month
$'000
Variance Forecast
Month
Y.T.D
$'000
$'000
Actual
Y.T.D.
$'000
Variance Budget
Y.T.D
Y.E.
$'000
$'000
Forecast Variance
Y.E.
Y.E.
$'000
$'000
Capital Works Area
Internal Expenses
Land
Buildings
Infrastructure - Roads
Infrastructure - Drainage
Infrastructure - Other
Plant
Information Technology
Artworks
Library Bookstock
0
0
931
965
219
234
1
0
0
11
0
1
1,113
730
284
156
22
7
0
118
0
(1)
(182)
235
(65)
78
(21)
(7)
0
(107)
0
532
7,970
12,536
2,897
2,706
392
3
15
1,007
1
497
8,596
6,607
2,576
1,538
146
63
0
1,036
(1)
35
(626)
5,929
321
1,168
246
(60)
15
(28)
0
50
14,167
18,570
3,989
4,018
406
0
20
1,320
0
532
16,310
20,275
4,032
4,173
410
3
20
1,341
0
(482)
(2,143)
(1,704)
(43)
(155)
(3)
(3)
0
(21)
2,398
2,450
(52)
28,306
21,181
7,125
42,791
47,354
(4,563)
120
681
258
1,339
24
666
213
1,546
96
15
45
(208)
2,489
8,380
3,675
13,762
849
4,445
2,962
12,924
1,640
3,935
712
839
2,901
10,011
3,918
25,961
2,975
11,377
4,858
28,144
(74)
(1,367)
(940)
(2,183)
2,398
2,450
(52)
28,306
21,181
7,125
42,791
47,354
(4,563)
Total Capital Works
Types of Capital Works
Expansion
Upgrade
New
Renewal
Total Capital Works
Monthly Report May 2014
180
CORPORATE PERFORMANCE STATEMENT COMMENTARY
The Corporate Performance Statement is a hybrid of the Standard Statement of Financial
Performance and Standard Statement of Cash Flows.
This statement is designed to assist in understanding the cash implications of budget decisions, and
therefore, excludes non-cash items such as depreciation and income by way of new subdivision
assets passed to Council.
We stress that this reporting is our own ‘layman’s’ approach and is designed to assist those who may
not totally understand accounting practice to come to generally understand our budget. For those
more financially inclined, the budget according to Australian Accounting Standards is also included in
this report.
The results of the normal operations of Council are shown as Funds Available.
Following the third quarter review, there have been no changes to report in May. The bottom line
remains balanced at third quarter.
Reported in the April report, income was revised by $1.953m, a favourable change in Rates (Green
Waste) $72k, Priority Works $327k (Grant income) and Priority Projects (Grant Income) $164k,
Capital (Contributions) $366k in addition to User Fees and Changes $449k.
Expenditure was also revised by $1.953m, reflecting an increase to salaries $953k, priority works
$444k, contract expenditure $242k and infrastructure assets $198k. The additional expenditure has
been matched to additional income receipts and offset savings identified.
As can be seen on the Corporate Performance Statement following, Council has a $9.516m
favourable result to budget as a result of normal operations. This is primarily due to timing of
expenditure across the Groups
Capital expenditure is $7,126m favourable to date as projects are deferred or payments not made in
line with budget phasing.
Monthly Report May 2014
181
Corporate Performance Statement
For the period ending May 2014
Forecast
$'000
Income
Rates
Grants and Subsidies
User Charges
Grants Commission
Interest Income
Expenses
Sustainable Environment
Sustainable Infrastructure
Sustainable Communities
Sustainable Organisation
The CEO's Office
Efficiency Savings
Interest Expense
Actual
$'000
Variance
$'000
Forecast
$'000
Actual
$'000
Variance
$'000
Budget
$'000
Forecast
$'000
Variance
$'000
2
1,328
1,660
846
205
3
1,713
1,811
846
104
2
385
151
(0)
(101)
132,096
11,552
24,877
3,383
1,383
132,132
11,693
24,894
3,383
1,378
37
140
18
0
(5)
131,708
11,712
27,198
6,466
1,700
132,296
12,481
27,603
6,610
1,568
588
769
405
144
(132)
4,041
4,477
436
173,290
173,480
189
178,783
180,557
1,774
1,728
5,749
3,117
2,147
478
0
8
1,782
6,044
3,729
1,052
544
0
1
(54)
(296)
(612)
1,095
(66)
0
7
15,270
60,778
32,391
17,812
4,667
0
1,301
15,231
61,739
32,933
16,961
4,730
0
1,518
39
(961)
(542)
851
(63)
0
(217)
16,268
67,356
34,947
20,713
4,769
(500)
2,480
16,704
67,552
35,469
20,760
5,185
0
2,480
(436)
(196)
(522)
(46)
(416)
(500)
0
13,228
13,153
74
132,220
133,112
(892)
146,033
148,150
(2,117)
(9,187)
(8,676)
511
41,071
40,368
(702)
32,751
32,407
(343)
0
0
(44)
0
(140)
(346)
(2,398)
71
139
26
0
19
0
0
(44)
0
(399)
(183)
(2,450)
27
250
0
0
94
0
0
0
0
(259)
163
(52)
(44)
111
(26)
0
75
11,865
(4,213)
(471)
(10,865)
(3,239)
(4,349)
(28,306)
622
2,592
342
0
37
11,865
(4,224)
(471)
(10,865)
(1,574)
(2,773)
(21,180)
531
2,850
(19)
0
94
(0)
(11)
0
(0)
1,665
1,576
7,126
(90)
258
(362)
0
57
11,865
(4,886)
(515)
(11,335)
(5,381)
(5,395)
(42,791)
1,450
2,651
1,354
0
311
11,865
(4,886)
(515)
(11,335)
(4,938)
(5,761)
(47,354)
4,181
3,901
1,518
0
536
0
0
0
0
442
(366)
(4,563)
2,731
1,250
164
0
225
(2,674)
(2,705)
(31)
(35,984)
(25,766)
10,219
(52,671)
(52,788)
(117)
(11,861)
(11,381)
480
5,086
14,603
9,516
(19,920)
(20,380)
(460)
3
15
12
2,294
457
(1,837)
13,270
562
13,730
562
460
0
(11,858)
(11,366)
492
7,380
15,059
7,679
(6,088)
(6,088)
(0)
(19)
(94)
75
0
(37)
(94)
57
0
(311)
2,925
(536)
2,925
225
0
(11,876)
(11,460)
417
7,343
14,965
7,623
(3,474)
(3,699)
225
Funds available
Capital and priority works and services
New Borrowings
Debt Servicing Principal
Lease Payments
Defined Benefits Superannuation Lia
Priority Projects (Net)
Priority Works (Net)
Capital Expenditure
Capital Grants
Capital Contributions
Special Charge Schemes
Special Charge Schemes
Transfers from reserves
Operating Result
Non-operating
Asset Sales
Projects funded in previous years
Result
Transfers from reserves
Other non-cash adjustments
Cash surplus/(deficit)
Monthly Report May 2014
182
KEY FINANCIAL STATUS INDICATORS
BORROWINGS
Debt
Principal
Debt
Loan
Financial
Principal
New
Paid
Principal
No.
Institution
1 July 2013
Borrowings
2013/2014
31 May 2014
$'000
$'000
$'000
$'000
5
National Australia Bank
2,030
-
1,318
712
6
National Australia Bank
436
-
187
249
7
National Australia Bank
344
-
114
230
8
National Australia Bank
1,270
-
144
1,126
9
National Australia Bank
1,402
-
428
974
10
Commonwealth Bank
1,439
-
111
1,328
11
Commonwealth Bank
5,206
-
616
4,590
12
Commonwealth Bank
5,147
-
516
4,631
13
Commonwealth Bank
3,391
-
310
3,081
14
Commonwealth Bank
2,133
-
180
1,953
15
Bendigo Bank
2,385
-
165
2,220
16
Bendigo Bank
2,527
-
71
2,456
17
18
National Australia Bank
Commonwealth Bank
2,765
11,865
64
2,701
11,865
30,475
11,865
4,224
38,116
LEASES
Debt
Principal
Debt
Lease
Financial
Principal
New
Paid
Principal
No.
Institution
1 July 2013
Leases
2013/2014
31 May 2014
$'000
$'000
$'000
$'000
North
CBFC
210
-
174
36
South1
CBFC
116
-
106
10
South2
CBFC
126
-
70
56
South3
CBFC
140
-
110
30
592
-
460
132
Monthly Report May 2014
183