IEP Procedures
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IF student qualified for Special Education, an Initial IEP must be written within 30 calendar days. The IEP
team must be notified as soon as possible and evaluation information forwarded to the IEP team for inclusion
in the IEP.
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The Annual Review of the IEP must be held within one year minus one day of the date of the initial or
current IEP, or sooner if substantial changes need to be made in the IEP.
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IEP Amendment - An IEP can be amended for less substantial changes, such as revising a goal, adding a
goal after reevaluation, or change in services, etc. A Prior Written Notice for IEP Amendment must
accompany the IEP Amendment.
IEP Case Manager schedules IEP Meeting:
 Notifies all IEP Team members of date/time/place;
 Completes Documentation of Invitation of email/phone calls; OR
 Parents receive: Invitation to Meeting.
At IEP meeting:
 Meeting Notes are taken to document any points of discussion, additional information or plan of action;
 Parents receive: copy of Notice of Action for IEP and Meeting Notes; Procedural Safeguards are offered.
After the IEP meeting:
 IEP team finalizes IEP, making changes based on discussion at IEP meeting;
 IEP Case Manager collates and numbers the pages of the IEP (see below for appropriate order of IEP
pages);
 Parents receive: finalized IEP.
Upon completion of the Initial or Annual Review of the IEP, all original Compliance Documents (identified
in Bold Italics above) MUST be sent to the District Office for maintenance of the Special Education file.
IEP page numbering
Page 1 - Demographics/Signature page
Page 2 - Special Factors page
Page 3 - General Profile page
Goal and/or Goal/Objectives pages
[Aversive Intervention Plan should be placed after Goal pages, if applicable. If aversive interventions are possibly
needed, then an AIP is a required part of the IEP]
Assessment/Accommodations page - Second to Last Page
Program Summary/minutes page - Last Page
Additional pages such as Functional Behavioral Assessments, Behavior Intervention Plans, teacher made rubrics,
word lists, scope/sequences are not required elements of an IEP. However:
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Functional Behavioral Assessments and Behavior Intervention Plans must be filed in the SpEd file;
If you wish to include the FBA and BIP documents in the IEP, they can be placed at the end of the IEP (after
the minutes page);
If you directly reference scope/sequence, word lists, rubrics with the term "see attached" in the Goal, then
these documents should be included in the IEP and placed after the Goal page in which it is referenced;
For Safety Net IEPs, we will include these additional documents to support the IEP.
Notice of Action is not a page in the IEP. It is a separate, yet required, due process document and must be in
SpEd file.